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3 Memo

( Memo)
5

Secret

Confidential

Restricted

( )

Restricted (Administration)

( )

Restricted (Staff)

( )

Restricted (Tenders)

(1)

(1)
(2)

(2)

(3)

(4)

(6)

(5)

_________________________________________

_____________________________________
2. (7)

_________________________________________

_______________________________________________
_____________________________
3. (7)

_________________________________________

_______________________________________________
_________________________________

)
(
:

(9)

(10)

(8)

(1)

(
)

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24

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1997 8 24 1998
3.
2 23

4.

25

26

27

annex

appendix

as soon as possible [a.s.a.p.]

as such

at your request

attach

attached sheet

attention [attn.]

............

bearer memo

blind carbon copy [b.c.c.]

()......

Bureau Secretaries

by fax

by hand

by virtue of

......

captioned subject

carbon copy [c.c.]

......

carbon copy ... for information

[c.c. ... f.i.]

......

case

closing date

complaint case

confidential

counterpart

countersign

28

covering memo

criterion

cut-off date

date-back

()

detailed reply

distribution list

effective date

eligibility criterion

enclose

enclosure [encl.]

follow-up action

for action

for consideration

for deliberation

for ease of reference

for further action

for information [f.i.]

for necessary action

for reference

for retention

for the time being

From:

from (date) to (date) inclusive

............()

further to my memo dated (date)

()......
()

29

General Form [G.F.]

Heads of Departments

Head of Grade

high priority

if/should you have any

queries/enquiries

in accordance with

in connection with

in due course

in respect of

in this connection

in view of

inter-departmental working group

interested parties

interim reply

irregularity

issuing department

let you know

Officer-in-charge [Oi/c]

on individual merits

once the outcome is available

operational grounds

Our ref.:

............

outstanding commitment

package

pitch at ... level

......

30

please approach (somebody)

()

please be informed that ...

......

please call (somebody)

()

please contact (somebody)

()

please feel free to contact

(somebody) at/on (telephone
number)

()()

please note that ...

prior approval

priority

refer to your memo under reference

reminder

reply as follows

reproduced herewith

restricted

same series

secret

section head

see distribution list

steering committee/group

subject officer

subject to

............

subject to approval

supersede

task force

the matter is being looked into

31

the matter is receiving attention

To:

top priority

top secret

undersigned

urgent

urgent by fax

urgent by hand

usual practice

very urgent

via

we spoke

with effect from (date)

()()

with enclosure [w/encl.]

with reference to

with retrospective effect

with retrospective effect from (date)

()

without any further notice

without enclosure [w/o encl.]

Your ref.:

............