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XK01 - Create Vendor Master

Functionality

All Master Data in company may be managed centrally. The vendor master consists of
financial and purchasing data. The financial data is used to register all accounting data
necessary e.g. to be able to pay the vendor for its delivered services. The finance
department will maintain this data. The creation of the new vendor master consists of two
phases:
1. The purchasing department (supplier administrator) will create the necessary
purchasing data and block the vendor for purchasing. After the qualification process
the vendor is (if approved) unblocked,
2. Then the finance department is informed about the new vendor master and a
responsible person will enter the financial data in the vendor master (e.g.
reconciliation GL account). This phase is done per company code.

Scenario

Purchasing Department informed you that a new vendor master was approved and
unblocked. You need to enter now additional data.

Requirements

Created and approved vendor purchasing master data.


Menu Path Accounting Financial Accounting Accounts Payable
Master records Maintain centrally XK01 - Create
Transaction Code XK01

1. Double click on XK01 Create

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Create Vendor: Initial Screen






2. Update the following fields:

Field Name Field Description Values
Vendor Code identifying the vendor
account. The vendor purchasing
data were already created by
purchasing dept. so you should
receive this number from
purchasing department.
Example: 100042
Company code Code identifying a separate
legal entity for which a separate
set of accounts is maintained
for external reporting purposes
Example: 5200
Purch. organization Organizational unit within
Logistics, subdividing an
enterprise according to the
requirements of Purchasing
Example: US01
Account group Code used to determine the
classification of the account
(this data should appear
automatically)
Example: GEV

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3. Click Enter Button to confirm your entries.

Create Vendor: Accounting information Accounting






4. Update the following fields:

Field Name Description Values
Rec. Account Enter GL account here. The
account must be defined as a
reconciliation account for
vendors
Example: 123312


5. Click Enter Button to confirm your entries.





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6. Update the following fields:

Field Name Field Description Values
Payment terms Key for defining payment terms.
It consists of cash discount
percentages and payment
periods.
Example: 0002
Payment methods Code of pay. Method. It is used
to perform automatic outgoing
payment.
Example: T

7. Click Next Button .
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Create Vendor: Correspondence Accounting






8. To update the vendor master, click Save Button .

9. The message bar displays Vendor number 100042 was created in company code
5200.