Oracle Applications EBS - Accounting Entries Overview

Overview
SUMMARY
B2B
DP
SO Work order
INTER_ORG
P2P
O2C
ADJ
STD Cost
Misc Rec
Misc.Payments
Manual Work Order

Sheet 1: SUMMARY
www.erpstuff.com

Oracle Applications - EBS - Accounting Entries

Version
:
1.0

12-Jan-09
SR NO PROCESS LINK

1 Back To Back B2B

2 Drop Ship DP

3 SO- Work Order SOW

4 Inter Org INTER_ORG

5 ISO ISO

6 Procure to Pay P2P

7 Receipt To Cash O2C

8 AR Adjustments ADJ

9 Standard Cost Update STD COST

10 Miscellaneous Receipt MISC REC

11 Miscellaneous Payments
Misc.
Payments
12
Manual Work Order
Creation & Completion
MOW

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Sheet 2: B2B

BACK TO BACK




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT
IS
PULLED
SPECIFIC OPTION AVAILABLE
I Back to Back


1 Sales Order Entry


No Accounting


2 Creation of Requisition


No Accounting


3
Creation of Purchase
Order

No Accounting


4 Receipt


Receiving A/c 100
At PO
Price
Receiving
Option
Setup
ORG


AP Accrual A/c

100
At PO
Price
Inventory
Org Setup
ORG


5 Delivery


Raw Material Sub
Inventory A/c
80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

PPV A/c 20
Diff
between
PO -
Stnd
Inventory
Org Setup
ORG


Receiving A/c

100
At PO
Price
Receiving
Option
Setup
ORG


6 Reservation


No Accounting


7 Picking


Staging Sub Inventory
A/c
80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

Sub Inventory A/c

80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

8 Shipping


COGS 80
At
Standard
Cost
Item

Org Level A/c Will get
defaulted, OMTT

Staging Sub Inventory
A/c
80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

Sheet 3: DP

DROP SHIP




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT
IS
PULLED
SPECIFIC OPTION AVAILABLE
I Drop Ship


1 Sales Order Entry


No Accounting


2 Creation of Requisition


No Accounting


3
Creation of Purchase
Order

No Accounting


4 Receipt


Receiving A/c 100
At PO
Price
Receiving
Option
Setup
ORG


AP Accrual A/c

100
At PO
Price
Inventory
Org Setup
ORG


5 Delivery


Raw Material Sub
Inventory A/c
80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

PPV A/c 20
Diff
between
PO -
Stnd
Inventory
Org Setup
ORG


Receiving A/c

100
At PO
Price
Receiving
Option
Setup
ORG


6 Reservation


No Accounting


7 Picking


Staging Sub Inventory
A/c
80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

Sub Inventory A/c

80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

8 Shipping


COGS 80
At
Standard
Cost
Item

Org Level A/c Will get
defaulted, OMTT

Staging Sub Inventory
A/c
80
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
SUB-INV
Org Level A/c Will get
defaulted

Sheet 4: SO Work order

SO-WORKORDER FLOW




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT IS
PULLED
SPECIFIC OPTION AVAILABLE
1
At the time of material
issue


WIP Material A/c 100

WIP Class


Subinventory material A/c

100

Org/Subinventory


2 Resource Valuation



WIP Resource valuation
A/c
100

WIP Class


Resource Absorption A/c

100

Resource
Definition Form

3 Overhead Cost (Material)



WIP Material ovehead A/c 10

WIP Class


Sub inventory material
overhead A/c
10

Org/Subinventory


4 Overhead Cost (Indirect)


WIP Overhead A/c 100

WIP Class


Overhead absorption A/c

100

Overheads
Definition Form

5 WIP Job Completion



Staging/Completion Sub-
inventory A/c
Std Cost Org/Subinventory


WIP Material A/c

WIP Class


WIP Resource valuation
A/c
WIP Class


WIP Material overhead A/c

WIP Class


WIP Overhead A/c

WIP Class


WIP Material Variance A/c

Diff
between
Actual
STD
WIP Class


WIP Resource Variance
A/c
Diff
between
Actual
STD
WIP Class


WIP Material Variance A/c

Diff
between
Actual
STD
WIP Class


WIP Overhead Variance
A/c
Diff
between
Actual
STD
WIP Class


5 Picking


Staging Sub Inventory A/c 100
At
Standard
Cost
Sub-inventory
Material A/c
Setup
SUB-INV
Org Level A/c will get
defaulted

Sub Inventory A/c

100
At
Standard
Cost
Sub-inventory
Material A/c
Setup
SUB-INV
Org Level A/c will get
defaulted

6 Shipping


COGS 100
At
Standard
Cost
Item

Org Level A/c will get
defaulted, OMTT

Staging Sub Inventory A/c

100
At
Standard
Cost
Sub-inventory
Material A/c
Setup
SUB-INV
Org Level A/c will get
defaulted

Sheet 5: INTER_ORG

INTER ORG/INTERNAL
SALES ORDERS



SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT
IS PULLED
SPECIFIC
OPTION
AVAILABLE
1
FOB Point is set to Receipt
without Charges & Freight -
Using Transaction Type -
Intransit



Entry at the time of ISSUE


Intransit Inventory A/c ( Sending
Org )
100

At
Standard
Cost
Shipping
Network
ORG


Sub Inventory A/c ( Sending Org )

100
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG



Entry at the time of RECEIPT


InterOrganization Receivable(
Sending Org )
100

At
Standard
Cost
Shipping
Network
ORG


Intransit Inventory A/c ( Sending
Org )
100
At
Standard
Cost
Shipping
Network
ORG


Sub Inventory A/c ( Receiving Org
)
100

At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG


InterOrganization Payable (
Receiving Org )
100
At
Standard
Cost
Shipping
Network
ORG


2
FOB Point is set to Receipt with
Charges & Freight - Using
Transaction Type - Intransit



Entry at the time of ISSUE


Intransit Inventory A/c ( Sending
Org )
100

At
Standard
Cost
Shipping
Network
ORG


Sub Inventory A/c ( Sending Org )

100
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG



Entry at the time of RECEIPT


InterOrganization Receivable(
Sending Org )
100

At
Standard
Cost
Shipping
Network
ORG


Intransit Inventory A/c ( Sending
Org )
100
At
Standard
Cost
Shipping
Network
ORG


InterOrganization Receivable(
Sending Org )
15

Shipping
Network
ORG


Freight Expense A/c ( Sending Org
)
15

At
Transaction
Level


InterOrganization Receivable(
Sending Org )
10

Shipping
Network
ORG


InterOrg. Transfer Credit (
Sending Org )
10

Shipping
Network

Subinventory A/C (Receiving Org) 100

At
Standard
Cost
Sub-
inventory
Material
A/c Setup


Purchase Price
Variance(Receiving Org)
25

Shipping
Network

InterOrganization Payable
(Receiving Org)
125

Shipping
Network
ORG


3
FOB Point is set to Shipment
without Charges & Freight -
Using Transaction Type -
Intransit



Entry at the time of ISSUE


InterOrganization Receivable
(Sending Org)
100

At
Standard
Cost
Shipping
Network
ORG


Sub Inventory A/c ( Sending Org )

100
At
Standard
Cost
Sub-
inventory
Material
ORG

A/c Setup

Intransit Inventory A/c (Receiving
Org)
100

Shipping
Network
ORG


Inter - Organization Payable
(Receiving Org)
100

Shipping
Network
ORG



Entry at the time of RECEIPT


Sub Inventory A/c (Receiving Org) 100

At
Standard
Cost
Sub-
Inventory
Material
A/c Setup
ORG


Intransit Inventory A/c (Receiving
Org)
100
At
Standard
Cost
Shipping
Network
ORG



4
Direct InterOrganization
Transfer without FOB being
Receipt and without transfer
credit and freight



InterOrganization Receivable
(Sending Org)
100

At
Standard
Cost
Shipping
Network
ORG


Sun Inventory A/c (Sending Org)

100
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG


Sub Inventory A/c (Receiving Org) 100

At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG


Inter - Organization Payable
(Receiving Org)
100
At
Standard
Cost
Shipping
Network
ORG



5
Direct InterOrganization
Transfer with FOB being Receipt
with transfer credit and freight



Entry at the SOURCE


InterOrganization Receivable
(Sending Org)
120

Shipping
Network
ORG


Sub Inventory A/c (Sending Org)

100
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG


InterOrg. Transfer Credit (
Sending Org )
10

Shipping
Network
ORG


Freight Expense A/c ( Sending Org
)
10

At
transaction
level
ORG



Entry at the DESTINATION


Sub Inventory A/c (Sending Org) 100

At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG


Purchase Price Variance
(Receiving Org)
20

Shipping
Network
ORG


Inter - Organization Payable
(Receiving Org)
120

Shipping
Network
ORG


6
If the Standard Cost is different
in Sending & Receiving Org


Entry at the time of ISSUE


Intransit Inventory A/c (Sending
Org)
100

At
Standard
Cost
Shipping
Network
ORG


Sub Inventory A/c (Sending Org)

100
At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG



Entry at the time of RECEIPT


Sub Inventory A/c (Receiving Org) 120

At
Standard
Cost
Sub-
inventory
Material
A/c Setup
ORG


Inter - Organization Payable
(Receiving Org)
100

Shipping
Network

Purchase Price Variance
(Receiving Org)
20

Shipping
Network

Sheet 6: P2P

PROCURE TO PAY




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT IS
PULLED
SPECIFIC OPTION AVAILABLE
1 Creation of Requisition


No Accounting


2
Creation of Purchase
Order

No Accounting


3 Receipt


Receiving A/c 100

At PO
Price
Receiving
Option Setup
ORG


AP Accrual A/c

100
At PO
Price
Inventory Org
Setup
ORG


4 Delivery


Raw Material Sub
Inventory A/c
80

At
Standard
Cost
Sub-inventory
Material A/c
Setup
SUB-INV
Org Level A/c will get
defaulted

PPV A/c 20

Diff
between
PO -
Stnd
Inventory Org
Setup
ORG


Receiving A/c

100
At PO
Price
Receiving
Option Setup
ORG


5
Invoice matching with
PO

AP Accrual Liability A/c 100

At PO
Price
Receiving
Option Setup
ORG


Invoice Price Variance
A/c
10

Diff
between
Invoice
PO
Inventory Org
Setup
ORG


AP Liability A/c

110
AT INV
Price
Financial
Options/Supplier
Site


6 On making Payment


Liability A/c 110

At
Invoice
Price
Financial
Options/Supplier
Site


Cash

110
At
Invoice
Price
Bank A/c Setup


Sheet 7: O2C


Order To Cash
Cycle




SR.NO PARTICULARS DR CR SPL NOTES
ACCOUNT IS
PULLED
SPECIFIC
OPTION
AVAILABLE
1 Sales order entry


No Accounting


2 Sales Order Pick



From Sub Inventory
A/c
100
At Standard
Cost
Sub-inventory
Material A/c Setup
ORG

To Sub Inventory A/c 100

At Standard
Cost(Staging)
Sub-inventory
Material A/c Setup
ORG

3 Sales Order Issue



COGS 100

It can be
fetched from
five places
Master
Item/Org/Order
Type/Line
Type/Shipping
Params

Master org/shipping
parameters/order
type/Inv org

To Sub Inventory A/c

100
At Standard
Cost
Sub-inventory
Material A/c Setup

4 Transaction level



Receivable A/c 120

Transaction type

sales rep/customer
site

Tax A/c

10

Tax codes

Transaction
type/sales
reps/customer bill to
site/Standard lines

Frieght A/c

10

Transaction type

sales rep/customer
bill to site/standard
lines

Revenue A/c

100

Transaction type

sales rep/customer
bill to site/standard
lines


Receipts


5
Receipts with no
remittance method


Cash 100

Before
application of
the receipt
Receipt class

Bank Definition Form

Unapplied A/c

100

Receipt class

Bank Definition Form


Unapplied A/c 100

After
application of
the receipt to
the
transaction
Receipt class

Bank Definition Form

Receivables A/c

100

Receipt class

Bank Definition Form


Cash A/c 100

Receipt class

Bank Definition Form

Unidentified A/c

100
In case of
receipt
without
customer or
transaction
Receipt class

Bank Definition Form


Unidentified A/c 100

when
customer
identified
Receipt class

Bank Definition Form

Unapplied A/c

100

Receipt class

Bank Definition Form

6
Receipts with
remittance method.


Confirmed receipts
A/c
100

At the time
receipt entry
Receipt class

Bank Definition Form

Unapplied A/c

100

Receipt class

Bank Definition Form


Remitted receipts A/c 100

On
remittance to
bank
Receipt class

Bank Definition Form

Confirmed receipts
A/c
100

Receipt class

Bank Definition Form


Cash 100

On clearance
of cheque
Receipt class

Bank Definition Form

Remitted receipts A/c

100

Receipt class

Bank Definition Form

7
Receipts with
discount/unearned
discounts



Cash 90

At the time
earned
discounts
Bank


Discount earned A/c 10

Receivable
activity

Receivable A/c

100

Transaction Type



Cash 90

At the time of
unearned
discount
Bank


Discount unearned
A/c
10

Receivable
activity

Receivables A/c

100

Transaction type


Sheet 8: ADJ

Adjustments in AR




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT IS
PULLED
SPECIFIC OPTION AVAILABLE
1 Adjustments



Adjustment A/c 100

Receivable
activity

Receivable A/c

100

Transaction type

Sales Rep/Customer Site

Sheet 9: STD Cost

STANDARD COST
UPDATE



SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT
IS
PULLED
SPECIFIC
OPTION
AVAILABLE
1 Inventory Std cost update



Sub Inventory A/c 100

Sub-
inventory
Material
A/c Setup
ORG


Cost Adjustment A/c

100

At the
Standard
Cost
update
request
level


2
Intransit material Std Cost
Update


Intransit Inventory A/c 100

Shipping
Network
ORG


Cost Adjustment A/c

100

At the
Standard
Cost
update
request
level


3 WIP Material Std Cost Update



WIP Material A/c 100

WIP
Accounting
Class


WIP Material Variance A/c

100

WIP
Accounting
Class


Sheet 10: Misc Rec

Miscellaneous Receipts in
AR




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT IS
PULLED
SPECIFIC
OPTION
AVAILABLE
1
Miscellaneous Receipt at
receivables


Accounting



Cash 100

Entered
Receipt
Amount
Bank Account
Definition
Bank(Internal)

Misc Cash A/c

100

Receivable
activity
Distribution set

2
Miscellaneous
Issue/Receipt At Inventory


Issue



Misc Issue A/c 100

At Misc Issue
form level

Sub Inventory A/c

100

Org/Subinventory
level
ORG



Receipt



Sub Inventory A/c 100

Org/Subinventory
level
ORG


Misc Receipt A/c

100

At Misc receipt
form level

Sheet 11: Misc.Payments

MISC PAYMENTS




SR.NO PARTICULARS DR CR SPL NOTES
ACCOUNT
IS
PULLED
SPECIFIC
OPTION
AVAILABLE

1 On entering a Misc.Invoice

A dummy
Misc.Vendor
is created
for this
purpose
and the
details are
captured in
the DFF.



Charge A/c 100

Distribution
Set/PO
charge A/c


Liability A/c

100

From the
supplier
site

Financial Options

2 On making the Payment



Liability A/c 100

From the
Supplier
site

Financial Options

Cash

100

From the
Bank A/c's
Definition


3
On making Payment (when
Cash Mgmt is
implemented)



On Payment


Liability A/c 100

From the
supplier
site

Financial Options

Cash Clearing A/c

100

From the
Bank A/c's
Definition



On Clearing


Cash Clearing A/c 100

From the
Bank A/c's
Definition

Cash

100

From the
Bank A/c's
Definition


Sheet 12: Manual Work Order

Manual WorkOrder




SR.NO PARTICULARS DR CR
SPL
NOTES
ACCOUNT IS
PULLED
SPECIFIC
OPTION
AVAILABLE
1 At the time material issue



WIP Material A/c 100

WIP Class


Sub Inventory A/c

100
At
Standard
Cost
Sub-inventory
Material A/c
Setup
ORG


2 Resource Valuation



WIP Resource valuation A/c 100

WIP Class


Resource Absorption A/c

100

Resource
Definition Form

3 Overhead Cost (Material)



WIP Material overhead A/c 10

WIP Class


Sub inventory material
overhead A/c
10

Org/Subinventory ORG


4 Overhead Cost (Indirect)


WIP Overhead A/c 100

WIP Class


Overhead absorption A/c

100

Overheads
Definition Form

5
Outside Processing (In case
of fixed standard cost to
resource)



WIP OSP A/c 100

WIP Class


Variance A/c

95

Resource
Definition Form
Org
Parameters

Resource A/c

5

Resource
Definition Form
Receiving
Options