Room 205, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales Ave.

, Cagayan de Oro City 9000

Email: csg@my.xu.edu.ph | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE EXECUTIVE SECRETARY
MINUTES OF MEETING

TENTH CABINET MEETING
Date : 5 September 2014
Venue : Schol Richie Fernando Office (CSG-1), Room 205, 2/F Student Center Bldg.
Time Started : 8:05 PM
Time Ended : 9:37 PM
Presiding Officer : Pres Harold John M Laborte

ATTENDANCE
Present:
Harold John M Laborte (President)
Mario Alejandro Jacinto M Neri (Executive Secretary)
Alton Melvar M Dapanas (Secretary, Department of Academic Affairs)
Camilo Jan G Banuag (Secretary, Department of Budget and Finance)
Arsenio F Meneses III (Secretary, Department of Communications Management)
Katherine Mae O Tacubao (Secretary, Department of External Affairs and Corporate Relations)
Ruffy A Mapano (Secretary, Department of Internal Administration)
Dawn C Acebedo (Secretary, Department of Organizational Support and Services)
Albert Ralph Vincent T Abapo (Secretary, Department of Research and Statistics)
Cyril Vince S Opada (Secretary, Department of Sports and Recreation)
Yves YancyT Detablan (Representative, Xavier Center for Culture and the Arts-Performing Arts Companies)
Absent:
Sharmaine Mae P Lobido (Vice President)
o represented by MaryzaRotchane D Quiblat (Chief of Staff, Office of the Vice-President)
Annalotta C Tecson (Cabinet Secretary)
Maria Theresa Augusta M Alolor (Secretary, Department of Event Management)
Carlo Angelo M Hollanes (Secretary, Department of Social Involvement)
Ron Bryan G Balarias (Secretary, Department of Sector Representation)
Pauline Giani B Montellano (Secretary, Department of Student Leadership and Development)
o represented by Christiana Marie C Paglinawan (Staff, Department of Student Leadership and Development)
Niel Diamond E Naga (Secretary, Department of Student Services and Campus Development)
o represented by Julzon Rhoy T Corbeta (Associate Secretary, Department of Student Services and Campus Development)


ORDER OF BUSINESS
I. Call to Order
II. Review and Approval of Previous Minutes
III. New Xavier Citation Styles for Academic Papers
IV. Profit Share from Le Maste Congress
V. Insurance Commission (XUCPFA Case)
VI. Guidelines for Project Collaboration with Non-XU Entities (2nd Discussion)
VII. CSG Uniform
VIII. DIA Alternative Volunteer Development Project
IX. DSI Concern
X. Other Matters

Room 205, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales Ave., Cagayan de Oro City 9000
Email: csg@my.xu.edu.ph | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE EXECUTIVE SECRETARY
XI. Adjournment
_____________________________________________________________________________________________

TEXT
Call to Order
Pres Laborte declared the meeting as quorum. The meeting started with a prayer led by Ms
Paglinawan from the Department of Student Leadership and Development.

Review and Approval of the Previous Minutes
In behalf of Sec Tecson, Sec Neri presented the minutes of the previous meeting held last 22
August. He noted some corrections and grammatical errors raised by the members of the
Cabinet. The corrections and concerns on the previous minutes are as follows:
o Include Mr and Ms Colin Torres of Fortune General Insurance Corporation in the roster
of attendees;
o Line 27: Sec Banuag was present during the ninth Cabinet meeting;
o Line 78: Delete the word some;
o Line 82: Change the first that to the;
o Include the stand of the secretaries during the issue discussion on the Freedom of
Information Bill.
After considering the abovementioned changes, the Cabinet, then, unanimously approved the
previous minutes.

New Xavier Citation Styles for Academic Papers
Sec Dapanas presented the proposed Xavier Citation Styles for Academic Papers. He clarified
that the said citation styles are not yet effective for implementation, yet the university will
conduct a pilot testing of such citation styles on the course syllabi distributed to students at the
beginning of each semester. The proposed Xavier Citation Style will build the universitys
identity and fulfill its mission as a research-oriented institution, and shall be used across all
academic disciplines.
Some of the Cabinet members expressed positive comments about the proposed citation styles. It
presents a detailed and relevant information on the references used to come up an academic
paper. Moreover, it asserts the thrust of the university to become a leading ASEAN university in
2033, as expressed in the revised vision of the academic institution.

Profit Share from Le Maste Congress
Pres Laborte mentioned that a profit share of Php 5,000.00 was given by Tuxedo Institute of the
Philippines. The body decided that an amount of Php 2,500.00 will be spent for Le Maste
evaluation session with the congress organizers from XU-CSG, while the rest of the amount will
be added to the XU-CSG Midyear Evaluation and Outing fund. ASec Mael Jashyn Alvarez from
the Department of Internal Administration, and a congress organizer of Le Maste, was voted as
project head of the Le Maste evaluation session.

Insurance Commission (XUCPFA Case)
In behalf of Sec Banuag, Pres Laborte reported updates on the Fortune Insurance Commission
case. With the close coordination of Mr Angelico Vallar from the XU Finance Office, financial
records showed that three sets of annual insurance commissions turned over by XUCPFA to XU-
CSG were not deposited or remitted in the XU Finance Office account of the student government.

Room 205, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales Ave., Cagayan de Oro City 9000
Email: csg@my.xu.edu.ph | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE EXECUTIVE SECRETARY
o The 2007 insurance commission was released by XUCPFA through a check named under
the XU-CSG President then. Based on the copy of the acknowledgment receipt kept by
XUCPFA, the check was received by the 2007 XU-CSG President. The amount received
was not deposited in the XU-CSG account at the Finance Office.
o The insurance commission in any of the inclusive years (2008-2009) was received by an
unidentified person. No document will show as to whom the check was named and
released. Based on the copy of the acknowledgment receipts kept by XUCPFA for the
insurance commissions released in any of the inclusive years, only the signature
specimen is present on the financial document.
o XUCPFA insisted that the 2013 insurance commission was released to XU-CSG. Yet, no
single document can show that the insurance commission was turned over to any of the
XU-CSG officers and staff during the immediate past administration.
Before filing administrative or court cases, Sec Neri suggested that interrogations between the
current XU-CSG DBF and the 2007 XU-CSG President must be conducted.
Further investigations and scrutiny must be conducted to the second case.
As to the 2013 case, it was unanimously agreed that records or documents must be secured or
demanded by DBF in order to prove that the commission was, indeed, released by XUCPFA.

Guidelines for Project Collaboration with Non-XU Entities (2nd Discussion)
Due to the absence of the primary author, this agendum was skipped and will be discussed
during the next cabinet meeting. A special session will be facilitated by Sec Tecson to gather
salient points on the content of the guidelines.

CSG Uniform
Sec Mapano delegated the task of printing the staff IDs and lanyard to the department
secretaries.CSG shirts will still be facilitated by DIA.
He also asked the help of the Cabinet in encouraging the last five associate heads and chief
commissioner (ASec Divinagracia of DSLD, ASec Sale of DEM, ASec Abrena of DSI, ASec
Fusilero of DCM, and Chief STRAW Commissioner Talandig) to pay for their CSG uniform so
that the IDs and the lanyard of the Cabinet will be processed as soon as possible. DIA will take
charge in the ID and lanyard printing of the Cabinet members as soon as the five names
mentioned above will pay the amount.

DIA Alternative Volunteer Development Project
Sec Mapano expressed alternative volunteer development projects such as popcorn night. But
then, it was decided by the Cabinet that the budget allocated for the volunteer development
project will be allotted for the midyear evaluation.

DSI Concern
With the recent expression of Sec Hollanes to resign from his post as DSI Secretary for valid
reasons, Pres Laborte solicited nominees for the position.
Three names were raised: Jessica Ranes, Queenie Sanchez, and Karol Loquias.
By virtue of the constitution, Pres Laborte will take charge in choosing the new DSI Secretary
from the three nominees mentioned above.

Other Matters/ Announcements
No other matters and/or announcements were raised.

Room 205, 2/F Student Center Building, Xavier University-Ateneo de Cagayan, Corrales Ave., Cagayan de Oro City 9000
Email: csg@my.xu.edu.ph | Facebook: http://www.facebook.com/CSG.XU | Contact Number: (08822) 72-3116 or (088) 858-3116 local 3305
OFFICE OF THE EXECUTIVE SECRETARY

Adjournment
Having covered all items for discussion, Sec Opada led the closing prayer. Pres Laborte formally
adjourned the Tenth Cabinet Meeting at 9:37 PM. The whole duration of the meeting was one (1)
hour and thirty two (32) minutes only.


Prepared by Noted by


MARIO ALEJANDRO JACINTO M NERI HAROLD JOHN M LABORTE
Executive Secretary President