HORISON ULTIMA KINGS BATAM

Jl. Yos Sudarso, Seraya Atas, Batam Island

P: +62 778 43 00 03 | F: +62 778 741 80 28
E-mail: info@kingshotelbatam.com
www.horison-group.com
PROPOSAL LETTER

Date : October 3, 2014
Ref. number : 00012_P/PRO/OCT.14
Name of Group : KEMSOS
Contact persons : Mr. Mastirto
Company : KEMSOS
Address : Jakarta
Phone / Fax : -
Mobile : 081284060207
Email : mastirto.haryono@gmail.com


Dear Mr. Mastirto,

Warmest greetings from HORISON ULTIMA KINGS HOTEL BATAM

Thank you for your kind interest shown to HORISON ULTIMA KINGS HOTEL BATAM as the
venue for your upcoming event. Further to your inquiry, please find below our proposal for
your kind perusal:

ROOM ARRANGEMENT:
Period of Stay : Oct14
Number of Room : TBA

Special Room Rate
We are delighted to offer you a special room rate:

Room Type Rack Rates (Rp) Special Rates (Rp)
Deluxe 835,000 460,000
Junior Suite 125,000 1,100,000
Horison Suite 2,300,000 2,100,000
The above rates are quoted for single or double occupancy and inclusive of the following
benefits:
Buffee Breakfast
Welcome drink upon arrival
Free in-room internet access
21% prevailing government tax and service charge

MEETING ARRANGEMENT:
Period : Oct 2014
Event Name : KEMSOS
Time : TBA
No. of Person : TBA
Venue : TBA
Set Up : TBA



HORISON ULTIMA KINGS BATAM
Jl. Yos Sudarso, Seraya Atas, Batam Island
P: +62 778 43 00 03 | F: +62 778 741 80 28
E-mail: info@kingshotelbatam.com
www.horison-group.com
Meeting Package Rack Rates (Rp)

Special Rates (Rp)


HALF DAY MEETING
1XCB, 1XLunch
Rp. 180.000net/day/pax Rp. 150.000net/day/pax

FULL DAY MEETING
2XCB, 1XLunch
Rp. 230.000net/day/pax Rp. 180.000net/day/pax

FULL BOARD MEETING
2XCB, 1XLunch, 1XDinner
Rp. 330.000net/day/pax Rp. 280.000net/day/pax

The above packages are included the following benefits:
21% prevailing government tax and service charge
Reception desk with flower arrangement
1 (one) flipchart with 2 colors markers
Note pad, pen, candy & mineral water
1 (one) LCD & screen and 2 (two) standard microphones
Free internet access during the event
Complimentary use of standard sound system

Additional Charges:
Dinner / Lunch : Rp. 100.000nett/person
Coffee Break : Rp. 50.000nett/person

Check-in and Check-out policy:
Check-in time is 2pm and check-out time is 12pm.
Early check-in and Late check-out request are subject to room availability as follows:
o Early check-in after 11am : free of charge.
o Early check-in before 11am : 25% of one night room charge.
o Early check-in before 08am : 50% of one night room charge.
o Late check-out until 2pm : free of charge.
o Late check-out after 2pm : 50% of one night room charge.
o Late check-out after 6pm : 100% of one night room charge.

Children Policy:
The age of children is 11 years and below.
Maximum one child is free to stay in existing bed with breakfast.
The 12 years of age is considered as adult.

Extra person charge (with or without Extra bed):
Extra charge is applicable for maximum one additional person at Rp. 250.000 nett per night
includes breakfast.

PAYMENT:
50% advance deposit of total cost is required to confirm the booking.
Balance payment of 50% is required 2 (two) weeks before the date of event.
Payment can be made by: Cash or Credit Card:

HORISON ULTIMA KINGS BATAM
Jl. Yos Sudarso, Seraya Atas, Batam Island
P: +62 778 43 00 03 | F: +62 778 741 80 28
E-mail: info@kingshotelbatam.com
www.horison-group.com






Wire Transfer:
RUPIAH ACCOUNT
Beneficiary Name : PT KEMAKMURAN BERSAMA
Bank Name : BANK MANDIRI
Bank Account No. : 109-0077077071
Bank Address : KCP. JODOH BATAM
Note: Bank charges to be paid by the clients

Credit Card:
Type of Card : ______________________________________
Number : ______________________________________
Expiry date : _____ /_____ / _____
Name on Card : _____________________________________
ID Number : ______________________________________
Four (4) small digits : ______________________________________ <only for AMEX>
100% deposit : -
(Please send the copy of bank receipt after the payment is made by email

CANCELATION POLICY & NO SHOW CHARGE:
Deposit received is non refundable.
Cancellation made within 21 days prior to event dates : 50% from the total amount.
Cancellation made within 7 days prior to event dates : 100% from the total
amount.
No show and or early departure : 100% from the total
amount.


FOOD & BEVERAGE:
All Food and Beverage service for the function/s within the Hotel must be provided by the Hotel
in accordance with the Hotels prevailing prices for such services. Meals for crew and contractors
can be ordered with prior notice to our sales person in-charge.

POLICE PERMIT:
According to police regulation no JUKLAP/02/XII/1995 December 29
th
1995, All
meeting event which will be performed in hotel such as fair, bazaar, carnival, exhibition,
festival, convoy, foreign speaker, political meeting, international meeting and agility
event must have the authorization from police department.

Organizer, whether it is individual, political or non political organization and corporation
must do the above prerequisite for the meeting to run smoothly in Horison Ultima
Kings Hotel Batam. Hotel will be of assistance to give notification letter (as support;
declaring that the event is truly perform in Horison Ultima kings Hotel Batam, on behalf
of the matter copy of the police authorization document must be given to the hotel for
security reason.

HORISON ULTIMA KINGS BATAM
Jl. Yos Sudarso, Seraya Atas, Batam Island
P: +62 778 43 00 03 | F: +62 778 741 80 28
E-mail: info@kingshotelbatam.com
www.horison-group.com





TERMS & CONDITIONS:
The prices are valid for the event and dates as stated above.
Should the number of guest attending the function be less than the guaranteed
number, we will charge according to the guaranteed number.
Should the number of guest attending the function be more than the guaranteed
number, we will charge according to the numbers attending the event and additional
charges should be paid upon function is finished.
Should there be any additional in terms of attendants and/or food, should be informed
to us in writing within 5 (five) working days before the function date.
Hotel is not responsible for any damage and or lost of any guests and organizer
belonging that occurred before, after or during the function.

CUT OFF DATE:
We have not book the space for your group at the moment. This offer is valid for 14 days and
may be extended in accordance with your response. We hope all of the above information is
in order and meet to your requirement. Hope, please do not hesitate to contact me at below
numbers if you have any questions or need further assistance.

Thank you once again for considering Horison Ultima Kings Hotel Batam and look forward to
being of service to you and your guests, assuring you of our best care.

Kind regards,

Puspa
Sales Marketing Manager
HORISON ULTIMA KINGS HOTEL BATAM
Phone : +62 778 430003
Mobile : +62 81364405115, 08566613339
E-mail : smm.kingsbatam@horisonultimahotels.com
CC : EAM