hi

Faculty of
Department of
Phone:
Fax:
Suggested sample letter for Guest Lecturers
Note: A Guest Lecturer is a person who is invited by a post-secondary institution to give a series of
lectures and occupies a temporary position of a non-continuing nature (which does not comprise a
complete academic course for a period of less than one academic term or semester!
"#$S%NAL
Date
name
address
Dear name:
On behalf of the Faculty of facultys Department of dept I am pleased to invite you to our
Faculty/Department as a uest !ecturer for the period date" to date#$ ("lease note& that the
period of stay should be less than one academic term or semester
%our duties and responsibilities &ill be as follo&s: (%utline duties and responsibilities here!
%ou &ill receive an honorarium (i!e!& living allowance of 'amount (Specify financial arrangement
here& if applicable! 'his amount is in addition to any financial assistance provided by your home
institution!
%ou &ill receive reimbursement for airfare and accommodation expenses$ ((f applicable)
In order to &or* in +anada, +iti-enship and Immi.ration +anada (+I+) re/uires you to obtain a &or*
permit$ In this connection, it is our understandin. that as a uest !ecturer you are exempt from advance
confirmation by 0uman 1esources and 2ocial Development +anada (012D+)/2ervice +anada under
Immi.ration and 1efu.ee Protection 1e.ulation 1#34(b), +##$
In order to comply &ith +anadas Immi.ration re.ulations, you are advised to contact the +anadian visa
office responsible for the country or re.ion &here you live$ For a list of +anadian embassies, hi.h
commissions and consulates, please refer to: http://&&&$cic$.c$ca/en.lish/information/offices/apply5
&here$asp$

6ll documents and information re/uired to apply for a &or* permit are available on the +iti-enship and
Immi.ration +anada (+I+) &eb site at http://&&&$cic$.c$ca/en.lish/information/applications/&or*$asp$
7he cost of the &or* permit is '"43$33 +anadian$ 8any visa offices have special local instructions about
&hich documents you must submit &ith your application$ Please consult the applicable visa offices &eb
site to find out &hat re/uirements and procedures you must follo& &hen you apply$
7o obtain a &or* permit please submit this letter of invitation$ %ou also re/uire a valid passport as proof
of your citi-enship$ It &ill be necessary for the passport to be valid for the entire len.th of your stay in
+anada$
%ou may be re/uired to under.o a medical examination$ 7o learn more about medical exam
re/uirements for temporary forei.n &or*ers, please refer to the +I+ &eb site at:
http://&&&$cic$.c$ca/en.lish/information/medical/medexams5temp$asp
9/#
#433 :niversity Drive ;$<$, +al.ary, 6lberta 7#; ";= &&&$ucal.ary$ca
name # letterdate
+iti-ens from certain countries must obtain a 7emporary 1esident >isa (71>) throu.h a +anadian visa
post abroad prior to enterin. +anada$ For a complete list of countries and territories &hose citi-ens
re/uire visas in order to enter +anada as visitors, please refer to the +I+ &eb site at:
http://&&&$cic$.c$ca/en.lish/visit/visas$asp$ If you re/uire a temporary resident visa, you do not have to
apply for it separately or pay a separate fee$ If your &or* permit is approved, the visa &ill be issued at
the same time as the documentation you need to enter +anada as a &or*er$
On arrival in +al.ary you &ill be re/uired to submit an application for a temporary 2ocial Insurance
;umber (2I;) to a 2ervice +anada +entre$ 7he nearest 2ervice +anada +entre is located at: "?"@
+ro&child 7rail ;$<$, +al.ary, 6A 7#8 =2=$ Information related to the 2ocial Insurance ;umber
Pro.ram is available on 2ervice +anadas &ebsite at:
http://&&&$servicecanada$.c$ca/en./sc/sin/index$shtml $
6s your stay in +anada &ill be temporary, you &ill not be covered by 6lberta 0ealth +are$ In case you do
not have BOut5of +ountryC covera.e under your medical insurance plan in your country of residence, you
may purchase medical insurance as a visitor to +anada at your o&n cost (i$e$, throu.h 2impson roup
8edical 2ervices Inc$, &ebsite: http://&&&$simpson5.roup$com)$
Please do not hesitate to contact me if you re/uire any further information at 7el: or D5mail:
%ours sincerely,
dean/head

"lease note& that those who contravene a provision of Section )*+ of the Immigration and
Refugee Protection Act (IRPA) ,i!e!& a foreign national who ma-es a material misrepresentation
(misstating credentials& letters of reference& etc! or who withholds information on a relevant
matter (criminal involvement& prior immigration difficulties& previous illegal wor- in .anada& a
serious medical condition& etc! that could induce an error in the administration of .anada/s
Immigration and Refugee Protection Act]& is guilty of an offense and liable for prosecution in the
criminal courts of .anada!