Maputsenyika Ranga Zimstat Preliminary Report

Zimbabwe National Statistics Agency
Work-Related Learning Preliminary

report
Prepared in partial fulfllment of the Bachelor
of Commerce Honours Degree in Economics
by:
Maputsenyika Rangarirai
[R091911R]
Bcom Economics !ons" #egree
Parallel P#P"
$t %im&a&'e (ational )tatistics $gency
%*M)+$+
,or t-e Period co.ering 0/ 0uly 1011 to 21
$ugust 1011
3ompany )uper.isors4 Mr5B56aseke and
Mrs5M5P-iri
Midlands State University - Rangarirai Maputsenyika
(R091911R) BCom Eonomis !onours "egree
$cademic )uper.isors4 Miss 3-igome and
Ms5Man7ote
+a&le o8 contents99999999999999999991
,ore'ord 99999999999999999999955551
3-apter
1" :R;$(*%$+*:( !*)+:R<
151 ,ormation o8 t-e organi7ation99999999952
151 +rans8erring o8 3): to semi-autonomous
agency955
152 )tatutory *n8ormation999999999999555
1" :R;$(*)$+*:($L )+R=3+=RE
151 )tructure o8
%*M)+$+999955555555555555555555555555555555555
151 >ision99999999999999999999
152 Mission999999999999999999955
15/ 3ore .alues999999999999999999
15? :rgani7ational c-art99999999999999
15@ )ummary o8 maAor departments9999999995
2" $griculture )E3+*:(
251 :.er.ie' o8 t-e $griculture section99999999
251 #uties * am carrying out in t-e $griculture
section
ACRONYMS USED IN THIS REPORT
ZIMRA - Zimbabwe Revenue Authorit
ZPS -Zimbabwe Pri!on Servi"e
ZRP -Zimbabwe Re#ub$i" Po$i"e
NSSA -Nationa$ So"ia$ Se"urit Authoritie!
AD% -A&ri"an Deve$o#ment %an'
A(S -A)ri"u$ture an* (ive!to"' Surve
CSO -Centra$ Stati!ti"a$ O&&i"e
CSPro -Cen!u! an* Surve! Pro"e!!in) S!tem+
MD,! -Mi$$ennium Deve$o#ment ,oa$!+
N,O -Non ,overnmenta$ Or)ani!ation!
R%Z -Re!erve %an' o& Zimbabwe+
SAS -Stati!ti"a$ Ana$!e! So&tware+
SPSS -Stati!ti"a$ Pa"'a)e &or So"ia$ S"ienti!t
UNDP -Unite* Nation! Deve$o#ment Pro)ramme
UNICE- -Unite* Nation! Chi$*ren.! Emer)en" -un*+
ZIMSTAT -Zimbabwe Nationa$ Stati!ti"! A)en"
ZIPAM -Zimbabwe In!titute o& Per!onne$ Mana)ement an* A*mini!tration
,ore'ord
This preliminary report was compiled and completed in some measure to conform to the
requirements of the Bachelor of Commerce Honours Degree in Economics with the
Midlands State University The report serves as guide to my activities and endeavours
during the first three !"# months in which $ spent at the %im&a&we 'ational Statistics
(gency !%$MST(T#) part of which will focus on the actual underta*ings and routines that
l carried out at %$MST(T $n this report) $ highlighted %$MST(T+S organi,ational structure)
&ac*ground) operations and services offered) hence giving a synopsis of how the
educational theory l acquired at the university has helped me to perform my duties and
o&ligations in the (gricultural Statistics Section
3!$P+ER :(E4 !istorical de.elopment o8 %imstat
151 Background 4 ,:RM$+*:( :, +!E :R;$(*)$+*:(
$n -./0 was the first 1ecord and Statistical Department in the country which was
formed &y the British South (frican Company !BS(C# $t was headed &y Hu&ert Harvey
and was called the Central Statistics 2ffice !CS2# which essentially did timely)
accurate and relia&le statistics to the nation and the world at large This was achieved
mainly through carrying out surveys and censuses The 2ffice conducted its first census
in Bulawayo in -./3 for which the Mining and the Civil Commissioner supplied statistical
estimates of the mining and ur&an population respectively $n -./4 another census was
conducted in Salis&ury and information was collected through the office of (cting
Magistrate
( variety of independent sections were set up &y -/50 to engage in the collection of
statistics ( recommendation was made that greater efficiency would &e achieved if
these duties were centrali,ed in a department under qualified statistician ( monetary
provision was made upon recommendation for esta&lishment of a Statistical Bureau
under the Ministry of Home (ffairs The Bureau was tas*ed for carrying out any census6
collecting) compiling and analy,ing statistical information for the commercial) industrial)
agricultural) mining and social spheres of the economy $t was also to colla&orate with
the government in the collection) compiling) coordinating) analysis and pu&lication of
statistical records of (dministration
$n -/78 the office was transformed into a department under Ministry of Economic (ffairs
and su&sequently changed its name to the Central Statistical 2ffice !CS2# $n -/.-) it
was transferred to the Ministry of 9inance and Economic Development under which it
operated until it was changed to &e under the :resident and the Ca&inet 2ffice ;ater it
was returned &ac* to the Ministry of 9inance and Economic Development) from the year
5883) the Department of Census and Statistics operated under the Ministry of 9inance
up to (pril 5883 Currently) as from 2cto&er 5887) CS2 was changed from &eing under
the Ministry of Economic Development to &eing under the Ministry of 9inance
151 +R$(),ER*(; :, 3): +: $ )EM*-$=+:(:M:=)
$;E(3<
CS2 was faced with a num&er of challenges in providing relia&le and relevant statistics
that meet the needs of the users as it was difficult to maintain routine data collection
e<ercises) let alone improve them all &ecause of the economic meltdown and financial
crises faced &y the country as most of the funds used were from the =overnment The
current state of the 'ational Statistical System !'SS# is uncoordinated) where many
institutions produce the same data which at times is conflicting (n effective Statistical
organi,ation needs to &e managed strategically ma*ing efficient use the scarce
resources to meet the needs of its users
9ollowing wider consultations in -//. and -///) it was recommended that the
Department &e transformed into a semi>autonomous e<ecutive agency Both the :u&lic
Service Commission !:SC# and then the Ministry of 9inance and Economic
Development em&raced the idea and offered the support The transformation of CS2
to %$MST(TS was launched in 9e&ruary 58-8 The main o&?ective of the transition was
to li&erate the organi,ation from the =overnment thus enhancing professionalism and
efficiency This also was done in order to improve coordination and communication
&etween %imstat and other sta*eholders involved directly and indirectly in the
production and use of statistics hence reducing conflicting statistics Transformation
also made networ*ing easier for instance now we are a&le to go direct to %$M1( which
was of late difficult for this had to pass through other ministries &efore getting to the
intended destination) thus this lead to delays in response leading to &ac*logs and data
gaps in CS2 Transformation is improving the 'ational System of Statistics since the
smooth flow of data is ma*ing it possi&le for %$MST(T to produce timely statistical
results
152 )+$+=+:R< *(,:RM$+*:(
%$MST(T was esta&lished through the Census and Statistics (ct @Chapter -8A5/B of
5884 which came into effect on Culy 588/The (ct stipulates the functions of the (gency
as to6
Conduct the national census or any other censuses and surveys
Co>ordinate and supervise the 'ational Statistical System !'SS#
(dvise the government on all matters related to statistics
Develop and promote the use of statistical standards and appropriate
methodologies in the 'SS
Collect) compile) analy,e) pu&lish and disseminate statistical information either
alone or co>operation with other =overnment Ministries or institutions
Develop and maintain a central &usiness register in relation to esta&lishments )
containing such particulars as may &e prescri&ed
Develop and maintain a comprehensive national statistics data&ase
:rovide a focal point of contact with international agencies on statistical matters
%$MST(T is now the ma?or source of official statistics in the country and it is also
responsi&le for entitling any statistics as official $mplementation of the (CT was given
momentum when the Board of Directors was appointed &y the Minister of 9inance in
9e&ruary 58-8
15/ >ision
To &e the leading world class producer of national statistics in %im&a&we
15? Mission )tatement
To contri&ute to national development through the production and dissemination of
timely and accurate national statistics that facilitate
:olicy formulation
:lanning and decision ma*ing
Evaluation and 1esearch
Transparency and good governance
This will &e achieved through the use of automated technology with highly s*illed
motivated staff
15@ 3ore >alues
$n pursuit of the mission statement) the office holders shall &e respectful) courteous)
open) transparent and responsive to &oth users and suppliers of data This will ensure
high level of confidentiality of information in producing a quality of statistical service with
professionalism and integrity
15o 3!$P+ER +W:
#$1 %R&'()S'*)%('+ CU+*URE , S*RU*URE %- .)MS*'*
2rgani,ational Culture is a *ey component in the achievement of an organi,ation+s
mission and strategies) the improvement of organi,ational effectiveness) and the
management of change $t reflects an idea in field of organi,ational studies and
management which descri&es psychology) attitudes) e<periences) &eliefs and values
!personal and cultural values # and also it is a pattern of shared &eliefs )attitudes
)assumptions and values )which may not have &een articulated ! Taylor)5880 #
Corporate culture shapes the way people act and interact and strongly influences how
things get done and it can &e influenced &y such attitudes towards customers) corporate
image) the decision ma*ing process or the degree of status consciousness that is held
&y management and employees
151 :R;$(*)$+*:($L 3!$R+

152 )ummary o8 MaAor #epartments
There are two main Divisions each with two &ranches supported &y several sections
The two main divisions areA
a" Population and )ocial )tatistics
The main tas* of this division is compiling and analysis of statistical information with
regards to the social welfare of the population and carrying out any field surveys for the
Department The division is further split into Household Surveys and Cartography and
"iretor o/
ensus 0
statistis
"eputy "iretor
Soial and 1opulation
MU(&'*E
MU(&'*Edivision *
'ssistant
"iretor
Census and
Surveys
Bran2
"eputy
"iretor
Eonomi
Statistis
"ivision
'ssistant
"iretor
Soial
Statistis
!ouse2old
Surveys
1opulation
Census
Computing
"*1 and
1rinting
!ealt2 and
3ital
Statistis
Environment
al Statistis
)nternational
Migration
and *ourism
Employment
and
Eduation
4udiial
Soial
5el/are
Statistis
Soial
indiators
and +iving
Conditions
&ender
Statistis
'ssistant
"iretor
1rodution
Statistis
'ssistant
"iretor
)nome
'nalysis
'griulture
Statistis
-oreign
*rade
Statistis
1rodution
Statistis
(ational
'ounts
Statistis
-inanial
Statistis
1ries
Statistis
)n/ormal
Statistis
*raining
Demography and Social Statistics The Division compiles statistics used &y various
organisations to determine the social welfare of the different communities around the
country
The social statistics division deals with the production of current time series data for the
seven sections under its control and these areA
i Employment Statistics > collect) compile and disseminate the information on
employment statistics
ii Social statistics > collect) compile and disseminate the information on social
statistics
iii Environment statistics > collect) compile and disseminate the information on
environment statistics
iv Gender statistics > collect) compile and disseminate the information on gender
statistics
v Health and vital statistics > collect) compile and disseminate the information on
health and vital statistics
vi International Migration and Tourism statistics > collect) compile and
disseminate the information on international migration and tourism
vii Judicial and Social Welfare statistics >collect) compile and disseminate the
information on ?udicial and social welfare statistics
&"Economic )tatistics Branc-
The &ranch is responsi&le for the compilation of statistical information that relates to
economic activities !activities of the secondary) primary and tertiary industries# going
around the country and is under the control of a Deputy Director who reports to the
Director The division is further split into two &ranches namely $ncome (nalysis and
:roduction Statistics Each &ranch is headed &y an (ssistant Director who acts as an
interface &etween the sections+ statisticians and the Deputy Director responsi&le for the
whole division
In"ome Ana$!i! ha! the &o$$owin) !e"tion!/
i National Accounts Statistics The section calculates the =ross Domestic
:roduct &y industry of origin $t also calculates =ross 9i<ed Capital 9ormation
which see*s to assess the change in the fi<ed assets in the economy from the
previous period $ncome) Consumption and e<penditure Surveys are also
conducted &y this section
ii !inance Statistics The section is responsi&le for managing the data&ase or
such data o&tained from financial institutions &y way of secondary surveys
9inancial Statistics are aggregates that measure and quantify monetary flows
!ie income and e<penditure# and stoc*s !such as assets and lia&ilities# e<isting
in the economy of %im&a&we
iii "rices Statistics The section is responsi&le for calculation of price indices and
running the $nternational Comparison :rogram on &ehalf of the %im&a&we
=overnment The ma?or pu&lications are the Consumer :rice $nde<) :overty
Datum ;ines) Civil Engineering :rice $nde< and the Buildings material inde< and
the :overty Datum ;ine
Pro*u"tion Stati!ti"! "on!i!t! o&/
i. Industrial Statistics
ii. Agriculture Statistics
The a&ove listed two divisions namely :opulation and Social Statistics and the
Economic Statistics operate under the two deputy directorship and the four &ranches
operate under the four assistant directorships The senior e<ecutive officer is in charge
of the administration) the li&rary) the typing pool and the registry departments
25o 3!$P+ER 2
$ am doing my internship with the (gricultural Statistics Section under the Economic
Statistics Department which mainly speciali,es in the collection) editing and analysis of
(gricultural Statistics (griculture as a Section on its own has got its systems that it
ta*es care of The section collects) processes) analyses and disseminates data on
economic statistics from various sectors of the economy and some of the interested
parties areA
D =overnment parastatals
D 'on :rofit Ma*ing 2rgani,ations
D Central =overnment
D The general pu&lic
251 +-e systems in $gricultural statistics are as 8ollo's4
!i# Employment and earnings module
!ii# Crop $nputs module
!iii# Credits and loans module
!iv# ;ivestoc* :opulation and Changes>other livestoc* population and module
!v# ;ivestoc* inputs module
!vi# Transport and energy use module
!vii# (rea measurement module
!viii# Estimation of Eield and intended sales module
!i<# :ost harvest module
!<# Buildings and $nfrastructure moduleF:lant and machinery module
!<i# Communal ;ands $rrigation Schemes
251" My Main #uties *n +-e $griculture )ection are as
8ollo's4
Data "o*in) an* e*itin)
This involved chec*ing for mathematical errors) assigning serial num&ering
questionnaires) consistency chec*s in data and =eo>codes on every questionnaire in
preparation for data entry &y the data entry staff Ge assigned codes to items using the
product code list provided &y the department statistician in specific modules li*e the
post>harvest module During data editing) we were correcting mista*es on the
questionnaires &ased on the data provided during data collection Editing was done
using red pens only Coding is important for it ma*es data compati&le for entry and for
further processing &y the programmers who use special software pac*ages such as
S:SS) S(S and CS:ro which are of paramount importance
U#*atin) the &arm re)i!ter
This is a register used &y the (griculture section to chec* if questionnaires representing
a farm was received) coded) serial num&ered and ready for data entry
Data entr
This involves the entry of data from all the edited and serial num&ered questionnaires
$n data cleaning) we had to do data entry for the corrected data since the outliers are
corrected as they arise
Data veri&i"ation
This is almost similar to data entry &ut in verification we only chec*ed if data was
entered correctly from questionnaires and pointers are the outliers which are a&normally
low or high figures or duplicating =eo codes) missing serial num&ers and outlying serial
num&ers This part of the verification process is referred to as data cleaning which is the
preliminary stage &efore final data ta&ulation 2n this stage there will &e data cleaning
running concurrently with data ta&ulation &ecause the outliers are found on imperfect
data ta&les) for e<ample we find outliers of a&normally high yields from a crop li*e mai,e
on a given area planted) hence we try to find the cause of the outlier
Con!i!ten" "he"'!
This is where we chec* if the data collected was authentic) for e<ample we chec*ed if
ages matched from one quarter to the other as in the Employment and earnings module
where variances in ages are usually found
Re#ort writin)
(fter the whole process of data entry) verification) cleaning and consistency chec*) we
are required to write a reports directed to the Statistician informing them a&out the
results of the data processed in form of ta&les which are well e<plained and the
challenges faced during the process) thus providing suggestions so as to improve the
process involved in the relevant surveys future purposes
0+1Overview o& the A)ri"u$ture Se"tion
The (griculture section provides useful and vital economic statistics that provide
economic estimates of figures in different sectors of the economy and these figures are
necessary for 'ational (ccounting
Conclusively these Economic Statistics are used forA
Estimating =D: and hence) calculating inflation
9ormulating monetary and fiscal policies
Decision ma*ing &y sta*eholders such as the =overnment
Ma*ing comparative studies &y researchers and economists
Economic analysis &y multilateral organi,ations li*e the $nternational Monetary
9und) United 'ations Development fund) Gorld Ban*) foreign direct and indirect
investors and other donor agencies who may have an interest in the
%im&a&wean economy
My industrial attachment at the %$MST(T is without a dou&t an eye opening e<perience
$t goes a long way in enriching my *nowledge of the application of statistics in &oth the
local and international mar*ets $ can confidently say this is indeed a value adding
e<perience This is ena&ling me to ta*e a &ig stride towards achieving one of my goals
which is contri&uting towards the greater development of the industry through the
provision of accurate and timely statistics and statistical solutions
3-apter /

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Work-Related Learning Preliminary

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