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I tem No.
THE CORPORATION OF THE CITY OF WINDSOR
Office of the City Treasurer - Finance

MI SSI ON STATEMENT:
The City of Windsor, with the involvement of its citizens, will deliver effective and responsive municipal services,
and will mobilize innovative community partnerships
LiveLink REPORT #: 16549 Report Date: April 29, 2013
Authors Name: Marco Aquino Date to Council: May 21, 2013
Authors Phone: 519 255-6100 ext. 6416 Classification #: Communication
Authors E-mail: maquino@city.windsor.on.ca

To: Mayor and Members of City Council

Subject: Ward Fund Expenditures (January 2012 December 2012)



1. RECOMMENDATION: City Wide: X Ward(s):

THAT the report of the Chief Financial Officer & City Treasurer dated April 29, 2013 entitled
Ward Fund Expenditures (January 2012 December 2012) be RECEIVED for information.

EXECUTIVE SUMMARY:
NA


2. BACKGROUND:

During 2012 capital budget deliberations, Council passed a motion (M271-2012),

That Administration BE DIRECTED to re-allocate $400,000 ($40,000/Per Ward) from the
Corporate Provision for Strategic Initiatives Operating Budget as a one-time allocation for ward
fund, and furthermore, that $250,000 from that Budget BE ALLOCATED towards ward funds
on an annual basis, (subject to Annual Budget Approval) in the form of $25,000 per ward, and
that Administration BE DIRECTED to prepare a report outlining criteria for use of ward funds;
and that $60,388 of remaining one time funds from the Corporate Provision for Strategic
Initiatives Operating Budget BE MAINTAINED for administrative costs relating to
Neighbourhood Advisory Council meetings.

Subsequently, Council approved the Ward Fund Policy, CS.A10.07 by CR211/2012, which
directs that semi-annual reports are to be provided to Council on the use of Ward Funds for
review and accountability.



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During the 2013 budget process, a budget reduction was brought forward in order to comply with
Council's direction to present budget reductions totalling 10% of the 2012 budget. This resulted
in a budget reduction of approximately $80,000 to the City Council budget, which was taken
evenly from the ward fund allocations, with the annualized impact equalling $8,000 less per
ward in 2013 and beyond. As a result, the budget allocation was reduced from $25,000 per ward
to $17,000 per ward.

3. DISCUSSION:

Below is a summary of the expenditures incurred in the Ward Fund Accounts from January 1,
2012 to December 31, 2012.

Item Description Ward Amount
General Expenses for Ward Meetings $15,668
Fence erected at Lanspeary Park 4 $2,938
Standard park light at Candlewood Park 9 $5,000
Solar powered park lights at Devonshire Heights Park 9 $23,000
Total $46,606

4. RISK ANALYSIS:

NA

5. FINANCIAL MATTERS:

As per the Ward Fund Policy, all unused ward funds will be carried forward to the next fiscal
period and must not be used for a period of six months immediately prior to a municipal election.
A total of $46,606 was spent in 2012 resulting in a carry forward to 2013 totalling $663,782.
During the 2013 Budget deliberations, B23-2013 allocated $67,800 to the Erie Street BIA from
the Ward 4 funds for lighting. Therefore, the amounts available for disbursement in 2013 are as
follows:

Ward
/Area
2012
Available
Balance
2012
Expense
2012
Carry
Forward
2013
Budget
Allotment
Pre-
Committed
Balance @
January 1,
2013
Ward 1 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 2 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 3 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 4 $65,000 $2,938 $62,062 $17,000 $67,800 $11,262
Ward 5 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 6 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 7 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 8 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward 9 $65,000 $28,000 $37,000 $17,000 $0 $54,000
Ward 10 $65,000 $0 $65,000 $17,000 $0 $82,000
Ward Meetings $60,388 $15,668 $44,720 0 $0 $44,720
Total $710,388 $46,606 $663,782 $170,000 $67,800 $765,982


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6. CONSULTATIONS:

Robert Barlozzari, Council Assistant


7. CONCLUSION:

To Council for information.






Marco Aquino
Financial Planning Administrator
Onorio Colucci
Chief Financial Officer/City Treasurer and
Corporate Leader Finance and Technology




Valerie Critchley
City Clerk & Licence Commissioner
Corporate Leader Public Engagement &
Human Services
Helga Reidel
Chief Administrative Officer

MA

APPENDICES:


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Phone #: 519 ext.

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