AGENDA COVENANT OF COOPERATION

ADVENTIST INTER-COLLEGIATE ASSOCIATION OF THE BETWEEN ANDAMONG CHARTER MEMBERS

PHILIPPINES (AICAP) NATIONAL CONVENTION of the
ADVENTIST INTER-COLLEGIATE ASSOCAITION OF THE
PHILIPPINES
1. Approval of the Previous Minutes (AICAP)
2. School reports
a.) ACT
b.) AUP
c.) CMAFI Recognizing the value of cooperation and interconnectedness, come
d.) CPAC now the delegates and advisers form the different Adventist schools in
e.) MAMC the Philippines convening this session in order to formally establish
f.) MVC the Adventist Inter-Collegiate Association of the Philippines;
g.) NVAC
h.) SPAC Believing that when individuals and organizations achieve greater
3. AICAP Logo things when bonded collectively, a cooperation has been sought
4. Annual council among student body organizations in Adventist schools in the
5. Election of Officers Philippines in order to expand their spheres of service, witness and
6. Others
influence;
Recommendations:
Ensuring the aid of the Almighty God who has ordained things in the
5. 2007-2008 Academic- Leadership pas, now and in the age to come;
6. 2007-2008 Academic- Search for Most Outstanding Students
7. 2007-2008 Religious- AICAP Officers’ Spiritual Retreat We the undersigned, on behalf of our respective student body
8. 2007-2008 Religious- Induction of Officers organizations and the school we represent, do hereby declare and
9. 2007-2008 Religious- Week of Prayer affirm that we willingly, voluntarily, and deliberately agree to join
10. 2007-2008 Social- Website the Adventist Inter-Collegiate Association of the Philippines
(AICAP);

Further, we agree to join hands together for the promotion of closes

links and mutual understanding among member schools and student
body organizations in order to strengthen the bond of love, friendship,
respect, and solidarity for the growth and development of our
members.

We also agree that this cooperation will begin with the ratification of
the Constitution of AICAP and the exchange of notes that will open
the commission channels among member schools. We also agree that,
for the time being, this cooperation will not involve immediate
financial assistance, but will be limited to cultural, educational, and
religious exchanges.
We agree to review this Covenant every year, and if necessary to
revise it to suit the conditions and needs of participating schools and
their respective student body organizations as we come to understand
those conditions and needs; so that this cooperation will work
strengthen our relationships through the coming years.
We confirm this covenant by fixing our signatures this 17 th day of
December 2007 during the Second Official Annual Leaders’ Summit
of the Adventist Inter-Collegiate Association of the Philippines held at
Cliffside Retreat Center
AICAP
CONSTITUTION
of the
ADVENTIST INTER-COLLEGIATE ASSOCIATION OF THE
PHILIPPINES
PREAMBLE
We, the members of the Adventist Inter-Collegiate Association of the
Philippines (AICAP), imploring the aid of the Divine Providence, in
order to unify the student body organizations in all Adventist tertiary
schools in the Philippines that shall serve as catalyst for dynamic
change and the holistic development of the individual, the academe,
the church, and the society; for us to instill and exemplify in the
exercise of our duties and privileges a sense of commitment and
dedication, do hereby ordain and promulgate this Constitution.
ARTICLE I
NAME AND OBJECTIVES
Section 1: The name of the Association shall be Adventist Inter-
Collegiate Association of the Philippines (AICAP) which
shall be used in all its official business and activities.
Section 2: AICAP shall hold office at the institution where the elected
chair is affiliated unless otherwise designated and approved
by the Council of Presidents as the need arises.
Section 3: The Objectives of the Association are:
3.1 To promote and stimulate the exchange of ideas and
experiences in youth development through national
conventions, seminar workshops, colloquia and meetings;
3.2 To put an information network that will unify the student
body organizations;
3.3 To provide, in particular, the means for improving the
expertise of the members through leadership trainings,
inter-scholastic activities, writer’s workshops, exchange
programs, medical missions, evangelistic efforts,
environmental campaigns, religious conventions, youth for
a, sports festivals, and such other programs as the
Association may deem appropriate.
ARTICLE II
MEMBERSHIP
Section 1: The members of the AICAP are categorized as institutional
and honorary in which the former is composed of SBO of
colleges and universities owned and operated by SDA.
Section 2: An institutional member and its enrollees is a CHED and/or
TESDA recognize school which has participated in at least
three (3) consecutive national convention of the AICAP
 and which pays its annual dues as defined in this
Constitution.
Section 3: An honorary member is a person, duly recognized via
invitation by virtue of certain qualifications valued by the
Association as contributing to its cause such as his/her
expertise in his/her chosen field of profession and his/her
significant contribution/s to society.
ARTICLE III
CHARTER MEMBERS
Section 1. A charter member is an institutional member present at the
formation of the Association and affixes its membership on
the agreed covenant through the signatures of its Student
Body Organizations.
Section 2. Charter members shall have first priority to serve as Chair
of the Council of Presidents on a rotation basis until all of
them shall have served as such. Thereafter, any new
AICAP member may be eligible to serve as Chair of the
Council of Presidents.
ARTICLE IV
RIGHTS AND PRIVILEGES
Section 1: Institutional Members
1.1 An institutional member has the right to attend and
participate in all the activities of the Association;
1.2 An institutional member shall enjoy the right to express its
opinion in matters affecting it and the Association.
Section 2: Honorary Members
2.1 Every honorary member has the right to attend and
participate in the activities as deemed necessary by the
Association
2.2 An honorary member shall enjoy the right to express
his/her opinions on matters affecting the Association
through appropriate communication channels
2.3 An honorary member has the privilege of advising
the Association
2.4 An honorary member who is an elected member of the
Board of Advisers may enjoy and exercise the rights given
to the Board of Advisers as stipulated in Article XIV, Sec.
4
ARTICLE V
DUTIES AND RESPONSIBILITIES
Section 1: Every institutional member is required to pay its
membership fee and other dues as prescribed by the
Constitution
Section 2: Every member shall promote the Association’s objectives
Section 3: Every member shall be involved actively in all the
Association’s activities
Section 4: Every member shall uphold the highest ethical standard in
the performance of his/her duties
ARTICLE VI
MEMBERSHIP FEES AND DUES
Section 1. Membership fees are payments for membership in the
Association
Section 2. Dues are payment for retention of membership in the
Association
Section 3. Amount of membership fee is P50.00/semester as decided
upon by the participants of the First National Leader’s
Summit held at MSH-CMAFI, Iligan City.

Section 4. Membership fees and dues are included in the general fees
of the students of their respective institutions and it shall be
known as the AICAP Fee.
ARTICLE VII
THE COUNCIL OF PRESIDENTS
Section 1. The council of Presidents (herein referred to as the COP) is
the highest governing body of the Association which shall
comprise all duly elected presidents of Student Body
Organizations of the institutional members.
Section 2. The distribution of the members of the COP shall be based
on institutional memberships.
Section 3. The chair of the COP should be a Seventh-day Adventist in
good standing.
Section 4. He/She must be the incumbent officer of the Student Body
Organization which he/she represents.
Section 5. The position of the chair shall be rotated annually among
the charter institutional members present during the signing
of the covenant. The order of the rotation shall be
determined during the first national summit of leaders of
various student organizations which are charter members of
the AICAP.
Section 6. The COP shall immediately convene every first week of
July to elect among themselves the: Treasurer, Secretary,
Academic Affairs Director, Religious Affairs Director,
Social Affairs Director, External Affairs Director, and
Communications Director. (see Article IX, Sec. 7).
Section 7. The COP, Sitting en banc, shall have the following powers
to:
7.1 promulgate policies, rules, and shall have the following
powers to:
7.2 plan and organize activities of the Association
7.3 recognize and accredit institutional members of the
Association
7.4 enter into contract for and in behalf of the Association
7.5 ac as guardian of funds and custodian of property of the
Assocaition
7.6 appropriate funds for all Association’s activities
7.7 decide with finality cases of impeachment of any officer of
the Association
7.8 observe quorum in all meetings and decisions of the
Association
7.9 perform other duties and functions as deemed necessary by
the COP
Section 8. An individual COP Member automatically loses his/.her
seat if he/she is no longer connected with the school of an
institutional member who occupies the second highest
position in the institution’s Student Body Organization.
Section 9. In case of unavoidable circumstances, the SBO President
reserves the right to and a representative in his behalf but
without the power to vote.
Section 10. A simple majority (50% + 1) of the COP shall
constitute a quorum; two-thirds (2/3) of those present are
required to decide matters.
ARTICLES VIII
DUTIES AND RESPONSIBILITIES OF THE COUNCIL OF
PRESIDENTS
Section 1: The members of the COP shall have the following duties
and responsibilities to:
1.1 attend all regular and special meetings;
1.2 act expeditiously on matters requiring actions and decisions
of the COP;
 1.3 attend and participate in all conventions, seminars-
workshops, conferences and other activities of the
Association;
1.4 act as custodian of all properties of the Association;
1.5 be accountable to the general membership.
Section 2: A simple majority (50% + 1) of the COP shall constitute a
quorum and two-thirds of those present are required to
decide matters.
ARTICLE IX
POWERS AND FUNCTIONS OF THE OFFICERS
The Executive Officers of the Association shall have the following
powers and functions:
Sections 1:The chair shall
1.1 be the executive officer of the Association and shall
directly be accountable to the COP
1.2 preside over all meetings of the Executive Officers and
members and carry out policies, rules and regulations
promulgated by the COP
1.3 recommend any appointment in any position, except
members of the COP
1.4 create committees as may be deemed necessary to ensure
the success of the Association’s activities
1.5 recommend policies and regulations for adoption of the
COP
1.6 be one of the signatories to the disbursement of funds of the
COP
1.7 conduct his official functions in complete transparency
1.8 perform such other functions as may be assigned to him by
the COP.
Section 2: The Secretary shall
2.1 prepare the agenda of the COP meeting in consultation with
the Chair
2.2 record and prepare minutes of the COP meeting and furnish
copies of the same to the members of the COP
2.3 prepare and send letters, notices, and other communications
2.4 keep an accurate and updated record of all activities of the
Association
2.5 notify and remind officers and members of the scheduled
regular and special meetings
2.6 be the archivist
2.7 perform such other duties as may be assigned to him by the
COP
Section 3: The Treasurer shall
3.1 act as trustee of the Association’s funds
3.2 implement a systematic collection of fees, etc. as prescribed
by the By-Laws
3.3 prepare financial reports and submit the same to the
Commission on Audit
3.4 be a signatory with the Chair of all disbursements to the
Association’s funds
3.5 keep all financial documents such as pass books, income
statements, cash flows
3.6 prepare annual financial reports and present the same to the
members of the Association
3.7 keep an inventory of the properties of the Association
3.8 perform such other duties as may be assigned to him by the
COP
Section 4: The Academic Affairs Director shall
4.1 organize academic activities
4.2 perform such other duties as may be assigned to him by the
COP
Section 5: The Religious Affairs Director shall
5.1 organize religious activities for the association
5.2 perform such other duties as may be assigned to him by the
COP
Section 6: The Social Affairs Director shall
6.1 organize social activities
 6.2 perform such other duties as may be assigned to him by the
COP
Section 7: The communications Director shall
7.1 ensure the production of the AICAP quarterly electronic
journal
7.2 be in charge of the maintenance of the AICAP website and
other electronics media
7.3 prepare press release and keep files thereof
7.4 perform such other duties as may be assigned to him by the
COP
Section 8: The External Affairs Director shall
8.1 establish linkages with government and private institutions,
industrial companies, mass media, interconnect with the
alumni and other denominational and international
organizations
8.2 organize external activities of the association
8.3 set up environment campaigns
8.4 organize community service programs
8.5 perform such other duties as may be assigned to him by the
COP
Section 9: The COP shall hold a meeting every first week of July to
establish the new officers after the rotation of the chair, the
venue being the home institution of the chair or any other
place designated by the COP
ARTICLE X
TERM OF OFFICE
Section 1. The position of the chair shall be rotated among the charter
members present during the signing of the covenant for the
first round
Section 2. The institutional members of the Council of Presidents
shall be elected for term of one year.
ARTICLE XI
THE AICAP NATIONAL CONVENTION
Section 1: The AICAP National Convention shall be held annually on
the home institution of the chair of the COP or any other
place decided upon and approved by the COP.
Section 2: The main activities to be accomplished during the National
Convention are the ff: presentation and approval of
resolutions submitted by individual, institutional and/
organizational members; presentation and approval of new
individual, institutional and/or organizational members and
if deemed necessary the amendments and ratification of the
AICAP Constitution (Article XVII, Sec. 2); accomplish of
reports; presentation of invited honorary member, lectures,
symposia, colloquia and others.
ARTICLE XII
IMPEACHMENT/TERMINMATION OF OFFICE
Section 1. Individual officers of the Association may be impeached on
the grounds of culpable violation of the constitution,
malversation of funds, using the name of the Association in
bad faith, bringing disrepute to the name of the
Association, immorality, and related grounds by a 2/3 vote
of all the incumbent officers
Section 2. Any impeachment complaint may be initiated/filed in
writing by any member of the Association in good standing
to the Board of Advisers which shall determine the
sufficiency in substance and form thereof
Section 3. Impeachment procedures shall be determined by the COP
in accordance with the generally accepted principles of due
process and impeachment proceedings, and which shall
form part of the Association’s Constitution.

Section 4. Membership shall be terminated on grounds stated in
Section 1 of this article
ARTICLE XIII
BOARD OF ADVISERS
Section 1. Past members of the COP except those who are disqualified
accordance with Section 10 are automatically honorary
members of the Board of Advisers (BOA) and shall have
the right to particular in the meetings of the COP but
without the power to vote.
Section 2. Student Body Organization advisers, one per institution are
automatically institutional members of the BOA.
Section 3. The BOA shall elect a chair from among its members.
Section 4. Honorary members shall be given the privilege to attend
the deliberations of the meetings and has the right to express his/her
opinion on matters affecting the Association but without the power to
vote.
Section 5. The BOA shall form the Commission on Audit.
Section 6. The BOA shall form the Grievance Committee
ARTICLE XIV
DUTIES AND FUNCTIONS OF THE CHAIR OF THE BOARD
OF ADVISERS
Section 1. The chair shall be elected by a simple majority vote (50% +
1) of the BOA
Section 2. The chair of the board shall be a signatory to the
disbursement of funds and all official letters, documents,
and contracts
Section 3. The chair of the board shall hold a term of one year to
begin at the same time as the term of the COP
ARTICLE XV
COMMISSION ON AUDIT
Section 1. The commission on Audit shall consist of four (4) members
including an accountant from an accounting firm duly
approved by the BOA
Section 2. The Accountant may come from a designated accounting
firm as approved by the BOA.
ARTICLE XVI
DISPUTE COMMITTEE
Section 1. All disputes arising from the interpretation of this
Constitution shall be settled by the Dispute Committee
appointed by the BOA within 15 days from the time the
said dispute has been brought to its attention.
Section 2. The dispute Committee shall be composes of three advisers
who will elect its Chair from among themselves.
Section 3. The adviser of the institutional member who is involved in ARTICLE XIX
the dispute shall inhibit himself/herself from membership TRANSITORY PROVISIONS
in the Dispute Committee.
Section 1. The Chair of the Council of Presidents and other AICAP
Section 4. Question/s addressed to the Dispute Committee shall be officers who shall serve in the transitory period shall be
answered within a period of two weeks from the time such elected during the first national leader’s summit that shall
question/s has/have been raised before the Dispute be held in MSH-CMAFI, Iligan City on the 22nd day of
Committee by any disputant. December 2006.

Section 2. The Chair of the Council of Presidents who shall serve in

ARTICLE XVII
AMENDATORY PROVISIONS
Section 1. This Constitution shall be amended through the initiative of
the COP or a petition of at lest twenty-five percent (25%)
of the COP.
Section 3. The budget of the transitory period shall be borne out by
Section 2. The proposed amendment shall be ratified by the majority
votes cast in a plebiscite to be held in any of the national
conventions and shall take effect immediately.
the academic year 2007-2008 shall be chosen by the
delegates to the first national leader’s summit. Thereafter,
the Chair of the Council of Presidents shall serve on an
annual rotating basis following the mode of selection
agreed upon by the same delegates to the first national
leader’s summit.
contributions coming from the charter members. The
amount collected shall be held in trust by the national
institutional member where the incumbent Treasurer is
affiliated.

ARTICLE XVIII
EFFECTIVE CLAUSE

Section I. This constitution shall take effect upon the signing of the
covenant by the charter members of the COP by a simple
majority vote (50% + 1) of all members present in the
plebiscite called for such purpose.

Section 2. Any policy, rule, and regulation contrary to the provision of

this Constitution shall be considered repealed and
inoperative.

Section 3. General provisions of law and jurisprudence shall be

applicable in a suppletory manner.
 ADVENTIST INTER-COLLEGIATE ASSOCIATION OF
THE PHILIPPINES
(AICAP)
Voted:
2006 – 02 Rotation of Office of the Chair.
COUNCIL OF PRESIDENTS (COP) To choose the rotation sequence of the
Transitory Period chairmanship in COP.

Date: December 23, 2006 AUP 2007-2008

Time Started: 9:37 CMAFI 2008-2009
Venue: MSH – CMAFI MAMC 2009-2010
CPAC 2010-2011
Present: AUP, ACT. Inc. CPAC, MAMC – SMA, MSH – SPAC 2011-2012
CMAFI, MVC, NVAC, SPAC ACT 2012-2013
NVAC 2013-2014
Opening Prayer: Omar K. V. Tubungbanua, MVC MVC 2014-2015

Voted:
Voted: 2006 – 03 AICAP Fee’s Endorsement Deadline
2006 – 01 Election of Officers To set February 28, 2007 as the date when
To elect Council of Presidents officers. every institutional member must return the
Letter of Approval for the AICAP Fee to the
Chair Aimee Tapeceria, AUP COP. Further, it must have already approved
Secretary Reggie Remoroza, ACT by the Administrators of the respective
Treasurer Roger Mcgenn Arranguez, institutions.
SPAC Voted:
Academic Affairs Director Asher Salvan, NVAC 2006 – 04 Adjournment
Religious Affairs Director Leopold Balidiong, CPAC To adjourn the meeting.
Social Affairs Director Leonardo Taer Jr., CMAFI
Communications Director Emerson De La Paz,
MAMC-SMA Chair: Aimee Grace Tapeceria
External Affairs Director Omar K. Tubungbanua, Secretary: Reggie Remoroza
MVC Time Ended: 10: 45 pm
 Adventist Inter-Collegiate Association of the
Philippines

“Covenant, Constitution, 1st

COP Meeting
Minutes and Charter Members’
Directory”
Adventist University of the Philippines