Project Id142 Eval Reprt 3 Marla Housing Scheme Shershah Colony LHR

Evaluation Report on Project
3- MARLA HOUSING SCHEME, SHER SHAH COLONY,

RAIWIND ROAD, LAHORE

DIRECTORATE GENERAL MONITORING & EVALUATION
PLANNING & DEVELOPMENT DEPARTMENT
GOVERNMENT OF THE PUNJAB

September, 2012

8th Floor LDA Plaza, Edgerton Road, Lahore Pakistan
Tel: (042) 99203931-4, Fax: (042) 99203935

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[This page is intentionally left blank]

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EXECUTIVE SUMMERY
The scheme titled 3-Marla Housing Scheme, Sher Shah Colony, Raiwind Road, Lahore has
been evaluated by the Evaluation Team of Directorate General Monitoring & Evaluation,
P&D Department.
Lahore is a major city of Punjab and due to attraction of city life and job opportunities
people migrate from the rural areas and small cities of the province to Lahore. It has created
a massive bulk of population in Lahore having approximately 10 million urban population.
Majority of the people belongs to lower socio-economic class and cannot afford the rent.
Moreover, escalating construction costs and enhanced taxes on construction material (steel,
cement, bricks etc.) took adequate housing further away even from the reach of many
middle income groups recently. The federal and provincial governments are largely facing
challenges in taking adequate measures to address the severe housing shortage, especially
for the poor.
However, there have been some good practices also initiated by Punjab Government. For
example, during 2002, Housing & Physical Planning Department was up-graded as PHATA
Agency to provide ADS schemes constituting 3-Marla, 5-Marla, 7-Marla & 01-Kanal serviced
plots as well as dedicated 3-Marla Housing Schemes for Low Income segment of society. In
2004, Punjab Government Servant Housing Foundation announced plans to provide 5-
Marla, 7-Marla & 01-Kanal serviced plots for retired government servants. Similarly, the
District Governments & Development Authorities were entrusted the task to develop the
Katchi Abadies to improve the living conditions in various Katchi Abadis of Punjab. During
2010, initiation of Ashiana housing project of three-marla or five-marla built-houses for
low-income groups in a number of main cities of the province by Punjab Land Development
Company. Recently in 2012, the programme of the Punjab Government under Jinnah
Abadis Act to grant5-Marla plots for housing for rural shelter-less in Punjab has also
launched to facilitate the rural population and to minimize rural-urban migration.
The instant 3-Marla Housing Scheme titled 3-MHS Sher Shah Colony, Raiwind Road,
Lahore was established on 105 Acres of state land owned by Health Department for mental
hospital. The scheme was initiated during 1987 and completed during 1999 with final and
3
rd
revised cost of Rs. 46.213 million consisting3, 385 residential plots with additional
provision of 100 wide+7-KM long approach road, disposal station/ sullage carrier and
following features:

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S.No. Items/ Components Unit Quantity
Actual
Achievements
1. Land acquisition Acr 58k-4M-100sft. 68k-4M-100sft
2. Development of Roads i/c Link Road. Rft 306696 Rft 452213Rft
3. Arboriculture Acr 105.4 Acr 105.4Acr
4. Water Supply Rft 59427 Rft 15909 Rft
5. Sewerage System Rft 47859 Rft 51939Rft
6. Electrification(H.T,LT Lines with
Transformers ,feeder line, etc)
As per
design by
WAPDA

Rs.16.395/-(M) Rs.16.395/-(M)
7. Development of commercial Center,
along with T&P, Running of Vehicle
etc.
As per
approved
T.S
Estimates
Rs.0.961/-(M) Rs.0.961/-(M)

Consequent upon the decision of DDSC meeting held on 7
th
March, 2012 and receipt of the
PC-IV of the scheme vide Planning and Development Department letter No. 6-
34/UD/P&D/2012 dated 14
th
June, 2012;Evaluation Team of DG (M&E) conducted an
evaluation of this project keeping in view all important technical, socio-economical and
financial aspects. In general, the purpose of evaluation report is to assess and evaluate the
project in terms of its objective, physical & financial achievement and beneficiary impact
thereof. The evaluation report will portray the mapping of the project purpose, scope and
objectives as planned and approved in PC-I with the actual execution/ implementation in
order to assess current situation and recent issues in the light of the decision of the DDSC
meeting held on 09
th
July, 2012 under the chairmanship of Secretary, HUD & PHED, Lahore.
The salient findings of the project after the evaluation are as follow:

1. The PC-I should invariably contain time-bound action plan for the project activities/
milestones with proper costing to avoid time and cost over-run.
2. There is great need for review/ standardization of yards sticks/ design parameters
services infrastructure, keeping in view nature of the scheme i.e. pro-poor initiative
with 3-marla plots. Over designing (wider roads with carpeting, excessive area

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allocation for commercial plots, green belts and public buildings) might lead to the
entry of investors or ultimate disposal of low income by medium income segments.
3. Comprehensive mechanism for invitation of applications through electronic and
print media (at least two widely circulate newspaper) and their scrutiny to reach real
target group i.e low income segments should be evolved.
4. After development of scheme, Admin department should complete balloting and
auction process within specified time and based on fixed deliverables for subsequent
transfer to concern TMA and to avoid unnecessary delays and cost overruns.
Department shall probe the matter of with-holding the transfer of services/
infrastructure of this scheme to the concerned TMA and fix the responsibility of fault
thereof.
5. Option-1: The department may establish a model of elected Local Managing
Body registered under Co-operative Societies Act 1984 including ex-offcio members
from Finance Department, Co-operatives Department, PHATA & TMA concerned.
The Said committee will responsible for collection of levies/ service charges on the
model followed by private housing colonies (PCSIR etc.,) to resolve the long going
issue of maintenance of the society. However, income from balloting/ allotment and
auction able plots, if any, will continue to be deposited to AC-I of Finance
Department.
6. Option-2: Recently, all the project incomes (plot prices, open auction income,
transfer fee, completion fee, map fee, commercialization fee etc.,) are being credited
to AC-I of Finance Department leaving no financial space to continue maintenance
works. If the PC-I maintenance funds, Map fee and commercialization fee may be
transferred to TMA concerned/ Local Managing Body then these agencies can share
the responsibility of maintenance of the services/ infrastructure of the scheme over
long period of time.
On the basis of data collection and analysis, the project is found to be Partially Successful
Intervention with a PERI Score of 61 which is based on the assessment results of project
performance relating to its planned objectives along with planned physical targets in project
PC-I.

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In evaluating the scheme the cooperation of the representatives from HUD & PHED, Lahore i-
e, Mr. Zafar Iqbal Paracha, Director (PHATA), Sub-Region, Lahore is appreciated and
acknowledged for facilitating the site visit. The cooperation of Mr. Dilshad Ahmed, Dy.
Director (PHATA), Sub-Region, Lahore and Mr. Mehmood Ahmed, Sub-Engineer, PHATA is
appreciated and also acknowledged for providing requisite data to carry out necessary
analysis of the project activities and preparation of this report.

Mrs. Shazia Mudasser Ali
Assistant Project Manager, DGM&E, P&DD

Lahore
Sep, 2012

TABLE OF CONTENTS
EXECUTIVE SUMMERY ..................................................................................................... iii
1. INTRODUCTION ........................................................................................................ 1
2. THE PROJECT ............................................................................................................ 7
2.1 PROJECT BRIEF ............................................................................................................ 7
2.2 PROJECT DESCRIPTION & JUSTIFICATION ................................................................... 8
2.3 PROJECT OBJECTIVES .................................................................................................. 9
2.4 PROJECT ACTIVITIES .................................................................................................. 11
2.5 PLANNED PROJECT COST ............................................................................................ 12
3. METHODOLOGY ..................................................................................................... 15
3.1 TEAM FORMATION ................................................................................................... 15
3.2 DOCUMENTS REVIEW ............................................................................................... 15
3.3 SPONSORS ASSESSMENT REPORT (SAR) .................................................................. 17
3.4 IDENTIFICATION OF KEY INDICATORS .......................................................................... 17
3.5 DEVISING EVALUATION PLAN ................................................................................... 18
3.6 PHYSICAL ACTIVITIES & DATA COLLECTION .............................................................. 19
3.6.1 QUESTIONNAIRE DEVELOPMENT AFTER DISCUSSION WITH PROJECT STAFF .......... 19
3.6.2 DATA COLLECTION .................................................................................................... 19
3.6.3 PROJECT SITE VISIT .................................................................................................... 20
3.6.4 VERIFICATION OF FINANCIAL RECORDS OF THE PROJECT ........................................ 20
3.6.5 INTERVIEWS WITH PROJECT OFFICIALS .................................................................... 21
3.6.6 SITE SNAPS ................................................................................................................ 21
4. DATA ANALYSIS AND INTERPRETATION .................................................................. 23
4.1 PROJECT COST ANALYSIS ............................................................................................... 23
4.2 REVENUE GENERATED UNDER THE PROJECT (Rs. 153.961 million) ............................ 25
5. FIELD SURVEY (BENEFICIARIES ANALYSIS) ............................................................... 27
6. DGM&E ASSESSMENT ............................................................................................ 31
7. OBSERVATIONS ...................................................................................................... 33
6.1 GENERAL OBSERVATIONS ......................................................................................... 33
8. SWOT ANALYSIS ..................................................................................................... 41
9. CONCLUSION ......................................................................................................... 45
10. LESSONS LEARNED ................................................................................................. 47
11. RECOMMENDATIONS ............................................................................................. 49
ANNEXURE A: SPONSORS ASSESSMENT REPORT
ANNEXURE B: COMPARATIVE STATEMENT OF ORIGINAL & 1
ST
REVISED PC-Is OF 03-MHS,
SHER SHAH COLONY, LAHORE
ANNEXURE C: COMPARATIVE STATEMENT OF 2
nd
& 3
rd
REVISED PC-Is OF 03-MHS, SHER
SHAH COLONY, LAHORE
ANNEXURE D: QUESTIONNAIRE FOR PROJECT 3-MHS, SHER SHAH COLONY, RAIWIND
ROAD, LAHORE
ANNEXURE E: (PERI) SCORES FOR PROJECT 3-MHS, SHER SHAH COLONY, RAIWIND ROAD,
LAHORE

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1. INTRODUCTION
Pakistan is a rapidly urbanizing country. The proportion of its urban population was 15
percent at the time of independence. Now about 40 percent of the population of Pakistan
lives in the urban areas. The population of most of the urban areas doubles in 20-years time.
Shelter is one of the basic necessities of life and occupies the biggest portion of any human
settlement. Housing ownership promotes social cohesion and citizens participation in other
development activities. Housing provision for the urban poor is still an uphill task for the
Planners of the 21
st
century. The main difficulties are the low level of affordability of the
poor for planned and decent housing and the lack of a culture of planned development in
the country. As a result the informal sector builds unauthorized, sub-standard and
environmentally hazardous housing usually called as slums or squatter settlements locally
known as Katchi Abadis.
In 1998, there were 19.3 million households in Pakistan, with average household size at 6.6
persons and occupancy at 3.3 persons per room. The overall housing stock comprised 39 per
cent Kacha houses mostly without proper water supply, 40 per cent semi-Pucca houses
mostly without planned sanitation or sewerage system, and 21 per cent Pucca houses. As
against the current incremental demand for housing estimated at 570,000 units annually,
only about 300,000 units are being built annually, mostly in urban areas. Accordingly, the
housing backlog, estimated at 4.3 million units in 1998, has increased to around 6 million
units in 2005. In addition to the backlog of 6 million housing units, the incremental housing
need during the MTDF will be 3 million housing units. Increasing the house construction
from 300,000 units in 2005 to 800,000 units by 2010 will only cater to the incremental needs
during 2005-10. A much larger mass housing construction will be required if the housing
backlog is to be reduced during the MTDF. The majority of rural housing is Kacha, with
minimal water supply and sanitation or drainage services. About half of the urban
population is living in slums and Katchi Abadis, with inadequate housing and living
conditions.
In addition, more than 80 per cent of the total population cannot afford the financing terms
provided by the House Building Finance Corporation and other housing finance institutions.
Resultantly, the construction of low-income housing has been much slower than the
incremental needs. Various solutions were tried to resolve the issue of low income housing
in Pakistan such as sites and services schemes, slum clearance and shifting of squatters to

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the new resettlement areas, where the core-houses were built and provided on
installment basis. The housing for the urban poor who comprise three fourth of the total
urban population becomes a gigantic issue now-a-days. The National Housing Policy 2001 is
well articulated but its implementation has not been at the desired levels. Due to the strong
linkage of the housing sector to the economy, the income multiplier is generally very high,
and the private and informal sector can play a vital role in national development. Housing
construction also generates direct employment including: (i) absorbing rural labor and
providing opportunity for seasonal employment for farm workers, (ii) enhancing
participation of women workers, and (iii) activating small-scale and mostly self-employed
industries including building construction materials, equipment, fittings and fixtures.
Affordable housing for low-income groups also contributes to poverty alleviation, income
redistribution and promotes individual productivity and household savings.
Accordingly, the strategy will be to undertake mass housing programme with enhanced
supply of institutional finance and long term fixed rate financing options; increase
availability of developed land; enhance proportion of small-size plots for low income groups;
undertake high rise condominium development, where appropriate, to utilize land more
effectively; build capacity for land administration; discourage speculation in land; improve
house construction technology including standardization of components for mass
production; regularize notified Katchi Abadis complemented by policies to restrain the
emergence of new Katchi Abadis; increase community participation in housing and service
delivery; provide sufficient and affordable credit for rural housing to meet the needs of
shelter less poor; invest in human capital to improve the quality of construction; and put in
place legal and regulatory framework to facilitate the development of housing both in urban
and rural areas.
The federal government formulates housing policies, allocates funds in this connection. In
addition there are two main autonomous federal bodies: National Housing Authority (NHA),
and House Building Finance Corporation (HBFC). Provincial governments organize programs,
provide legislative support, make state land available where necessary and mobilize those
resources that cannot be handled at local level. Local governments that include planning
and development authorities are responsible for proposing and developing housing
schemes within their urban boundaries. Agencies that are responsible for the provision of

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the physical and social infrastructure have a mixed level of control. Some agencies are
controlled at urban level, while some others at provincial or federal level. Punjab Housing
and Town Planning Agency (PHATA) was established in the year 2002 under an Ordinance
for development of low income housing schemes and comprehensive system of town
planning (provincial, regional, district, tehsil and union council level) for systematic and
integrated growth of urban and rural areas in Punjab. This sector is notionally depicted
under the development program and its projects are funded out of revolving fund / non-
development budget by the Finance Department. PHATA has following policy frame-work:
Focus on Area Development Schemes (ADS) and 3-Marla Housing Schemes under
Pro-Poor Initiative
Identify potential areas and projects based on Joint Venture (JV), PPP and BOT
modalities for housing sector infrastructure.
Immediate submission of completion reports on prescribed format (PC-IV)
Evolve mechanism and ensure immediate transfer of completed schemes and their
services infrastructure to the concerned agencies/association of the inhabitants for
self-sustained maintenance
Prepare land use, investment and asset management plans for systematic growth of
urban areas and future investment in housing sector.
Develop satellite, intermediate and Industrial towns as employment centers.
Recently Punjab Government through PHATA, PGSHF, PLDAC, Jinnah Abadies (Rural housing
programme) & Development Authorities introduced intervention in housing sector for poor
segment of the society. The PHATA has developed collectively over 130 Area Development
Schemes (ADS) & dedicated 3-Marla Housing Schemes (3-MHS) since 2004 through ADP
revolving fund as one-time grant-in-aid in almost all districts of the Punjab to facilitate the
low income group. The government offered its state land as well as acquired land on market
rate for the purpose of developing such housing schemes with following Process Flow
Diagram:

(cont.)

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Activity/ Process Flow Diagram (3-MHS, Sher Shah Colony, Raiwind Road, Lahore)

Figure 1: Process Flow Chart of Activities (3-MHS, Sher Shah Colony, Raiwind Road, Lahore)

DGM&E has conducted evaluation of the instant scheme along with preparation of its
evaluation report. The purpose of this evaluation report is to evaluate the project in order
to assess, whether the project has been successfully completed or otherwise. The focus of
this evaluation report is on all factors that affect project performance against its planned
objectives including project purpose and design, strategic planning, project management
and project results.
This evaluation report is divided into eleven different parts. Its first part starts with
introduction giving details about the project domain. The second part gives project details
including project brief, description, its objectives, activities and project cost. The third part
of this report focuses on evaluation methodology, followed by team formation, devising
evaluation plan, selection of data collection methods based on project cost & benefits
analysis, questionnaire development, verification of project record, key indicators and site
pictorial evidence etc. The fourth part of the report depicts the data analysis and
interpretation. The fifth part of the report consists of field survey & beneficiaries impact
assessment. The sixth part of report indicates DGM&Es assessment pertaining to the actual
status of the project performance against its planned objectives as well as its planned
targets. The seventh part of the report relates to observations regarding the project
activities made by the evaluation team of DGM&E, P&D Department. The eighth part

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includes SWOT Analysis reflecting the strengths, weaknesses, opportunities and threats
belong to the project implementation. The ninth part of the report contains conclusion of
the project whether it is a successful intervention or otherwise, based on the technical
Project Evaluation Rating Index (PERI), site visits and observations of the report. The tenth
part explains the lessons learned during evaluating the project for further improvement in
its implementation phase along with the other sectoral programmes planned in future and
the most critical eleventh part reflects the recommendations for the effective usage of the
project outcomes and resources. This section addresses the suggestions for improvement in
project planning and execution as well as, identifying matters requiring follow up actions.

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2. THE PROJECT
Following is the project information as per PC-I & PC-IV.
2.1 PROJECT BRIEF
Table 1: Project Brief
Project Title 3-MHS, Sher Shah Colony, Raiwind Road, Lahore
Sponsoring Agency H & PP/ HUD & PHE Department, Lahore
Executing Agency Punjab Housing & Town Planning Agency (PHATA)
Operations &Maintenance TMA, Nishtar Town, CDG Lahore
Location of the Project 07-K.M off Bobatian Chowk, Raiwind Road, Lahore
PC-I Details Cost Approval
Original Rs. 26.038 Million 01.12.86/ PDWP
1
st
Revised Rs. 35.250 Million 25.09.90/ PDWP
2
nd
3
rd
PC-IV Actual Cost Rs. 43.436 Million
Project Completion Status Planned (PC-I) Actual (PC-IV)
Start Date 1987-88 1987-88
End Date 1989-90 31-12-1999
Gestation Period
24 months
(02 years)
144 months
(12 years)
Land Identification
105 Acres of state land owned by Health Deptt was
provided for the 3-MHS and 68k-4M-100sft land acquired
for approach road (100 wide+07-K.M) and sullage carrier/
disposal works to connect Hudiara drain
Features of Colony 3-Marla Residential
1&3-Marla
Commercial
No. of plots 3, 385 nos. 208 nos.
Areal Distribution
(Remaining area constitutes
public buildings & open
spaces)
54.29 Acres 2.52 Acres
Allotment Procedure Balloting Open Auction
Beneficiaries
Govt. servants from BPS-1 to BPS-
15
All
Rate (Per Marla) Rs. 5,570/- Market rate
Income Generation Rs. 153.961 Million

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2.2 PROJECT DESCRIPTION & JUSTIFICATION
The Punjab Province in Pakistan is in the midst of a profound urban transition, driven by
structural economic change. The Punjab is transforming from an agriculturally-based
economy to a manufacturing and service based economy, which is leading to massive
urbanization. This transformation is just getting started and will continue over the next
decade. According to the World Banks Development Data Platform (DDP) database (2006),
urban-based manufacturing and service sectors composed 77 percent of the Pakistans GDP
in 2003 and more than 90 percent of GDP growth during 1999 2003. As the Pakistan
economy continues to expand and modernize, urbanization should continue at a strong
pace over the next 5-10 years. Looking forward, one of the Punjabs key strategic issues is
how well its cities function in order to drive overall economic growth.
The Government of Punjab appears to be focusing more on the direct provision of serviced
land through housing development schemes. The overall responsibility for planning in
Punjab has been assigned to Punjab Housing & Town Planning Agency (PHATA), which
prepares the provincial land-use plans as well as Master Plans, Outline Development Plans,
Small Town Development Plans and City District/Tehsil/Union Council Plans. The
government through PHATA, PGSHF, PLDAC, Jinnah Abadies (Rural housing)&Development
Authorities introduced intervention in housing sector for poor segment of the society.
The government of Punjab had allocated Rs 4.1-4.7 billion (US$ 70-78 million), or 23-25% of
its development budget for housing and planning purposes in 2000-02. However, the
majority of these resources were allocated for planning purposes, while resources for low
income housing and katchi abadis schemes composed less than 2 percent of the total
development budget. Since 1972, federal, provincial and local production of plots and units
totals 215,000 (See Table-2 below). This works out to about 6,500 plot and units per year on
average. At current rates, the Punjab Province adds about 110,000 households per year. In
the best case, assuming that all plots are provided with infrastructure, government agencies
account for slightly less than 6 percent of annual household formation, i-e:
Table-2: Government Housing Programs in Punjab
Programmes No. of Areas No. of Units Cost (Rs. In Million)
PHA schemes 4 (Lahore) 1,240 --
3-marla (75m
2
) housing
scheme (PHATA)
22 (19 completed) 13,495 --

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ADS (PHATA) 110 completed 104,818 Rs. 13,922/-
ADS (LDA) Lahore 88,682** --
Katchi Abadis
Development Program
29 Locations --
150
(allocated for 2002-
03)
Housing for Pakistani
Expatriates*
9 Cities 6,600
1,870
(Revenues2,637)
Housing for the
Government Servants
Throughout Punjab,
Pilot in Mohlanwal
(Lahore)

79 (2000-01)
150 (2001-02)
Ashiayne Housing Projects
Throughout Punjab,
Pilot in SueAsel
(Lahore)
3,000 built homes
* Announced, not implemented yet.
** LDA has implemented 21 housing schemes that provided 71,258 plots (Word Bank 2004b).
Source: www.pha.gov.pk and www.punjab.gov.pk

The Project 3-MHS, Sher Shah Colony, Raiwind Road, Lahore was part of MTDF-1987-88
and got approved by PDWP on 01.12.1986 at a cost of Rs. 26.038 million to initiate
developments works. The project got 1
st
revised approval by PDWP on 25.09.90 at a cost of
RS. 35.250 million, which includes land acquisition (i/c compensation cost) for construction
of approach road and sullage carrier. After then, the project again 2
nd
revised by PDWP on
19.02.97 at an enhanced cost of Rs. 43.087 million after adding construction cost of (100
wide + 07-K.M long) approach/ link road from Raiwind Road, Lahore. The project finally (3
rd

Revised) got cleared by the by PDWP on 15.04.99 at a cost of RS. 46.213 million and
completed during 1999 with a cost of Rs. 43.436 million. At present society has been
colonized as more than 80% homes built and re-habilitation works was done during 2009-
10 at a cost of Rs. 18.667 million. In view of poor maintenance and recent scarcity of water
supply; the residents of the area are pressing hard for rehabilitation of services & road
infrastructure. The latest re-habilitation PC-I (cost: Rs. 22.600 million) was discussed in the
DDSC meeting of HUD & PHED on 09.07.2012 and approved subject to the clearance of the
project PC-IV after formal evaluation by DGM&E.
2.3 PROJECT OBJECTIVES
Planned Qualitative Objective
The Sher Shah Colony was designed to provide dedicated 3-marla serviced plots to the low
income segment of the society with the allied facility of roads/ streets, water supply, sewer,

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link road, arboriculture etc, for better life for the low income group. The aforementioned
scheme was meant to achieve the following objectives:
The financial position of the targeted group (poor segment) has been improved.
Economic activities in the area have been enhanced due to commercial activity.
Living environment has been improved by the provision of water supply and
sewerage, graveyard facilities etc.
Area development by providing sports complex, open spaces and planed network of
roads.
Social benefits achievement in the form of education, health & commercial etc.
Poverty alleviation
Sustained growth in government revenues
Quantitative Objectives (planned)
a) Road/Streets

i) Link road 2317 Rft
ii) 60 vide Road 41400 Rft
iii) 40 vide Road 4800 Rft
iv) 30 vide Road 115000 Rft
v) 20 vide Streets 255496 Rft

b) Water Supply
i) Tub well 0.75 cusec 2-Nos
ii) Pumping machinery turbine pump 0.75 cusec 2-Nos
with electric motor (15-BHP) 2-Sets
iii) P/installation vertical electric motor 15BHP 1-No.
iv) Pump house 336 Sft.
v) Yard piping/Interconnection M.S. pipe 8 73Rft
vi) A.C. pipe B-class.
3 1/d. 49164 Rft
4 1/d. 4486 Rft
6 1/d. 4152 Rft
8 1/d. 1023 Rft
12 1/d. 251 Rft
16 1/d. 351 Rft
Sluice Valve and air valves etc for A.C pipeline
vii) Firehydrant 2 10 No
viii) Sluice Valve chamber 90 No
ix) CI special for distribution
x) OHR 50000 Glns
xi) 2 Rooms quarters 400 Sft

c) Sewerage System
i) RCC Pipes.
9 1/d. 4166 Rft
12 1/d. 2665 Rft

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15 1/d. 980 Rft
18 1/d. 257 Rft
24 1/d. 1980 Rft
36 1/d. 390 Rft
ii) Main holes with RCC cover
iii) C.I Ventilating Shaft 40000 kg
iv) Disposal work
v) Screening chamber
vi) Pump House
vii) Collecting tank.
viii) Sullage carrier 4000 Rft
ix) Discharge sump
x) Yard piping
xi) Pumping machinery with (20 BHP) electric motor.
xii) 2-Rooms quarter.
xiii) Barbed wire fencing.

d) Commercial Center.
i) Link road 18 wide
ii) Sewer Collection System
iii) Water Supply System
iv) Electrification
v) 01 marla shops 63 nos.
vi) Allotted shops (through auction) 15 nos.

2.4 PROJECT ACTIVITIES
Targets or physical activities as given in the project document PC-I is given in Table-3 below:
Table-3: Planned Physical Activities as per PC-I
SR. #
PHYSICAL
ACTIVITIES
DESCRIPTION
1
Identification of
Land
State land
Land Acquisition at Market
Survey Demarcation
2 Land Acquisition
Section-7
Section-17
Section-4
3
Development
Works
Roads/ streets/ soling
Water supply
Sewer
Commercial center
Sullage carrier
OHR
Arboriculture works

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Electrification works
Link/ Approach Road
Public Building
Parks, sports complex
4
Balloting/
Colonization
Process
Media campaign
Applications and verification
Balloting ceremony
Payments though Challan in Govt. treasury non-
refundable
Confirmation and transfer of allotment rights
5
Maintenance/
Colonization
Process
Arranging funds from PC-I for 3-years maintenance
works
All works including W/S, sewer, horticulture, daily
wagers
Enforcement of regulatory frame-works for
colonization
6
Open Auction
Process
Media campaign
Open Bids Receiving
Acceptance of highest bid
Approval by DHC
Payments though Challan in Govt. treasury non-
refundable
Confirmation and transfer of allotment rights
7
Feeses to be
Received
Transfer fee
Map fee
Completion fee
Commercialization fee
Fix Water Charges (@ Rs. 165/ month)
8
Handing Over
the Assets to
concerned TMA
Phase
Physical completion of Scheme
Physical completion of allotment rights
Partial completion of open auction
Consent/ site visits from TMA officials
Legal handing-over of services to TMA

2.5 PLANNED PROJECT COST
a. Total Planned Cost (Original PC-I cleared by PDWP dated 01.12.86):
Capital Cost = --
Revenue Cost = Rs. 26.038 Million
TOTAL Rs. 26.038 Million
b. Total Planned Cost (1
st
Rev PC-I cleared by PDWP dated 25.09.90):
Capital Cost = --
Revenue Cost = Rs. 35.250 Million
c. Total Planned Cost (2
nd

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Capital Cost = --
Revenue Cost = Rs.43.087 Million
d. Total Planned Cost (3
rd
Capital Cost = --
Revenue Cost = Rs.46.213 Million

Table-4: Year-wise phasing as per PC-I along with ADP Allocation
(Rs. in millions)
YEAR PHASING AS PER PC-I
RELEASES/
ALLOCATION
86-87 -- --
87-88 11.836 20.000
88-89 2.200 --
89-90 4.685 --
90-91 1.273 --
91-92 13.500 13.500
92-93 0.156 0.157
93-94 -- --
94-95 3.482 3.482
96-97 0.276 0.400
97-98 1.472 1.472
98-99 7.626 2.027
99-2000 46.213 3.048
TOTAL 46.312 44.086

Figure-2:Year-wise phasing of Total Planned Cost as per PC-I and actual expenditure

0
10
20
30
40
50
PHASING AS PER PC-I RELEASES/ ALLOCATION

14 | P a g e

15 | P a g e

3. METHODOLOGY
Following criteria has been used to carry out evaluation of the project as elaborated in flow
chart as given in Figure-3 below.
3.1 TEAM FORMATION
Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of
the project having expertise in projects domain, data collection methods, data analysis and
interpretation along with preparation of evaluation report. A team was formed for the
evaluation of this project including the following members.
Project Site Visits
I. Mrs. Shazia Mudasser Ali, Assistant Project Manager
II. Mr. Majid Ali Khan, Statistical Data Processing Officer
III. Mr. Muhammad Asif, Data Entry Operator
Field Survey & Data Collection
I. Mr. Majid Ali Khan, Statistical Data Processing Officer
II. Mr. Muhammad Asif, Data Entry Operator
In-House Data Analysis
I. Mr. Majid Ali Khan, Statistical Data Processing Officer
Report Writing
I. Mrs. Shazia Mudasser Ali, Assistant Project Manager
Transportation and Logistic Support
I. Mr. Ameer Buksh Parvana, Driver
II. Mr. Omer Hayat, Driver
3.2 DOCUMENTS REVIEW
Following project documents, evaluation tools and techniques were consulted.
1. Planning Commission Form-I (PC-I, Original & Revised) of the Project
2. Planning Commission Form-IV (PC-IV) of the Project
3. DGM&E Evaluation Guidelines
4. Sponsors Assessment Report (SAR)

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PROJECT DOCUMENTS
REVIEW
IDENTIFYING PROJECT
KEY INDICATORS
DEVISING EVALUATION
PLAN
PHYSICAL ACTIVITIES AND
DATA COLLECTION
DATA ANALYSIS AND
INTERPRETATION
CONCLUSIONS
RECOMMENDATIONS
REPORT
SUBMISSION
TEAM FORMATION
SPONSORs
ASSESSMENT REPORT
(SAR) REVIEW
PC-IV REVIEW
PHYSICAL
ACHIEVEMENTS
FINANCIAL
ACHIEVEMENTS
INTERVEVIEWING
PLAN
PC-I REVIEW
DURATION
COMPONENTS
QUESTIONAIRE
DESIGN
PERIODIC FINANCIAL
PROGRESS REPORTS
PERIODIC PHYSICAL
PROGRESS REPORTS
PROCUREMENT
RECORDS
SWOT ANALYSIS
PROJECT COST
ANALYSIS
INTERVIEWS
SITE VISITS
SITE SNAPS
Project Evaluation
Rating Index (PERI)
DGM&E ASSESSMENT
COST
OBJECTIVES
SURVEY PLAN
OBSERVATIONS
OTHERS
LESSON LEARNED

Figure-3: Flow chart/ Schematic diagram for project evaluation

17 | P a g e

3.3 SPONSORS ASSESSMENT REPORT (SAR)
Sponsor assessment report (SAR) has been received by the department; however, it is the
summary of project description, its financial achievements against projects planned targets
along with physical achievements against its planned objectives. The above-said detail
regarding the project activities & its performance has already been discussed in this report
accordingly. Copy of Sponsor Assessment Report is placed at (Annexure-A).
3.4 IDENTIFICATION OF KEY INDICATORS
Project performance parameters are defined in the following term;
i) Project Cost
ii) Project Duration
iii) Identification of Land
State land
Land Acquisition on Market rate
Survey Demarcation
iv) Land Acquisition
Section-7
Section-17
Section-4
Site Lay-out Plan
v) Development Works
Water supply
Sewer
Commercial center
Sullage carrier
OHR
Arboriculture works
Link/ Approach Road
Electrification (Feeder Line)
Public Building
vi) Maintenance/ Colonization Process
Arranging funds from PC-I for 3-years maintenance works
All works including w/S, sewer, horticulture, daily wagers

18 | P a g e

Enforcement of regulatory frame-works for colonization
vii) Revenue Generation(Auction/ Balloting)
Sale of plots
Transfer fee
Map fee
Completion fee
Fix Water Charges (@ Rs. 165/ month)
viii) Handing Over the Assets to concerned TMA Phase
Physical completion of Scheme
Physical completion of allotment rights
Partial completion of open auction
Consent/ site visits from TMA officials
Legal handing-over of services to TMA
ix) Quantity and Quality of Civil Works involved in the Project
Poor quality of civil works, machinery and roads were observed. The pictorial
evidences are shown by the above observation (Section-7/ Table-14; Figure: 17-
25)
x) Project Beneficiaries Analysis and Project Impact
Project Impact has been discussed in the (Section-5; Figure: 14-16) which
indicates site situation of the beneficiaries along with the socio-impact
assessment.
These above parameters are helpful to map objectives and targets planned in PC-I with its
actual execution and implementation in order to assess whether the achievements have
been actually made under the project or otherwise.
3.5 DEVISING EVALUATION PLAN
Punjab Housing & Town Planning Agency was established during 2004 and since then has
been a sound contributor to low income housing development in the province through its
various Area Development Schemes (ADS) constituting 5-marla, 7-marla, 10-marla & 01-
kanal serviced plots as well as dedicated 3-Marla Housing Schemes for poor segment of
society. The agency is focusing both urbanized medium scale residents as well as low
income rural oriented migrated but government servants enthusiastically looking for an
opportunity to establish their own urban home.

19 | P a g e

Evaluation plan was devised to provide a roadmap for the project evaluation process. The
evaluation process which included planning for project site visits, interviews with the
stakeholders and questionnaire designed to gather requisite information from the residents
to line up the evaluation process.
3.6 PHYSICAL ACTIVITIES & DATA COLLECTION
Physical activities were undertaken and following primary and secondary data collection
tools were used for evaluation:
3.6.1 Questionnaires Development after discussion with Project Staff
3.6.2 Data Collection
Physical Verification of allottees of 3-MHS, Sher Shah Colony
Interviews with general residents of the 3-MHS, Sher Shah Colony
3.6.3 Project Site Visit
3.6.4 Verification of Financial Records
3.6.5 Interview with the Project Staff
3.6.6 Site Snaps
3.6.1 QUESTIONNAIRE DEVELOPMENT AFTER DISCUSSION WITH PROJECT STAFF
Questionnaires are often the best way of gathering information and views. During
development of questionnaire, low income group catered with the project was kept in mind.
Deliberations were made for developing a questionnaire that features all components of the
project i.e. roads, water supply, sewer, building regulations, habitation status, maintenance
of services and charges applied by the PHATA for provision of basic services and
Institutional/ local Support.
The characteristic of the local population was taken into account for getting maximum
information in easy and understandable question. Mostly the people living in these areas
were in lowest strata and illiterate having low living standards. Keeping these aspects in
mind the precise and easy and understandable questionnaire was developed. The
questionnaire is placed at Annexure-B.
3.6.2 DATA COLLECTION
A formal data collection process is necessary as it ensures that data gathered are both
defined and accurate and that subsequent decisions based on arguments embodied in the
findings are valid. The below mentioned steps was carried out in data collection phase to
ensure reliable responses.

20 | P a g e

Physical Verification of Target Group (Allottees of 3-marla plots)
During the interviews it was observed that certain residents loudly reported that they are
buyer of the plots or built homes and allottees were in fractions of the total population
there. One of the vital purposes of visiting the residents was to verify the reported problems,
physical achievements and facility utilization under the project. Different features of the
project elements had been inspected in order to validate benefits accrued after the project.
Face-to-Face Interview with general Residents of the Colony (Buyer Group)
The evaluation team selected a convenient sample of 20 nos. of residents from different
part of the colony to investigate the improvement in the living standards of the people after
completion of the 3-MHS colony.
3.6.3 PROJECT SITE VISIT
The randomly selected beneficiaries from the 04 blocks of Sher Shah Colony were
investigated by the evaluation team of Directorate General, Monitoring & Evaluation,
Planning & Development Department for assessing the quality of civil works, road streets,
building controls, colonized homes (block/ location-wise), standard of services and residents
satisfaction level onJuly19th, 2012. The team visit details are mentioned below in the table.
Table 5: Plan for Evaluation Visit along with detail of Team Members
Visit Date
No. of
Night Stays
Location Team Members
19.07.2012
Thursday
--
Sher Shah Colony,
Raiwind Road,
Lahore Division
i. Mr. Sajjad Mubin (Director
General, DGM&E)
ii. Mrs. Shazia Mudasser Ali
(Assistant Project Manager,
DGM&E)
iii. Mr. Majid Ali Khan
(Statistical Data Processing
Officer)
iv. Mr. Muhammad Asif (DEO)
v. Mr. Ameer Bukhsh Parvana
(Driver)
vi. Mr. Omer Hayat (Driver)

3.6.4 VERIFICATION OF FINANCIAL RECORDS OF THE PROJECT
Following official record was collected from the project stakeholders to verify the physical
and financial achievements of the project after its completion;
Year-wise Actual Physical & Financial Achievements

21 | P a g e

Item-wise/Component-wise Actual Physical & Financial Achievements
Detail of allottees living in society was not provided as most of the residents
are buyers.
Accounts Management Profile was not available at site (Allotment, auction,
Transfer, completion, commercialization fee, penalties and water charges
etc.)
Record Management of the plots was not available at site
Record of auction procedure was not available at site
Enforcement of building controls was not up-to the mark
Pictorial Evidences of Project Activities (roads/ streets, water supply, sewer/
disposal works, parks, public buildings, commercial center etc)
3.6.5INTERVIEWS WITH PROJECT OFFICIALS
The interviews and telephonic conversation were conducted with the following project
official.
Table 6: Detail of the Project Officials interviewed
S. # NAME DESIGNATION DEPARTMENT CONTACT #
LAHORE REGION
1
Mr. Zafar Iqbal
Paracha
Director (PHATA),
Region, Lahore
PHATA
HUD & PHE
Department
0300-9430919
2 Mr. Dilshad Ahmed
Dy. Director (PHATA),
Sub- Region, Lahore
-d0- 0300-4188104
3
Mr. M. Akhtar
Malik
Asstt. Director(PHATA),
Sub- Region, Lahore
-do- 0333-4328515
4
Mr. Mehmood
Ahmed
Sub Engineer (PHATA),
Sub- Region, Lahore
-do- 0300-8033558
5 --
Town Officer (P&C),
TMA, Nishtar Town
CDG, Lahore -

3.6.6 SITE SNAPS
The site snaps were also taken as a pictorial evidence for the observations made by the
evaluation team along with pictorial survey of the inspection of the project activities. The
detail of site snap survey is as under:

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Fig-4:The collection tank for waste water of colony Fig-5:Pumping machinery installed at disposal station

Fig-6:Evaluation Team interviewing the Beneficiary Fig-7:Screening chamber of the disposal station

Fig-8:Poor quality of civil woks/ maintenance of
disposal station
Fig-9:Haphazard commercialization or poor
enforcement of building controls

Fig-10:The generator provided by the WASA-L for
contineous supply of water
Fig-11: The OHR established but not working due to
low capacity of pumping machinery

23 | P a g e

4. DATA ANALYSIS AND INTERPRETATION
Mapping of the project findings was done on the basis of data analysis including project cost
analysis, DGM&E assessment including actual status of the planned targets (in quantitative
terms), its planned objectives (in qualitative terms) as well as project beneficiary analysis,
direct observations and SWOT analysis on the basis of physical activities performed along
with data collection during evaluating the project. It was processed and analyzed to
understand the functional trends reflecting efficiency of resources involved during the
project execution phase. The detail of data analysis & interpretation has been given below;
4.1 PROJECT COST ANALYSIS
Detailed analysis of the actual project expenditures against its planned cost, allocation and
releases during project execution phase, item-wise actual expenditures against its planned
targets etc) has been carried out to gauge the financial performance of the project after its
completion. The rationale of above-said actual expenditures has also been figured out by
calculating its percentages to line up the evaluation process.
1. Total Actual Cost:
Capital Cost = --
Revenue Cost = Rs. 43.436Million
TOTAL Rs.43.436Million
2. Total Amount Lapsed
3. Annual Operating Cost for 02 years:
TOTAL Rs 18.667Million

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Table 7: PC-I Cost (3
rd
Revised) along with its Actual Expenditures
(Rs. in Millions)
YEAR
PHASING AS
PER PC-I
RELEASES
PSDP
ALLOCATION
UTILIZATION
PERCENTAGE
UTILIZATION ON
RELEASES
86-87 -- -- -- 0.003 --
87-88 11.836 20.000 -- 11.835 59%
88-89 2.200 -- -- 2.204 27%
89-90 4.685 -- -- 4.685 79%

90-91 1.273 -- -- 1.274 100%
91-92 13.500 13.500 -- 13.501 100%
92-93 0.156 0.157 -- 0.157 100%
93-94 -- -- -- -- --
94-95 3.482 3.482 -- 3.482 100%
95-96 0.407 -- -- -- --
2
nd
Revised A.A worth Rs. 43.087 Million
96-97 0.276 0.400 -- 0.326 82%
97-98 1.472 1.472 -- 1.472 100%
3
rd
Revised A.A worth Rs. 46.213 Million
98-99 7.626 2.027 -- 1.997 90%
99-2000 46.213 3.048 -- 2.545 83%
Total 46.312 44.086 -- 43.436 99%

Figure 12: Percentage Utilization on Releases

0%
59%
27%
79%
100% 100% 100%
0%
100%
0%
82%
100%
90%
83%
0%
20%
40%
60%
80%
100%
120%
86-87 87-88 88-89 89-90 90-91 91-92 92-93 93-94 94-95 95-96 96-97 97-98 98-99 99-00
Years
PERCENTAGE UTILIZATION ON RELEASES

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Table 8: Year-wise phasing of Total Planned Cost on the basis of Items/ Components
(Total Rs.)
S. # ITEMS/ COMPONENTS PC-I Estimates
Actual Expenditure up
to 1999-2000
1 Land Acquisition 6033707 6033707
2 Roads/Streets 6122180 6122180
3 Arboriculture 601650 601650
4 Water Supply System 4085596 4085596
5 Sewerage System 8284008 8284008
6 Electrification 16395096 16395095
7 Development of Commercial Centre 610584 610584
8 Running of vehicles 350000 350000
9
Contingencies & w.c Estt. Excluding cost
of land
2575097 3.200
10
3% Maintenance charges for two years
excluding cost of land & WAPDA
connection
1164583 3.084
G. Total RS. 46.222(M) Rs. 43.436(M)

Detail of Item-wise Planed and Actual Expenditures as per 3
rd
PC-I is placed at Annexure-C.

4.2 REVENUE GENERATED UNDER THE PROJECT (Rs. 153.961 million)

The detail of the revenue generated under the five heads (i) Balloting of 3385 nos. of 3-
marla plots (ii) Open auction of 54 nos. of commercial cum residential plots out of the total
101 nos. of the same plots (iii) Open auction of 26 nos. of Mohallah shops out of the total 44
nos. of the same shops (iv) Open auction of 13 nos. of 01-marla shops in the commercial
center out of the total 63 nos. of shops and (v) A sum of Rs. 1.909 million collected in terms
of transfer, completion, commercialization feeses during (30.06.11 to 30.06.12), the detail
of which is given by the (Table-9) on the next page.

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Table 9: Revenue Generated worth Rs. 153.961 million Under the Project
(Rs. In Million)
S.#
Blocks Detail of Plot Status of Auction
(in Nos.)
Revenue
Generated

Title Nos.
Allotted
Title Nos.
Not-Allotted
Total Allotted Balance
Available
A). Allotment through Balloting of Residential Plots (03-Marla)
1. A
Plot title nos.
data not
available
Plot title nos. data
not available
950 950 --
Break-up
not
available
2. B -do- -do- 894 894 -- -do-
3. C -do- -do- 761 761 -- -do-
4. D -do- -do- 780 780 -- -do-
Sub-Total 3385 3385 -- -do-
B). Open Auction of Commercial-cum-Residential plots (03-marla)
1. A
1--34 & 37, 38
47--51
35, 36, 39 & 46
51 41 10
-do-
2. B
15& 810
1416 & 23,24
6,7 & 1113
1722 & 25--50
50 13 37
-do-
Sub-Total 101 54 47 -do-
C). Open Auction of Mohallah shops (01-marla)
1. A 4, 5, 6 & 7 1, 2 & 3 07 04 03 -do-
2. B 1--9 02 09 08 01 -do-
3. C -- 07 07 07 07 -do-
4. D -- 07 07 07 07 -do-
Sub-Total 44 26 18 -do-
D). Open Auction of Shops of Commercial Centre (01-marla)
-- 112 & 19 1318 & 20--63 63 13 50 -do-
Grand Total 3593 3478 115 153.961

27 | P a g e

5. FIELD SURVEY (BENEFICIARIES ANALYSIS)
The low-income population of Lahore did not have access to urban services and housing at
affordable prices because of high urban land prices, ineffective planning, inadequate supply
of serviced land, and lack of access to established financial markets. Therefore, provision of
the affordable and decent housing to the poor masses is the heart of economic
development of the country. Because cities play an important role in the economic standing
of the nations. Urban areas, with their anonymity and fast pace, can be nonconductive to
societal cooperation. In real terms, the impact of the project should have been significant to
enhance opportunities of having 3-marla serviced plots for the poor segment of the society.
To check the impact of the project, DGM&E team conducted a field survey. To collect the
relevant data a questionnaire was developed as shown in Annexure-D.
The other purpose of the field survey of the project site was to study the status of allottees
of the scheme, future perspective of scheme maintenance works, satisfaction of residents
on PHATA department, quantity and quality of services infrastructure provided to locality,
financial share from the residents for operational charges of services, impact of the facility
on house hold /living standard of residents and by and large to measure the impact of
establishment of low income housing scheme on their socio-economic status.
Primary data has been collected from the convenient sample of households from 4-blocks of
the society through direct personal interviews with the head of the household. To elicit the
required information, a well-structured questionnaire has been designed with probing
questions regarding (i) personal information of the respondent (ii) standard of services/
infrastructure provided (iii) Financial share received from residents and (v) role of the
PHATA Agency to under-take maintenance works of the scheme.
The data collected has been analyzed using MS Excel through tabular description and Excel
graphs have been used to demonstrate the trends wherever applicable. The relationship
among these variables is studied using appropriate techniques like tabulation, percentages,
averages and trend analysis. The ensuing paragraphs (Table 10-12/ Figure 14-16) display the
variables of questionnaire along with their percentages and trend analysis, i-e:
Profile of the Respondents
A majority of the residents buy plots from allottees and got property rights through
transfers (42.10%) which indicates that the percentage of target group ( original allottees, i-

28 | P a g e

e, government servants from BPS-1 to 15) is very low (5.20%). While the mix of owners of
plots were (31.60%) and tenants/ rented house-hold were found to the extent of (21.10 %).
Residents were dominated by males (90%); while female residents were found to be (10%).
The quota system may be introduced to improve the women empowerment according to
the government policy.
Table 10: Descriptive Analysis for Respondent Profile
S.# VARIABLE N PERCENTAGE REMARKS
1 Owner 06 31.60%
2 Allottee 01 5.20% Balloting
3 Transfree 08 42.10% Buyer of plot
4 Tenant 04 21.10% rented home
5 Sex
Female 02 10% Gender
empowerment Male 17 90%
Grand-Total 19 100% --

Figure 14: Respondents Profile

Maintenance Activities and Role of the PHATA Department i-e, Standard of services &
monthly charges collected from the residents for W/S, Sewer, Roads, Security &
horticulture etc, activities
The PHATA agency has to provide operational & maintenance services in the society.
Keeping in view the requirement and specification of 3-MHS residents and outdated
machinery installed at 02 nos. tube-wells station & power shut-down, The PHATA arranged
generator for the continuous water supply to the residents which has developed the
confidence of public in PHATA
Owner, 31.60%
Allottee, 5.20%
Transferee
42.10%
Tenant, 21.10%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
Profile of the Respondents

29 | P a g e

Therefore, about 85% public reported grievance of the water scarcity complaints and
sanitation improvement, however, the machinery is not functioning at its designed capacity.
Table 11: Descriptive Analysis to assess the satisfaction level of residents regarding O&M
services provided by PHATA
Sr.# VARIABLE N PERCENTAGE REMARKS
6 Satisfaction level with O&M services by PHATA
Yes 16 85%
No 03 15%
Grand-Total 19 100%

Figure 15: Satisfaction level of residents regarding O&M services provided by PHATA

Re-Habilitation through increase in service/ operation charges fixed by PHATA
The PHATA started the campaign of generating funds on self-help basis from the residents
of society to re-habilitate the pumping machinery installed at tube-wells, horticulture works,
sanitation etc. Most of the respondents (63%) were not supported enhancement in service
charges, however (37%) residents supported the self-help financing and re-habilitation/
maintenance of services available in the society.
Table 12: Descriptive Analysis to assess Impact of Re-habilitation through increase in
water charges
Sr. # VARIABLE N PERCENTAGE REMARKS
7
Re-Habilitation through increase in water charges
Yes 07 37%
No 12 63%
Grand-Total 19 100%
85%
15%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Yes NO
% of People are Satisfy % of People are not Satisfy

30 | P a g e

Figure 16:Re-Habilitation through increase in service/ operation charges fixed by PHATA

36.8
31.58
0
63.2
Re-Habilitation Project through increase in
cost
% of People Willing to Pay
% of People Willing to Pay PHATA
% of People Willing to pat Community/Coop Sosiety
% of People not Willing to Pay

31 | P a g e

6. DGM&E ASSESSMENT
The DGM&E assessment has been carried out regarding the planned objectives as well as
planned targets of the project as following:-
Table 13: DGM&E Assessment regarding Objectives & Planned Activities/Targets of the
Project
SR. #
MAJOR PHYSICAL
ACTIVITIES
DEPARTMENTAL CLAIM
(PHYSICAL TARGETS)
DGM&E ASSESSMENT
(BASED ON SITE VISITS,
DATA ANALYSIS AND
SURVEY)
1
Identification of
Land
State land identified
C.M directive initiative
Survey Demarcation
Achieved
2 Land Acquisition
Land acquisition for link road
Land acquisition for sullage
carrier
Site lay-out Plans
Achieved
3
Development
Works
Water supply
Sewer
Commercial center
Sullage carrier
OHR
Arboriculture works
Electrification works
Link/ Approach Road
Public Building
Achieved
4
Balloting/
Colonization
Process
Creation of 3385 nos. of 3-
marla residential plots
Initiation Media campaign
Receiving Applications and
verification
Balloting ceremony
A total amount of Rs. 153.961
million collected as revenue
from the scheme
Payments though Challan in
Govt. treasury AC-I
Confirmation and transfer of
allotment rights
Achieved but data not
available
5
Maintenance/
Colonization
Process
Arranging funds from PC-I for
3-years maintenance works
(Rs. 18.667 million)
Boundary wall of the parks of
4 nos. of blocks constructed
Surfacing of roads
Achieved

32 | P a g e

Related expenses daily wagers
etc,.
Enforcement of building
regulatory frame-works
6
Open Auction
Process
Creation of 208 nos. of
commercial plots/ shops
Media campaign
Open bidding by the
participants of the auction
Deposition of 1/3
rd
amount of
highest bids offered within 7
days
Approval/Rejection of the
highest bids offered by the
intended purchasers within 60
days by DHC
Auction of 93 commercial
plots so far while 52 plots yet
awaiting auction/ sale
Issuance of approval letter
and deposition of remaining
2/3
rd
cost of the plot within 30
days
Payments though Challan in
Govt. treasury non-refundable
Confirmation and transfer of
allotment rights
Partially Achieved
7
Revenue
Generated
An amount of Rs. 153.961
million collected through Sale/
Auction/ allotment of Plots
Transfer fee
Map fee
Completion fee
An amount of Rs. 1.909
collected in terms of feeses
during (30-06-11 to 30.06.12)
Fix Water Charges (@ Rs. 165/
month)
Data not available

Still generating revenue

Collection of monthly
water charges
8
Handing Over
the Assets to
concerned TMA
Physical completion of
Scheme
Physical completion of
allotment rights
Partial completion of open
auction
Consent/ site visits from TMA
officials
Legal handing-over of
services/ infrastructure to
TMA
Not Achieved

33 | P a g e

7. OBSERVATIONS
The evaluation team of DGM&E visited the project site at Raiwind Road, Lahore on 19
th
July,
2012 to physically visit the project site. During visit to project site, evaluation team
inspected various project activities from 1990 to 2012. Evaluation team further interviewed
beneficiaries of the project. Major scope of project in terms of development was provision
of Road/ street soling, water supply, sewerage, park, commercial center, electricity, open
community spaces, approach road (100 wide + 7-KM long) and construction of sullage
carrier which improves accessibility and hygienic conditions of the colony etc. After
development, allotment of 3385 nos. of 3-marla serviced plots (@ of Rs. 5470/- per marla)
to the Govt. servants (BPS-1 to BPS-15) through balloting was to be carried out. Moreover,
open auction of the total 208 nos. of commercial-cum-residential plots was to be made.
However, open auction of only 93 commercial-cum-residential plots have been made so far.
Evaluation of the project has revealed many facts and figures about the project. The
observations regarding overall project activities are given in ensuing paragraphs:-
7.1 GENERAL OBSERVATIONS
i) PLANNING & DESIGNING ISSUES:
Observations
Against the envisaged completion of the project over a period of two years (1988-90)
at a cost of Rs. 26.038, only the development works of scheme could be completed with a
delay of 10 years and with a cost overrun of around 20.000 million. Moreover, it underwent
3 revisions and certain scope of work is yet incomplete even after passing 23 years of its
initiation e.g. auction of 115 commercial plots. Administrative Department and PHATA took
no action even after passing 23 years to complete the original left over scope of project. It
clearly reveals improper planning and execution which can further be substantiated with the
following facts:
The PC-I was sketchy and formulated with improper spadework. Various
components/items were lately added in the scope of the project and changes in
specification of certain items were made during the execution without prior
approval of the competent forum.
No cash-work plan/ times lines were either set up or observed/followed for
planning, execution of developmental works, allotment/auction of plots, repair

34 | P a g e

and maintenance work, transfer/auction of plots and transfer of utility services
and scheme to the agency concerned was provided in PC-I.
The project was completed during 1999 but the mandatory provision of
submission of PC-IV& V was not fulfilled by the executing agency. The instant PC-
IV was submitted with a time lapse of 13-years that too on the direction of P&D
department for processing the proposal for rehabilitation of services
infrastructure.
Due to the delayed submission of PC-IV, the evaluation team of DGM&E found
difficult to assess the post project relief made available to the target
group/beneficiaries i.e. the original allottees. The delay is against the spirit of
evaluation of the developmental projects, funded by the Punjab Govt.
Due to the delayed allotments/auctions, habitation, transfer of services and
improper/inadequate O&M of scheme, the services infrastructures decayed
much earlier than its envisaged life.
Following significant variation in structure/design of the roads and
machinery/equipment specifications was observed during visit of the scheme:

18 wide road in commercial center
The varying road widths of 3060 wide
20-25 wide street soling roads
Installation of pumping machinery of 0.75 cusec against the originally
planned/designed capacity of 2.5 cusec
Installation of 10 BHP motor against the designed capacity of 30 BHP
Use and applicability of over-head reservoir (currently abundant)
Grills/ Gates of parks (length, width, walls, base etc,.)

ii) Execution Issues:

It was mentioned in the PC-I that economic life of all the components of project
(buildings, equipment& roads etc.) is 50 years but majority of the civil works and services
have been decayed. As is clear from the following snaps, the quality of civil work was
appears to be unsatisfactory. (See Table-14 below)

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Table 14: Pictorial view of the quality of Civil Work of 3-MHS, Sher Shah Colony, Lahore
Fig-17: Dilapidated condition clearly reveals
quality concerns of road work. Riding quality of
road at many places is very poor and even un-
ride able.

Fig-18: Street conditions were even worst i.e.
brick soling were broken or altogether missing
at certain places and its technical inspection as
per designed specification was not possible.

Fig-19: Against the PC.1 provision of 2.5 cusec
capacity pumping set & 30-BHP motor, the
machinery of lower specification. i.e. 0.75 cusec
& 20 BHP respectively with miserably bad
condition was found at site resulting in to the
problematic distribution of water in remote
blocks.

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Fig-20: Designing flaws and inadequate
projected traffic counts with regard approach
road (0.7-K.M with 100 width& costing Rs.
3.500 million approx) were observed leading to
faster deterioration of the approach road. Now
this road is also providing a link to LDA Avenue
and Jubilee Town and task of its rehabilitation is
being assigned to LDA.

Fig-21: Planning deficiencies under the
horticulture/arboriculture components
maintenance of the parks were also
observed.For example, construction of
boundary walls with steel fencing for four parks
in 2009 out of Rehabilitation/Maintenance
funds (Rs.18.667 million) might not be justified.
Those funds should have been utilized works
being proposed under the recent project
costing Rs.22.600 million sponsored by PHATA.

Fig-22: Many violations from the Building
Bylaws/Rules and approved maps were
observed during the team visit e.g. merger of
plots (3+3), covered violation i.e. use
mandatory provision open space and
construction of multi storied houses,
commercial use of residential plots and
encroachments etc. Building bylaws needs a
review according to the needs and living
patterns and strict enforcement of modified
bylaws/rules like DHA schemes. The provision
for surcharge on violations for their
regularization should be eliminated totally.

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Fig-23: Considerable delay of 15 years in
auction {commercial cum residential (3 marla),
mohalla shops (1 marla) and commercial shops
(1 marla) i.e. auction} of only 93 out 208
plots/shops resulted in to use of residential
plots for commercial purposes without their
approval i.e. change in land use would adversely
affect the overall planning of the entire housing
scheme and the services infrastructure. There is
need for time bound action plan (deadline) for
allotment and auction of plots and strict
enforcement land use plan.

Fig-24: Quality of civil works of services
infrastructure with design life of fifty years were
found in bad shape after the period of 15 years
only. Structures (civil works) of the private
property of similar life were however found in
relatively better condition

Fig-25: Major difference in NGL of the scheme
and the level of main approach road was
observed due to which water accumulates in
the low lying area of the scheme during rainy
season which cause sanitation problems and
decay of drainage system.

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iii) Issues concerning Allotment (Balloting & Auction) and reaching the Target-Group:
Out of the total number of 3593 plots, 3385residential plots were to be allotted to
the government servants of BPS-1 to BPS-15 and the remaining plots (208) were to be
disposed-off through auction at market rate. As per the approved project, the allotment
price for allotment was estimated Rs. 5,570/- per marla (Rs. 16,710/- for 3 marla plot).
During the visit, no record of the number of applications received by PHATA,
number of applications cancelled for non-fulfilling of criteria, number of
applicants participated in balloting, mode of balloting (electronic or manual) and
successful allottees could be made available by PHATA staff.
Survey of the households/beneficiaries however revealed that around 80% of the
allottees have been displaced by the transferees/buyers/investors (See Table-10;
Figure-14). It clearly reveals that the scheme might have helped the target group,
if really been able to get some plots, in getting marginal returns but did not help
in providing shelter to them.

iv) Issues regarding Handing Over the Assets to concerned TMA for O&M
The task of colonization (balloting) entrusted to PHATA and Rs. 18.667 million
provided to PHATA during 2009 for maintenance/ re-habilitation of services of the scheme.
Afterwards, the infrastructure/ services may be transferred to concerned TMA for further
maintenance. But, the maintenance services could not be provided and it might apprehend
that:
The activity of handing-over the scheme to TMA Nishtar Town, Lahore for
maintenance was intentionally withheld by the PHATA staff at its optimistic time.
Resultantly, the infrastructure of the colony deteriorated badly and residents
approached higher forums to resolve the issues of water supply and
maintenance of scheme.
Flat bill of Rs. 200/per month is being charged by the community, which is
insufficient to cater the operation cost of water supply only. Without part due
share of services in the form of billing by the public, its not possible for the Govt.

39 | P a g e

to maintain these schemes and ultimately schemes become perish and un-
serviceable.
The PHATA instantly submitted a PC-I (Cost: Rs. 20.600 million) for Re-
habilitation of services. The department may justify the additional financing
when PHATA has already received an amount of Rs. 18.667 million during 2009-
10 for the same purpose.

v) Accounts Management & Revenue Generation:
All kind of revenues such as sale/ auction of plots, transfer fee, building map fee,
completion fee, commercialization fee are being credited to the government
treasury AC-I (non-refundable). In most of the development projects, it was
observed that accounts & record management is not up to the regulations which can
be more sensitive in case of housing colony where property rights are also
applicable. Some efficient data/ accounts management techniques may be followed
by the line departments to avoid complications.

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8. SWOT ANALYSIS
After mapping the detailed observations regarding the overall physical & financial
performance of the project, SWOT analysis has been carried out to analyze the detailed
strengths, weaknesses, opportunities and threats involved during and after the project
execution / implementation phase which may also be adapted even for the other public
sector interventions of the same department in future.
Table 15: Strengths, Weaknesses, Opportunities & Threats
STRENGTHS WEAKNESSES
Population and Housing

Stable population base with relatively
young profile
Excellent high quality family housing
Economic development and the
Property Market
History of attracting key business
relocations in the future
Availability of labour employment
Strategic accessibility
High quality environment
Established economic base with high
added value businesses upon which to
build
Potential for establishing new high
technology businesses

Need for greater diversity of housing,
including larger 'upmarket' properties
Need for university linked to other key HE
institutions in the city
Issue over levels of commercial demand
in some sectors
Poor transport linkages between
residential and employment areas,
except by private car
Un-sustainable mixed use communities
with local employment limited in number
Some business perceptions negative
because of employment land poorly
located

Utilities and Waste

Generally adequate access of utility
services capacity to support growth,
subject to addressing local capacity
issues
'Tariff' approach important in forward
funding infrastructure and long term
planning
Utilities and Waste

Current telecommunications network
needs upgrading
Need to address flood plain issues
Waste Collection inefficiencies and
health hazards

Transport

Strategic accessibility reasonable
Park and ride
Convenient central parking

Transport

Segregated and dispersed land uses
severely discourage patronage of public
transport (usage well below national
average)
Inequality of movement opportunity
between those with and without cars
Grid road pattern leads to inflexibility in

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design of
development and inefficient use of land
Community and Culture

Emerging basis upon which to bring
forward new hierarchy of service
centers
Increasing range of cultural facilities,
especially community bonding
Largely established communities with
potential to play key role in delivering
effective and value for money facilities
in the city


Existing hierarchy of service centers fails
to meet need for increased range of
services
Diversity of facilities and services needs
to increase especially in town centers
Current grid road structure segregates
uses and communities which acts
against shared use of facilities which can
improve their viability

Environment and City Design

Potential to build on successful
components of design concept (e.g.
high quality landscape elements etc)
Comprehensive planned approach
Unique character
High quality landscape structure


Grid road design with segregation of uses
not entirely compatible with new
thinking on sustainable communities
'Legibility' of the city
Low densities do not support public
transport
Inefficient use of land (e.g. grid road
reserves and
underused open areas)
Monotony of design and land-use in
some areas
Absence of policy linkages between
achieving positive regeneration and
outward (Green field) development
OPPORTUNITIES THREATS

Growing population
Growing demand for smaller housing at
higher densities
Expanding 'city center living' market


Demographic changes towards more
elderly population
Decrease in household size
Failure to deliver sufficient affordable
housing
Failure to delivery variety of tenures and
size of housing to address demographic
changes
Economic development and the Property
Market

Potential to diversity the economy
Economic development and the Property
Market

Need to achieve a balance between

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through creation of high value
knowledge based industries
Potential lower cost relocation area for
businesses from thickly populated city
Potential opportunity sites in city
Ability to build on economic links to
other regions
Possible allocation of new employment
sites in growth areas to replace current
un-viable locations
Real potential to build new sustainable
communities with enhanced service
centers and local jobs
number of jobs and houses which
should not constrain economic growth
Insufficient local jobs could increase
out-commuting; equally, too many
would encourage in-commuting; an
appropriate balance is required related
to population growth
Failure to address quality of
employment land 'offer'
Need to tackle the 'skills' gap and retain
well educated members of labour force
in MK

Utilities and Waste

Potential to develop more sustainable
methods of supply as well as aiming to
reduce energy consumption through
new construction strategies etc.
Utilities and Waste

Failure to fund and bring forward
capacity enhancements prior to
development taking place
Transport

Potential to encourage greater public
transport use by introducing higher
density linked uses and demand
management measures
Improved public transport links could
form a key component of regeneration
of key centers and estates and provide
better access to employment
Higher density development at key
nodes generally renders public
transport more viable
Potential rail improvements including
Mass-Transit system as a regional
project

Transport

Growing congestion especially on
strategic routes
Increased development will lead to
further congestion at key junctions, if
public transport issues not addressed
Failure to fund transport infrastructure in
advance and plan for its delivery long
term
Costs associated with delivery of key
projects (i.e. schemes must be realistic
and fundable)


Potential to integrate new hierarchy of
centers with modern service delivery
models into growth areas (e.g. health)
linked to accessibility in a sustainable
way
Growing population (including higher
student population) will improve
potential viability of cultural facilities.

Centers fail to deliver effective services
and cannot accommodate community
needs and new models of delivery
Growth plans must tackle deficiencies in
existing neighborhoods as well as in new
growth areas.
Need to ensure sufficient patronage to
render new facilities viable.

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Opportunity to introduce 'whole city'
approach to growth and improvement
Potential to make more efficient use of
the city's land resources with mixed use
and improved transport links
Opportunities to address problems of
lower quality and disadvantaged areas
with new investment and holistic
regeneration measures
Possibilities of raising densities within
the urban area to tackle the above
issues
The concept of sustainability must be at
the heart of the growth plans.
City living' has a key role to play
Can learn from successful regeneration
elsewhere especially in terms of
housing renewal (e.g. housing market
path finders)

Failure to make more effective use of
land in the urban area will mean greater
development on the edge of the city
possibly conflicting with planning policy
Plans are not put in place to tackle the
most disadvantaged parts of the city with
new investment and better services/
facilities
The city will become increasingly
unsustainable as traffic grows and if
services and transport are not improved

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9. CONCLUSION
The evaluation results and the reasons for success or failure of the project have been
documented as conclusion. After a detailed study, survey and analysis of project documents,
interviews and visits to the project locations to determine project findings and provide
feedback on the execution and implementation of the project, it is concluded by applying
the Project Evaluation Rating Index (PERI) technique that the project is partially
successful. See Annexure-E.
Table 16: Conclusion
STATUS RATING RATING OF PROJECT
Exceptionally Successful Intervention 1 -
Successful Intervention 2 -
Partially Successful Intervention 3
Unsuccessful Intervention 4 -
Partially Failure Intervention 5 -
Completely Failure Intervention 6 -

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10. LESSONS LEARNED
1. As per the instruction of Planning Commission, the completion reports/ PC-IV may be
provided by the departments immediately after the completion of the projects. The
departments may follow the instructions to timely initiate and facilitate the evaluation
process.
2. Due to the involvement of simultaneous stake-holders in the land acquisition
proceedings, i-e, District Governments/ LAC, Revenue department etc, the land
acquisition procedure becomes cumbersome. Moreover, the Land Identification
Committee only deals with identification process and after devolution no LAC is available
in PHATA set-up. Steps may be taken to make necessary arrangements in this regard to
avoid delays and cost over-runs or development phase may be initiated after land
acquisition proceedings.
3. The standardization of house design, specifications and lay-out plan of schemes may be
focused.
4. The co-ordination between Implementing Agency (PHATA) and other government
organizations (D. Govts, D.As and public private local bodies) needs to be strengthen to
facilitate the sustainability and maintenance of the society.
5. PHATA has developed more than 110 nos. of ADSs and 26 nos. of 3-MHS so far. Almost
23 nos. of their completed schemes are facing the issues of sustainability and
maintenance. A scientific or PPP/ BOT system may be established for proper
maintenance of services and to avoid the recent damage of assets.
6. There is a need to identify suitable areas of research & development in housing sector to
have market study, master plans and to generate and transmit quality data on identified
parameters to help in decision-making.
7. It is also important to strengthen the capacity of the district/ tehsil level agencies and
present set-up of PHATA because serious quality hazels and lack of decision making and
motivation has observed.
8. Housing units given to the urban poor were highly subsidized. This difference of costs
swayed the urban poor to sell their houses to speculators and use the money for their
other priority needs. The scale of the development was much smaller than the demand
of housing, in addition, the time in which the targeted development was materialized
was exceedingly long. These factors encouraged speculative investment.

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11. RECOMMENDATIONS
The following recommendations are placed before the Evaluation Committee for
consideration decisions:
7. The PC-I should invariably contain time-bound action plan for the project
activities/milestones with proper costing as suggested in the following table to avoid
time and cost over-run.
S.# Activities Tentative Period
Phase-1: Land Acquisition & Partial Development (1 to 2 -years)
A
Identification of Land
Acquisition of land
Surveys (topographic, demarcation, site lay-
out etc.,)
Partial development (Boundary wall, Guard
Quarter & Main Gate)
Invitation of applications with prescribed
down payment/land cost to assess the
effective demand
Time line for each
activities to be indicated
by sponsors
Phase-2: Infrastructure Development (2-years)
B
Development of infrastructure (Roads/ water
supply and sewerage, streets, horticulture,
disposal station etc.,)
-do-
Phase-3: Allotment through Balloting and Auction (2-3-years after completion)
C
Balloting & Auction of plots
Maintenance from PC-I funds (03-years)
Handing Over the assets and liabilities to
concerned TMA/ Managing Committee of the
allottees/owners/residents
-do-
Phase-4: Subsequent Operation and Maintenance
D
Operation and Maintenance by concerned
TMA/ Local Management Committee
-do-

8. There is great need for review/standardization of yards sticks/design parameters
services infrastructure, keeping in view nature of the scheme i.e. pro-poor initiative
with 3-marla plots. Over designing (wider roads with carpeting, excessive area
allocation for commercial plots, green belts and public buildings) might lead to the
entry of investors or ultimate disposal of low income by medium income segments.
9. Comprehensive mechanism for invitation of applications through electronic and
print media (at least two widely circulate newspaper) and their scrutiny to reach real

50 | P a g e

target group i.e low income segments should be evolved. The department may
improve the following procedures:
i) Transparent mechanism of balloting of applications for allotments and
auction of plots should also be evolved
ii) Terms and conditions laid down in the application form for the allotment,
payment of installments with in stipulated time period, construction of
houses and cancelation of allotments of defaulters should be strictly/fully
enforced.
iii) Tentative price of residential plots for allotment should be realistic i.e. with
reasonable level of subsidy to avoid speculators/investors

10. After development of scheme, Admin department should complete balloting and
auction process within specified time and based on fixed deliverables for subsequent
transfer to concern TMA and to avoid unnecessary delays and cost overruns.
Department shall probe the matter of with-holding the transfer of services/
infrastructure of this scheme to the concerned TMA and fix the responsibility of fault
thereof.
11. After completion of scheme the responsibility of its maintenance (services/
infrastructure) is generally transferred to concerned TMA. Besides Sher Shah Colony
the PHATA has submitted a list of 23 nos. of housing schemes throughout the Punjab
indicating the similar problems of delays in balloting/ auction of plots and handing
over the services to concerned agencies/ authorities resulting in to deterioration of
infrastructure and became financial liabilities. The following options may be
considered by the committee for evolving efficient mechanism for self-sustained
O&M activities of these housing schemes:
I. The department may establish a model of elected Local Managing Body
registered under Co-operative Societies Act 1984 including ex-offcio
members from Finance Department, Co-operatives Department, PHATA &
TMA concerned. The Said committee will responsible for collection of levies/
service charges on the model followed by private housing colonies (PCSIR
etc.,) to resolve the long going issue of maintenance of the society. However,
income from balloting/allotment and auction able plots, if any, will continue

51 | P a g e

to be deposited to AC-I of Finance Department. Since, most of the plots are
allotteed /auctioned and the habitation level in the scheme under discussion
is quite reasonable, it may be taken-up as pilot project for the proposed
model for reforming the system to ensure sustained O&M of the services/
infrastructure of completed schemes and facilitation of the habitants towards
transfer of houses/ plots and provision of other management services
through their elected management committee/ body.
II. Recently, all the project incomes (plot prices, open auction income, transfer
fee, completion fee, map fee, commercialization fee etc.,) are being credited
to AC-I of Finance Department leaving no financial space to continue
maintenance works. If the PC-I maintenance funds, Map fee and
commercialization fee may be transferred to TMA concerned/ Local
Managing Body then these agencies can share the responsibility of
maintenance of the services/ infrastructure of the scheme over long period
of time.

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ANNEXURE A: SPONSORS ASSESSMENT REPORT (SAR) OF 3-MHS, SHER SHAH
COLONY, LAHORE

ANNEXURE B: COMPARATIVE STATEMENT OF ORIGINAL & 1
ST
REVISED PC-Is OF 03-MHS, SHER SHAH COLONY, LAHORE
Rs. In Million
Synod. Items/ Components

Original PC-I 1
st
Revised PC-I
Unit Quantity Cost Unit Quantity Cost
1 Land acquisition Per Marla 231.11 M
(@ Rs.2000/- P.M)
4,62,220/- Per Marla 1474.22 M
(@ Rs.1260/- P.M)
18,57,889/-
i Compensation of structure/ trees -- -- -- L.S L.S 6,00,000
2 Development of Roads& Streets 29,27,784/- 36,51,762/-
i 50 wide road with 18 mettled portion Per Sft 41400
(@ Rs.8.90/- P.Sft)
3,68, 460/- Per Sft
(60 wide)
41400
(@ Rs.9.68/- P.Sft)
4,00,752/-
ii 40 wide road with 12 matelled
portion
Per Sft 12000
(@ Rs.8.91/- P.Sft)
1,06, 920/- Per Sft 48000
(@ Rs.9.85/- P.Sft)
4,72,800/-
iii 30 wide road with 10 mettaled
portion
Per Sft 67000
(@ Rs.9.02/- P.Sft)
6,04,340/- Per Sft 145000
(@ Rs.9.96/- P.Sft)
11,45,400/-
iv 20-25 wide street with 8 brick soling Per Sft 329920
(@ Rs.5.45/- P.Sft)
17,98,064/- Per Sft 245496
(@ Rs.6.37/- P.Sft)
15,63,810/-
v Survey (Demarcation of scheme
Layout) 50 wide road with 18
mettaled portion
L.S L.S 50,000/- L.S L.S 69,000/-

3 Arboriculture 5,05,410/- 6,01,650/-
i Arboriculture activities Per Acr 105.41
(@ Rs.1000/- P.acre)
1,05,410/- Per Acr 105.41
(@ Rs.1000/- P.acre)
1,05,410/-
ii Central Park & Open spaces L.S L.S 4,00,000/- L.S L.S 4,00,000/-
iii P/F Tree guard 60 wide road -- -- -- nos. 240
(@ Rs.401/- each)
96,240/-
4 Water Supply 45,02,024/- 39,85,596
i Tube wells 2(1/2)
cusec
02 nos.
(@ Rs.2,25,000/-
each)
4,50,000/- 2(1/2)
cusec
02 nos.
(@ Rs.2,08,270/- each)
4,16,541/-
ii Pumping Turbine with 45 BHP motor 2(1/4)
cusec
02 nos.
(@ Rs.2,00,000/-
each)
4,00,000 2(1/4)
cusec
02 nos.
(@ Rs.1,00,000/- each)
2,00,000
iii Related works -- -- 26,08,024/- -- -- 23,26,371/-
iv Overhead Reservoir 50,000
G.C
01 nos.
(@ Rs.18/- P.G)
9,00,000/- 50,000 G.C 01 nos.
(@ Rs.16.95/- P.G)
8,47,500/-
v Two roomed Quarter Sft 01 nos.
(@ Rs.110/- P.Sft)
44,000/- 200 Sft 01 nos.
(@ Rs.216/- Sft)
86,400/-
vi Barbed Wire around water works L.S L.S 50,000/- L.S L.S 58,784/-
vii Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 50,000/-

5 Sewerage System 57,20,281/- 56,83,028/-
i 9 to 36 i/d Rcc pipe
(ASTM, 48% premium)
Per Rft 66955 Rft 20, 74, 066/- Per Rft 73465 Rft 16,36,564/-
ii Related Works Per Cft -- 36,46,215/- Per Cft -- 40,46,464/-
6 Disposal Works 9,19,249/- 63,53,368/-
i Pumping machinery with 30 BHP
electric motor
4 cusec 02 sets
(@ Rs.1,00,000/-
each)
2,00,000/- 2.5 cusec
20 BHP
motor
02 sets
(@ Rs.1,00,000/- each)
2,00,000/-
ii Related works 5,50,249/- 59,88,873/-
iii Sullage water carrier drains Rft 100
(@ Rs.100/- P.Rft)
10,000/- Sft 100
(@ Rs.54.38/- P.Rft)
5,438/-
iv Two roomed Quarter 400 Sft 01 nos.
(@ Rs.110/- P.Sft)
44,000/- 400 Sft 01 nos.
(@ Rs.216/- P.Sft)
86,400/-
v Barbed Wire around disposal works L.S L.S 15,000/- L.S L.S 22,657/-
vi Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 50,000/-
vii Electric Connection (WAPDA) L.S L.S 50,000/- -- -- --
7 Electrification(H.T,LT Lines with
Transformers ,feeder line, etc)
As per
design by
PHATA
-- Rs.33,85,050/- As per
design by
WAPDA
D.N awaited
Rs.1,38,08,611/-
8 Development of commercial
Center, along with T&P, Running
of Vehicle & link road 18 wide
Estimated -- Rs.9,42,684/- 105.45 Acre
As per
105.45 Acre
(@ Rs.2000/- P. acre)
Rs.11,76,506/-

etc. approved
T.S estimate
9 Contingency Except L.A (@ 5%) 9,45,124/- Except L.A (@ 5%) 14,61,375/-
10 Maintenance 5-years (@ 3%) 28,35, 372 2-years (@ 3%) 10,53,648/-
11 Departmental Charges L.S (@ 2.5 %) 28,93,150/- -- -- --
Grand-Total 2,60,38,000/- 3,52,50,385/-
Say Original Cost Rs. 26.038 M 1
st
Revised Cost Rs. 35.251 M

ANNEXURE C: COMPARATIVE STATEMENT OF 2
nd
& 3
rd
REVISED PC-Is OF 03-MHS, SHER SHAH COLONY, LAHORE
Rs. In Million
S.No. Items/ Components

2
nd
Revised PC-I 3
rd
Revised PC-I
Unit Quantity Cost Unit Quantity Cost
1 Land acquisition 50,67,374/- 52,95,867/-
i Land Per Marla 58k-4M-100sft.
(@ Rs.3208/- P.M)
37,35,537/- Per Marla 58k-4M-100sft.
(@ Rs.3208/- P.M)
37,35,537/-
ii Compulsory charges (@ 15%) L.S L.S 5,60,330/- L.S L.S 5,60,330/-
iii Compensation of structure/ trees L.S L.S 60,000/- L.S L.S 6,00,000/-
iv Award of strouttres L.S L.S 1,71,507/- L.S L.S 4,00,000/-
2 Development of Roads& Streets 38,22,484/- 38,22,484/-
i 50 wide road with 18 mettaled
portion
Per Sft
(60 wide)
41400
(@ Rs.9.68/- P.Sft)
4,00,752/- Per Sft
(60 wide)
41400
(@ Rs.9.68/- P.Sft)
4,00,752/-
ii 40 wide road with 12 mettaled
portion
Per Sft 48000
(@ Rs.9.85/- P.Sft)
4,72,800/- Per Sft 4800
(@ Rs.9.85/- P.Sft)
4,72,800/-
iii 30 wide road with 10 mettaled
portion
Per Sft 15000
(@ Rs.9.96/- P.Sft)
11,45,400/- Per Sft 15000
(@ Rs.9.96/- P.Sft)
11,45,400/-
iv 20-25 wide street with 8 brick soling Per Sft 245496 15,63,810/- Per Sft 245496 15,63,810/-

(@ Rs.6.37/- P.Sft) (@ Rs.6.37/- P.Sft)
v Survey (Demarcation of scheme
Layout) 50 wide road with 18
mettaled portion
L.S L.S 69,000/- L.S L.S 69,000/-
vi Link road from Raiwind road to Sher
Shah Colony
1,70,722/- 1,70,722/-
vii Remaining work of link road -- -- -- -- -- 21,79,708/-
3 Arboriculture 6,01,650/- 6,01,650/-
i Arboriculture activities Per Acr 105.41
(@ Rs.1000/- P.acre)
1,05,410/- Per Acr 105.41
(@ Rs.1000/- P.acre)
1,05,410/-
ii Central Park & Open spaces L.S L.S 4,00,000/- L.S L.S 4,00,000/-
iii P/F Tree guard 60 wide road Nos. 240
(@ Rs.401/- each)
96,240/- Nos. 240
(@ Rs.401/- each)
96,240/-
4 Water Supply 39,85,596/- 39,85,596/-
i Tube wells 2(1/2)
cusec
02 nos.
(@ Rs.2,08,270/- each)
4,16,541/- 2(1/2) cusec 02 nos.
(@ Rs.2,08,270/- each)
4,16,541/-
ii Pumping Turbine with 45 BHP motor 2(1/4)
cusec
02 nos.
(@ Rs.1,000/- each)
2,000/- 0.75 cusec 02 nos.
(@ Rs.1,000/- each)
2,000/-
iii Related works -- -- 23,26,471/- -- -- 23,26,471/-
iv Overhead Reservoir 50,000
G.C
01 nos.
(@ Rs.16.95/- P.G)
8,47,500/- 50,000 G.C 01 nos.
(@ Rs.16.95/- P.G)
8,47,500/-

v Two roomed Quarter 400 Sft 01 nos.
(@ Rs.216/- Sft)
86,400/- 400 Sft 01 nos.
(@ Rs.216/- Sft)
86,400/-
vi Barbed Wire around water works L.S 112% of tender
premium
58,684/- L.S 112% of tender
premium
58,684/-
vii Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 50,000/-
5 Sewerage System 56,83,028/- 56,83,028/-
i 9 to 36 i/d Rcc pipe
(ASTM, 48% premium)
Per Rft 47939 Rft 16,36,564/- Per Rft 47939 Rft 16,36,564/-
ii Related Works Per Cft -- 40,46,464/- Per Cft -- 40,46,464/-
6 Disposal Works 65,72,157/- 63,69,458/-
i Pumping machinery with 30 BHP
electric motor
2.5 cusec
20 BHP
motor
02 sets
(@ Rs.1,000/- each)
2,000/- 2.5 cusec
20 BHP
motor
02 sets
(@ Rs.1,000/- each)
2,000/-
ii Related works 62,85,875/- 61,86,887/-
iii Sullage water carrier drains Sft 100
(@ Rs.54.38/- P.Rft)
5,438/- Sft 100
(@ Rs.54.38/- P.Rft)
5,438/-
iv Two roomed Quarter upto D.P.C 400 Sft 01 nos.
(@ Rs.216/- P.Sft)
8,187/- 400 Sft 01 nos.
(@ Rs.216/- P.Sft)
8,187/-
v Barbed Wire around disposal works L.S L.S 22,657/- L.S L.S 22,657/-
vi Electric Connection (WAPDA) L.S L.S 50,000/- L.S L.S 1,44,300/-

vii Electric Connection (WAPDA) -- -- -- -- -- --
7 Electrification(H.T,LT Lines with
Transformers ,feeder line&
shifting of existing H.T lineetc)
As per
design by
WAPDA
As per D.N
Rs.1,63,95,196/-
As per
design by
WAPDA
As per D.N
Rs.1,63,95,196/-
8 T&P, Running of Vehicle & L.S L.S 3,50,000/- L.S L.S 3,50,000/-
9 Development of commercial
Center
Link road 18 wide
Sewer Collection System
Water Supply System
Electrification etc.
As per T.S
estimate
105.45 Acre
(@ Rs.2000/- P. acre)
Rs.5,80,273/- As per T.S
estimate
0.78 Acre
(@ Rs.1,50,000/-P.
acre)
Rs.6,10,584/-
10 Contingency Except L.A (@ 5%) 8,99,196/- Except L.A (@ 5%) 25,75,097/-
11 Maintenance 2-years (@ 3%) 20,62,742/- 2-years (@ 3%) 11,64,583/-
Grand-Total 4,30,86,838/- 4,62,12,501/-
Say Rs. 43.087 M Rs. 46.213 M

ANNEXURE D: QUESTIONNAIRE FOR PROJECT 3-MHS, SHER SHAH COLONY,

(Questionnaire)

1. Allotment/ Ownership status:

Household
status
Owner Allottee Transferee Tenant Other/Locked

2. Address/Contact number of the owner, if occupied by tenant or others:

3. Particular of allottee/owner

Name
Cell/Phone. #
Profession
Grade
Income
Plot Price Allotment Price Purchase Price

Stay period

Allotment
Procedure

4. Utility Service Delivery Service:
S.# Service Charges Monthly/Quarterly
1. Water Supply
2. Sewer
4. Roads
5. Parks
6. Security/ Safety
7. Property Tax
8. Commercialization Fee

5. Suggestion/view regarding sustainability of rehabilitation and operation &
maintenance works for uplifting the living standards:
Are you satisfied with O&M of scheme by PHATA (i) Yes _____ (ii) No ______
If No, should the scheme be transferred to the:

Lahore Development Authority
TMA concerned
Cooperative Housing Society of Residents under CO:OP Societies Act

Municipal Services be transferred to the agencies concerned i.e.:

UD Wing of LDA
WASA-L of LDA
WAPDA
PHA

Are you willing to pay the cost of Re-Habilitation Project through increase in cost
of plot(i) Yes _____ (ii) No ______
If yes ready to pay to PHATA _____________ Community/Coop Society _______
Problems/ issues involved in:
Better Service Delivery
Transfer of Plot/House
Approval of Building Plan
Completion of House
Other issues

ANNEXURE E: (PERI) SCORES FOR PROJECT 3-MHS, SHER SHAH COLONY,

PROJECT EVALUATION RATING INDEX (PERI)
Sr. No Criteria
Maximum
points
Points
Obtained
1 PC-IV Submission

1.1 Before Project Completion
5
1.2 Within One Month of Project Closure
4
1.3 After Two Month of Project Closure
3

1.4 After Four Month of Project Closure
2

1.5 After Six Month of Project Closure
1
1.6 After Nine Month of Project Closure
0 0
Sub-Total-1
5 0
2
Data Availability & Response of Concerned
Agency

2.1
Excellent
5

2.2
Very Good
4

2.3
Good
3 3

2.4
Satisfactory
2

2.5
Average
1

2.6
Poor
0
Sub-Total-2
5 3
3 Financial Progress

3.1
Excellent
10

3.2
Very Good
8

3.3
Good
6 6

3.4
Satisfactory
4

3.5
Average
2

3.6
Poor
0
Sub-Total-3
10 6
4 Total Physical Progress

4.1 Excellent (100%)
10
4.2 Very Good (>90 %)
8 8
4.3 Good (80-90 %)
6

4.4 Satisfactory (70-80 %)
5
4.5 Average (60-70%)
4
4.6 Poor (<60 %)
0
Sub-Total-4
10 8

5 Objectives Achievement

5.1
All Achieved
10

5.2
90% Achieved
9 9

5.3
80% Achieved
6

5.4
70% Achieved
4

5.5
60% Achieved
2

5.6
< 50% Achieved
0
Sub-Total-5
10 9
6 Project Justification

6.1
Excellent
5

6.2
Very Good
4 4

6.3
Good
3

6.4
Satisfactory
2

6.5
Average
1

6.6
Poor
0
Sub-Total-6
5 4
7 Beneficiaries Assessment

7.1 Excellent
5
7.2 Very Good
4
7.3 Good
3 3
7.4 Satisfactory
2

7.5 Average
1
7.6 Poor
0
Sub-Total-7
5 3
8 Sponsor's Assessment

8.1 Excellent
5
8.2 Very Good
4 4
8.3 Good
3

8.4 Satisfactory
2
8.5 Average
1
8.6 Poor
0
Sub-Total-8
5 4
9 Formulation of Project Team and Organization

9.1 Excellent
5
9.2 Very Good
4 4
9.3 Good
3

9.4 Satisfactory
2
9.5 Average
1
9.6 Unsatisfactory
0

Sub-Total-9
5 4
10 Revisions

10.1 No Revision
5

10.2 One Revision
3
10.3 Two Revisions
2

10.4 Three or more Revisions
1 1
Sub-Total-10
5 1
11 Schedule and Cost Analysis

11.1
Within Schedule and Within Budget
Completion
10

11.2 6 Months Delay and 5% cost variation
7
5

3

11.5
18 Months or Greater Delay and 30% cost
variation
0 0
Sub-Total-11
10 0
12 Civil Works

12.1
Completed in all respect
10 10

12.2
90% completed
8

12.3
85% completed
6
12.4 80% completed
5

12.5
70-75% completed
4

12.6
Not Applicable (sub-total 12 will be 0) 0
Sub-Total-12
10 10
13 Quality of Civil Works

13.1 Excellent 5

13.2 Good 4

13.3 Satisfactory 3
13.4
Average 2

13.5
Poor 1 1
13.6
Not Applicable (sub-total 13 will be 0) 0

Sub-Total-13
5 1
14 Quality of Operational Procedures

14.1 Excellent 5

14.2 Good 4 4

14.3 Satisfactory 3

14.3 Average 2
14.4
Poor 1

14.5
Not Acceptable 0
Sub-Total-14
5 4
15 DGM&E's Assessment

15.1 Excellent 5

15.2 Very Good 4 4

15.3 Good 3

15.4 Satisfactory 2

15.5 Average 1

15.6 Poor 0
Sub-Total-15
5 4

TOTAL 100 61

PERI

PROJECT
EVALUATION
RESULT
-

-

Partially
Successful
Intervention

-

-

-

CRITERIA (With Civil Works) Max = 100
1. Exceptionally Successful Intervention > 81
2. Successful Intervention 71 - 80
3. Partially Successful Intervention 61 - 70
4. Unsccessful Intervention 51 - 60
5. Partially Failure Intervention 41 - 50
6. Failure Intervention < 40
CRITERIA (With No Civil Works) Max = 85
1. Exceptionally Successful Intervention > 71
2. Successful Intervention 61 - 70
3. Partially Successful Intervention 51 - 60
4. Unsccessful Intervention 41 - 50
5. Partially Failure Intervention 31 - 40
6. Failure Intervention < 30

Directorate General of Monitoring and Evaluation, Planning and Development Department, Govt. of Punjab
(May 12, 2011)
\\nas\Evaluation\Reports - PC-IV Evaluations

Project Id142 Eval Reprt 3 Marla Housing Scheme Shershah Colony LHR

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