Process: Quality Assurance

Document Title: BMS Management of Change

Document Number: QM-FC-019
Document Type: Process Coordination Method
Revision Number: A4
Revision Date: 9/25/2013
Applicability: Shell ISC
REV DESCRIPTION
NM 9/25/2013 PL 9/25/2013 PL 9/25/2013
NM 8/14/2012 PL 8/14/2012 PL 8/14/2012
Not Available Not Available
Phil Lawson
A2
Significant changes to flow chart to reflect
current working practice.Links to templates
added
Not Available
Phil Lawson
A3
Issued as a new document to replace QM-FC-
002 and QM-FC-018.Restructuring to match
BMS 'upload' practices. References added
include Management System Document
Approval Record(QM-019-PF-001) and BMS
Document templates. Notes changed to
reflect new numbering
A1
A4 Updaded to reflect changes on the Shell ISC
REVISION RECORD
Not Available
Phil Lawson
Not Available Not Available
Nadine Muirhead
AUTHOR REVIEWED
PROCESS OWNER
APPROVAL
Revised to cover the update of WGPSN Shell
ISC local BMS content
Nadine Muirhead Phil Lawson
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000
This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000
This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
PURPOSE
SCOPE
GLOSSARY OF TERMS
References:
Abbreviations:
BMS Business Management System
QA Quality Assurance
Terminology:
MNT-PCM-1001 iMAP Managment of Change Process
MNT-PRC-1001 iMAP Document Formatting Procedure
Accountable Party - the resource ultimately accountable for the completion of the task
This document applies to all WGPSN Shell ISC personnel who are reviewing and revising WGPSN Shell ISC business
management system documentation.
The purpose of this document is to describe the process for preparing, checking and uploading documents to the
business management system.
Consulted Party - those whose opinions are sought. 2 way communication.
Informed Party - those that are kept up-to-date on progress. 1 way communication.
Responsible Party - those who do work to achieve the task, there can be multiple resources responsible.
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000
This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
Rev
A4
1.0
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
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1.10
2.0
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Creating/Revision of a BMS Document
Review feedback and update document
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Identify the requirement to create a
new/revise exisiting BMS Document
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BMS Management of Change
Document Number
QM-FC-019
Note 1.3 Process Flow Template
QM-PF-019, Procedure Template
MNT-FRM-1004, Form Template
MNT-FRM-1018 or MNT-FRM-1005
Check the details of revision history
Withdrawing a BMS Document
Upload document into the relevant area
within iMAP
Note 1.4 Where relevant ensure
document is issued to Shell and/or
Corporate function for review and
comment.
Note 1.8 At this point should any
issues be identified (i.e wrong
template) the document will be
returned to the originator for
correction.
Prepare document using appropriate
templates.
Document to be issued to document owner
and appropriate function leads for review
and comment
Discuss and Agree document requirements
with Process Owner
Final draft to be checked for compliance
including the following:
Once document is approved by the
document owner forward to QA for unique
document number and upload to the BMS
Document Number to be taking from the
document numbering register and added to
document
Check the formatting of the document
Perform a spell check
Issue a communication to all on Shell ISC
notifing them of the new/revised document.
Legend:
Responsible Party
Accountable Party
Decision / Question
Consulted Party
Informed Party
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000
This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
Rev
A4
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BMS Management of Change
Document Number
QM-FC-019
Legend:
Responsible Party
Accountable Party
Decision / Question
Consulted Party
Informed Party
2.1
2.2
2.3
2.4
2.5
2.6
Document Number QM-FC-019
Agree with Discipline Functional Lead.
Remove document for Shell ISC BMS and
update BMS Document Numbering Register
Issue a communication to the project notifing
them of the withdrawal.
Update any associated document that
references the withdrawn document
Identify document(s) to be
Withdrawn/Cancelled/Superseded.
Note 2.3 Ensure any revisions are
in accordance with QM-GN-019
Notify BMS Focal Point of changes with a
copy of the document to be removed
ensuring justification and approval by
process owner for withdrawl is provided
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000
This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.