SAP Document Type ListingSAP Document Type Listing

SAP DOCUMENT TYPE INVENTORY
DOC
TYPE DESCRIPTION
FUNCTIONAL
TEAM(S) PURPOSE OR TRIGGER
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
AA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets
transactions codes.
01 0100000000 0199999999 NO
No
None N/A N/A AM01
AB Accounting Document Various SAP invoice documents posted via payroll system in SAP.
For auditing of payments in payment program, the payroll
system triggered invoices are required to be separated.
Also reverses ZT documents. Also clearing documents for
some OIM G/L accounts.
FBS1, FB08, auto
program
01 0100000000 0199999999 NO Sometimes AB 0100000000 0199999999 AB01
AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN 03 0300000000 0399999999 NO No AF 0300000000 0399999999 AM01
AM Adjustment Memo Cash Management Adjustment Memo postings in SAP. SAP prints paper form
to send to Treasury.
FB50, FV50 00 0088000000 0088999999 YES, paper AM
document sent to
Treasury from SAP
with SAP reference #.
YES AM 0088000000 0088999999 RV01
AW Adv Act Dec w/oRemit FI / FM Close an advancement account or decrease the authorized
balance of an existing account using a Refund of
Expenditures without Remittance
FB50 / FV50 60 6000000000 6099999999 YES, Refund without
remittance
NO SD 3000000000 3099999999 AA01 Available for use - effective 7/1/2014
AX Adv Act Increase FI / FM Open a new advancement account or increase the
authorized balance of an existing account
FB50 / FV50 60 6000000000 6099999999 YES, Payment
Request
AY Adv Act Dec w/ Remit FI / FM Close an advancement account or decrease the authorized
balance of an existing account using a Refund of
Expenditures with Remittance
FB50 / FV50 60 6000000000 6099999999 YES, Refund with
remittance
AZ Advancement Account Invoice
Reversal
Accounts Payable Reverse Document Type for ZA (Advancement Account) FB08 17 1700000000 1799999999 NO YES AZ 1700000000 1799999999 ZA01
BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB50 01 0100000000 0199999999 NO No BA 0100000000 0199999999 AA01
CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB50 01 0100000000 0199999999 NO No - cash to cash
or cash to cash-in-
transit postings only
CC 0100000000 0199999999 CC01
CD Customer Clearing Accounts
Receivable
Clear open customer items F.32 10 1092000000 1099999999 NO No CD 1092000000 1099999999 CD01
CK Vendor Clearing Grants;
Procurement;
Accounts Payable
Clear open vendor items F.13, F-44, etc. 10 1092000000 1099999999 YES No CK 1092000000 1099999999 CK01
DA Customer Document Accounts
Receivable
Accounts Receivable Customer adjustment document,
includes transfer postings/clearing, reversal and write-off
transactions.
FB08, FBRA, F-30,
FF68, FZNB
16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01
DB Cust Write Off Doc Accounts
Receivable
Manual Accounts Receivable write offs FB05, FB08, FB75,
FN8X
16 1600000000 1699999999 NO YES DB 1600000000 1699999999 AR02
DC GM Federal Billing Grants Resource Related Customer invoices posted in SAP for the
Grants Federal Billing process.
custom transaction
calling VF01
23 2300000000 2399999999 NO YES, but offset
immediately by DD
DC 2300000000 2399999999 GM02
DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing
posted in SAP for the Grants Federal Billing process.
FB05 23 2300000000 2399999999 NO YES, but offset
immediately by DD
DC 2300000000 2399999999 GM02
DF FSP Customer Invoice Accounts
Receivable
Accounts Receivable Federal Surplus Property customer
invoices which are not generated from SAP, but the
receivable information is stored and managed in SAP.
FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
DG Customer Credit Memo Accounts
Receivable
Accounts Receivable Credit memos. FB75 16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01
DOCUMENT TYPES IN PRODUCTION
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DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
DI Customer Lockbox Payment w/o
Remit
Accounts
Receivable
Accounts Receivable customer payments for the Insurance
Lockbox payment process. These types of payments
require a unique Revenue Transmittal document,
'Transmittal without Remittance'. The program that
automatically creates the Revenue Transmittal document
needs a way to identify a Transmittal Without Remittance
versus a Transmittal With Remittance (checks attached).
This changed when Dpt of Rev became the lockbox bank.
This Doc Type now generates a with remittance RT.
ZFLBMAIN 14 1400000000 1499999999 YES, Related
Revenue Transmittal
generated in SAP
goes to Treas
YES DI 1400000000 1499999999 AR02
DJ Trustee Loan Pay/Adj Accounts
Receivable
Incoming payment from Loans Management accounts
receivable from a Trustee.
FF68, FZNB 13 1300000000 1399999999 NO NO DJ 1300000000 1399999999 LM02
DK Loan Disbursement Accounts
Receivable
Disbursement for Loans Management FNVD 19 1900000000 1999999999 YES YES DK 1900000000 1999999999 LM01
DL Lockbox GL Posting Accounts
Receivable
Accounts Receivable customer payments for Insurance
Lockbox. When the Lockbox file is posted to SAP, the
initial posting (entire deposit amount) is posted to the Bank
G/L account and a Lockbox clearing account. This
transaction is followed by a second interface transaction
using document type DI.
ZFLBMAIN 01 0100000000 0199999999 NO YES DL 0100000000 0199999999 AR02
DN Adj Doc for NSF Checks Accounts
Receivable
Accounts Receivable customer payment NSF Adjustment
document bank statement reconciliation in revenue.
Journal entry adjusts the Revenue Transmittal information
in situations where the lockbox bank has notified the
Comptroller Office of bounced checks.
FB50 01 0100000000 0199999999 NO YES DN 0100000000 0199999999 AR02
DP Federal Highway Administration
(FHWA) Billing
Project Systems Accounts Receivable customer invoice for USDOT FHWA
billing twice each week for the federal share of highway
project expenditures.
FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
DQ Federal Highway Administration
(FHWA) Credit Memo
Accounts
Receivable
Accounts Receivable Credit memos posted in SAP, for
PennDOT FHWA billing only.
FB75 16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01
DR Customer Invoice Accounts
Receivable
Accounts Receivable - Invoices produced and printed in
SAP.
FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
DS Customer Payment to create
Refund of Expenditures
Accounts
Receivable
Accounts Receivable Customer payments received for
which a Refund of Expenditures document is produced
(with remittance).
F-26, F-28 10 1092000000 1099999999 YES, Refund of
Expenditures
document
YES DS 1092000000 1099999999 AR02
DT Transfer Voucher Payment Accounts
Receivable
Accounts Receivable customer payments where a
Revenue Transmittal is not to be generated (Transfer
Voucher payments or where an RT was produced outside
of SAP).
F-30 14 1400000000 1499999999 YES, Reference
document from legacy
system
YES DT 1400000000 1499999999 AR02
DW Customer Payment w/o Remit Accounts
Receivable
Accounts Receivable customer payments that require a
"Transmittal of Revenue without Remittance" be prepared
by the system. As of 2/4/03 PUC and Banking Lockbox
processes utilize DW docs. The program that automatically
creates the Revenue Transmittal document needs a way to
identify a Transmittal without Remittance versus a
Transmittal with Remittance (checks attached).
F-26, F-28 14 1400000000 1499999999 YES, Revenue
Transmittal document
from SAP
YES DW 1400000000 1499999999 ZA01
DX External Created Invoice Accounts
Receivable
Accounts Receivable customer invoices that are generated
/printed external to SAP
FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
DY Loan Customer Inv Accounts
Receivable
Accounts Receivable customer invoice for loans
management related
FNM1 18 1800000000 1899999999 NO YES DY 1800000000 1899999999 LM02
DZ Customer Payment w/ Remit Accounts
Receivable
Accounts Receivable customer payments received where a
Revenue Transmittal with remittance is required.
F-26, F-28 14 1400000000 1499999999 YES, Revenue
Transmittal document
from SAP
YES DZ 1400000000 1499999999 AR02
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DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
EA Expense Adjustment General Ledger Used to transfer expenses between BAs and/or Funds
and/or expense commitment items. Documents are sent to
Treasury only if the first seven positions of the Fund are
different.
FB50, FV50 78 7800000000 7899999999 YES, this document
from SAP if 1st 7 pos.
of Fund are different
YES EA 7800000000 7899999999 EA01
EB Exp Adj - Work Comp Payroll Used to reclass Work Comp (Act 534 and Heart & Lung)
expenses from a general restricted receipt account back to
the employees' agency. Documents are sent to Treasury
only if the first seven positions of the Fund are different.
YES EB 7800000000 7899999999 PY01
GD GM Delay of Draw Grants Created from nightly job run for program
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD
documents for invoices and VT doc types posted to federal
funds. Doc type used for posting directly to a grant for
federal billing.
FB50 23 2300000000 2399999999 NO No statistical based
on gl account
GD 2300000000 2399999999 GM01
GL GM LPO-Delay of Draw Grants Created from nightly job run for program
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL
documents for ZO doc types posted to federal funds to
create entry on GMIA. Doc type used for posting directly to
a grant for federal billing.
on gl account
GL 2300000000 2399999999 GM01
GN GM No Delay of Draw Grants Created from nightly job run for program
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN
documents for FI adjustment doc types and cost allocations
posted to federal funds to show on GMIA. Doc type used for
posting directly to a grant for federal billing.
on gl account
GN 2300000000 2399999999 GM01
GR GM Refunds-No Delay Grants Created from nightly job run for program
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR
documents for refund doc types posted to federal funds to
show on GMIA. Doc type used for posting directly to a grant
for federal billing.
on gl account
GR 2300000000 2399999999 GM01
GT Statutory Transfer General Ledger Separate document type used for Statutory Transfers which
require the Governor's designee's signature and a separate
transaction code for Treasury.
from SAP
YES GT 0993000000 0993999999 GT01
KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse
KR)
FB08 17 1700000000 1799999999 NO YES KA 1700000000 1799999999 KR01
KC Vendor Incoming Payment Cash Management Used to record payments received from vendors for
overcharges/refunds. This transaction is preceded by
transaction FB65 using doc type KS or KW.
F-52 10 1092000000 1099999999 NO No KC 1092000000 1099999999 KC01
KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into SAP by the Agency FB60 19 1900000000 1999999999 YES, ZP clearing
document from SAP
YES KA 1700000000 1799999999 KD01
KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied
against an existing unpaid or future vendor invoices.
FB65 17 1700000000 1799999999 NO YES KG 1700000000 1799999999 KD01
KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient payments
posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB65
transaction mirrors the FB60 payment transaction made
using doc type ZN and is only used to execute F-44
clearing transaction.
FB65 17 1700000000 1799999999 Yes, KS clearing
document from SAP
YES KH 1700000000 1799999999 SA01
KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient payments
posted by Interface or Conversion program where actual
payment was a positive amount. This FB65 transaction
mirrors the FB60 payment transaction made using doc type
ZD and is only used to execute F-44 clearing transaction.
FB65 17 1700000000 1799999999 NO YES KJ 1700000000 1799999999 SA01
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DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
KL LEG Refund w Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper
Refund documents with remittance. This transaction is
followed by transaction F-52 using doc type KC to post
Cash-In-Transit entry.
FB65 10 1092000000 1099999999 YES, paper RE
document sent to
Treasury with legacy
reference # from
agency system.
YES KL 1092000000 1099999999 RV04
KO LEG Refund wo Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper
Refund documents without remittance. This transaction is
FB65 10 1092000000 1099999999 YES, paper RE
document sent to
reference # from
agency system.
YES KO 1092000000 1099999999 RV04
KP Account Maintenance Procurement Used to clear vendor account discrepancies due
differences between Goods Receipt and Invoice Receipt.
MR11 48 4800000000 4899999999 NO NO KP 4800000000 4899999999 MM04
KR Vendor Invoice Accounts Payable Non-PO invoice entered directly into SAP. FB60, FBR2 19 1900000000 1999999999 YES, ZP clearing
document from SAP
YES KA 1700000000 1799999999 KR01
KS Vend Refund w Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)
with remittance. User prints the deposit transit slip from
SAP via ZF_DEPOSIT transaction and SAP prints paper
form to send to Treasury. Vendor Refund of Expenditure
transactions are followed by transaction F-52 using doc
type KC to post Cash-In-Transit entry. KS also identifies
vendor clearing documents.
Auto program, FB65,
FV65
10 1092000000 1099999999 SOMETIMES (1) This
document from SAP if
it clears RN or ZD &
KH docs OR (2)
Reference document
from SAP if refund
created; Otherwise,
not sent
YES KS 1092000000 1099999999 RV03
KT Interagency Accounts Payable
Adjustment
Accounts
Receivable
System generated transaction to clear accounts payable
document type RN for Correctional Industries Billings to
other agencies. Effective 7/1/07 Plant Maint will also use KT
to clear Print Shop inventory orders.
F.51 31 3100000000 3199999999 YES, Reference
document from SAP.
Revenue line from KT
and expense line from
RN = Transfer
Voucher to Treasury.
KT 3100000000 3199999999 KT01
KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro, and
INTF_0492
FB60 19 1900000000 1999999999 YES, ZP clearing
document from SAP
YES KA 1700000000 1799999999 KD01
KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)
without remittance. SAP prints paper form to send to
Treasury. Vendor Refund of Expenditure transactions are
FB65, FV65 10 1092000000 1099999999 YES, paper RE
document sent to
Treasury from SAP
YES KW 1092000000 1099999999 RV03
KZ Vendor Advancement Account
Payment
Accounts Payable Vendor Payment documents for post with advancement
account payments
F-58 15 1500000000 1599999999 YES, this document
from SAP
YES ZK 1700000000 1799999999 ZA01
LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card
amounts billed to the correct agency and funding source.
To be put in effect 3/1/2003 in conjunction with new PNC
file process.
FB50 37 3700000000 3799999999 YES, reference
document from SAP
LB 3700000000 3799999999 LB01
LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts
billed to the correct agency and funding source. To be put in
effect 2/11/2004 in conjunction with new Travel interface.
FB50 30 3000000000 3099999999 YES, reference
document from SAP
LT 3000000000 3099999999 LT01
OT NonSAP BA TV Other FI / FM SAP posting for non-Payroll transfers debiting expense in a
non-SAP business area and crediting revenue in any
business area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 TV01 Available for use - effective 7/1/2014
PR Price Change Procurement Used to revalue finished inventory, equipment or supplies to
current value.
MR21 48 4800000000 4899999999 NO NO None N/A N/A MM01
PS Project Settlement
Commonwealth-
wide & Project
Systems
Provide project settlements with their own unique number
range for postings to avoid contention with other processes
FB50, AUAK, CJ8G,
CJ88 11 1100000000 1199999999 No No PS 1100000000 11999999999 PS01
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DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
PT NonSAP BA TV Payroll FI / FM SAP posting for Payroll transfers debiting expense in a non-
SAP business area and crediting revenue in any business
area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 TV01 Available for use - effective 7/1/2014
PZ Vendor Payment Reversal Accounts Payable Reversal document type for ZP. FBRA 17 1700000000 1799999999 NO YES PZ 1700000000 1799999999 KR01
RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. Invoicing Plan invoices. MRIS 51
5100000000 5199999999
YES, ZP clearing
document from SAP
YES RE
5100000000 5199999999 MM03
RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also
used to record Purchase Order refunds with and without
remittance. RN documents with Bank Code 874 identified
on them will be picked up by a collection program and SAP
prints paper form to send to Treasury.
MIRO, MRRL 51 5100000000 5199999999 YES, ZP or KS
clearing document
from SAP OR
Reference document
from SAP (if
Correctional Industries
A/R)
YES RN 5100000000 5199999999 MM03
SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file
upload and for many other purposes.
FB50 01 0100000000 0199999999 NO Sometimes SA 0100000000 0199999999 SA02
SB G/L Account Posting Commonwealth-
wide & Grants
Used for journal entries prepared to accrue revenues and
expenditures by fund type throughout the year.
FB50 12 1200000000 1299999999 NO Statistical SB 1200000000 1299999999 ZG02
SC WBS Element to Internal Order
Posting
Commonwealth-
wide & Project
Systems
Used for journal entries to post Project Systems WBS
Element expenditures and adjustments to Internal Orders to
capture appropriate federal, state and local shares.
FB50 17 1700000000 1799999999 NO SC 1700000000 1799999999 SA01
SD SAP/TABS Reconciliation Entry General Ledger Used for journal entries made to correct SAP errors found
during the SAP Fund reconciliation when no other entry is
appropriate. Reference document is the document number
originally sent to Treasury. This doc type also bypasses the
Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7
of the Fund.
FB50 30 3000000000 3099999999 Yes, reference
document from SAP
or legacy system
YES SD 3000000000 3099999999 SD01
SE Payroll Expense Adjustment (in
SAP only)
General Ledger Transfer payroll expenses from between SAP Funds to
agree with either a Treasury only EA or a phone call to
Treasury to change the Fund on payroll DSNs (documents)
they are unable to process due to an invalid Fund or a Fund
without sufficient funds. Reference document is either the
paper EA document or the Merge Run ID related to the
original ZX document.
FB50 30 3000000000 3099999999 Yes, reference
document from SAP
or legacy system
YES SE 3000000000 3099999999 SE01
SF Fed Rev Dep wo Remit Cash Management SAP postings to Federal Revenue without remittance. SAP
prints paper form to send to Treasury.
FB50 14 1400000000 1499999999 YES, paper RT
document sent to
Treasury from SAP
YES SW 0800000000 0899999999 GM01
SG NonSAP Adj Memo Cash Management Used for agencies that interface Adjustment Memos to
SAP. SAP prints paper form to send to Treasury.
FB50 07 0700000000 0799999999 YES, paper AM
document sent to
Treasury from SAP
with legacy reference
#.
YES SG 0700000000 0799999999 RV04
SH Year-End Advancement Account
Posting
Cash Management For use in Interface 0261 to Treasury to roll advancement
account authorized balances to the new year appropriation
at fiscal year end
FB50 60 6000000000 6099999999 YES, sent to Treasury
via year-end file.
NO SH 6000000000 6099999999 AA01
SI LEG Revenue Document Cash Management Legacy paper miscellaneous Revenue document. (AM, DM,
PY and TV)
FB50 07 0700000000 0799999999 YES, paper AM, DM,
PY or TV documents
sent to Treasury with
legacy reference #
from agency system.
YES SI 0700000000 0799999999 RV04
5/16/2014 1:06 PM
DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
SJ NonSAP RevDep w Rem Cash Management Used for agencies that interface Revenue with remittance
to SAP. The agency prints the deposit transit slip from their
system and SAP prints paper form to send to Treasury.
FB50 07 0700000000 0799999999 YES, paper RT
document sent to
Treasury from SAP
#.
YES SJ 0700000000 0799999999 RV04
SK NonSAP RevDep wo Rem Cash Management Used for agencies that interface Revenue without
remittance to SAP. SAP prints paper form to send to
Treasury.
FB50 07 0700000000 0799999999 YES, paper RT
document sent to
Treasury from SAP
#.
YES SW 0800000000 0899999999 RV04
SL LEG RT w Remit Cash Management Legacy paper Revenue document with remittance. FB50 14 1400000000 1499999999 YES, paper RT
document sent to
reference # from
agency system.
YES SL 1400000000 1499999999 RV04
SM NonSAP Rev Doc Cash Management Used for RIS to SAP interface postings and Out of Scope
Agency postings of Revenue documents (AMs, PYs and
TVs).
FB50 07 0700000000 0799999999 YES, paper AM, PY
and TV documents
sent to Treasury with
legacy reference #
from agency system.
YES SM 0700000000 0799999999 RV04
SN NonSAP Ref wo Remit Cash Management Used for agencies that interface Refund of Expenditures
without remittance to SAP. Agency will send refund
number. SAP prints paper form to send to Treasury.
FB50
08 0800000000 0899999999 YES, paper RE
document sent to
Treasury from SAP
#.
Yes SN 0800000000 0899999999 RV04
SO LEG RT wo Remit Cash Management Legacy paper Revenue document without remittance. FB50 14 1400000000 1499999999 YES, paper RT
document sent to
reference # from
agency system.
YES SO 1400000000 1499999999 RV04
SP SAP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue
commitment item.
FB50 09 0993000000 0993999999 YES, this document
from SAP
YES SP 0993000000 0993999999 SP01
SQ Rev Deposit w Remit Cash Management SAP postings for Non-Accounts Receivable Revenue with
remittance, User prints the deposit transit slip from SAP via
ZF_DEPOSIT transaction and SAP prints paper form to
send to Treasury.
FB50, FV50 14 1400000000 1499999999 YES, paper RT
document sent to
Treasury from SAP
YES SQ 1400000000 1499999999 RV02
SR NonSAP Rfd wo Remit Cash Management Used by out of scope agencies to post Refund of
Expenditures without remittance in SAP.
FB50 08 0800000000 0899999999 Yes, file to Treasury YES SR 0800000000 0899999999 RV06 Available for use - effective 7/1/2014
SS NonSAP Ref w Remit Cash Management Used for agencies that interface Refund of Expenditures
with remittance to SAP. The agency prints the deposit
transit slip from their system and SAP prints paper form to
send to Treasury.
FB50 08 0800000000 0899999999 YES, paper RE
document sent to
Treasury from SAP
#.
YES SS 0800000000 0899999999 RV04
SU Adjustment Document Various Post adjustments when no file for Treasury or the Revenue
Interface System (RIS) is required. Also used for numerous
other entries.
FB50 01 0100000000 0199999999 NO Sometimes SU 0100000000 0199999999 SU01
SV Rev Deposit wo Remit Cash Management SAP postings to Non-Accounts Receivable Revenue
without remittance. SAP prints paper form to send to
Treasury.
FB50, FV50 14 1400000000 1499999999 YES, paper RT
document sent to
Treasury from SAP
YES SW 0800000000 0899999999 RV02
SW Revenue Reversal Cash Management To reverse electronic revenue and debit memo postings. FB08, FB50 08 0800000000 0899999999 YES YES SW 0800000000 0899999999 SW01 Available for use - effective 7/1/2014
5/16/2014 1:06 PM
DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
SY RIS Revenue Posting Cash Management RIS-SAP interface postings for Revenue. FB50 07 0700000000 0799999999 YES, RT paper
document sent to
reference # from
agency system.
YES SY 0700000000 0799999999 RV04
SZ NonSAP Rfd w Remit Cash Management Used by out of scope agencies to post Refund of
Expenditures with remittance in SAP.
FB50 08 0800000000 0899999999 YES, file to Treasury YES SZ 0800000000 0899999999 RV06 Available for use - effective 7/1/2014
VN NonSAP VT SAP Only FI / FM SAP summary posting for Voucher from non-SAP system
from which a detailed Payment Request file is sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit Batch ID number from
payment request file.
No file is sent to Treasury from SAP.
FV50 / FB50 33 3300000000 3399999999 YES YES VN 3300000000 3399999999 VT01 Available for use - effective 7/1/2014
VR NonSAP VT SAP&Treas FI / FM SAP summary posting for Voucher from non-SAP system
from which a detailed Payment Request file is not sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit number from non-SAP
system.
GL Journal file is sent to Treasury from SAP to post the
expenditures in PeopleSoft and authorize the payment.
Reference = Batch ID; Document Date = Effective Date;
Header text = Transfer Description
FV50 / FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 VT01 Available for use - effective 7/1/2014
VT Legacy System VT General Ledger &
Grants
Summarized Accounts Payable from various Legacy
Systems. File is sent to Treasury from the legacy system.
Interface, FB50 VT A000000000 Z999999999 YES - Last 8 positions
of thIs document from
legacy system
YES None N/A N/A VT01 Obsolete - effective 7/1/2014
WA Goods Issue Procurement Used for distribution of materials from one agency to
another or transfer of materials within an agency.
Documents are sent to Treasury only if the first seven
positions of the Fund are different and there is no revenue
commitment item on the document.
MIGO, MB1A,
MB1B, MB1C
49 4900000000 4999999999 YES, this document
and there is no
revenue commitment
item on the document
YES None N/A N/A MM02
WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods),
ML81 (Services)
50 5000000000 5099999999 NO NO None N/A N/A MM02
WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign
Shop production orders. Used for recording inventory
produced in the Sign Shop production order. Also, used in
the settlement process for sign shop production.
positions of the Fund are different.
CO12, CO13, CO88,
KO88
49 4900000000 4999999999 YES, this document
YES WF 4900000000 4999999999 PM01
WI Inventory Document Procurement Adjustment of inventory differences. MI07 49 4900000000 4999999999 NO Statistical None N/A N/A MM01
WZ PCI Commissary Goods Issue Procurement Records goods issued to prisoners MB1A 55 5500000000 5599999999 NO YES None N/A N/A MM02
ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For
separating security by document types, reporting and
auditing.
FB60 21 2100000000 2199999999 Yes, KZ clearing
document from SAP
YES AZ 1700000000 1799999999 ZA01
ZB Payroll Accrual Commonwealth-
wide & Payroll /
Travel
Used to post payroll expense accruals automatically in FI
through accrual program. For GAAP purposes.
FB50 12 1200000000 1299999999 NO Statistical ZJ 0100000000 0199999999 ZG01
ZC Upload of CU Info Commonwealth-
wide
Used for year-end upload and reversal of component unit
financial information into SAP to properly report in the
Commonwealth's CAFR.
FB50 01 0100000000 0199999999 NO NO ZC 0100000000 0199999999 ZG01
ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments
posted by Interface or Conversion program where payment
is a positive amount. This FB60 transaction mirrors the
FB65 payment transaction made using doc type KJ and is
only used to execute F-44 clearing transaction.
FB60 17 1700000000 1799999999 Yes, KS clearing
document from SAP
YES ZD 1700000000 1799999999 SA01
5/16/2014 1:06 PM
DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
ZE Employee Travel Vendor Invoice Accounts Payable
& Payroll / Travel
HR / Travel Invoice postings to pay vendor. auto program in
payroll
27 2700000000 2799999999 YES, ZP clearing
document from SAP
YES KA 1700000000 1799999999 KR01
ZF Non-SAP Advance Account
Replenishment
General Ledger Unique document type used to accumulate amounts to
replenish non-SAP Advancement Accounts.
from SAP
YES None N/A N/A ZF01
ZG GAAP Accrual Commonwealth-
wide
Used for year-end journal entries to accrue revenues and
expenditures by fund type for the Commonwealth's GAAP
conversion.
FB50 12 1200000000 1299999999 NO Sometimes
statistical
ZJ 0100000000 0199999999 ZG02
ZH GAAP Reclass Commonwealth-
wide
Used for year-end journal entries to reclassify GL account
balances within a CoPA fund to properly report the account
balances on the Commonwealth's CAFR.
FB50 01 0100000000 0199999999 NO YES, Some
statistical
ZJ 0100000000 0199999999 ZG02
ZI Vendor Invoice Interface Accounts Payable SAP invoice documents posted via an external interface.
For auditing of payments in payment program the interface
triggered invoices are required to be separated.
IDOC interface 22 2200000000 2299999999 YES, ZP clearing
document from SAP
YES KA 1700000000 1799999999 KD01
ZJ GAAP Reversal Commonwealth-
wide
Used for beginning of year mass reversal of accrual and
deferral journal entries upon carryforward of GL balances to
new fiscal year.
F.80 01 0100000000 0199999999 NO YES, Some
statistical
ZJ 0100000000 0199999999 ZG02
ZK Vendor Payment Advancement
Account Reversal
Accounts Payable Reversal document type for KZ (Advancment Account
Payment).
FBRA, FCH8 17 1700000000 1799999999 NO YES ZK 1700000000 1799999999 ZA01
ZL FI-CO Reconciliation Ledger
Transaction
Cost Allocation &
Commonwealth
Wide
To identify all reconciliation ledger transactions, which will
aid in error correction.
KALC 01 0100000000 0199999999 NO NO ZL 0100000000 0199999999 ZG01
ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments
posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB60
transaction mirrors the FB65 payment transaction made
using doc type KH and is only used to execute F-44
clearing transaction.
FB60 17 1700000000 1799999999 NO YES ZN 1700000000 1799999999 SA01
ZO Payroll Default Cost Center
Correction & Leave Payout EA
Payroll Used for journal entries that will manually correct payroll
posting made to the payroll default cost center and fund.
These corrections will be an expense to expense posting.
positions of the Fund are different.
YES ZO 7800000000 7899999999 ZO01
ZP Payment Posting Accounts Payable Vendor Payment documents for posting using automated
payment program.
F110 20 2000000000 2099999999 YES, this document
from SAP
YES PZ 1700000000 1799999999 KR01
ZQ Interface from FMIS and daily
clearing of non-SAP payables
account
General Ledger /
GM
Interface from FIMS to SAP, primarily to reallocate Payroll
charges. Also used to post the clearing of non-SAP
payables on a daily basis
FB50 99 9900000000 9999999999 YES, Reference
document from legacy
system or original
Payroll doc
YES ZQ 9900000000 9999999999 ZQ01
ZR Commitment Posting to FI Commonwealth-
wide
Program to post FM Commitments to FI at month-end for
financial statements generated from SPL. Commitments in
FI are adjusted for expenditure recognition differences
between FM and FI with this program.
FB50 01 0100000000 0199999999 No NO ZR 0100000000 0199999999 ZG01
ZT Non-SAP Agency General Ledger Treasury interfaces to record payments for out-of-scope
agencies
FB50, BAPI interface 02 0200000000 0299999999 NO YES AB 0100000000 0199999999 ZG01
5/16/2014 1:06 PM
DOC
TYPE DESCRIPTION
FUNCTIONAL
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP COMMENTS
ZV Trustee Payment Loans Trustee Payment documents for posting using automated
payment program
F110 20 2000000000 2099999999 YES, this document
from SAP
YES PZ 1700000000 1799999999 KR01
ZW PR Posting 3rd Party AP / Payroll 3rd Party Liability Payments. Payroll posting -
PC00_M10_CALC
24 2400000000 2499999999 YES, ZP clearing
document from SAP
YES ZW 2400000000 2499999999 KR01
ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll
liabilities as a result of the payroll run. For example:
Salaries, Medicare, Social Security, etc.
Payroll posting -
PC00_M10_CALC
25 2500000000 2599999999 YES, Reference
document relates to
many DSNs, RTs,
REs, and AMs from
SAP
YES ZX 2500000000 2599999999 PY01
ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash
account, instead, a payroll cash clearing account is used.
This entry (ZY) is to clear the payroll cash clearing account
and post to the cash account.
ZF_PAYROLL_BAN
K_CLEARING
26 2600000000 2699999999 NO NO ZY 2600000000 2699999999 PY01
5/16/2014 1:06 PM

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