SAP AG

Human Capital Management

(HCM)
SAP University Alliances
Version 2.01
Authors Claudia Kroliczek
Mark Lehmann
Stefan Weidner
Product
SAP ERP 6.0 EhP4
Global Bike Inc.
Level
Beginner
Focus
Cross-functional integration
Human Capital Management
SAP ERP
Page 8-2
SAP AG
Course Overview
Introduction to SAP
Navigation
Introduction to GBI
Sales & Distribution
Materials Management
Production Planning
Financial Accounting
Controlling
Human Capital Management
SAP ERP
Page 8-3
SAP AG
Unit Overview
HCM Organizational Structure
HCM Master Data
HCM Processes
- Organizational Management
- Personnel Administration
SAP ERP
Page 8-4
SAP AG
HCM Organizational Structure
Represents the structural and personnel organization of a company
Consists of organizational units
Illustrates the organizational structures and hierarchies
Illustrates an employees responsibilities
Is a precondition of various personnel processes implementation
Consists of three parts:
- Enterprise Structure
- Personnel Structure
- Organizational Plan
SAP ERP
Page 8-5
SAP AG
HCM Enterprise Structure
Enterprise Structure
- Represents formal and financial structures in a company
- Each employee needs to be assigned to an enterprise structure.
- Basically consists of company code, personnel area, and personnel subarea
- Client
An independent environment in the system
- Company Code
Smallest org unit for which you can maintain a legal set of books
- Personnel Area
Represents a company area differentiated between personnel administrative, time
management, and expensive organizational aspects
- Personnel Subarea
Represents part of a personnel area
Represents a company area differentiated between personnel administration, time
management, and payroll accounting aspects
SAP ERP
Page 8-6
SAP AG
GBI 2.0 Enterprise Structure for HCM
Personnel
Area
Global Bike Group
Global Bike US
GBI Miami GBI Dallas
Executives
Finance
Personnel
Subarea
Company
Code
Client
Global Bike Germany
GBI San Diego
HR
IT
MM
Production
Purchasing
Sales Sales
Purchasing
MM
MM
GBI Hamburg GBI Heidelberg
Finance
Executives Sales
MM
Production
Purchasing
MM
Purchasing
HR
SAP ERP
Page 8-7
SAP AG
HCM Personnel Structure
Personnel Structure
- Describes an employees position within the company
- Is defined by employee group and employee subgroup
- Employee Group
Organizational unit for which personnel related regulations can be specified
Examples:
Active employees
External
Retirees
- Employee Subgroup
Organizational unit within the employee group, for which personnel related regulations
are specified
Examples:
Industrial employees
Commercial clerks
Laboratory assistants
SAP ERP
Page 8-8
SAP AG
HCM Personnel Structure
External Active Retiree
Employee Group
Employee Internal Trainee Employee Subgroup
SAP ERP
Page 8-9
SAP AG
HCM Organizational Plan
Organizational Plan
- Describes in which function an employee is acting
- Is object-oriented, i.e. each element is represented by an object
- Objects can be assigned to each other
- Organizational Unit
Can be grouped according to functional and regional aspects.
- Position
Are assigned to organizational units and filled by employees
Example: Position accounting clerk in the Accounting Department
- Person
Are employees and fill positions
- Cost Center
originate from Controlling and can be linked with positions or organizational units
- J ob
General description of tasks which an employee should perform
Are assigned to positions
Example: Position Head of Department
SAP ERP
Page 8-10
SAP AG
HCM Organizational Plan
Cost Center
Organizational Unit
Position
Person
J ob
Assignment
Assignment (optional)
SAP ERP
Page 8-11
SAP AG
GBI 2.0 Enterprise Structure in SAP ERP HCM (US)
Client GBI
Company Code US00
Personnel Area Dallas DL00
Personnel Subarea
Miami MI00
Executives
EX00
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Employee
Subgroup
Employee Group 1
Active
Employee Group 2
Retiree
Employee Group 9
External
11
Hourly Wage
12
Salary scale
13
Executive
91
Senior Consultant
10
Intern
90
Junior Consultant
21
Honorary
20
Pensioner
SAP ERP
Page 8-12
SAP AG
GBI 2.0 Enterprise Structure in SAP ERP HCM (DE)
Client GBI
Company Code DE00
Pers. Area Heidelberg HD00
Executives
EX00
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HH00
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Employee Group 2
Retiree
Employee Group 9
External
91
Senior Consultant
90
Junior Consultant
21
Honorary
20
Pensioner
Employee Group 1
Active
11
Hourly Wage
12
Salary scale
13
Executive
10
Intern
Personnel Subarea
Employee
Subgroup
SAP ERP
Page 8-13
SAP AG
HCM Master Data
Personnel number
- Is used in SAP as a central identifier for an employee
- Can comprise by up to eight digits
- Can be assigned either by the system or manually
- All employee data available in the system are identified on the basis of the
personnel number.
Personnel no.
64751511
Expenses results Travel expenses
Expenses
May 2010
Travel expenses
April 2010
Expenses
J une 2010
SAP ERP
Page 8-14
SAP AG
HCM Master Data
Reference Personnel Number
- Helps to map different contractual relationships
- Creates an existing employee newly in the system with a new personnel
number
- The old personnel number serves as a reference personnel number.
- Certain data can be copied and assigned to the new number.
- In the case of concurrent employment, the
employee is identified through a person ID.
Person ID
155486211
Personnel number
64751511
Personnel number
47116550
Project Manager in
personnel area
MI00 Miami
Employee in
personnel area
DL00 Dallas
Reference
SAP ERP
Page 8-15
SAP AG
HCM Master Data
Infotypes
- HR master data are structured in infotypes.
- Collections of data fields that are logically linked
- To process employee data in an effective structure in accordance with
business requirements
- Each infotype has an explicit four-digit ID, e.g. infotype Addresses 0006.
- An infotype can have sub types, which represent a sub variant of the infotype.
Infotype 2001
Absence
Sub type 0220
Health resort
Sub type 0100
Vacation
Sub type 0601
Parental leave
SAP ERP
Page 8-16
SAP AG
Time Constraints of Infotypes
Time constraint 1 e.g. permanent residence
Time constraint 2 e.g. husband
Time constraint 3 e.g. secondary residence
SAP ERP
Page 8-17
SAP AG
Maintenance of Infotype
Single infotype maintenance
Personnel action
Fast entry
Infotypes can be maintained in three different ways:
SAP ERP
Page 8-18
SAP AG
HCM Processes
Organizational Management
- Model the organizational structure of your enterprise
- Create, change and delimit organizational units
- Create, change and delimit jobs
- Create, change and delimit positions
- Analyze an organizational unit to define
workforce requirements and personnel cost planning
- Create further organizational units for planning
scenarios or simulations
SAP ERP
Page 8-19
SAP AG
HCM Processes
Personnel Administration
- Creating and maintaining personnel master data
- Plausibility checks may be performed to detect errors and
prevent the transfer of incorrect data.
- When changing master data, a history is created which may
be used for reporting and the verification of data integrity.
- Personnel administration sets the data basis for subsequent
processes in Human Resource Management and reporting.