MAYORANDCITYCOUNCIL

WORKSESSION
Tuesday,October14,20141:00P.M.

AClosedSessionisscheduledfrom12:001:00P.M.todiscusslegalmatters.

AGENDA

1. CALLTOORDER

2. REPORTONCLOSEDSESSIONTuesday,October14,201412:001:00p.m.

3. ACKNOWLEDGEMENTSANDRECOGNITIONS

4. COMMENTSFROMTHEPUBLIC
AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgenda
maybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmay
bedeemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,
addressandtheAgendaitemonwhichheorshewishestospeak.

5. NEWBUSINESS

A. BidOpeningFire/EMSandBeachPatrolMedicalSupplies

B. ClassificationandPayStudyUpdatepresentedbyDavidLookingbill,ManagementAdvisory
GroupInternational,Inc.

C. RequesttoApproveTABFundAllocationpresentedbyTourismDirector

D. FireDepartmentUpdatepresentedbyFireChief

E. DiscussionofRunway14/32PavementMaintenanceProjectpresentedbyPublicWorksDirector

6. ADJOURN

WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014



2. Report on Closed Session October 14, 2014 12:00
1:00 p.m. Legal Matters



NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY


AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland
PURPOSES:

1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is
not related to public business

3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential
litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the
negotiations;

10. Discuss public security if the public body determines that public discussion
would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;

13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or
matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussion
or disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process

DATE AND TIME: Tuesday, October 14, 2014 12:00 p.m.
PLACE: City Hall
SUBJ ECT: Legal Matters
VOTE: UNANIMOUS
OTHER: FOR:


AGAINST:
ABSTAIN:
ABSENT:
REPORT OF CLOSED SESSION
OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY


Prior to the open session of the Mayor and City Council being held on Tuesday,
October 14, 2014, a closed session was held on Tuesday, October 14, 2014 at 12:00
p.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal Matters
(b) Persons present:
Mayor Richard Meehan
City Manager David Recor
Council President Lloyd Martin
Council Secretary Mary Knight
Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare and
J oe Mitrecic
City Solicitor Guy Ayres
Executive Office Associate Diana Chavis



Action(s) taken:

Motion to close meeting:



Time adjourned:


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014


4. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work
Session Agenda may be heard during Comments from the Public for a period of three
(3) minutes or such time as may be deemed appropriate by the Council President.
Anyone wishing to be heard shall state their name, address and the subject on which
he or she wishes to speak.




















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014


5. NEW BUSINESS

A. Bid Opening Fire/EMS and Beach Patrol Medical Supplies

Vendor Information Received Bid
Amerishochi Inc
7923 Munson Road
Mentor, OH 44060
Shu See
440-257-9010
see@amerisochi.com
Bound Tree Medical
PO Box 8023
Dublin, OH 43016
800-533-0523
bidsandcontracts@boundtree.com
Diamond Pharmacy Service
645 Kolter Drive
Indiana, PA 15701
Debbie Rodgers
888-520-2500
drodgers@diamondpharmacy.com
Emed Medical
12163 Bridgeton Square Drive
Bridgeton, MO 63044
Tonya Booker
314-739-6815
tbooker@emedmedical.com
Emergency Medical Products
5235 International Dr., Suite B
Cudahy, WI 53110
Brad Smith
800-558-6270
brads@buyemp.com
Ever Ready First Aid & Medical Supply
101-01 Foster Avenue
Brooklyn, NY 11236
Miri Weber
718-495-4600
mweber@everreadygroup.com
Healthmark Industries
33671 Doreka Drive
Fraser, MI 48026
Karen Wlasiuk
800-521-6224
karen@hmark.com
2014-2015 Fire/EMS Medical Bid
September 30th, 2014 Bid Opening 1:00 p.m. MCC
Henry Schein Inc
135 Duryea Road M495
Melville, NY 11747
Scott Bruner
631-390-8110
scott.bruner@henryschein.com
McKesson Medical-Surgical
8741 Landmark Road
Richmond, VA 23228
Rebecca Osborne
763-595-6041
government.bids@mckesson.com
Med Vet International
13822 West Boulton Blvd
Mettawa, IL 60045
Dawn Straily
800-544-7521
dawn@americanhealthservice.com
MES-Maryland
11 E. Chestnut Street
Delmar, MD 21875
Shawn Johnson
443-783-3636
sjohnson@mesfire.com
MMS - A Medical Supply Company
1575 Aviation Center Pkwy #527
Daytona Beach, FL 32114
Julia Onesto
386-252-9960
julia.onesto@mmsmedical.com
Moore Medical
1690 New Britain Ave.
Farmington, CT 06032
Bonnie Irish
800-234-1464
bid@mooremedical.com
QuadMed, Inc
11210-1 Philips Industrial Blvd.
Jacksonville, FL 32256
Ryan Wagoner
800-933-7334
purchasing@quadmed.com
Southeastern Emergency Equipment
PO Box 1097
Wake Forest, NC 27596
Verlie Altmann
919-556-1890
verlie.altmann@seequip.com
United Medical Supplies
25 Craig Place
North Plainfield, NJ 07060
Vanessa Vargas
908-757-0075
vmurillo@unitedmedsupplies.com

ADVERTISEMENT


Town of Ocean City, Maryland
Fire/EMS Medical Supplies


The Town of Ocean City is seeking bids from qualified and experienced vendors to provide
Fire/EMS Medical Supplies in conformity with the specifications detailed in the Bid Documents.


Bid Documents for the Medical Supplies may be obtained from the Town of Ocean Citys
Procurement Department by either e-mailing the Purchasing Associate, Nicholas Rice, at
nrice@oceancitymd.gov or by calling 410-723-6643 during normal business hours, or via the
Towns website, http://oceancitymd.gov/City_Manager/bids.html. Vendors are responsible for
checking this website for addenda prior to submitting their bids. The Town of Ocean City is not
responsible for the content of any Bid Document received through any third party bid service.
It is the sole responsibility of the vendor to ensure the completeness and accuracy of their
Completed Bid Documents.


Sealed Bid Documents are due no later than Friday, October 10
th
, 2014 by 4:30 p.m. and will be
opened and read aloud at the Mayor and City Council Work Session held on Tuesday, October
14
th
, at 1:00 p.m. Bids are to be submitted to Town of Ocean City, Attn: City Manager, 301 N.
Baltimore Avenue Room 230, Ocean City, MD 21842. Late Completed Bid Documents may or
may not be accepted, Council will use their discretion in determining acceptance of late
Completed Bid Documents.


Minority business enterprise vendors are encouraged to compete for award of the Medical
Supplies Contract.




Nicholas Rice
Purchasing Associate
Town of Ocean City, Maryland


1 Airway KLTD213EA King King Airway LT-D supraglottic airway kit size 3 Case 4
2 Airway KLTD214EA King King Airway LT-D supraglottic airway kit size 4 Case 4
3 Airway KLTD215EA King King Airway LT-D supraglottic airway kit size 5 Case 4
4 Airway N 0101 * Meconium Aspirators Each 15
5 Airway 792-1-5075-04 Robertazzi * Latex free nasopharyngeal airways Kit 24
6 Airway
792-1-
1508000EA
Berman * Berman oral airways set 00-6 (box of 10) Set 24
7 Airway SU1-7333-50 Sunmed 5.0 Un-Cuffed ET Tubes 10 /Box Box 2
8 Airway SU1-7333-55 Sunmed 5.5 Cuffed ET Tubes 10/Box Box 2
9 Airway SU1-7333-60 Sunmed 6.0 Cuffed ET Tubes 10/box Box 2
10 Airway SU1-7333-70 Sunmed 7.0 Cuffed ET Tubes 10/Box Box 4
11 Airway SU1-7333-80 Sunmed 8.0 Cuffed ET Tubes 10/Box Box 2
12 Airway SU1-7333-90 Sinmed 9.0 Cuffed ET Tubes 10/Box Box 2
13 Airway SU1-7333-30 Sunmed 3.0 Uncuffed ET Tubes 10/Box Box 2
14 Airway SU1-7333-40 Sunmed 4.0 Uncuffed ET Tubes 10/Box Box 2
15 Airway ADC 315 ADC Intubation Style Magill Forceps Pediatric Each 12
16 Airway ADC 315 ADC Intubation Style Magill Forceps Adult Each 12
17 Airway LA 400 Laerdal Thomas Pediatric ET Tube Holders Box 2
18 Airway LA 500 Laerdal Thomas Adult ET Tube Holders Box 4
19 Airway RU 120900040 Rusch Quick Trach Emergency Cric Kits Each 12
20 Airway Gtpts-8.5-6.0fsns Cook Needle Decompression Kits Complete w/valve Each 24
21 Airway 1627A Endotrol 6.0 Tracheal Tube With Controllable Tip 10/Box Box 3
22 Airway 1628A Endotrol 7.0 Tracheal Tubes With Controllable Tip 10/Box Box 3
23 Airway 5-5332-04 GreenLine
Macintosh #4 Disposable Fiber optic Laryngoscope
Blades
Box 4
Fire/EMS Medical Supplies-FY15 Anticipated
Line Item Part # Brand Description UOM Est. Qty.
24 Airway 5-5333-03 Greenline
Miller #3 Disposable Fiber Optic Laryngoscope
Blades
Box 4
25 Airway 5-3332-03 Greenline
Macintosh #3 Disposable Fiber Optic Laryngoscope
Blades
Box 2
26 Airway 5-5333-02 Greenline
Miller #2 Disposable Fiber Optic Laryngoscope
Blades
Box 2
27 Airway 5-53332-02 Greenline
Macintosh #2 Disposable Fiber Optic Laryngoscope
Blades
Box 2
28 Bio 173
Medical
Action
55 gallon Biohazard Bag Case 2
29 Bio 116
Medical
Action
7-10 Gallon Biohazard Bags Case 10
30 Bio MX 13-1024 Cavicide Cavicide Disinfectant Spray 24oz bottle Case 8
31 Bio 71307 Eco-Lab Quick Clean 7oz Case 12
32 Bio 3M 1860 3M N-95 Masks Regular Box 4
33 Bio 41101 Red-Z Fluid solidifying powder 5oz bottle Case 24
34 Diag 9-001 Kendall* Ammonia Inhalants 10 Per Box Box 40
35 Diag 760-A Prosphyg
Aneroid Spygmomanometers regular adult
complete; navy
Each 24
36 Daig 760-BP Prosphyg Aneroid Spygmomanometers Infant size 7 Black Each 12
37 Diag 760-BP Prosphyg Aneroid Spygmomanometers Child Size 9 Black Each 12
38 Diag 760-BP Prosphyg
Aneroid Spygmomanometers Large Adult Size12
Black
Each 12
39 Diag SLN-240 Surgilance Safety lancets Box 24
40 Diag ADC 603 ADC Adscope Stethoscope Black Each 24
41 Diag ADC 602 ADC Cardiology Scope Burgundy Each 12
42 Diag S3604 ADC* Disposable Pen Light w/ Pupil Gauge 6 Per Pack Pack 10
43 Diag LEC103305 Level Level one glucose glutcose 15g 3pk Pack 36
44 Diag N-00-S-25 AMBU Pediatric blue sensor electrode Box 10
45 Diag R-00-S/4 AMBU Adult blue sensor w/snap Case 12
46 Diag 175031 Suretemp Disposable Probe covers 25/bx Box 10
47 Meds 1420-95 Bayer * 81mg Chewable Aspirin Orange/Cherry Bottle 25
48 Meds 0500-1 Dey * Epi Pen 0.3mg Auto Injector Each 24
49 Meds 0501-1 Dey * Epi Pen JR 0.15mg Auto Injector Each 24
50 Meds KE 8301 Kendall P2 Sharps Shuttle Each 100
51 Meds K-8970 Kendall Sharps Containers Case 2
52 Meds 79541 Nitrolingual* 0.4 mg Nitro Spray 4.9gm 200 Metered Doses Each 12
53 Meds BD 381467 BD Insyte Autoguard IV Cath Non Winged 14Ga 50bx Box 2
54 Meds BD 381454 BD Insyte Autoguard IV Cath Non Winged 16Ga 50bx Box 2
55 Meds BD 381444 BD Insyte Autoguard IV Cath Non Winged 18 Ga 50bx Box 2
56 Meds BD 381434 BD Insyte Autoguard IV Cath Non Winged 20 Ga 50bx Box 2
57 Meds BD 381423 BD Insyte Autoguard IV Cath Non Winged 22 Ga 50bx Box 2
58 Meds BD 381412 BD Insyte Autoguard IV Cath Non Winged 24 Ga 50 bx Box 2
59 Meds 2B2324 Baxter Ringers lactate1000mL 12 per CS (see Note 1) Case 4
60 Meds 2B2323 Baxter Ringers lactate 500mL 24 per CS (see Note 1) Case 4
61 Meds 9634B ADI * Rolled Blue Non Latex Tourniquet 1000/Case Case 1
62 Meds LL 545050101201 AMEDRA Epinephrine Auto-inject Pen Adult .3MG Each 24
63 Meds LL 54505010102 AMEDRA Epinephrine Auto-inject Pen Junior .15 MG 2/pk Each 24
64 Meds 309603 BD 5cc Luer Lok Tip Syringe 100/Box Box 1
65 Meds 309604 BD 10cc Luer Lok Tip Syringe 100/Box Box 2
66 Meds SS30LT Terumo 30cc Luer Lok Tip Syringe 25/Box Box 2
67 Meds BD 305903 BD 1cc Safety Syringe With Needle 50/Box Box 2
68 Meds BD 305906 BD 3cc Safety Syringe With Needle 50/ Box Box 2
69 Meds BD 305902 BD 23ga Safety Needle Only Box/50 Box 2
70 Oxy HU 1059 Hudson Adult NRB Mask With Vent Case 4
71 Oxy MS-25058 Micromist Pediatric NRB Mask With Vent Case 4
72 Oxy RU 395497 Micromist Infant NRB Mask With Vent Case 1
73 Oxy HU 1838 Husdon Pediatric Nasal Cannula Case 1
74 Oxy 410312 Vixone Nebulizer w/pediatric aerosol dragon mask Case 2
75 Suction 5245A Beck Beck Airway Airflow Monitor count/10 Box 6
76 Suction RU 40450080 Rusch 8FR Whistle Tip Suction Cath 10/Box Box 3
77 Suction RU 40450012 Rusch 12 FR Whistle Tip Suction Cath 10/Box Box 3
78 Suction RU 40450014 Rusch 14FR Whistle Tip Suction Cath 10/Box Box 3
79 Suction RU 40450018 Rusch 18 FR Whistle Tip Suction Cath 10/Box Box 3
80 Suction MV 1217-10 MV 10 FR Gastric Sump Tubes Salem 10/Box Box 4
81 Suction MV 1217-12 MV 12FR Gastric Sump Tube Salem 10/Box Box 4
82 Suction MV 1217-14 MV 14 FR Gastric Sump Tubes Salem 10/Box Box 4
83 Suction MV 1217-16 MV 16 FR Gastric Sump Tubes Salem 10/Box Box 4
84 Trauma BB-6139-22 Braun 250mL Sterile Water 24 Per Case Case 24
85 Trauma KE 3033 Kendall Sterile 4x4 25 Pks of 2 Ply /24 Per Case Case 10
86 Trauma KE 9190 Kendall Sterile 5x9 16 Per Box Case 10
87 Trauma 4331
Johnson &
Johnson
1 3/4" Butterfly Box medium 100/box Box 15
88 Trauma JJ 4644
Johnson &
Johnson
1"x3" Band Aids Sheer Box 25
89 Trauma JJ 5716
Johnson &
Johnson
2"x4 1/2 " Extra Large Band Aids Box 20
90 Trauma 5180B Roehampton Sterile Burn Sheets/12 Per Case Case 2
91 Trauma 980011 Laerdal Stiffneck Select Adult Collars Case 8
92 Trauma 980021 Laerdal Stiffneck Select Pediatric Collars Case 2
93 Trauma DYND 04001H Medline* 7.5" Bandage Scissors Each 24
94 Trauma 7522 EMI* Ring Cutters Each 15
95 Trauma BE-484410 Bemis 1200cc Green Top Suction Canisters Case 2
96 Trauma
CN-34880/
CN-37040
Conmed Yankauer Suction Tips & Suction Tubing Set Case 2
97 Trauma KE 2247 Kendall 4" Kling Non Sterile 12 Per Bag 96 Per Case Case 8
98 Trauma KE 2249 Kendall 6" Kling Non Sterile 6 Per Bag 48 Per Case Case 8
99 Trauma 3M 1527-0 3M Transpore Tape .5 inch 12 Per Box Box 24
100 Trauma 3M 1527-1 3M Transpore Tape 1" 12 Per Box Box 24
101 Trauma 3M 1527-2 3M Transpore Tape 2" 6 Per Box Box 15
102 Trauma 3M 1624W 3M Tegaderm 100 Per Box 6x7 cm Box 4
103 Trauma KE 1967 Kendall Trauma Dressings Case 3
104 Trauma ADI Medical ADI Triangular Bandages 40x40x56 w/pins Dozen 24
105 Trauma 3M 9660 3M Surgical Clipper Blade Assembly 50 Per Box Box 2
106 Trauma S3511 Dynarex Medium Alcohol Preps Medium 200 Per box Box 12
107 Trauma S3509 PDI Nail Polish Remover Pads 100 Per Box Box 12
108 Trauma LA983032 Laerdal Speedblock Set Each 300
109 Trauma 6640B Morrison 2x9 ArmBoards Case/100 Case 2
110 Trauma 6642B Morrison 3x18 ArmBoards Case/100 Case 3
111 Trauma 2594B KwikCold * 6x9 Regular Instant Cold Ice Pack Case/24 Case 36
112 Trauma L 983060 Laerdal Universal Base only Box 10
OCBP Medical Supplies-FY15 Anticipated
Line Part # Brand Description UOM Est. Qty.
1 #170 Sealeasy Adult Mini Kit CPR Mask Each 48
2 7028LF 1-inch Kendall Small Band-Aids Box 100
3 NON25504 Medline Large Band-Aids Box 24
4 #213-014 CSM Sting Kill Wipes Box 100
5 2OZ Bactine First Aid Antiseptic liquid Each 50
6 #619 Cramer Trainers Athletic Tape Case 14
7 RA08310B Medi-First Instant Ice Packs Case 12
8 #3354 4x4 Large Gauze Pads Box 24
9 #3353 3x3 Small Gauze Pads Box 24
10 Not specified 2x2
Individually wrapped gauze
rolls
Each 150
11 Not specified
36 x 36
x 51
Triangular bandages
individually wrapped
Each 50



















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014


5. NEW BUSINESS

B. Classification and Pay Study Update presented by David
Lookingbill, Management Advisory Group International,
Inc.


TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Wayne Evans, Human Resources Director
RE: Classification and Pay Study
DATE: October 6, 2014


ISSUE(S): Classification and pay study survey

SUMMARY: On June 24, 2014, Council authorized Management Advisory Group
(MAG) to perform a citywide compensation and benefits study.
Employee data has been collected since that date, and MAG is
ready to determine target areas for the compensation survey.

FISCAL IMPACT: Included in approved Scope of Services.

RECOMMENDATION: Review and approve proposed target organizations.


Financially Sound Town Government

ALTERNATIVES: Propose different target organizations.

RESPONSIBLE STAFF: Wayne Evans, Human Resources Director

COORDINATED WITH: David Lookingbill, Management Advisory Group

ATTACHMENT(S): Letter from Donald Long, President, Management Advisory Group
International, Inc.

Agenda Item # 5B
Council Meeting October 14, 2014



Management Advisory Group International, Inc.


MANAGEMENT
ADVISORY
GROUP INTL., INC.
MANAGEMENT CONSULTING SERVICES

September24,2014

WayneEvans,HumanResourcesDirector
TownofOceanCity,Maryland
301N.BaltimoreAvenue
OceanCity,MD21842

DearWayne,

Management Advisory Group International, Inc. (MAG) is pleased to provide an update and suggested target
agenciesforthecompensationsurveyinreferencetotheClassificationandPayStudyfortheTownofOceanCity.

MAG has been working closely with management, supervisors, employees, and Human Resources management
andstaffinthisproject.Yourofficehasprovidedextensiveinformationaboutyourcurrentcompensationsystem
and employee data. As you know, in August, MAG and HR worked together to complete employee orientation
sessions that were very well attended. Since then, 584 employees have started their online Job Analysis
Questionnaires(JAQ)and476employeeshavecompletelyfinishedthem.Ofthese,227questionnaireshavebeen
reviewed by supervisors. So, the process is moving along. We do indeed appreciate HRs help in this entire
process.

MAGhasidentifiedbenchmarkpositionsthatwouldbeincludedinthesalarysurveyportionoftheproject.These
are positions that represent various departments within the Town structure and levels within the compensation
structure. We estimate that approximately 40 benchmark positions would be used in the market survey. Those
recommendedbenchmarksarebeingidentifiedforyourconsiderationatthistime.

Inthismemo,wewouldliketosuggestwhatarecalledsurveytargets.Thesewillbeagenciesandemployersthat
wewilltargetforcompensationdata.Weanticipatecapturingdata(payranges)fromagenciesthatmaybesimilar
insizeandstructure,geographicallywithintheregion,andthosethatmaybecompetitorsinthemarket.Thisisa
challengegiventheTownsgeographiclocation.

Wealsowillestablishtargetsforexecutivelevelpositionsthatwillbeslightlydifferentthanforgeneralemployees.
This is because the recruiting requirements for executive positions will differ. We want to ensure that the City is
competitiveatalllevelsoftheorganization,andexecutivelevelpositionshaveabroaderrecruitmentnet.

Management Advisory Group International, Inc.

WayneEvans,HumanResourcesDirector
TownofOceanCity,Maryland
September24,2014
PageTwo

Therecommendedtargetagenciesforgeneralemployeepositionsinclude:

CityofAnnapolis,Maryland;
CityofBaltimore,Maryland;
CityofBowie,Maryland;
TownofEaston,Maryland;
TownofBerlin,Maryland;
CityofGaithersburg,Maryland;
CityofRockville,Maryland;
CityofSalisbury,Maryland;
AnneArundelCounty,Maryland;
WicomicoCounty,Maryland;
WorcesterCounty,Maryland;
SalisburyUniversity;
TheStateofMaryland;
CityofDover,Delaware;
KentCounty,Delaware;
SussexCounty,Delaware;
CityofWilmington,Delaware.

ForPolicerankstructurepositions,totheabovegeneralemployeelist,wewouldsuggestadding:

MarylandStatePolice.

ForFirerankstructurepositions,totheabovegeneralemployeelist,wewouldsuggestadding:

SussexCounty,Delaware;
FrederickCounty,Maryland.

ForOceanLifeguardpositions,totheabovegeneralemployeelist,wewouldsuggestadding:

BethanyBeach,Maryland;
RehobothBeach,Maryland;
VirginiaBeach,Virginia.

ForExecutivelevelpositions,therecommendedtargetagencies,inadditiontotheagenciesabove,include:

CityofMyrtleBeach,SouthCarolina;
CityofRaleigh,NorthCarolina;
CityofRichmond,Virginia;
CityofWilmington,NorthCarolina.

Management Advisory Group International, Inc.

WayneEvans,HumanResourcesDirector
TownofOceanCity,Maryland
September24,2014
PageThree

Ihopethisishelpfulinformationaswegoforwardwiththesurvey.Wearedevelopingthesurveyatthispointand
lookforwardtoanycommentsorsuggestionsyoumayhave.

Pleasegiveacalloremailatyourconvenience.

Thankyouforallofyourtimeandeffortontheproject.

Sincerely,

DonaldC.Long,Ph.D.
President
ManagementAdvisoryGroupInternational,Inc.
13580GroupeDrive,Suite200
Woodbridge,VA22192
Phone:(703)5907250
Email:don@maginc.org

















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014


5. NEW BUSINESS

C. Request to Approve TAB Fund Allocation presented by
Tourism Director






TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Donna Abbott, Tourism & Marketing Director
RE: TAB recommendation for new event funding
DATE: October 8, 2014


ISSUE(S): TAB recommends funding $500 toward a new event sponsored
by the Ocean City Museum Society - the 1
st
Storm Warriors 5K
Run/Walk for the OC Life-Saving Station Museum.

SUMMARY: TAB was recently polled for a request for $500 to help fund this
new event set for Saturday, November 8 on the Boardwalk at the
Inlet.

The Storm Warriors 5K Run/Walk is an inaugural event designed
to bring visitors and participants to the downtown and museum
on a November weekend. The Museum Society is requesting TAB
support to offset costs to run the event. TAB voted unanimously
to support this event with the amount requested.

FISCAL IMPACT: Funds are available in FY 2015 TAB allocation in the Tourism
Department budget to cover the $500 requested.

RECOMMENDATION: Approve TAB funds for the event.


1
st
Class Resort and Tourist Destination

ALTERNATIVES: Do not approve.

RESPONSIBLE STAFF:

Donna Abbott, Tourism & Marketing Director
COORDINATED WITH:

ATTACHMENT:
Tourism Advisory Board

OC Museum Society application for TAB funding




Agenda Item # 5C
Council Meeting October 14, 2014

















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014


5. NEW BUSINESS

D. Fire Department Update presented by Fire Chief





TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Chris Larmore- Fire Chief
RE: Annual OCFD Update
DATE: 10/07/2014


ISSUE(S): Ocean City Fire Department divisions and operations update.

SUMMARY: Chief Larmore will review summer statistics, fall projects, and on-
going initiatives.

FISCAL IMPACT: Not applicable.

RECOMMENDATION: Not applicable.


Excellent Service through High Performing Town Organization

ALTERNATIVES: Not applicable.

RESPONSIBLE STAFF: Ocean City Fire Department Chief Chris Larmore

COORDINATED WITH: Deputy Chief Chuck Barton (Career)
Deputy Chief David Hartley (FMO)
Deputy Chief David Cropper (OCVFC)

ATTACHMENT(S): Topics Outline

Agenda Item # 5
Council Meeting 10/14/2014
Memorandum
To: CityManagerDavidRecor
From: FireChiefChrisLarmore
Date: October6
th
,2014
Re: OCFDSeasonsummaryandfallprojectoverview
ContinueapplicationofDepartmentVision
1) Maintainandimprovecontinuedsafeoperationsforallpersonnel.
2) Providethehighestservicetoourcitizenryandvisitors.
a. Maintainminimumstaffingforourdailyneeds.
b. Insurecompetencylevelsofallpersonnelrelativetothedemandsofourservice.
c. Maintainequipmentreadinessandreplacement.
3) Continuetobuildasolidcombinationfireservice,withallpersonnelrespectingeach
group,andworkingtogetherinthisregards.
4) Provideourservicesinthemosteconomicalmeanspossible.
5) Researchandconstantlyworktowardameanstoimproveourperformance,alongwith
meetingreasonableexpectationsbythePublic,CityManager,andM&CC.

Summer2014statistics,seeattached:
1) Callvolume
2) Crewstatus
3) Equipmentstatus
4) Payroll/budgets

Fall/Winter2014/2015ProjectOverviewTop7
1) Reviewfireemergencyresponseandpersonalavailability
2) Officerandpersonnelreplacementandsuccessionplanning
3) Continuedresearchanddevelopmentofimprovedserviceefficiencies
4) ExpandOCVFCLiveInProgram
5) PreparationnextCollectiveBargainingAgreement
6) ReviewupdateallDepartmentStandardOperatingGuidelines
7) Headquartersrenovation,minorexpansion

Note:The2013specialprojectlist,highlightedTop10Projects,9werecompleted.
Report for Mayor and City Council

2014 Summary
Memorial Day Labor Day
Fire Chief Chris Larmore







October 14
th
2014
Executive Summary The 2014 summer season review reflects, without ambiguity, that the
Ocean City Fire Department continues to fulfill the vision embraced by the Command Staff, as
well as its Members.
Exceptional availability and resource management of staffed EMS units continued
with a remarkable number of times we dropped under minimum staffing (9).
Call volume increased for the first time in 4 years, as a result of a busier August.
The Department provided the required personnel to ensure better coverage, with a
continued reduction in payroll costs after mandated pay incremental increases.
The Volunteer Division continued with non-compensated Duty Crews, with a
total coverage of 8,172 hours of service.
The response times continue to meet our expectations, with an average of 4
minutes 27 seconds from dispatch.
Currently, the Departments part-time compensated force has no unemployment
charges, or impacts on the A.C.A. maintaining the 1560 hour benchmarks.
There were two occasions where mutual aid departments were needed for EMS
transport ambulances. These calls were handled without any adverse effect on
patient care or outcome. Provisions have been made to prevent this reoccurrence.
The Department handled the Route 50 bridge incident professionally, with expert
planning and coordination, as discussed during the subsequent review.
The Department continues to monitor ambulance service and reliability records,
and is pleased to note a possible reversal in trend.

September 1, 2014 - Report to City Manager
Availability of staffed EMS units - Exceptional availability and resource management of
staffed EMS units continued with a remarkable number of times we dropped under minimum
staffing, yet calls for service increased. Please note that out of units is the terminology used
when a call for service depletes our minimum staffing, NOT that a subsequent call is not
handled. The Supervisor may split crews, utilize on - duty Command Staff, or Volunteers. Not
a single call was dispatched during the 2014 season that a response was not provided, although
twice outside mutual aid was notified for Ambulance transport. This speaks well of our in-place
mutual aid agreements.



Crew Status Comparison
J une August
Out of Crews 2011 2012 2013 2014
J une 3 7 1 2
J uly 15 7 4 4
August 6 3 3 3
TOTAL 24 17 8 9








Call volume - increased for the first time in 4 years, as a result of a busier August with a total of
2913 calls for service, Fire and EMS. Details for the type and area of calls is available.















MemorialDaytoLaborDay:12:01:01amonMemorialDaythrough11:59:59p.m.onLaborDay


5/309/5 5/289/3 5/279/2 5/269/1

Calls 2011 2012 2013 2014

EMS 2642 2643 2351 2515

Fire 515 475 459 398

Total
3157 3118 2810 2913

The Department provided the required personnel to ensure better coverage, with a
continued reduction in payroll costs after mandated pay incremental increases.


PAYROLL

Payperiodending 2014 2015

7/13/2014 $207,870.78 $218,885.99
7/27/2014 $202,324.31 $197,891.33
8/10/2014 $200,255.89 $200,126.09
8/24/2014 $197,156.86 $201,077.34
$807,607.84 $817,980.75


Difference$10,372.91











The Volunteer Division continued with non-compensated Duty Crews, with a total coverage
of 8,172 hours of service. The goal is to provide a crew of 4 persons, in 12 - hour night shifts for
the 100 days of summer. Provided crews exceeded the goal by 3,372 hours.


Response times - continue to meet our expectations, with an average of 4 minutes 29 seconds
from dispatch.

TimeData 2011 2012 2013 2014
AVGRT* 4:11 4:26 4:19 4:27
Fractile,0.9 7:01 7:24 7:07 7:15



*AVGRT=AverageResponseTime,inminutes,dispatchtoarrival.(IncludesFirerelatedIncidents)


Currently, the Departments part-time compensated force has no unemployment charges,
or impacts on the A.C.A Maintaining the 1560 hour benchmarks.
Part-time staffing continues to be a challenge with the cap of allowable hours, in addition to
scheduling around their primary employers.




The Department continues to monitor ambulance service and reliability records.
With two units placed out of service for an extended period, the data does not clearly reflect the
source or specific corrective measures that can be addressed. What can be determined is the need
for a reserve fleet, and the value of the lease agreement established two years ago. We staff 7
ambulances regularly in the season, with an average of 2 out of service, often times being 3, the
need for a fleet of ten is reasonable. There were two calls where mutual aid departments were
needed for EMS transport ambulances. These two calls were handled without any adverse effect
on patient care or outcome; provisions have been made to prevent this reoccurrence.
The plan is to not release the replacement ambulance until the fall sale, rather than the spring
auction. This would give us one additional ambulance, with very little difference in residual
value at the time of sale. Additionally, we have for the last two years had an open lease to
replace units that may unexpectedly be out of service for an extended period.

The Department handled the Route 50 bridge incident professionally, with expert planning
and coordination, as discussed during the subsequent review.
The Command Staff did an exceptional job of providing immediate coverage, as well as
implementing a 24 hour plan to provide the level of coverage expected by our residents and
vacationers. The coordination with allied agencies, including but not limited to the Hospitals,
MIMS, OCPD, and the private sector was exceptional.






Fire Marshall Division - Overview
Statistics
2013-14
Quality Assurance (QAP) Reviews - 2,783 in 1,535 buildings
QAP Correction Orders - 71
Plan Reviews 397
Special Event Permit Reviews 119
Bonfire/Tent Permits 204
Liquor License Inspections 153
Fire/Explosive Investigations 45
High-rise Inspections 17
Complaints/Referrals 177

2014 Focus

False Alarm Reduction Program Through proactive code enforcement and
cooperation by owners, in conjunction with the quality assurance program, we intend to
continue reduction of such preventable alarms.

Over Crowded Residential Occupancies Working with Zoning and Building
Department in conjunction with the PRESS Committee for enforcement and code
development strategies to address public complaints of overcrowding.

Quality Assurance Program Re-evaluating the program. The FMO is researching
computer programs and companies for potential efficiency improvements in the overall
program.
High-Rise Inspection Program The high-rise code was rewritten in 2005 with a
twelve year compliance window for the 19 specific non-sprinkled high-rises, the
inspection program has been extended to sprinkled high-rises, 17 of which have been
inspected.

Code Review and Management The State of Maryland will be going through a three
year Fire Code update cycle. The Ocean City Fire Marshal is reviewing the 2015 Fire
Codes and updates for local impact and adoption.

Liquor License Inspection Pilot Program Every year we conduct inspections for over
150 establishments with Liquor Licenses. We have recently spread the inspections out
over a twelve month, rather than a three month period in the winter/spring, to see the
establishments in operation during normal operations and to spread the work out over a
longer period of time.


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, OCTOBER 14, 2014


5. NEW BUSINESS

E. Discussion of Runway 14/32 Pavement Maintenance Project
presented by Public Works Director



25166
TOWN OF
The White Marlin Capital of the World





TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Hal O. Adkins, Public Works Director
RE: Pavement Maintenance Runway 14/32
Update from August 12, 2014 Presentation
DATE: October 9, 2014


ISSUE(S): Pavement Maintenance Project Runway 14/32 (East/West Runway)

SUMMARY: Runway 14/32 was last resurfaced in the early 1980s. The current
runway surface is in need of substantial maintenance repairs to
assure its life expectancy until FY19/20 when we hope to gain
FAA/MAA Grant assistance for runway rehabilitation/reconstruction
for D/E and construction, respectively.

FISCAL IMPACT: The engineering estimate for the project is now $264,000.00. The
project would be supported by a MAA Grant at a 75/25% ratio with
a Local Match obligation of $66,000.00.

Though the potential may (emphasis on the word may) exist for a
portion of this Local Match to be available from Airport revenues, it
is recommended that the Match be allocated from Fund Balance.
Portions of the allocation could be returned to Fund Balance at year-
end if the fiscal performance of the Airport justifies such an action.

RECOMMENDATION: Proceed with acceptance of the Grant and scheduling of the repairs
for this fall via a current unit price based contract with George and
Lynch, Inc.


1
st
Class Resort and Tourist Destination

ALTERNATIVES: No alternatives suggested. Repairs are necessary to prevent
surface failure.

RESPONSIBLE STAFF:

Hal O. Adkins, Public Works Director
COORDINATED WITH: Jaime Giandomenico, Airport Manager
Martha Bennett, Finance Administrator
Jennie Knapp, Budget Manager
Dean Dashiell, Senior Project Manager
Ashish Solanki, MAA
David Jones, P.E., Delta Aviation

ATTACHMENT(S): 1) Engineers Opinion of Probable Cost
2) MAA Letter of Support Dated October 8, 2014
3) Three current photos of Runway 14/32 cracks

Agenda Item # 5E
Council Meeting Oct. 14, 2014
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST
Preliminary
Crack Seal, Rejuvenate, and Remark Runway 14-32
Ocean City Municipal Airport
Ocean City, Maryland
AIP Project No. Pending
MAA Project No. MAA-GR-Pending
Delta Project No. 14131
Date: October 9, 2014
Item Spec. Unit Total
No. No. Description Unit Quantity Price Amount
1 P-100 MOBILIZATION LS 1 $22,000.00 $22,000.00
2 P-420 PAVEMENT CRACK REPAIR >3/8" WIDTH, <3/4" WIDTH LF 17,000 $2.00 $34,000.00
3 P-420 PAVEMENT CRACK REPAIR >3/4" WIDTH LF 23,000 $4.00 $92,000.00
4 P-420 PAVEMENT PATCH TN 150 $100.00 $15,000.00
5 P-619 PAINT REMOVAL SF 14,800 $1.00 $14,800.00
6 P-620 PAVEMENT MARKING - FULL RATE SF 10,100 $1.50 $15,150.00
7 P-620 PAVEMENT MARKING - FULL RATE (FIXED DISTANCE MARKER ONLY) SF 9,000 $1.50 $13,500.00
8 P-620 PAVEMENT MARKING - HALF RATE SF 6,500 $1.00 $6,500.00
9 P-632 BITUMINOUS PAVEMENT REJUVENATION SY 34,000 $1.50 $51,000.00
Estimated Construction Cost: $263,950.00

1
USE:
$264,000.00

NOTE:
1. Use $264,000 as bid item unit prices may vary from the historic price information provided.
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