DOCUMENT

NO.:
QP-001

REVISION
NO.:
N/A

EFFECTIVE
DATE:

PAGE NO.:
1 OF 59

Rev. No.

Page No.

DOCUMENT TITLE

HANDLING,
STORAGE,
PACKAGING,
PRESERVATION
AND DELIVERY
Revision History

Originator

Date

DOCUMENT
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QP-001

REVISION
NO.:
N/A

EFFECTIVE
DATE:

PAGE NO.:
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1.0

2.2

ISO 9001 2008 Section _____

CES-06-01 Purchasing
CES-10-01 Receiving Inspection and Testing

RESPONSIBILITIES
4.1

4.2
4.3
5.0

This procedure applies to all project sites and CESCO Central

Fabrication Yard.
Packing and delivery are normally not part of the regular scope of
work of CESCO.

REFERENCES
3.1
3.2
3.3

4.0

This procedure describes the methods followed by CESCO for

handling, storage, preservation, packing and delivery of materials
and products at company sites.

SCOPE
2.1

3.0

HANDLING,
STORAGE,
PACKAGING,
PRESERVATION
AND DELIVERY

PURPOSE
1.1

2.0

DOCUMENT TITLE

The Store/Warehouse Supervisors is responsible for handling,

storage, preservation and inventory of the materials and products.
He is also responsible for packing and delivery of the above, when
required.
The site supervisor/Foreman is responsible for handling and storage
of materials at work site.
The QC Personnel is responsible to monitor the condition of storage
and preservation.

PROCEDURE
5.1

HANDLING
5.1.1 The Personnel responsible for handling are normally
experienced in the methods of handling. They are also
provided necessary instructions on handling techniques.
5.1.2 To prevent damage during material handling proper rigging
equipment shall be used.
5.1.3 Heavy equipment shall be subjected to manual lifts.
5.1.4 Fragile Material shall be handled with special care.

5.2

STORAGE
5.2.1 Receipt at Site

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QP-001

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EFFECTIVE
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DOCUMENT TITLE

HANDLING,
STORAGE,
PACKAGING,
PRESERVATION
AND DELIVERY
5.2.1.1
Upon receiving material at the Site Material Yard
or Warehouse, the Store Supervisor shall verify the
items against delivery documents and record the same
on the Material Receipt and Inspection Report (Form:
CES/M001).
5.2.1.2
Any damage noted at that time shall be
documented, and intimated to the supplier, through
Procurement Department.
5.2.1.3
If possible photographs shall be taken, while the
materials are in the carrier, as record for the damage.
5.2.1.4
Necessary inspection shall be performed by
QA/QC or User Department as per Inspection and
Testing Procedure MRK-10-01.
5.2.1.5
Any material found to be nonconforming shall be
quarantined and a Quarantine Note (Form) shall be
prepared and sent to supplier via procurement
department, for resolution.
5.2.1.6
Such materials shall be segregated and stored in
a separately marked quarantine area, until resolutions
are arrived at.
5.2.1.7
On resolution, if the materials are accepted, it
shall be accounted and stored in the Lay-down Yard or
Warehouse.
5.2.1.8
A Rejection Note (Form: CES/M/004) shall be
prepared for the rejected materials and the materials
shall be returned to the supplier.

5.2.2 Storage
5.2.2.1
Accepted materials shall be logged into the
stock record and stored, either at the Lay-down area or
Warehouse, depending on the size and value of the
materials.
5.2.2.2
Steel materials shall be stored on cross-timbers
or concrete slab.
5.2.2.3
Nonmetallic piping shall be stored on crosstimbers.
5.2.2.4
All process and utility piping materials shall be
stored with end cap or cover.
5.2.2.5
The materials shall be stored on separate Laydown areas based on
o Material Specification, Grade, etc.
o Material Size.
o Material Type pipes, flanges, elbows, beams,
channels, angels, etc.
5.2.2.6
The materials shall be stored in an identifiable
manner.

DOCUMENT
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QP-001

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DOCUMENT TITLE

HANDLING,
STORAGE,
PACKAGING,
PRESERVATION
AND DELIVERY
5.2.2.7
Whenever required color coding shall be made
to identify different grades of similar materials.
5.2.2.8
Materials requiring full traceability shall be
individually identified.
5.2.2.9
Flammable materials shall be a separately
marked area with adequate caution notices.

5.2.3 Material Issue

5.2.3.1
Material issue shall be made by the Stores
Supervisor against Material Issue Request (Form:
MRK/M/006) from the Supervisors/Foreman.
5.2.3.2
Material issue shall be recorded in the stock
record.
5.2.3.3
An updated logging shall be maintained on all
materials in the stock.

5.3

PRESERVATION
5.3.1 Materials / equipment requiring special storage conditions
shall be stored in accordance with manufacturers
instructions.
5.3.2 Heat sensitive items shall be stored under temperature
control.
5.3.3 Materials provided with preservatives during storage shall be
verified for proper packaging and delivery.

6.0

RECORDS AND STANDARD FORMS

6.1
6.2
6.3
6.4
6.5

Form:
Form:
Form:
Form:
Form:

CES/M/001
CES/M/003
CES/M/004
CES/M/005
CES/M/006

Material Receipt/Inspection Report

Quarantine Note
Rejection Note
Material Inter Transfer Sheet
Materials Issuance Sheet

SIGNATURE
PREPARED BY:

REVIEWED BY:

DA

DOCUMENT
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QP-001

REVISION
NO.:
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EFFECTIVE
DATE:

PAGE NO.:
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APPROVED BY:

DOCUMENT TITLE

HANDLING,
STORAGE,
PACKAGING,
PRESERVATION
AND DELIVERY