Postgraduate Handbook

1
TABLE OF CONTENTS

Welcoming Address from the Dean of the Institute of Graduate Studies

1. INTRODUCTION
University of Malaya
Institute of Graduate Studies (IGS)
Organizational Chart
The IGS Management
Management Team Contact Details
Academic Calendar, 2013/2014 Session
List of Public Holidays in Malaysia (2013/2014)

2. ACADEMICS
Postgraduate Programmes
Period of Study
Registered Candidates
Legislations and Prescribed Rules
Student Support

3. ADMISSION
Entry Requirements
Language Requirements
Application Procedures
Fees
Financial Support
Immigration Guidelines for International Candidates
Insurance for International Candidates

4. CANDIDATURE
Candidates Contact Details
Enrolment
Registration of Courses
Conversion from Masters to Ph.D
Residential Requirements
Progress Reports
Candidature Requirements

5. VARIATIONS TO CANDIDATURE
Withdrawal from Semester
Lapse in Candidature
Change of Title/Field of Research
Change of Supervisor/Department
Extension of Period of Candidature
2
Advice on Issues Arising during Candidature
Withdrawal from the University
Appeals for Re-admission

6. RESEARCH GUIDANCE
Research Proposal
Supervision
Requirements for Research Candidates
Seminars and Candidature Defence
Presenting Conference Papers
Publishing Your Research
Upskill Programmes
Assistance in Thesis and Dissertation Writing
Avoiding Plagiarism
Intellectual Property

7. EXAMINATION
Admission as an Examination Candidate
Withdrawal from Examination
Absence from Examination
Marking Scheme and Grade Point Average (GPA)
Submission of Thesis/Dissertation for Examination
Guideline to the Preparation of Research Reports/Dissertations/Theses
Preparing for the Viva-Voce
Outcome of Thesis/Dissertation Examination

8. GRADUATION
Getting References from Supervisors
Scrolls and Academic Transcripts
Convocation Procedures
Academic Dress

9. POST-DOCTORAL
Post-Doctoral Research Fellowship

10. COMMUNICATION

LIST OF ABBREVIATION
UM MAIN CAMPUS MAP
UM CITY CAMPUS MAP

3

Research Proposal
Supervision
Seminars and Candidature Defence
Presenting Conference Papers
Publishing Your Research
Upskill Programmes
Avoiding Plagiarism

7. EXAMINATION
Guideline to the Preparation of Research Reports/Dissertations/Theses

8. GRADUATION
Academic Dress

9. POST-DOCTORAL

10. COMMUNICATION

LIST OF ABBREVIATION
UM MAIN CAMPUS MAP
UM CITY CAMPUS MAP

4

1

1. INTRODUCTION

University of Malaya

History of UM
University of Malaya, or UM, Malaysia's oldest university, is situated on a 900
acre campus in the southwest of Kuala Lumpur, the capital of Malaysia. It was
established in April 1949 in Singapore with the merger of the King Edward VII
College of Medicine (founded in 1905) and Raffles College (founded in 1928).

The University of Malaya derives its name from the term 'Malaya' as the country
was known as then. The Carr-Saunders Commission, which recommended the
setting up of the university, noted in its Report in 1948:

"The University of Malaya would provide for the first time a common
centre where varieties of race, religion and economic interest could
mingle in joint endeavour ... For a University of Malaya must inevitably
realise that it is a university for Malaya."

The growth of the University was very rapid during the first decade of its
establishment and this resulted in the setting up of two autonomous Divisions in
1959, one located in Singapore and the other in Kuala Lumpur. In 1960, the
government of the two territories indicated their desire to change the status of the
Divisions into that of a national university. Legislation was passed in 1961 and
the University of Malaya was established on 1st January 1962.

On June 16th 1962, University of Malaya celebrated the installation of its first
Chancellor, Tunku Abdul Rahman Putra Al-Haj, who was also the country's first
prime minister. The first Vice-Chancellor was Professor Oppenheim, a world-
renowned Mathematician.

Currently, His Royal Highness The Sultan of Perak Darul Ridzuan is the
Chancellor of the University of Malaya.

The current Vice-Chancellor Tan Sri Dr. Ghauth Jasmon was appointed as the
tenth Vice-Chancellor of the University of Malaya on the 8th of November 2008.

Mission
To advance knowledge and learning through quality research and education for
the nation and for humanity.

Vision
To be an internationally renowned institution of higher learning in research,
innovation, publication and teaching.

2

Core Values
The core values of the University of Malaya are:

Integrity
Professionalism
Respect
Meritocracy
Academic Freedom
Teamwork
Open-mindedness
Creativity
Accountability
Social Responsibility

Educational Goals
Graduates of the University of Malaya will be able to-

(a) demonstrate knowledge and skills in their field of study, appropriate research
and professional practices, and the processes of critical thinking and problem
solving;
(b) use effective methods including contemporary technology to manage
information, to achieve diverse professional goals aligned with professional
standards and make decisions based on appropriate data and information;
(c) engage in continuous self-improvement and professional growth, support the
professional development of others, and display positive leadership and
professional behaviours and disposition for effective practice;
(d) communicate effectively with other professionals, and the community, and
project a coherent vision of social responsibilities; and
(e) appreciate and continue to be guided by the Universitys core values of
integrity, respect, academic freedom, open-mindedness, accountability,
professionalism, meritocracy, teamwork, creativity and social responsibility.


Overview
The Institute of Graduate Studies (IGS) or in Malay, Institut Pengajian Siswazah is
the postgraduate centre for UM. Since its inception in 1979, the main function of
IGS is to promote excellent multidisciplinary research and postgraduate training
in order to meet the growing demands and development of the modern era. The
number of postgraduate students has increased significantly over the years. There
are currently over 11,000 students with about 3,500 international students from 80
countries.

IGS consists of the Admissions, Examination, Finance & Scholarship Sections,
Thesis Unit and Student Development & Writing Unit. With cooperation from
5

2

Core Values
The core values of the University of Malaya are:

Integrity
Professionalism
Respect
Meritocracy
Academic Freedom
Teamwork
Open-mindedness
Creativity
Accountability
Social Responsibility

Educational Goals
Graduates of the University of Malaya will be able to-

(a) demonstrate knowledge and skills in their field of study, appropriate research
and professional practices, and the processes of critical thinking and problem
solving;
(b) use effective methods including contemporary technology to manage
information, to achieve diverse professional goals aligned with professional
standards and make decisions based on appropriate data and information;
(c) engage in continuous self-improvement and professional growth, support the
professional development of others, and display positive leadership and
professional behaviours and disposition for effective practice;
(d) communicate effectively with other professionals, and the community, and
project a coherent vision of social responsibilities; and
(e) appreciate and continue to be guided by the Universitys core values of
integrity, respect, academic freedom, open-mindedness, accountability,
professionalism, meritocracy, teamwork, creativity and social responsibility.


Overview
The Institute of Graduate Studies (IGS) or in Malay, Institut Pengajian Siswazah is
the postgraduate centre for UM. Since its inception in 1979, the main function of
IGS is to promote excellent multidisciplinary research and postgraduate training
in order to meet the growing demands and development of the modern era. The
number of postgraduate students has increased significantly over the years. There
are currently over 11,000 students with about 3,500 international students from 80
countries.

IGS consists of the Admissions, Examination, Finance & Scholarship Sections,
Thesis Unit and Student Development & Writing Unit. With cooperation from
6
3

other academic establishments of the University, these sections oversee the
academic progress, finance and welfare of postgraduate students.

Mission
The enhancement of postgraduate management is to support the University of
Malaya in becoming a world renowned institution of choice for postgraduate
education.

Objectives
The objectives of IGS are:

(a) to be an efficient and effective postgraduate management centre;
(b) to formulate policies, identify and implement best practices pertaining to the
management of postgraduate education;
(c) to enhance the promotion of postgraduate programmes towards achieving the
quality objectives of the University on postgraduate education;
(d) to facilitate multidisciplinary programmes in the University of Malaya;
(e) to organize academic and social activities for postgraduate students; and
(f) to provide support services to postgraduate students.

7
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4
8
THE IGS MANAGEMENT
Professor. Dr. Mohamed Kheireddine Aroua Professor Dr. Mohamed Kheireddine Aroua
Assoc. Professor Dr. Kamila Ghazali
Professor Datin Dr. Norhanom Abdul Wahab
5
9
10
7

MANAGEMENT TEAM CONTACTS DETAILS

Dean
Professor Datin Dr. Norhanom Abdul Wahab
Tel: 03-7967 4600
E-mail: dekan_ips@um.edu.my
Deputy Dean
Professor Dr. Mohamed
Kheireddine Taieb Aroua
Tel: 03-7967 4615
E-mail: tdekan_ips@um.edu.my
Deputy Dean
Associate Professor Dr. Kamila
Ghazali
Tel: 03-7967 4601
E-mail: td_ips@um.edu.my

Deputy Registrar
Mr. Mahamad Apandi Khalib
Tel: 03 7967 4649
E-mail: apandi@um.edu.my

Principal Assistant Registrar
Mr. Ambihabathy Ratnam
Tel: 03-7967 4602
E-mail: ambihaba@um.edu.my

ADMISSIONS SECTION:
Assistant Registrar
(Registration Unit)
Assistant Registrar
(Admissions Unit)
Mr. Mardiansha Kalimuddin
Tel: 03-7967 6276
E-mail: mardiansha@um.edu.my
Ms. Noor Hafiza Halim
Tel: 03-7967 7826
E-mail: hafizahalim@um.edu.my

EXAMINATION SECTION:
Senior Assistant Registrar
Mdm. Normuhaini Ab. Roni
Tel: 03-7967 4614
E-mail: normuhaini@um.edu.my

THESIS UNIT:
Assistant Registrar
Ms. Nurhazrin Zanzabir
Tel: 03-7967 6998
E-mail: erin@um.edu.my

Assistant Registrar
Ms. Joan Tang May Yin
Tel: 03-7967 4426
E-mail: joan@um.edu.my
STUDENT DEVELOPMENT & WRITING UNIT:
Assistant Registrar
Mr. Hud Hanapi
Tel: 03-7967 4419
E-mail: hudhanapi@um.edu.my
cont/-
8

FINANCE SECTION & SCHOLARSHIP UNIT:
Finance Officer
Mr. Mohd Hadi Jantan
Tel: 03-7967 4605
E-mail: hadi@um.edu.my

ACADEMIC UNIT:
Assistant Administrative Officer
Mdm. Masjiwa Hj. Hanipah
Tel: 03-7967 4637
E-mail: masjiwa@um.edu.my

TECHNICAL UNIT:
Assistant Engineer
Mr. Mohd Rafie Mohd Noah
Tel: 03-7967 4440
E-mail: raf66@um.edu.my

IT UNIT:
Assistant Information Technology Officer
Mr. Ahmadi Bin Ayob
Tel: 03- 7967 4518
E-mail: ahma@um.edu.my

11
8

FINANCE SECTION & SCHOLARSHIP UNIT:
Finance Officer
Mr. Mohd Hadi Jantan
Tel: 03-7967 4605
E-mail: hadi@um.edu.my

ACADEMIC UNIT:
Assistant Administrative Officer
Mdm. Masjiwa Hj. Hanipah
Tel: 03-7967 4637
E-mail: masjiwa@um.edu.my

TECHNICAL UNIT:
Assistant Engineer
Mr. Mohd Rafie Mohd Noah
Tel: 03-7967 4440
E-mail: raf66@um.edu.my

IT UNIT:
Assistant Information Technology Officer
Mr. Ahmadi Bin Ayob
Tel: 03- 7967 4518
E-mail: ahma@um.edu.my

12
9

ACADEMIC CALENDAR, 2013/2014 SESSION

SEMESTER I
Description Duration Dates
Introduction Week
(Haluansiswa)
1 week 2 Sept 2013 - 8 Sept 2013
Lecture 8 weeks* 9 Sept 3013 - 1 Nov 2013
Semester I,
Mid Semester Break
1 week
@#
2 Nov 2013 - 10 Nov 2013
Lecture 6 weeks 11 Nov 2013 - 20 Dec 2013
Revision 1 week
+
21 Dec 2013 - 29 Dec 2013
Semester I,
Final Examination
3 weeks
^
30 Dec 2013 - 19 Jan 2014
Semester I Break 4 weeks
20 Jan 2014 - 16 Feb 2014

24 weeks

SEMESTER II
Lecture 7 17 Feb 2014 - 6 April 2014
Semester I,
Mid Semester Break
1 7 April 2014 - 13 April 2014
Lecture 7 14 April 2014 - I June 2014
Revision 1 2 June 2014 - 8 June 2014
Semester II,
Final Examination
3 9 June 2014 - 27 June 2014
19 weeks

cont/-

10

BREAK / SPECIAL SEMESTER
Break 9 weeks 28 June 2014 - 31 August 2014
OR
Lectures & Examination 8 weeks 30 June 2014 - 22 August 2014

*
Hari Raya Qurban (Eid Al-Adha) - 15 October 2013
@
Deepavali (Diwali) - 2 November 2013
#
First Muharram (Maal Hijrah) - 5 November 2013
+
Christmas Day - 25 December 2013
^
New Year - 1 January 2014
Chinese New Year - 31 January 2014

13
10

BREAK / SPECIAL SEMESTER
Break 9 weeks 28 June 2014 - 31 August 2014
OR
Lectures & Examination 8 weeks 30 June 2014 - 22 August 2014

*
Hari Raya Qurban (Eid Al-Adha) - 15 October 2013
@
Deepavali (Diwali) - 2 November 2013
#
First Muharram (Maal Hijrah) - 5 November 2013
+
Christmas Day - 25 December 2013
^
New Year - 1 January 2014
Chinese New Year - 31 January 2014

14
11

LIST OF PUBLIC HOLIDAYS IN MALAYSIA 2013/2014

2013
16 September - Malaysia Day
15 October* - Hari Raya Qurban (Eid al-Adha)
2 November - Deepavali
5 November - First Muharram (Maal Hijrah)
25 December - Christmas Day

2014
1 January - New Year
14 January - Prophet Muhammad's Birthday
(Maulidur Rasul)

TBC January - Thaipusam (Kuala Lumpur, Putrajaya,
Johor, Negeri Sembilan, Perak, Penang &
Selangor only)
31 January 1 February - Chinese New Year
1 February - Federal Territory Day
1 May - Labour Day
13 May - Wesak Day
7 June - Kings Birthday
28 & 29 July* - Hari Raya Aidilfitri
31 August - National Day
16 September - Malaysia Day
5 October* - Hari Raya Qurban (Eid al-Adha)
23 October - Deepavali
25 October - First Muharram (Maal Hijrah)
25 December - Christmas Day

TBC to be confirmed
*Subject to change

12

2. ACADEMICS

The University of Malaya offers postgraduate programmes for both Masters and
Doctoral Degrees. The programmes of study shall be classified as follows:

Masters
Masters Degree by Coursework
Masters Degree by Clinical Coursework
Masters Degree by Research (Dissertation)
Masters Degree by Coursework & Research (Dissertation)
- also known as the Mixed-Mode programme

Doctoral
Doctoral Degree by Research (Thesis)
Doctoral Degree by Coursework & Research (Thesis)
Industrial Ph.D
Doctoral Degree by Prior Publications
Dual-Ph.D
- UM and Liverpool John Moores University, UK
- UM and University of Sydney, Australia
- UM and University of Nottingham, UK
- UM and Ecole Polytechnique in Palaiseau, France
- UM and The National Polytechnique deToulouse, France
- UM and National Cheng Kung University, Taiwan
- UM and University of Tehran, Iran
- UM and University of Paris-Sud, France
- UM and University of Liverpool, UK
- UM and Amirkabir University of Technology, Iran

In choosing a coursework programme the candidate will gain depth of
knowledge and be trained in their chosen field of study. A research programme
offers the candidate the opportunity to hone his/her skills in both research and
academic writing. The candidates research findings are expected to contribute
new insights into his/her particular area of research. In a coursework and
research programme the candidate will attend lectures and at the same time get
the opportunity to carry out supervised research. For the Industrial Ph.D
programme, candidates from the industry will do their research at the respective
industry where they are attached to.

Candidates with excellent publications may submit their Ph.D thesis in the format
of published papers. Details of the format are available at
http://www.ips.um.edu.my under the Rules and Regulations tab.

15
12

2. ACADEMICS

The University of Malaya offers postgraduate programmes for both Masters and
Doctoral Degrees. The programmes of study shall be classified as follows:

Masters
Masters Degree by Coursework
Masters Degree by Clinical Coursework
Masters Degree by Research (Dissertation)
Masters Degree by Coursework & Research (Dissertation)
- also known as the Mixed-Mode programme

Doctoral
Doctoral Degree by Research (Thesis)
Doctoral Degree by Coursework & Research (Thesis)
Industrial Ph.D
Doctoral Degree by Prior Publications
Dual-Ph.D
- UM and Liverpool John Moores University, UK
- UM and University of Sydney, Australia
- UM and University of Nottingham, UK
- UM and Ecole Polytechnique in Palaiseau, France
- UM and The National Polytechnique deToulouse, France
- UM and National Cheng Kung University, Taiwan
- UM and University of Tehran, Iran
- UM and University of Paris-Sud, France
- UM and University of Liverpool, UK
- UM and Amirkabir University of Technology, Iran

In choosing a coursework programme the candidate will gain depth of
knowledge and be trained in their chosen field of study. A research programme
offers the candidate the opportunity to hone his/her skills in both research and
academic writing. The candidates research findings are expected to contribute
new insights into his/her particular area of research. In a coursework and
research programme the candidate will attend lectures and at the same time get
the opportunity to carry out supervised research. For the Industrial Ph.D
programme, candidates from the industry will do their research at the respective
industry where they are attached to.

Candidates with excellent publications may submit their Ph.D thesis in the format
of published papers. Details of the format are available at

16
13

Period of Study
The duration of the programmes depends on the requirements of each
programme.

In general, the minimum and maximum periods are:

Masters Clinical Masters Doctoral
Minimum 2 or 3 semesters 4 years 4 semesters
Maximum 8 semesters 6 years (Dentistry)
7 years (Medical)
12 semesters

Registered Candidate
The candidate will be classified as a registered candidate of the University from
his/her initial registration until the award of his/her degree, subject to the
candidate to renew his/her registration every semester.

Legislations and Prescribed Rules

(1) Masters Programmes
Masters candidates are governed by the University of Malaya (Masters
Degree) Rules and Regulations, 2010.

(2) Ph.D Programme
Ph.D candidates are governed by the University of Malaya (Degree of
Doctor of Philosophy) Rules and Regulations, 2007.
In addition to the above all postgraduate candidates are also governed by
the Universities and University Colleges Act, 1971 Constitution of the
University of Malaya, all other statutes, rules and regulations currently
applicable in the University including the University of Malaya (Discipline
of Candidates) Rules 1999.

The full texts of the above rules and regulations are available at
As a registered candidate of the University of Malaya, the candidates have
the responsibility to be aware of and to abide by the rules and regulations
of the University, the policies and requirements of their respective faculties
and the advice contained in this handbook.

Student Support

(1) Institute of Graduate Studies (IGS)
Current and potential postgraduate candidates can seek help and advice
from the Dean of Graduate Studies as well as the IGS staff on matters
pertaining to regulations, admissions and registration, student activities,
financial aid and convocation.
17
14

(2) Faculty
The Dean, the Deputy Dean (Higher Degree), the Head of Department and
the Administrative Officers of the candidates faculty will be their resource
persons in postgraduate matters pertaining to programme requirements;
examination; supervisor; and, candidature requirements such as requests
for withdrawal from semester or courses, extension and period of
candidature.

(3) Library
The University of Malaya Library consists of a Main Library which
provides library facilities and a network of branch and special libraries to
meet the specific and special needs of some faculties. The core business of
the Library is to support the teaching, learning and research needs of the
university. The Library also conducts information skills sessions for
postgraduate candidates as follows:

(a) Information Skills sessions for postgraduates. These 2 hour sessions are
held at least twice weekly. Candidates will be alerted to the wide range
of information sources in the library especially the electronic sources
such as the online databases.
(b) Consultancy sessions for Ph.D Candidates and academic staff. In this
individual consultancy sessions, researchers will be guided to the
information sources in the library pertaining to their specific area of
research.

For appointment please contact the Information Skills Division, University
of Malaya Library at 03-7967 3384 or please refer to http://umlib.um.edu.my

(4) Institute of Research Management and Monitoring (better known as the
Malay acronym IPPP)
IPPP manages all research and development of funds from internal as well
as external sources. Internal research funds come from the Postgraduate
Research Vote (Vot PPP) as well as grants from local foundations and
private industries. IPPP also provides financial support to postgraduate
candidates to attend conferences and to pay for page charges for
publications in ISI journals.
For details, please refer to http://www.ippp.um.edu.my

(5) Support for International Candidates
The University offers support to international candidates who are new to
Kuala Lumpur and to Malaysia. For matters related to visa,
accommodation, insurance and offshore office inquiries, please contact The
International Student Centre (ISC) or go to the website at
http://isc.um.edu.my.

18
15

3. ADMISSION

Entry Requirements
To be admitted to a Masters programme, applicants will need to have completed
a recognized Bachelors degree in a relevant discipline and to have obtained a
better than average cumulative grade point average (CGPA). For admission to a
Doctoral programme, applicants will need to have a recognized Masters degree
in a relevant discipline. Nevertheless, please refer to the relevant Faculty
Handbook for details on entry requirements.

Programme Minimum Requirements
Masters
Coursework only
Coursework & Research (Mixed-mode)
Research only (Dissertation)

A Bachelors Degree (Hons.)
or its equivalent in the related
field*
Doctoral
Coursework & Research (Mixed-mode)
Research only (Thesis)

A Masters Degree or its
equivalent in the related
field*
*Note:
i Preference will be given to applicants having a Bachelors Degree with CGPA 3.0
and above or its equivalent.
ii Applicants having a Bachelors Degree with CGPA 3.7 and above can apply directly
for the Doctoral programme.

Language Requirements

(1) English Language Requirement
The University of Malaya expects all postgraduate candidates to be
proficient in the English language.

(a) Entry requirements for International Candidates who are writing their
Thesis/Dissertation in English:

(i) A band 6 for IELTS (Only Academic IELTS certificate is accepted); or
(ii) A score of 550 paper based total, a score of 213 for computer-based
total or a score of 80 for internet-based total for TOEFL.

However different entry requirements are imposed by:
The Faculty of Law: the minimum English requirement is Band
7 for IELTS or a score of 600 for TOEFL. The English Language
Proficiency Programme (ELP) offered by the University is not
applicable for the Faculty of Law
The Faculty of Languages and Linguistics (for the Master of
English as a Second Language programme): the minimum
16

English requirement is Band 6.5 for IELTS or a score of 600 for
TOEFL

(b) Exit requirements for international candidates following courses
and/or writing thesis/dissertation in languages other than English:

(ii) TOEFL 500 - 549

Without IELTS/TOEFL - Candidates must attend and pass the English
Language Proficiency Programme (ELP) conducted by University of
Malaya Centre for Continuous Education (UMCCeD) at the level
stipulated by the University. For details please contact
umcced_elpp@um.edu.my.

(2) Bahasa Malaysia Requirement

(a) A candidate who is a Malaysian citizen shall be required to possess at
least a pass in Bahasa Melayu or Bahasa Malaysia at the level of Sijil
Pelajaran Malaysia or a level III in the Sijil Kecekapan Bahasa Malaysia
or a Level III in the Sijil Intensif Bahasa Malaysia of the University or an
equivalent level before being conferred the Degree.
(b) International candidates shall be required to attend at a satisfactory
level a Bahasa Malaysia course that is conducted by the University
before being conferred the Degree.
However the international candidate can be exempted from taking the
Bahasa Malaysia course if the candidate possesses at least a pass in
Bahasa Melayu or Bahasa Malaysia at the level of Sijil Pelajaran
Malaysia or Level III in the Sijil Kecekapan Bahasa Malaysia or Level III
in the Sijil Intensif Bahasa Malaysia of the University or a Bahasa
Malaysia course recognised by the University.
(c) Candidates are required to register online for the course.
(d) The course must be taken not later than 2 semesters after the
candidates initial registration.

Applications should be submitted online at http://pgadmission.um.edu.my. All
supporting documents and proof of payment for processing fees should be
scanned and sent online together with the application.

Fees
The course fees for postgraduate candidates can be found at
http://www.ips.um.edu.my under `Fees Structure.

(1) Type of Fees

(a) Non-Recurring Fees (to be paid once only during candidature)
comprise fees for candidature, alumni and graduation.
19
16

English requirement is Band 6.5 for IELTS or a score of 600 for
TOEFL

(b) Exit requirements for international candidates following courses
and/or writing thesis/dissertation in languages other than English:

(ii) TOEFL 500 - 549

Without IELTS/TOEFL - Candidates must attend and pass the English
Language Proficiency Programme (ELP) conducted by University of
Malaya Centre for Continuous Education (UMCCeD) at the level
stipulated by the University. For details please contact
umcced_elpp@um.edu.my.

(2) Bahasa Malaysia Requirement

(a) A candidate who is a Malaysian citizen shall be required to possess at
least a pass in Bahasa Melayu or Bahasa Malaysia at the level of Sijil
Pelajaran Malaysia or a level III in the Sijil Kecekapan Bahasa Malaysia
or a Level III in the Sijil Intensif Bahasa Malaysia of the University or an
equivalent level before being conferred the Degree.
(b) International candidates shall be required to attend at a satisfactory
level a Bahasa Malaysia course that is conducted by the University
before being conferred the Degree.
However the international candidate can be exempted from taking the
Bahasa Malaysia course if the candidate possesses at least a pass in
Bahasa Melayu or Bahasa Malaysia at the level of Sijil Pelajaran
Malaysia or Level III in the Sijil Kecekapan Bahasa Malaysia or Level III
in the Sijil Intensif Bahasa Malaysia of the University or a Bahasa
Malaysia course recognised by the University.
(c) Candidates are required to register online for the course.
(d) The course must be taken not later than 2 semesters after the
candidates initial registration.

Applications should be submitted online at http://pgadmission.um.edu.my. All
supporting documents and proof of payment for processing fees should be
scanned and sent online together with the application.

Fees
The course fees for postgraduate candidates can be found at
http://www.ips.um.edu.my under `Fees Structure.

(1) Type of Fees

(a) Non-Recurring Fees (to be paid once only during candidature)
comprise fees for candidature, alumni and graduation.
20
17

(b) Recurring Fees (to be paid every semester) comprise fees for
registration, service, health, library, welfare and recreation.
(c) Fees According to Programme Enrolled (based on credit hours)
comprise tuition, examination, research and submission of
thesis/dissertation fees.

(2) Methods of Payment

(a) Self-financing
Fees can be paid through the following ways:

(i) Internet Banking
CIMB http://www.cimbclicks.com.my under Bill Payment

(ii) E-Payment (http://epayment.um.edu.my/)
FPX (Financial Processing Exchange)
Credit Card
Go to Services tab, choose E-Payment (FPX) or E-Payment
(Credit Card)

cont/-
18

(iii) Bill Presentment BIMB (Bank Islam Malaysia Berhad) only

(b) Scholarship/Grant/Loan
Letters from sponsors (in three duplicates) need to be submitted to the
Student Accounts Division of the Bursars Office.

(c) Employee Provident Fund (EPF)
Malaysian candidates can choose to withdraw from their EPF to pay
their fees. However, they will have to pay the fees first and apply to
withdraw from the EPF later using application forms available at the
Bursars Office.

(3) OnLine Checking of the Statement of Account
Candidates are advised to check their statement of account online through
http://myum.um.edu.my from time to time.

cont/-
21
18

(iii) Bill Presentment BIMB (Bank Islam Malaysia Berhad) only

(b) Scholarship/Grant/Loan
Letters from sponsors (in three duplicates) need to be submitted to the
Student Accounts Division of the Bursars Office.

(c) Employee Provident Fund (EPF)
Malaysian candidates can choose to withdraw from their EPF to pay
their fees. However, they will have to pay the fees first and apply to
withdraw from the EPF later using application forms available at the
Bursars Office.

(3) OnLine Checking of the Statement of Account
Candidates are advised to check their statement of account online through
http://myum.um.edu.my from time to time.

cont/-
22
19

(4) Implications of Outstanding Fees

(a) Renewal of Candidature
Candidates are required to renew their candidature and register online
every semester. Registration is only complete after the payment of fees.
Candidates are advised to print and keep online payment details as
proof of payment and for reference purposes. A charge of RM200.00
will be imposed on:

(i) candidates in coursework programmes (including those in the
mixed mode programmes registering for the coursework
component) who register after the second week of the Semester; and
(ii) candidates in research programmes (including those in the mixed
mode programmes registering for the research component) who
register after the seventh week of the Semester.

(b) Failure to Pay Fees

The consequences of not paying your fees at the stipulated time are:

(i) You will not be allowed to sit for the examination;
(ii) Your candidature will lapse. A fine of RM 300.00 will be
imposed in order to reactivate your candidature;
(iii) You are not allowed to renew your candidature for the
following semester;
(iv) Your examination result slip, transcript or graduation scroll
will not be released; or
(v) You are barred from attending the convocation ceremony.

Financial Support
A range of scholarships are available for postgraduate candidates. However, most
of the scholarships are for research candidates only.
Among the scholarships and financial assistance available are:

For Malaysian Candidates Only
MyMaster & MyPh.D
Fellowship Scheme or Skim Biasiswazah (SB)
Skim Pengurangan Yuran Untuk Calon Pascasiswazah Kurang Upaya (OKU) dan
Warga Emas (50% Fee Reduction For Handicapped and Senior Citizens)

cont/-

20

For Malaysian & International Candidates
Ryoichi Sasakawa Young Leaders Fellowship Fund (SYLFF) Fellowship
Postgraduate Research Fund (PPP)
Bright Sparks Scheme University Of Malaya

For International Candidates
Malaysian Technical Cooperation Programme (MTCP)
Malaysian International Scholarship (MIS)

Please log on to the IGS website http://www.ips.um.edu.my for details on the
available financial support and application procedures.

The Visa Unit of the International Student Centre (ISC) offers assistance and
advice on all matters pertaining to immigration. Candidates are advised to visit
the centres website for immigration guidelines and procedures at
http://isc.um.edu.my/Entry-Requirement/visa.html under Visa.

The offer of admission into the University does not include with a Student Pass.
A candidate must obtain an entry visa from the nearest Malaysian
Embassy/Consulate in his/her country before entering Malaysia. As a student in
the University of Malaya, the student is required to renew his/her Student Pass
every year. The application for Student Pass renewal must be submitted to the
Visa Unit no later than one month prior to the date of expiry of the students
Student Pass. For detailed information, please contact: isc@um.edu.my.

Effective from Semester II Academic Session 2012/2013 (13 February 2013),
international students will pay for insurance coverage RM300.00 premium fees
per year. The insurance coverage will replace the yearly health fees of RM600.00
(which has been removed from student fees) with an outpatient coverage amount
of RM500.00 per year.

These insurance fees will be included in the tuition fee structure. Students no
longer have to pay insurance fees manually to the University of Malaya bank
account.

Students who already have an insurance coverage may apply for exemption from
payment of insurance fees. Please send the full insurance coverage (English
version) to the International Student Center (ISC). ISC will approve the
application if the insurance covers all the item below stipulated by the Ministry of
Education (MOE).

cont/-
23
20

For Malaysian & International Candidates
Ryoichi Sasakawa Young Leaders Fellowship Fund (SYLFF) Fellowship
Postgraduate Research Fund (PPP)
Bright Sparks Scheme University Of Malaya

For International Candidates
Malaysian Technical Cooperation Programme (MTCP)
Malaysian International Scholarship (MIS)

Please log on to the IGS website http://www.ips.um.edu.my for details on the
available financial support and application procedures.

The Visa Unit of the International Student Centre (ISC) offers assistance and
advice on all matters pertaining to immigration. Candidates are advised to visit
the centres website for immigration guidelines and procedures at
http://isc.um.edu.my/Entry-Requirement/visa.html under Visa.

The offer of admission into the University does not include with a Student Pass.
A candidate must obtain an entry visa from the nearest Malaysian
Embassy/Consulate in his/her country before entering Malaysia. As a student in
the University of Malaya, the student is required to renew his/her Student Pass
every year. The application for Student Pass renewal must be submitted to the
Visa Unit no later than one month prior to the date of expiry of the students
Student Pass. For detailed information, please contact: isc@um.edu.my.

Effective from Semester II Academic Session 2012/2013 (13 February 2013),
international students will pay for insurance coverage RM300.00 premium fees
per year. The insurance coverage will replace the yearly health fees of RM600.00
(which has been removed from student fees) with an outpatient coverage amount
of RM500.00 per year.

These insurance fees will be included in the tuition fee structure. Students no
longer have to pay insurance fees manually to the University of Malaya bank
account.

Students who already have an insurance coverage may apply for exemption from
payment of insurance fees. Please send the full insurance coverage (English
version) to the International Student Center (ISC). ISC will approve the
application if the insurance covers all the item below stipulated by the Ministry of
Education (MOE).

cont/-
24
21

TYPES OF COVERAGE TOTAL COVERAGE
PERSONAL ACCIDENT & DEATH :
RM 25,000.00 Death (Natural & Sickness)
Death (Accidental) RM 25,000.00
Permanent Total Disablement
(Natural & Sickness)
RM 25,000.00
Permanent Total Disablement (Accidental) RM 25,000.00
Partial Permanent Disablement (Accidental) RM 25,000.00
INPATIENT SERVICES Limited to RM 20,000.00
Per year
OUTPATIENT SERVICES Limited to RM 500.00
Per year
REPATRIATION Maximum RM 5,000.00

4. CANDIDATURE

Candidate's Contact Details
It is the candidates responsibility to update contact details online using the
siswamail within seven days of any change in the Malaysian residential address
or telephone number.
Simply log on to http://myum.um.edu.my, go to Profile and to Address tab and
click Update.

Enrolment
Candidates are required to keep their candidature updated by registering on a
continuous basis with the University. Failure to do so would result in
termination of their candidature. The University Senate has the right to terminate
the registration of a candidate if in the opinion of the Senate the candidate for any
academic reason is not able to continue his programme of study.
Candidates of coursework programmes need to renew their candidature within
the first two weeks of every semester. Candidates of research programmes need
to renew their candidature not later than the seventh week from the
commencement of every semester.

Registration of Courses
Registration of courses needs to be completed within two weeks from the
commencement of the semester. Candidates are allowed to drop any courses
registered as follows:

(1) Courses dropped within the first two weeks Course fees will not be charged;
(2) Courses dropped after the second week but before the seventh week Course
fees will be charged accordingly.

Candidates are not allowed to drop any registered courses after the seventh week
of the semester.

22

A candidate for the Masters degree programme by research may apply to
convert his Masters candidature to Ph.D. However, he has to complete at least
twelve months but not more than fifteen months of his Masters degree
programme of study at the time of his/her application for conversion.

The candidate is required to

(1) make a written application within 12 15 months of candidature to the Dean
together with the following:

(a) A written report not exceeding 6,000 words regarding:

(i) Introduction and scope of the research;
(ii) Objective of the research;
(iii) Research methodology;
(iv) Research output that has been generated for the last twelve to fifteen
months including the production of:

A journal paper accepted for publication and the presentation at a
seminar at the national or international level; or
An application for a patent which is pending or has been granted
and a presentation at a seminar at the national or international level;
or
Any other achievement as may be determined by the Faculty and a
seminar presentation at the national or international level.
(v) A research plan for the degree of Doctor of Philosophy.

(b) Recommendation and report from supervisor; and
(c) The support and report of the Head of Department responsible for his
programme of study.

(2) present the research output in a seminar before a panel of assessors
comprising two experts from within or outside the University in the related
field as may be determined by the Faculty. The said seminar shall as far as
possible be held within a month from the date of the application for the
change in the status of candidature.

All candidates are subject to a residential requirement in a prescribed duration of
their candidature unless authorised leave of absence has been granted.
Candidates are expected to remain in residence in order to benefit from planning,
conducting and writing up their research within the University community and
environment.

The residential requirement is deemed especially important especially during the
early period of candidature to build the skills and knowledge necessary to carry
out the proposed research program and also for the candidates to make use of
25
22

A candidate for the Masters degree programme by research may apply to
convert his Masters candidature to Ph.D. However, he has to complete at least
twelve months but not more than fifteen months of his Masters degree
programme of study at the time of his/her application for conversion.

The candidate is required to

(1) make a written application within 12 15 months of candidature to the Dean
together with the following:

(a) A written report not exceeding 6,000 words regarding:

(i) Introduction and scope of the research;
(ii) Objective of the research;
(iii) Research methodology;
(iv) Research output that has been generated for the last twelve to fifteen
months including the production of:

A journal paper accepted for publication and the presentation at a
seminar at the national or international level; or
An application for a patent which is pending or has been granted
and a presentation at a seminar at the national or international level;
or
Any other achievement as may be determined by the Faculty and a
seminar presentation at the national or international level.
(v) A research plan for the degree of Doctor of Philosophy.

(b) Recommendation and report from supervisor; and
(c) The support and report of the Head of Department responsible for his
programme of study.

(2) present the research output in a seminar before a panel of assessors
comprising two experts from within or outside the University in the related
field as may be determined by the Faculty. The said seminar shall as far as
possible be held within a month from the date of the application for the
change in the status of candidature.

All candidates are subject to a residential requirement in a prescribed duration of
their candidature unless authorised leave of absence has been granted.
Candidates are expected to remain in residence in order to benefit from planning,
conducting and writing up their research within the University community and
environment.

The residential requirement is deemed especially important especially during the
early period of candidature to build the skills and knowledge necessary to carry
out the proposed research program and also for the candidates to make use of
26
23

support programs and facilities provided by the University. During the first few
semesters of candidature, the candidates are expected to interact on a regular
basis with supervisors and participate in any faculty activities if required by the
faculty.

For Coursework and Mixed-modes candidates, they have automatically fulfilled
the residential requirements by attending courses registered during the first few
semesters of their candidature.
For Research mode candidates, they are considered to have fulfilled the
residential requirement if they have completed all the following requirements:

(1) Attended at least 3 credits of Research Methodology Course within the
first two (2) semester of candidature;
(2) Seminar presentation;
Masters programme at least one seminar presentation OR more as
required by the faculty
Doctoral programme at least two seminar presentations OR more as
required by the faculty
(3) A Candidature Defence session;
(4) Face to face consultation with supervisor(s) as imposed by the faculty;
and/or
(5) Participation in any faculty activities as required by the faculty

The Faculty may include other requirements for their respective postgraduate candidates.
Please refer to your Faculty on how you can fulfil the residential requirements.

Progress Reports
All postgraduate research candidates are to submit a progress report online at the
end of each semester. The supervisor shall evaluate the progress report and
submit the progress report to the Deputy Dean of Higher Degree/Head of
Department.
A candidate whose progress is satisfactory will be recommended for continuous
of his/her candidature. The Faculty shall terminate the candidature of a
candidate whose progress is not satisfactory for three consecutive semesters. A
candidate who fails to submit his progress report within the stipulated period
shall be barred from registering for the following semester.

24

All postgraduate candidates are required to complete their candidature by
fulfilling the requirements as follows:

For Doctor of Philosophy Degree:

Requirements
The candidates are required to fulfill candidature requirements as follows
before 3-Months Notice of submission:
1. Fulfilled the minimum candidature duration of 4 semesters.
2. Fulfilled the University language requirement (Bahasa Malaysia and
English)
3. Residential requirements - for candidates registered starting semester I,
2009/2010 session until now.

Candidates are considered have fulfilled the residential requirement if
they have completed requirements 4(a), 4(b) and 4(c) and including the
following:

(a) Face to face consultation with supervisor(s) as imposed by the
faculty; and/or
(b) Participation in any faculty activities as required by the faculty

4. (a) Attended at least 3 credit of Research Methodology Course within the
first two (2) semesters of candidature - For admission of candidates
starting 2007/2008 session until now

(b) Seminar presentation:

(i) For admission of candidates starting 2002/2003 to 2006/2007- One
(1) month before thesis submission for examination;

(ii) For admission of candidates starting 2007/2008 until now-
Within the first four (4) semesters; and
Before thesis submission for examination

(c) Present research progress in a Candidature Defence session:


(ii) For admission of candidates starting 2007/2008 until now - in the
fifth (5) semester of candidature

cont/-

27
24

All postgraduate candidates are required to complete their candidature by
fulfilling the requirements as follows:

For Doctor of Philosophy Degree:

Requirements
English)

following:

faculty; and/or

4. (a) Attended at least 3 credit of Research Methodology Course within the
first two (2) semesters of candidature - For admission of candidates



Within the first four (4) semesters; and
Before thesis submission for examination



(ii) For admission of candidates starting 2007/2008 until now - in the
fifth (5) semester of candidature

cont/-

28
25

The candidates must fulfill the following publication requirement before the
Viva-Voce and the Examination Committee (Board) meeting:
5. Publication Requirements

Candidate pursuing a programme in the field of Science must show
proof of acceptance for publication of at least two (2) papers in an ISI
(WoS) - Ranked Full Length Journal Paper prior to viva-voce and the
Committee of Examiners meeting.
Candidate pursuing a programme in the field of Social Science must
show proof of acceptance for publication of at least one (1) paper in the
ISI (WoS) - Ranked Full Length Journal Paper or at least two (2) papers
in the category A or B refereed journal recognized by
Faculty/Academy/Institute/Centre prior to viva-voce and the
Committee of Examiners meeting.

IMPORTANT NOTE: Candidates are also required to fulfill any additional
requirements imposed by the faculty.

For Doctor of Public Health (Faculty of Medicine) and Doctor of Philosophy in
Faculty of Education (Mixed-mode):

No Requirements
English)
3. Fulfilled residential requirements for 12 months for candidates registered
starting semester I, 2009/2010 session until now.
4. Presentation
For admission of candidates starting 2010/2011 until now-
Proposal presentation at the beginning of the research component
registration.
Present research progress in a Candidature Defence session as
required by the Faculty.

5. Publication - For Doctor Public Health only
For candidates registered starting 2007/2008 session to semester I,
2008/2009 session:
To publish at least one paper for publication in any refereed journal
For candidates registered from semester II, 2008/2009 session until now:
To show proof of submission of at least two papers for publication in
any ISI journal.

26

For Masters by Research (Dissertation) Only

No Requirement
1.
Fulfilled the minimum candidature duration of 2 semesters.
2.
Fulfilled the University language requirement (Bahasa Malaysia and
English)

following:

faculty; and/or

4. (a) Attended at least 3 credits of Research Methodology Course within
the first two (2) semester of candidature - For admission of candidates

(i) For admission of candidates starting 2002/2003 to 2006/2007-
One (1) month before dissertation submission for examination;

Within the first two (2) semesters; or
Before submission of dissertation for examination

before thesis submission for examination;

(ii) For admission of candidates starting 2007/2008 until now - in
the third (3) semester of candidature

cont/-

29
26

For Masters by Research (Dissertation) Only

No Requirement
1.
Fulfilled the minimum candidature duration of 2 semesters.
2.
Fulfilled the University language requirement (Bahasa Malaysia and
English)

following:

faculty; and/or

4. (a) Attended at least 3 credits of Research Methodology Course within
the first two (2) semester of candidature - For admission of candidates

One (1) month before dissertation submission for examination;

Within the first two (2) semesters; or
Before submission of dissertation for examination

before thesis submission for examination;

(ii) For admission of candidates starting 2007/2008 until now - in
the third (3) semester of candidature

cont/-

30
27

The candidates must fulfill the following publication requirement before the
Examination Committee (Board) meeting:
Publication Requirements

Master's Degree Candidate pursuing a programme in the field of Science
must show proof of acceptance for publication of at least one (1) paper in an
ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of
Examiners meeting.
Master's Degree Candidate pursuing a programme in the field of Social
Science must show proof of acceptance for publication of at least one (1)
paper in the category A or B refereed journal recognized by
Faculty/Academy/Institute/Centre prior to a Committee of Examiners
meeting.


For Masters by Coursework & Research (Dissertation) - Mixed-Mode Only:

No Requirement

English)

3. Fulfilled residential requirements for 6 months for candidates registered
from semester I, 2009/2010 session until now.

4. Presentation
For admission of candidates starting 2010/2011 until now-
Proposal presentation at the beginning of the research component
registration.
Present research progress in a Candidature Defence session as


28


The maximum period the candidates may be permitted to withdraw from a
semester is:

a. Ph.D - four (4) semesters
b. Masters - two (2) semesters
Candidates may apply to withdraw within the duration of the period of
candidature whether on a continuous basis or otherwise. The period of
withdrawal is counted as part of the candidates maximum period of
candidature.
(2) Applications for withdrawal from a semester must be received by the
Faculty the latest on the Friday of the seventh week of the semester.
(3) Candidates must apply by filling in the appropriate forms prior to the
effective date of change. Forms can be downloaded from IGS website at
http://www.ips.um.edu.my under Current Students tab.
(4) Candidates are not allowed to withdraw from any semester in the
following situations:

(a) Candidates have not attended at least one semester of study;
(b) When the examination period has commenced; or
(c) During the final semester of candidature.

A candidate whose candidature has lapsed due to failure on his part to renew the
candidature, may submit an appeal using the prescribed form to continue with
his studies. The approval to reactivate any candidature may be given only if not
more than two semesters have lapsed at any one time, subject to there being a
balance of the period of candidature.
A candidate whose appeal is approved will be imposed a fine of RM300 to
reactivate his candidature.

A candidate may change his/her title of research at any time during his/her
candidature by submitting an application to the Faculty. However the title of
research is finalized and approved by the Faculty meeting before the candidate
submits his/her thesis or dissertation for examination.
A candidate may submit an application in accordance with the prescribed
procedures to change the field of research. Any change of title or field of study is
subject to the approval of the Faculty concerned.

Candidates may submit an application, in accordance with the prescribed
procedures, to change their supervisor or department. Any change of supervisor
or department is subject to the approval of the Faculty concerned.
31
28


The maximum period the candidates may be permitted to withdraw from a
semester is:

a. Ph.D - four (4) semesters
b. Masters - two (2) semesters
Candidates may apply to withdraw within the duration of the period of
candidature whether on a continuous basis or otherwise. The period of
withdrawal is counted as part of the candidates maximum period of
candidature.
(2) Applications for withdrawal from a semester must be received by the
Faculty the latest on the Friday of the seventh week of the semester.
(3) Candidates must apply by filling in the appropriate forms prior to the
effective date of change. Forms can be downloaded from IGS website at
http://www.ips.um.edu.my under Current Students tab.
(4) Candidates are not allowed to withdraw from any semester in the
following situations:

(a) Candidates have not attended at least one semester of study;
(b) When the examination period has commenced; or
(c) During the final semester of candidature.

A candidate whose candidature has lapsed due to failure on his part to renew the
candidature, may submit an appeal using the prescribed form to continue with
his studies. The approval to reactivate any candidature may be given only if not
more than two semesters have lapsed at any one time, subject to there being a
balance of the period of candidature.
A candidate whose appeal is approved will be imposed a fine of RM300 to
reactivate his candidature.

A candidate may change his/her title of research at any time during his/her
candidature by submitting an application to the Faculty. However the title of
research is finalized and approved by the Faculty meeting before the candidate
submits his/her thesis or dissertation for examination.
A candidate may submit an application in accordance with the prescribed
procedures to change the field of research. Any change of title or field of study is
subject to the approval of the Faculty concerned.

Candidates may submit an application, in accordance with the prescribed
procedures, to change their supervisor or department. Any change of supervisor
or department is subject to the approval of the Faculty concerned.
32
29

Extension of Period of Candidature
An appeal to extend the maximum period of candidature must be submitted in
the final semester before the end of the candidature period. Appeals need to be
made on the appropriate form obtainable from the IGS website. Candidates are
required to get the support of the supervisor (for those following research
programmes) or the support of the Deputy Dean of Higher Degree (for those
following coursework programmes) before submitting the form to the Dean for
recommendation to the Dean of IGS. Approval for a one semester extension can
be given not more than twice. Upon approval, candidates are required to register
within one month from the approval date. Any further appeal, after an extension
of two semesters has been given, will not be considered.

If the candidate faces any issues regarding candidature, the candidate should
contact their programme coordinator or supervisor. Candidate may also seek
advice from their Head of Department, the Deputy Dean of Higher Degree, or the
Dean of the Faculty. In a situation where the problem cannot be resolved at the
Faculty level, the candidate can bring the matter to the Dean of IGS.
International candidates can also seek support and advice on non-academic
matters from ISC.
The services of the Counselling, Career and Disability Section of the University of
Malayas Student Affairs Section are also available to postgraduate candidates.
Please contact 03-7967 3244 / 3355 / 3335 / 3342 / 3430 for more information.


(1) Withdrawal from the University means withdrawal from a programme of
study whereupon a student shall not continue with the programme of study
currently pursued.
(2) An application to withdraw from a programme of study shall be made in
writing and in accordance with prescribed procedures through the Dean of
the Faculty to the Dean of the Institute of Graduate Studies or any designated
officer of the University.
(3) Any decision with respect to withdrawal from the University shall be final.

A candidate who has withdrawn from a programme of study may apply for
admission to the programme of study or any other higher degree programmes of
the University.

A candidate of a degree programme by Research or Coursework and Research
(Mixed-mode), whose candidature has lapsed due to failure to renew the
candidature or the expiry of the maximum period of candidature, may apply to
be re-admitted to the programme of study but in a different field and is to be
supervised by a different supervisor.

33
30

A candidate of a degree programme of study by Coursework or Clinical
Coursework, whose candidature has lapsed due to failure to renew the
candidature or the expiry of the maximum period of candidature, may apply for
re-admission to any other programme of study in the University.

A candidate whose candidature is terminated because he has failed in his
examination or on other grounds shall not be re-admitted into the programme of
study or any other higher degree programmes of study of the University.


Research Proposal
All research candidates are required to attend a Research Methodology course of
at least three credits. At the end of the course, candidates are to present a
complete research proposal of their intended research in a seminar.
A good research proposal requires much thought and work. It should clearly
state the purpose of study and the research questions. Candidates research
proposal should also state the method and methodology of their research. The
components within a proposal may vary across faculties but as a norm, it should
include a review of relevant literature, the significance of the study, the research
design and a schedule of work. Candidates are advised to consult their
supervisor for details on how to prepare a research proposal.

Supervision
Tips for positive supervisor-supervisee interaction:

(1) Be effective in communication. This means being honest about how you feel regarding
issues raised during your meetings.
(2) Be polite. Say what you have to say clearly and politely.
(3) Be sure to match supervisor and supervisee expectations. Discuss with your
supervisor and come to an understanding on what the expectations are for both
parties.
(4) Be punctual. Make sure you turn up on time and have regular meetings with your
supervisor.
(5) Be realistic. Discuss and come to an understanding on realistic deadlines for
submission of and return of chapters and feedback from your supervisor.

(6) Role and responsibilities of the candidate:

(a) Candidates should interact with the supervisor at least two (2) times per
month in the first semester and once (1) a month the next semester. For the
first meeting, the candidate and supervisor should talk face to face, while,
the next meeting can be conducted via other methods such as online.
(b) Candidates shall record meetings and discussions on their research each
time they meet with the supervisor.
(c) Candidates should have a good working relationship with the supervisor.
(d) Candidates must plan the project schedule and comply with the maximum
period of study.
34
31

(e) Candidates should discuss and agree with the supervisor on consultation
times.
(f) Candidates must submit progress as specified without falsifying the
research outcome and is free of plagiarism.
(g) Candidates must notify their supervisor of any problems that may
interfere with the research.
(h) Candidates shall engage in academic activities organized by the
department or the RC.
(i) Candidates must plan and ensure sufficient time to do the research and
write the thesis.
(j) Candidates should ensure that their candidature is always active by
renewing their registration each semester.
(k) A candidate shall give three months notice to the supervisor or inform the
supervisor the date for submission of the thesis for examination purposes,
so there is no delay in the appointment of examiners.
(l) Candidates are solely responsible for the content, the presentation of thesis
and viva-voce presentation.
(m) Candidates are responsible for ensuring that corrections are made in a
given period after the Board of Examiners meeting / viva-voce and the
Senate.

Candidates can refer to the full text of the supervision policy at IGS website.


(1) Seminars and Candidature Defence
As a postgraduate candidate, candidates should actively participate in the
departmental/faculty events that are useful for their research. The Faculty
publicizes upcoming seminars and conferences through the student notice
boards and the website.
All postgraduate research candidates are required to present their papers
in seminars and candidature defence sessions as follows:

(a) Masters by Research
(i) One seminar within the first two semesters of study.
(ii) A candidature defence at the third semester of study. However, a
candidature defence is not required from candidates who submit
their dissertations within three semesters of study.

(b) Masters by Coursework and Research (Mixed-mode)
(i) A proposal defence at the initial registration of the research
component.
(ii) A research progress presentation in the form of a candidature
defence session at the time scheduled by the faculty.

32

(c) Doctoral by Research
(i) One seminar within the first four semesters of study.
(ii) A candidature defence at the fifth semester of study. However, a
their dissertation within the five semesters of study.
(iii) One seminar before the submission of thesis for examination.

(d) Doctoral by Coursework and Research (Mixed-mode)
(i) Proposal presentation in the beginning of research component
registration.
(ii) Present research progress in a Candidature Defence session as

(2) Presenting Conference Papers

Candidates are highly encouraged to attend and present papers at
conferences. Attending a conference provides candidates the opportunity
to meet and confer with people in their area of research. Candidates get to
foster relationships and build links with academicians and fellow
candidates from other institutions around the world. If candidates are
presenting a paper they will also obtain invaluable feedback that will help
them to further improve their work.

Candidates are advised to consult with their supervisors on conferences
which are relevant to their field of research. Candidates can also do a web
search to find the most useful conferences relevant to their research. It is
advisable that candidates stay focused and not waste precious time and
resources on conferences which are not related to their area of research.
Funding for conferences may vary across faculties and candidates are
advised to make enquiries early in their period of candidature.

(3) Publishing Your Research

(a) All Masters by research candidates must show proof of at least one
submission for publication to an ISI journal before the Examination
Committee convenes.
(b) All Ph.D candidates must show proof of at least two submissions for
publications to ISI journals before the Examination Committee
convenes and the viva voce is held.

cont/-
35
32

(c) Doctoral by Research
(i) One seminar within the first four semesters of study.
(ii) A candidature defence at the fifth semester of study. However, a
their dissertation within the five semesters of study.
(iii) One seminar before the submission of thesis for examination.

(d) Doctoral by Coursework and Research (Mixed-mode)
(i) Proposal presentation in the beginning of research component
registration.
(ii) Present research progress in a Candidature Defence session as

(2) Presenting Conference Papers

Candidates are highly encouraged to attend and present papers at
conferences. Attending a conference provides candidates the opportunity
to meet and confer with people in their area of research. Candidates get to
foster relationships and build links with academicians and fellow
candidates from other institutions around the world. If candidates are
presenting a paper they will also obtain invaluable feedback that will help
them to further improve their work.

Candidates are advised to consult with their supervisors on conferences
which are relevant to their field of research. Candidates can also do a web
search to find the most useful conferences relevant to their research. It is
advisable that candidates stay focused and not waste precious time and
resources on conferences which are not related to their area of research.
Funding for conferences may vary across faculties and candidates are
advised to make enquiries early in their period of candidature.

(3) Publishing Your Research

(a) All Masters by research candidates must show proof of at least one
submission for publication to an ISI journal before the Examination
Committee convenes.
(b) All Ph.D candidates must show proof of at least two submissions for
publications to ISI journals before the Examination Committee
convenes and the viva voce is held.

cont/-
36
33

FAQ (Frequently Asked Questions)

Should my supervisors name be included in my conference papers and
publications?
Yes, if your supervisor has contributed to the papers and publications.
Ultimately it is a matter that should be negotiated between you and your
supervisor.

Which conferences should I present my papers in?
Try as far as possible to target conferences that will publish your paper in a
conference proceeding. It will be even better to target a conference that will
publish papers which are selected by a board of editors or peer reviewers.

Which journal should I publish in?
Identifying the appropriate journal to send your research paper to require some
experience and know-how. It is best to consult your supervisor early in your
candidature as to which journals you should target. Remember to take into
consideration the Universitys requirement for the research candidate to
submit papers to ISI journals for publication.

Upskill Programmes
IGS provides short intensive courses through its Upskill Programmes to prepare
all postgraduate candidates with some crucial knowledge to begin research work,
publish research findings and move to completion and beyond.
Various speakers are invited to conduct the program including experienced
academic staff of UM, speakers from other universities in Malaysia and also
experts from abroad.

The courses offered:
Provide candidates with basic knowledge before they begin their research and
writing.
Help candidates to develop ideas in making their research more creative and
innovative.
Provide a platform for candidates to exchange their ideas and share
knowledge with one another
Support candidates to develop better skills in writing and publishing their
research findings in reputable journals
Prepare candidates with good skills and knowledge before they begin their
experience in the working environment.
For more information about the courses schedule, please contact the Student
Development & Writing Unit of IGS at 03-7967 6935.

34

Student Development & Writing Unit of IGS offers services to assist postgraduate
candidates in writing their thesis and dissertation. Services provided include:

Hands-on Clinics/Individual Assistance on Turnitin, Stylewriter and Endnote
Software Usage.
Proof-reading and Editing Service
This service is conducted by appointed postgraduate candidates with
experience in editing. The service is coordinated by the IGS and clients pay
directly to the editors (minimum RM 5 per page).
Face-to-face Tutoring
Ph.D Thesis Boot Camp / Masters Dissertation Boot Camp
The boot camp aims to provide a venue specifically for candidates who are in
their final stages of writing their thesis and dissertations. Candidates who are
plan to submit their thesis/dissertation at the end of each semesters will
spend a dedicated time to just write, format, clean up their thesis/dissertation
for submission.

Experienced staff, tutors and demonstrators are assigned for these services can
provide feedback and collaborate with candidates to help them improve the
quality of their thesis or dissertation. For detailed information, please contact 03-
7967 6935.

Avoiding Plagiarism
As an enrolled student and member of the University of Malaya candidates are
expected to produce original academic work. Failure to acknowledge the work of
others in their work means the candidate is guilty of plagiarism. A candidate
who is found to have plagiarized his assignments or any written work that is part
of the assessment in a course or programme may be subjected to disciplinary
action under the University of Malaya (Discipline of Candidates) Rules 1999. All
rules and regulations pertaining to acts of plagiarism are clearly outlined in,
How to Avoid Plagiarism: A Handbook for Postgraduate Candidates.
The handbook can be downloaded at
http://ips.um.edu.my/images/ips/doc/rules_regulations/How_To_Avoid_Plagiarism
A_Handbook_For_Postgraduate_Students.pdf

Candidates are advised to read this handbook which also offers guidelines on
citation methodology. Candidates are advised to check their work for originality
by using the Turnitin software. Details on Turnitin software can be accessed at
http://software.um.edu.my/turnitin.html

Training on the Turnitin software is provided continuously and free of charge by
the Student Development & Writing Unit of IGS. Please contact 03-7967 6935 for
more details.

37
34

Student Development & Writing Unit of IGS offers services to assist postgraduate
candidates in writing their thesis and dissertation. Services provided include:

Hands-on Clinics/Individual Assistance on Turnitin, Stylewriter and Endnote
Software Usage.
Proof-reading and Editing Service
This service is conducted by appointed postgraduate candidates with
experience in editing. The service is coordinated by the IGS and clients pay
directly to the editors (minimum RM 5 per page).
Face-to-face Tutoring
Ph.D Thesis Boot Camp / Masters Dissertation Boot Camp
The boot camp aims to provide a venue specifically for candidates who are in
their final stages of writing their thesis and dissertations. Candidates who are
plan to submit their thesis/dissertation at the end of each semesters will
spend a dedicated time to just write, format, clean up their thesis/dissertation
for submission.

Experienced staff, tutors and demonstrators are assigned for these services can
provide feedback and collaborate with candidates to help them improve the
quality of their thesis or dissertation. For detailed information, please contact 03-
7967 6935.

Avoiding Plagiarism
As an enrolled student and member of the University of Malaya candidates are
expected to produce original academic work. Failure to acknowledge the work of
others in their work means the candidate is guilty of plagiarism. A candidate
who is found to have plagiarized his assignments or any written work that is part
of the assessment in a course or programme may be subjected to disciplinary
action under the University of Malaya (Discipline of Candidates) Rules 1999. All
rules and regulations pertaining to acts of plagiarism are clearly outlined in,
How to Avoid Plagiarism: A Handbook for Postgraduate Candidates.
The handbook can be downloaded at
http://ips.um.edu.my/images/ips/doc/rules_regulations/How_To_Avoid_Plagiarism
A_Handbook_For_Postgraduate_Students.pdf

Candidates are advised to read this handbook which also offers guidelines on
citation methodology. Candidates are advised to check their work for originality
by using the Turnitin software. Details on Turnitin software can be accessed at
http://software.um.edu.my/turnitin.html

Training on the Turnitin software is provided continuously and free of charge by
the Student Development & Writing Unit of IGS. Please contact 03-7967 6935 for
more details.

38
35

The UM Intellectual Property Policy covers intellectual property (IP)
ownership. As an enrolled student of UM, candidates are required to report to
the University all IP with commercial potential. This does not mean that
candidates lose their IP rights as their invention still belongs to them unless they
have previously assigned it to another party. However, UM may make a claim
for joint ownership if, for example, candidates are employed by the University to
do research. In such a case, the candidates contract may assign ownership to the
University of Malaya.

7. EXAMINATION

The examination in any course and thesis/dissertation may incorporate written
tests, orals, practical and clinical in any form as well as other assessment methods
as may be approved by the Senate on the recommendation of the Faculty.

Candidates are not allowed to take an examination unless they are officially
registered for the course, have paid the prescribed fees in full and have
satisfactorily attended the course.

Candidates must submit a written notice giving reasons for their withdrawal to
the Dean of the Faculty at least two weeks before the start of the scheduled
examination period in a semester.

Candidates must notify in writing to the Dean of the Faculty giving reasons for
any absence from examination. This letter must be forwarded within seven days
from the date of the examination.

The assessment for the examination of the coursework component is based on the
following marking scheme:
MARKS GRADE
GRADE
MARKS
MEANING
80 - 100 A 4.00 HIGH DISTINCTION
75 - 79 A- 3.70 DISTINCTION
70 - 74 B+ 3.30 PASS
65 - 69 B 3.00 PASS
60 - 64 B- 2.70 CONDITIONAL PASS
55 - 59 C+ 2.30 CONDITIONAL PASS
50 - 54 C 2.00 CONDITIONAL PASS
45 - 49 C- 1.70 FAIL
40 - 44 D+ 1.50 FAIL
35 - 39 D 1.00 FAIL
0 - 34 F 0.00 FAIL 36

Candidates may submit the thesis/dissertation for examination after the
minimum period and within the maximum period of the candidature. The period
taken for the examination of the thesis/dissertation and any period for correction
or further work on the thesis/dissertation as required by the Committee of
Examiners, shall not be deemed to be part of the maximum period of the
candidates candidature.
Any corrections or re-examination required for the dissertation or thesis must be
submitted before the lapse of the prescribed period. Failure to do so shall be
deemed a failure in the examination of the thesis/dissertation unless an extension
to the prescribed period is approved by the Senate.
Candidates are not allowed to withdraw from an examination for a
thesis/dissertation where the thesis/dissertation has already been submitted for
examination.

Guideline to the Preparation of Research Reports, Dissertations and Theses
A research report, dissertation or thesis can be written in ONE of the following
formats:
Conventional format
Article style format
Thesis by published papers (This option is only available for Doctoral
candidates)
These formats serve as a generic guideline for the postgraduate candidates in
writing a research report/dissertation/thesis. Minor variation of the format as
recommended by the supervisors is allowed.

(1) Conventional Format
The conventional format follows the traditional monograph structure. The
structure of research report, dissertation or thesis that follows the
conventional format should include the following:
Preface
Title Page
Original Literary Work Declaration Form
Abstract
Abstrak
Acknowledgements / Dedication
Table of Contents
List of Figures
List of Tables
List of Symbols and Abbreviations
List of Appendices
cont/-
39
36

Candidates may submit the thesis/dissertation for examination after the
minimum period and within the maximum period of the candidature. The period
taken for the examination of the thesis/dissertation and any period for correction
or further work on the thesis/dissertation as required by the Committee of
Examiners, shall not be deemed to be part of the maximum period of the
candidates candidature.
Any corrections or re-examination required for the dissertation or thesis must be
submitted before the lapse of the prescribed period. Failure to do so shall be
deemed a failure in the examination of the thesis/dissertation unless an extension
to the prescribed period is approved by the Senate.
Candidates are not allowed to withdraw from an examination for a
thesis/dissertation where the thesis/dissertation has already been submitted for
examination.

Guideline to the Preparation of Research Reports, Dissertations and Theses
A research report, dissertation or thesis can be written in ONE of the following
formats:
Conventional format
Article style format
Thesis by published papers (This option is only available for Doctoral
candidates)
These formats serve as a generic guideline for the postgraduate candidates in
writing a research report/dissertation/thesis. Minor variation of the format as
recommended by the supervisors is allowed.

(1) Conventional Format
The conventional format follows the traditional monograph structure. The
structure of research report, dissertation or thesis that follows the
conventional format should include the following:
Preface
Title Page
Abstract
Abstrak
Table of Contents
List of Figures
List of Tables
List of Appendices
cont/-
40
37

Main Body
Chapter 1: Introduction
Chapter 2: Literature Review
Chapter 3: Materials and Methods / Methodology
Chapter 4: Results
Chapter 5: Discussion
Chapter 6: Conclusion and Recommendation
References (A consolidated list of references for all chapters)
Supplementary
List of Publications and Papers Presented
Appendix

(2) Article Style Format
Apart from the conventional style of writing, a research report, dissertation
or thesis can also be presented in the chapters that are in the format of
journal article. The number of chapters to be included is at the discretion of
the author, depending on the suitability of the chapters in answering the
research questions.

The article style format should not be confused with the format for thesis
by published papers. Similar to the conventional format, a research
report/dissertation/thesis in the article style format should be written
extensively to elucidate the different aspects of the research work in great
detail.

The main body of a research report/dissertation/thesis in the article style
format should contain the following chapters:

(a) General Introduction
The General Introduction gives an overview of the research by
outlining the objectives, novelty as well as the research questions
addressed. This chapter should also explain the correlation among
the articles/chapters.

(b) Literature Review
The Literature Review provides extensive background information
on past studies and current knowledge pertaining to the research
topic.

(c) Article 1, Article 2, Article 3 or more
Each article should address a specific research objective or a related
topic of the study. Each article forms a separate chapter and must be
38

written in a cohesive manner with a logical and coordinated
progression from one article/chapter to the other. The article/chapter
should consist of its own sections on Introduction, brief Literature
Review, Methodology, Results, Discussion and Conclusion.

(d) Conclusion and Recommendation
The Conclusion chapter summarizes the findings in all articles and
suggests the future direction for research.

The format specifications of the research report/dissertation/thesis must
conform to the general research report/dissertation/thesis requirements as
outlined in the following chapters

The general structure that follows the format by published papers should
include the following:
Preface
Title Page
Abstract
Abstrak
Table of Contents
List of Figures
List of Tables
List of Appendices
Main Body
Chapter 1: General Introduction
Chapter 3: Article 1*
3.1 Introduction
3.2 Literature Review
3.3 Materials and Methods / Methodology
3.4 Results
3.5 Discussion
3.6 Conclusion
4.1 Introduction
4.4 Results
cont/-
41
38

written in a cohesive manner with a logical and coordinated
progression from one article/chapter to the other. The article/chapter
should consist of its own sections on Introduction, brief Literature
Review, Methodology, Results, Discussion and Conclusion.

(d) Conclusion and Recommendation
The Conclusion chapter summarizes the findings in all articles and
suggests the future direction for research.

The format specifications of the research report/dissertation/thesis must
conform to the general research report/dissertation/thesis requirements as
outlined in the following chapters

Preface
Title Page
Abstract
Abstrak
Table of Contents
List of Figures
List of Tables
List of Appendices
Main Body
Chapter 1: General Introduction
3.1 Introduction
3.4 Results
3.5 Discussion
3.6 Conclusion
4.1 Introduction
4.4 Results
cont/-
42
39

4.5 Discussion
4.6 Conclusion
5.1 Introduction
5.4 Results
5.5 Discussion
5.6 Conclusion
Chapter 6: Conclusion and Recommendation
References (A consolidated list of references for all chapters)

Note:
*Article is written with a specific title which normally refers to the
research done
Supplementary
Appendix

(3) Thesis by Published Papers
The University of Malaya permits the presentation of thesis for the
Doctoral degree in the format of published and/or submitted papers,
where such papers have been published or accepted by high impact
journals (e.g.: ISI journals) during the period of candidature.

Papers submitted as a Ph.D thesis must be based on a particular theme or
focus and form a cohesive research write up.

The quality of a thesis by published papers should be in accordance with
Ph.D-level research.

The guidelines for the format by published papers are as follows:
(a) The theses may comprise published papers and/or manuscripts
accepted for publication by high impact journals (e.g. ISI journals). The
papers should be published or accepted for publication during the
period of candidature.
(b) The minimum number of papers and/or manuscripts is normally three.
However, in some disciplines a larger number of papers is required to
meet the expectations of scope and quality in accordance with Ph.D-
level research.
40

(c) Where the papers have more than one writer, the candidate must be the
main writer of at least two out of three papers.
(d) Normally, the theses shall include the following in addition to the
components required of a standard thesis:
list of publications and/or manuscripts;
acknowledgments of joint writers and evidence of permissions; and
published papers and accepted manuscripts.
(e) Each published paper or submitted manuscript must begin with a clear
statement of the contribution made by each writer of any jointly
written paper.
(f) The thesis shall be prefaced by a synopsis which summarises the most
important findings presented in each published paper or submitted
manuscript. It should indicate how the included works are
thematically linked or tied to a particular research framework and
how, when considered together, they contribute significantly to
knowledge in the discipline. The synopsis should be included in the
Introduction chapter.
(g) The Introduction chapter should contain:
description of research problem investigated;
objectives of the study; and
account of research progress linking the research papers.
The account of research progress must link together the various papers
submitted as part of the thesis so that the reader can understand the
logic behind the progression of the research programme.
(h) The Literature Review chapter must contain, in accordance with
discipline norms, a critical review of relevant literature, identify the
knowledge gaps and the relationship of the literature to the
programme of research.
(i) The Conclusion chapter establishes the cumulative effect of the
papers, the significance of the findings and the knowledge claim in the
thesis.
(j) Published or accepted papers must be presented coherently in the
thesis according to the requirement of the University of Malaya
(Degree of Doctor of Philosophy) Regulations 2007 including any
accompanying declarations.

The examination process for theses in the format of published papers is
similar to that for conventional theses by research.

Theses which have not achieved sufficient academic merit may be referred
for further work within a period of between 6 to 18 months and be
submitted for re-examination. In such cases, the candidate may choose to
43
40

(c) Where the papers have more than one writer, the candidate must be the
main writer of at least two out of three papers.
(d) Normally, the theses shall include the following in addition to the
components required of a standard thesis:
list of publications and/or manuscripts;
acknowledgments of joint writers and evidence of permissions; and
published papers and accepted manuscripts.
(e) Each published paper or submitted manuscript must begin with a clear
statement of the contribution made by each writer of any jointly
written paper.
(f) The thesis shall be prefaced by a synopsis which summarises the most
important findings presented in each published paper or submitted
manuscript. It should indicate how the included works are
thematically linked or tied to a particular research framework and
how, when considered together, they contribute significantly to
knowledge in the discipline. The synopsis should be included in the
Introduction chapter.
(g) The Introduction chapter should contain:
description of research problem investigated;
objectives of the study; and
account of research progress linking the research papers.
The account of research progress must link together the various papers
submitted as part of the thesis so that the reader can understand the
logic behind the progression of the research programme.
(h) The Literature Review chapter must contain, in accordance with
discipline norms, a critical review of relevant literature, identify the
knowledge gaps and the relationship of the literature to the
programme of research.
(i) The Conclusion chapter establishes the cumulative effect of the
papers, the significance of the findings and the knowledge claim in the
thesis.
(j) Published or accepted papers must be presented coherently in the
thesis according to the requirement of the University of Malaya
(Degree of Doctor of Philosophy) Regulations 2007 including any
accompanying declarations.

The examination process for theses in the format of published papers is
similar to that for conventional theses by research.

Theses which have not achieved sufficient academic merit may be referred
for further work within a period of between 6 to 18 months and be
submitted for re-examination. In such cases, the candidate may choose to
44
41

submit the thesis for re-examination in the same format or in the
conventional Ph.D thesis format.

Preface
Title Page
Abstract
Abstrak
Table of Contents
List of Figures
List of Tables
List of Appendices
Main Body
Chapter 1: Introduction
Chapter 3: Published Paper 1
Published Paper 2
Published Paper 3 and so on
Chapter 4: Conclusion#

References (List of references for chapters of Introduction,
Literature Review and Conclusion)

Note:
With reference to the Guideline for Ph.D Thesis in the Format of
Published Paper (which is available on http://ips.um.edu.my),

* Introduction chapter should include the information as stated in clause
no. (5) and (6).

#
For the contents of Literature Review and Conclusion, please refer to
clause no. (7) and (8), respectively.
cont/-
Supplementary
Appendix

42

Remember, you are the expert in your area of research and you have worked
on your research for years!
The Guideline to the Preparation of Research Reports, Dissertations and Theses
can be downloaded from the IGS website. This document provides guidelines for
research report/ dissertation/thesis preparation and includes details on page
layout, language, order of chapters and binding requirements. Candidates
should also consult their supervisor regarding faculty/department requirements.

Please download the guide at http://www.ips.um.edu.my under Current Students
tab, browse through Home and go to Rules and Regulations section.

Doctoral candidates are required to attend a viva-voce where they will be
required to defend their research. A viva-voce can be daunting as candidates are
expected to answer all questions/issues raised by the examiners. The oral
examination varies in duration and may last between one to three hours.
Candidates are required to do a short power-point presentation of their research
during the viva-voce. Candidates are strongly advised to consult their supervisor
and rehearse their presentation in front of an audience.
On the day of the viva-voce, candidates have to make sure that they are at the
venue at least 30 minutes before the event. During the viva-voce, candidates are
advised to defend their work with confidence.

Once the viva-voce is over, candidates will be required to wait while the
committee deliberates. Candidates will be informed of the status of the viva-
voce, however the official endorsement of the result will be done by the
University Senate.

Masters candidates are not required to attend a viva-voce. However, in some
cases, candidates may be called to defend their dissertation in which case they
will be notified early to be present.


(1) Doctoral
A Doctoral thesis examination can have one of the following results:

(a) A thesis qualifies to be awarded a distinction if
(i) a distinction is recommended in the reports of all the examiners;
(ii) it is recommended by the Committee of Examiners; and
(iii) it is completed and submitted by the candidate for examination
within not more than six semesters with respect to the Degree
programme of study by Research and eight semesters with respect
to the Degree programme of study by Coursework and Research
from the date of the initial registration of the candidate concerned.
(b) Attained sufficient academic merit for the award of the degree without
amendments/corrections to the thesis.
45
42

Remember, you are the expert in your area of research and you have worked
on your research for years!
The Guideline to the Preparation of Research Reports, Dissertations and Theses
can be downloaded from the IGS website. This document provides guidelines for
research report/ dissertation/thesis preparation and includes details on page
layout, language, order of chapters and binding requirements. Candidates
should also consult their supervisor regarding faculty/department requirements.

Please download the guide at http://www.ips.um.edu.my under Current Students
tab, browse through Home and go to Rules and Regulations section.

Doctoral candidates are required to attend a viva-voce where they will be
required to defend their research. A viva-voce can be daunting as candidates are
expected to answer all questions/issues raised by the examiners. The oral
examination varies in duration and may last between one to three hours.
Candidates are required to do a short power-point presentation of their research
during the viva-voce. Candidates are strongly advised to consult their supervisor
and rehearse their presentation in front of an audience.
On the day of the viva-voce, candidates have to make sure that they are at the
venue at least 30 minutes before the event. During the viva-voce, candidates are
advised to defend their work with confidence.

Once the viva-voce is over, candidates will be required to wait while the
committee deliberates. Candidates will be informed of the status of the viva-
voce, however the official endorsement of the result will be done by the
University Senate.

Masters candidates are not required to attend a viva-voce. However, in some
cases, candidates may be called to defend their dissertation in which case they
will be notified early to be present.


(1) Doctoral
A Doctoral thesis examination can have one of the following results:

(a) A thesis qualifies to be awarded a distinction if
(i) a distinction is recommended in the reports of all the examiners;
(ii) it is recommended by the Committee of Examiners; and
(iii) it is completed and submitted by the candidate for examination
within not more than six semesters with respect to the Degree
programme of study by Research and eight semesters with respect
to the Degree programme of study by Coursework and Research
from the date of the initial registration of the candidate concerned.
amendments/corrections to the thesis.
46
43

(c) Attained sufficient academic merit for the award of the degree subject
to minor corrections to be made to the thesis within a period of 3
months as required by the examiners and subject to confirmation of the
corrections by the supervisor.
(d) Attained sufficient academic merit for the award of the degree subject
to major corrections to be made to the thesis within a period of 6
corrections by the internal examiner.
(e) Required to undertake further work and submit the thesis for re-
examination within a period of 6 to 12 months from the Senate date.
(f) Failed to attain sufficient academic merit in the thesis examination for
the degree of Doctor of Philosophy and it is recommended to the Senate
that a Masters degree be awarded subject to the candidate fulfilling the
requirement for the award of the Masters degree.
(g) Failed to attain academic merit and it is recommended to the Senate
that the candidate has failed in the thesis examination and is not
allowed to submit the thesis for re-examination.

(2) Masters by Research (Dissertation)
A Masters dissertation examination can have one of the following results:

(a) Awarded the Masters Degree with Distinction.
amendments/corrections to the dissertation.
to minor corrections to be made to the dissertation within a period of 3
corrections by the supervisor.
(d) Attained sufficient academic merit for the award of the degree subject
to major corrections to be made to the dissertation within a period of 6
corrections by the internal examiner.
(e) Required to undertake further work and submit the dissertation for re-
(f) Failed to attain academic merit and it is recommended to the Senate
that the candidate has failed in the dissertation examination and is not
allowed to submit the dissertation for re-examination.

(3) Masters by Coursework and Research (Dissertation)
A dissertation examination can have one of the following results:

(a) Awarded the Masters Degree with Distinction.
amendments/corrections to the dissertation.
to minor corrections to be made to the dissertation within a period of 3
corrections by the supervisor and internal examiner.
44

(d) Required to undertake further work and submit the dissertation for re-
(e) Failed to attain academic merit and it is recommended to Senate that
the candidate has failed in the dissertation examination and is not

8. GRADUATION

Candidates are advised to plan ahead and get references from their
supervisors/lecturers before they leave the university. This will ensure that their
referee still has their details and can obtain further relevant information from the
candidates.

Each graduate will be issued a scroll in two languages. The main scroll will be in
Bahasa Malaysia and the secondary scroll will be in English. The scroll will be
accompanied by an Academic Transcript. The first issue of academic transcript is
complimentary. A fee of RM10.00 will be charged for subsequent issues of the
transcript.

Upon fulfilment of all requirements needed for a programme, candidates will be
informed officially by IGS as to the degree to be conferred upon. The official
notice will be issued after the University Senate approves the conferment.
Prior to the convocation, all graduates must ensure that any outstanding fees to
the University are cleared. Graduates can be barred from attending the
convocation ceremony and the scroll and transcript withheld until all outstanding
fees are cleared.

The University convocation ceremony is held once every year. Graduates will be
informed by the IGS about the convocation procedures via post or announcement
via the UM convocation website (http://umconvo.um.edu.my/). Should the
graduates not receive any mail one month before the convocation ceremony,
please contact the Examination Section of the IGS. Graduates are required to
check their name through the UM convocation website by clicking the
convocation session link.

Academic Dress
Distribution of academic dress to all graduates will be done a week before the
convocation starts. The official graduation attire comprises a gown, lapel and
mortar board/beret. The graduation attire for Masters graduates is different
from that for Ph.D graduates. The colour of the lapel also differs according to
Faculty.

Graduates are advised to check their Faculty colour to ensure they have been
given the right lapel and tassel for the beret.
47
44

(d) Required to undertake further work and submit the dissertation for re-
(e) Failed to attain academic merit and it is recommended to Senate that
the candidate has failed in the dissertation examination and is not

8. GRADUATION

Candidates are advised to plan ahead and get references from their
supervisors/lecturers before they leave the university. This will ensure that their
referee still has their details and can obtain further relevant information from the
candidates.

Each graduate will be issued a scroll in two languages. The main scroll will be in
Bahasa Malaysia and the secondary scroll will be in English. The scroll will be
accompanied by an Academic Transcript. The first issue of academic transcript is
complimentary. A fee of RM10.00 will be charged for subsequent issues of the
transcript.

Upon fulfilment of all requirements needed for a programme, candidates will be
informed officially by IGS as to the degree to be conferred upon. The official
notice will be issued after the University Senate approves the conferment.
Prior to the convocation, all graduates must ensure that any outstanding fees to
the University are cleared. Graduates can be barred from attending the
convocation ceremony and the scroll and transcript withheld until all outstanding
fees are cleared.

The University convocation ceremony is held once every year. Graduates will be
informed by the IGS about the convocation procedures via post or announcement
via the UM convocation website (http://umconvo.um.edu.my/). Should the
graduates not receive any mail one month before the convocation ceremony,
please contact the Examination Section of the IGS. Graduates are required to
check their name through the UM convocation website by clicking the
convocation session link.

Academic Dress
Distribution of academic dress to all graduates will be done a week before the
convocation starts. The official graduation attire comprises a gown, lapel and
mortar board/beret. The graduation attire for Masters graduates is different
from that for Ph.D graduates. The colour of the lapel also differs according to
Faculty.

Graduates are advised to check their Faculty colour to ensure they have been
given the right lapel and tassel for the beret.
48
Mortar Board/Beret and Scroll
Doctoral Graduates
Masters Graduates
46
49
Mortar Board/Beret and Scroll
Doctoral Graduates
Masters Graduates
46
50
47

9. POST-DOCTORAL

Application for the University of Malaya Post-Doctoral Research Fellowship
(PDRF) is open throughout the year. Candidates for the fellowship must meet the
following requirements:

(1) Have obtained a Ph.D degree or have attended and passed the viva-voce;
(2) Have proof of proficiency in the English language (a minimum score of 600 in
the TOEFL or Band 6.5 in the IELTS) for candidates whose Ph.D theses were
written in languages other than English;
(3) Not more than 40 years of age; and
(4) Have experience in carrying out research and have published in reviewed
journals at either the national or international level.

Areas which have been identified by the university as prioritized research
clusters are as follows:

(1) Advanced Fundamental Research;
(2) Biotechnology & Bioproduct;
(3) Health & Translational Medicine;
(4) Advanced Engineering & Technology;
(5) Sustainability Science;
(6) ICT & Computational Science;
(7) Social & Behavioural Science;
(8) Humanity & Ethics.

Applications using the stipulated form which can be downloaded from
http://www.ippp.um.edu.my must be submitted to the Director, Institute of Research
Management and Monitoring (IPPP).

Successful candidates will be given a monthly allowance and the contract will be
on a yearly basis up to a maximum of 3 years.

48

10. Communication

Candidates are required to check their e-mail regularly at
http://siswa.um.edu.my/ for important updates and announcement regarding to
their candidature.

All communication to postgraduate candidates will be sent via
student_ips@list.um.edu.my. Candidates are required to update their
correspondence address at the UM Student Portal.

51
48

10. Communication

Candidates are required to check their e-mail regularly at
http://siswa.um.edu.my/ for important updates and announcement regarding to
their candidature.

All communication to postgraduate candidates will be sent via
student_ips@list.um.edu.my. Candidates are required to update their
correspondence address at the UM Student Portal.

52
49

Important contacts for other centres servicing students are:

ISC
Visa Unit
Accommodation
Insurance
03-7967 7857 / 7858 / 7859
03-7967 7713 / 7714
03-7967 7714
IPPP 03-7967 4643
Bright Sparks Unit 03-7967 4524
Library 03-7967 7800 (General line)
ICR 03-7967 3273/3238
03-7957 2346
Security Office 03-7967 3470 / 7070 / 3582
Student Clinic 03-7949 2837

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50

ABBREVIATION

UM University of Malaya
IGS Institute of Graduate Studies
UML University of Malaya Library
IPPP
Institute of Research Management and Monitoring
(Institut Pengurusan dan Pemantauan Penyelidikan)
PPP Postgraduate Research Fund
ISC International Student Centre
ICR International Corporate & Relations Office
UMISA University of Malaya International Student Association
CGPA Cumulative Grade Point Average
GPA Grade Point Average
UMMC University of Malaya Medical Centre
UMCCeD University of Malaya Centre for Continuous Education
FPX Financial Processing Exchange
ELP English Language Proficiency Programme
EPF Employee Provident Fund
IELTS International English Language Testing System
TOEFL Test of English as a Foreign Language
SB Fellowship Scheme
SBUM University of Malaya Fellowship Scheme
IDB Islamic Development Bank
SYLFF Ryoichi Sasakawa Young Leaders Fellowship Fund
MTCP Malaysian Technical Cooperation Programme
MIS Malaysian International Scholarship
IP Intellectual Property

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