NFA REGISTRATION AND LICENSING FLOWCHART

No?
Yes?
REGISTRATION AND
LICENSING OFFICER (RLO)
CLIENT CLIENT
START
Secure Application
/Registration/ Licensing
Forms and List of
Requirements from
Registration and Licensing
Officer
Accomplish
/Fill-up
Application
/Registration/
Licensing
Forms
Accomplished Forms
Submit to RLO for
evaluation
Accomplished Forms and
Other requirements
Evaluate
completeness/
accuracy
Receive and
process
submitted
documents/
AAP
preparation
Present AAP and
Registration/License/
Application Fees
Receives Official Receipt
Presents Official Receipt
RLO
Issue Temporary
License and advise
client of facility
inspection to be
conducted within 15
working days
A
Issue Registration/
License Certificate/
metal plates/stickers
within the next
working day after
facility inspection
Receive Registration/
License Certificate/
Metal Plates/Stickers
END
Authority to Accept
(AAP)payment for the
cashier
END
Yes
No
NFA CASHIER
NFA Sr. Enforcement &
Investigation Officer
(SEIO)
CLIENT
AAP and Pay
Registration/License/
Application Fees
Accept
payment and
prepares
Official Receipt
Official Receipt
Issue the OR to Payee Official Receipt
Presents Official Receipt to
RLO
A
Conduct facility inspection

Passed?
Informs applicant and
advices for compliance
PALAY PROCUREMENT
SECURITY GUARD
WAREHOUSE
CLERK/SGOO
CASHIER/SDO
CLASSIFIER
CLIENT
START
Deliver palay to
NFA warehouse or
designated buying
station. Show Farmers
Passbook & get priority
number
Issue Priority Number to
Client
Priority Number
Present palay for
classification to NFA
Classifier
Classifies
palay
Rebag & weigh the
delivered stocks.
Prepare/sign WSR
Warehouse Stock Receipt
(WSR)
Compute the Equivalent Net
Weight (ENW) based on the
Warehouse Stock Receipt
(WSR). Prepare Purchase
Receipt (PR)
Purchase Receipt (PR)
Prepares cash for payment .
Priority Number
Present palay for
classification to NFA

Unload the palay Signs WSR
Present WSR to NFA
Cashier/SDO
Signs PR
Prepares cash for payment .
Accepts payment.
END
DISTRIBUTION THROUGH LICENSED GRAIN RETAILERS
A. ACCREDITATION AS NFA OUTLET
No? Yes?
Disapproved?
LICENSED GRAIN RETAILERS
REGISTRATION AND
LICENSING OFFICER (RLO)
SENIOR ENFORCEMENT AND
INVESTIGATIONS OFFICER
START
Secure Application Form
and List of Requirements
from Registration &
Licensing Officer
Accomplish
/Fill-up
Application
Forms
Accomplished Forms
Submit the accomplished
forms with complete
requirements to RLO for
evaluation
Accomplished Forms and
Other requirements
Complete and
accurate?
Advise client that facility
inspection will be
conducted within 5 working
days
Conduct facility inspection
Prepare
Inspection
Report
Inspection report
Submit Inspection Report
to Accreditation Committee
A
Presents AAP to NFA
Cashier and pays the cost of
Passbook
Official receipt
END
Approved?
Disapproved?
REGISTRATION AND
LICENSING OFFICER (RLO)
NFA CASHIER
SENIOR ENFORCEMENT AND
INVESTIGATIONS OFFICER
ACCREDITATION COMMITTEE
Evaluate
application
Inform applicant of
disapproval.
Inform applicant of
approval.
Prepare
Authority to
Accept
Payment
END
A
Accepts AAP and payment
Prepares Official Receipt for
the payee
Official receipt
NFA CASHIER
Accepts AAP and payment
Prepares Official Receipt for
the payee
Official receipt
VOUCHER PROCESSING
Yes?

Yes?
CLAIMANT PROVINCIAL MANAGER ACCOUNTING SECTION
Prepares DV and BUR
and attachments
Budget Utilization Request
and Disbursement Voucher
with attachments
Submit docs to Prov. Mgr
for certification of BUR.
Budget Utilization Request
and Disbursement Voucher
with attachments
Is the claim
necessary?law-
ful and under
my direct
supervision?
Signs BUR and forwards
docs to Acctg Section
Returns documents to
Claimant
START
END
Budget Utilization Request
and Disbursement Voucher
with attachments
Budget Utilization Request
and Disbursement Voucher
with attachments
Logged Voucher
in Receiving
/TEV
Liquidation
Log book
Complete
attachments?
Assigns number on DV
and BUR. Process
documents
(Processor)

Accountant certifies fund
availability and
completeness of
supporting document

Retains
accounting copy
Budget Utilization Request
and Disbursement Voucher
with attachments
A2
No?
Logged Voucher
in Returned
Voucher
Log book
Budget Utilization Request
and Disbursement Voucher
with attachments
Returns Voucher to
Claimant/
Administrative Officer
for compliance

Budget Utilization Request
and Disbursement Voucher
with attachments
CLAIMANT PROVINCIAL MANAGER ACCOUNTING SECTION
Forwards docs to PM for
approval of payment

Budget Utilization Request
and Disbursement Voucher
with attachments
Signs DV for
approval for
payment
Forwards docs to Cashier
for payment

A1

Check, Budget Utilization
Request and Disbursement
Voucher with attachments

Signs check
Forwards check to
cashier for releasing
Check
END
ACCOUNTING SECTION CASHIER/DISBURSEMENT OFFICER
Budget Utilization Request
and Disbursement Voucher
with attachments
Check
Forwards check,
supported with DV, BUR
to PM for signature
Prepares check
Check
Issue check
to claimant
after signing
DV
ISSUANCE OF RICE ALLOCATION OF RETAILERS
WAREHOUSE SUPERVISOR,
CLASSIFIER
NFA LICENSED GRAIN RETAILERS
ACCREDITED AS NFA OUTLET
SECURITY GUARD
OPERATIONS SECTION
NFA CASHIER
START
Get priority number from
guard on duty

Issue priority number to
applicant

Verify if volume is within
allocation

Present passbook to
Operations' Section

Determine cost of stocks for
issuance for AAP

Prepare Authority to Accept
Payment to cashier

Present AAP to NFA Cashier
and pay stated amount

Accept AAP and receive
payment

Prepare Official Receipt

Authority to Accept
Payment
Authority to Accept
Payment
Official Receipt
Issue official receipt to
payor

Official Receipt
Present OR and passbook to
the Operations Section

Prepare Authority to
Issue

Authority to Issue (AI) Forward AI to APM/PM
for approval
APM/PMsigns AI and
issue to Client
Present AI, OR and Passbook
to Warehouse Supervisor

Weighs stock & prepares
Warehouse Stock Issue

Record
withdrawals in
the passbokk
Returns OR, Passbook,
WSI to client

Warehouse Stock Issue
(WSI)
Verify and records
stock withdrawal

END