Advance Excel

Training Program
Empower Yourself

Kartavya Jain

9/16/14

Seldom India

Contents
Module 1: Excel Basics ............................................................................................................................................................ 4
Keyboard Shortcuts and Commands................................................................................................................................... 4
Working with Ribbon Tabs. ................................................................................................................................................. 7
Advance techniques of Copy and Paste. ............................................................................................................................. 7
Basics about Date and Time. ............................................................................................................................................... 7
How to use Auto List. .......................................................................................................................................................... 7
Wild Characters. .................................................................................................................................................................. 7
Formats, Conditional Formatting & Sorting: ........................................................................................................................... 7
Cell Format. ......................................................................................................................................................................... 7
Data Bars, Color Scales & Icon Sets..................................................................................................................................... 7
Conditional formatting with formulas. ............................................................................................................................... 7
Conditional formatting with Form Controls........................................................................................................................ 7
Best use of Excel Function .................................................................................................................................................. 7
Sorting basic. ....................................................................................................................................................................... 7
Sorting based on Customized List. ...................................................................................................................................... 7
Customized Sorting (Advanced). ......................................................................................................................................... 7
Data Management: ................................................................................................................................................................. 8
Data Validation and dealing with Invalid Data.................................................................................................................... 8
Group and Outline Data. ..................................................................................................................................................... 8
Data Filter............................................................................................................................................................................ 8
Data Consolidation. ............................................................................................................................................................. 8
Data text to column. ........................................................................................................................................................... 8
Custom Views...................................................................................................................................................................... 8
Formulas & Functions ............................................................................................................................................................ 8
Text Formulas (Left, Right, Trim, Len, Upper, Lower, Proper etc.). ................................................................................... 8
Lookup Formulas (Vlookup, Hlookup, Index, Transpose, Row, Column etc.). ................................................................... 8
Logical Formulas (If, And, Or, etc.). .................................................................................................................................... 8
Date & Time (Day, Month, Year, Date, Datevalue, EOMonth, Workday etc.). ................................................................... 8
Math & Trig (Sumif, Sumifs, Sumproduct etc.). .................................................................................................................. 8
(Do you really know what Vlookup can do?) ...................................................................................................................... 8
Vlookup can extract value from multiple tables on multiple sheets. ................................................................................. 8
Using Vlookup for two way lookup. (Vertically and horizontally at same time). ............................................................... 8
Vlookup can calculate Income Tax on any Income falling in any slab. ............................................................................... 8
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Using Vlookup for AR Aging analysis. .................................................................................................................................. 8

When to have Range lookup True in Vlookup and how it impacts? ................................................................................... 8
Chart & Graphs........................................................................................................................................................................ 9
Chart Basics. ........................................................................................................................................................................ 9
Line Chart, Column Chart. ................................................................................................................................................... 9
Sparklines. ........................................................................................................................................................................... 9
Others ................................................................................................................................................................................. 9
Data Analysis ........................................................................................................................................................................... 9
Pivot Table (Including Slicer). .................................................................................................................................................. 9
Scenario Modeling. ............................................................................................................................................................. 9
GoalSeek. ............................................................................................................................................................................ 9
Advanced Filters. ................................................................................................................................................................. 9
Introduction to Form Controls, Macros: ................................................................................................................................. 9
Introduction to Form Controls. ........................................................................................................................................... 9
Macros. ............................................................................................................................................................................... 9
Create and Edit a Macro. .................................................................................................................................................... 9
Absolute and Relative with reference to Macro. ................................................................................................................ 9
Miscellaneous: ...................................................................................................................................................................... 10
3D Reference..................................................................................................................................................................... 10
Customizing standard Excel options to user specific needs. ............................................................................................ 10
Different techniques to remove duplicate........................................................................................................................ 10
Talk to Excel. ..................................................................................................................................................................... 10
Mini Word in Excel. ........................................................................................................................................................... 10
Screenshot and its usage (Newly added feature). ............................................................................................................ 10
Data Protection. ................................................................................................................................................................ 10
Dealing with Objects. ........................................................................................................................................................ 10

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Module 1: Excel Basics

Keyboard Shortcuts and Commands.

Shortcut Key
Alt+=
Alt+Down arrow
Alt+F1
Alt+Shift+F1
Ctrl+Ctrl+"
Ctrl+;
Ctrl+`
Ctrl++
Ctrl+0
Ctrl+D
Ctrl+F
Ctrl+F4
Ctrl+H
Ctrl+P
Ctrl+R
F2
F4
F4
F9
Alt or F10
Alt+
Alt+F11
Alt+F2
Alt+F4
Alt+F8
Alt+Shift+F2
Ctrl W
Ctrl+:
Ctrl+
Ctrl+1
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Action
AutoSum
Display AutoComplete list
Insert Chart
New worksheet
Delete
Copy Value from Cell Above
Insert Current Date
Toggle Value/Formula display
Insert
Hide columns
Fill Down
Find
Close
Replace
Print
Fill Right
Edit
Repeat last action
While typing a formula, switch between absolute/relative refs
Recalculate all workbooks
Activate the menu
Format Style dialog box
Visual Basic Editor
Save As
Exit
Macro dialog box
Save
Close
Insert Current Time
Copy Formula from Cell Above
Format cells dialog box

Ctrl+2
Ctrl+3
Ctrl+4
Ctrl+5
Ctrl+6
Ctrl+7
Ctrl+8
Ctrl+9
Ctrl+A

Bold
Italic
Underline
Strikethrough
Show/Hide objects
Show/Hide Standard toolbar
Toggle Outline symbols
Hide rows
Select All
Calculate all worksheets in all open workbooks, regardless of whether they
Ctrl+Alt+F9
have changed since the last calculation.
Rechecks dependent formulas and then calculates all cells in all open
Ctrl+Alt+Shift+F9
workbooks, including cells not marked as needing to be calculated.
Ctrl+B
Bold
Ctrl+C
Copy
Ctrl+F10
Maximize or restore window
Ctrl+F11
Inset 4.0 Macro sheet
Ctrl+F12
File Open
Ctrl+F3
Define name
Ctrl+F5
XL, Restore window size
Ctrl+F6
Next workbook window
Ctrl+F7
Move window
Ctrl+F8
Resize window
Ctrl+F9
Minimize workbook
Ctrl+G
Goto
Ctrl+I
Italic
Ctrl+K
Insert Hyperlink
Ctrl+N
New Workbook
Ctrl+O
Open
Ctrl+S
Save
Ctrl+Shift+!
Comma format
Ctrl+Shift+#
Date format
Ctrl+Shift+$
Currency format
Ctrl+Shift+%
Percent format
Ctrl+Shift+&
Place outline border around selected cells
Ctrl+Shift+(
Unhide rows
Ctrl+Shift+)
Unhide columns
Ctrl+Shift+*
Select the current region around the active cell. In a PivotTable report,
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Ctrl+Shift+@
Ctrl+Shift+^
Ctrl+Shift+_
Ctrl+Shift+~
Ctrl+Shift+A
Ctrl+Shift+F12
Ctrl+Shift+F3
Ctrl+Shift+F6
Ctrl+Tab
Ctrl+U
Ctrl+V
Ctrl+X
Ctrl+Y
Ctrl+Z
F1
F10
F11
F12
F3
F5
F6
F7
F8
Shift
Shift+Ctrl+F6
Shift+F1
Shift+F10
Shift+F11
Shift+F12
Shift+F2
Shift+F3
Shift+F4
Shift+F5
Shift+F6
Shift+F8
Shift+F9
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select the entire PivotTable report.

Time format
Exponential format
Remove outline border
General format
Insert argument names into formula
Print
Create name by using names of row and column labels
Previous Window
In toolbar: next toolbar
Underline
Paste
Cut
Repeat
Undo
Help
Activate Menubar
New Chart
Save As
Paste Name
Goto
Next Pane
Spell check
Extend mode
Hold down shift for additional functions in Excels menu
Previous workbook window
Whats This?
Display shortcut menu
New worksheet
Save
Edit cell comment
Paste function into formula
Find Next
Find
Previous Pane
Add to selection
Calculate active worksheet

Working with Ribbon Tabs.

Advance techniques of Copy and Paste.

Basics about Date and Time.

How to use Auto List.
Wild Characters.

Formats, Conditional Formatting & Sorting:

Cell Format.
Data Bars, Color Scales & Icon Sets.
Conditional formatting with formulas.
Conditional formatting with Form Controls.
Best use of Excel Function
Sorting basic.
Sorting based on Customized List.
Customized Sorting (Advanced).

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Data Management:
Data Validation and dealing with Invalid Data.
Group and Outline Data.
Data Filter.
Data Consolidation.
Data text to column.
Custom Views.

Formulas & Functions

Text Formulas (Left, Right, Trim, Len, Upper, Lower, Proper etc.).
Lookup Formulas (Vlookup, Hlookup, Index, Transpose, Row, Column etc.).
Logical Formulas (If, And, Or, etc.).
Date & Time (Day, Month, Year, Date, Datevalue, EOMonth, Workday etc.).
Math & Trig (Sumif, Sumifs, Sumproduct etc.).
(Do you really know what Vlookup can do?)
Vlookup can extract value from multiple tables on multiple sheets.
Using Vlookup for two way lookup. (Vertically and horizontally at same time).
Vlookup can calculate Income Tax on any Income falling in any slab.
Using Vlookup for AR Aging analysis.
When to have Range lookup True in Vlookup and how it impacts?

Copyright 2014

Chart & Graphs

Chart Basics.
Line Chart, Column Chart.
Sparklines.
Others

Data Analysis
Pivot Table (Including Slicer).
Scenario Modeling.
GoalSeek.
Advanced Filters.

Introduction to Form Controls, Macros:

Introduction to Form Controls.
Macros.
Create and Edit a Macro.
Absolute and Relative with reference to Macro.

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Miscellaneous:
3D Reference.
Customizing standard Excel options to user specific needs.
Different techniques to remove duplicate.
Talk to Excel.
Mini Word in Excel.
Screenshot and its usage (Newly added feature).
Data Protection.
Dealing with Objects.

Copyright 2014