Sponsorships

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Saturday,
S
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March
a ch 7,, 2
2015
15
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Central
Community
Church
Exhibit
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Times:
me 7:30
30 a.m.
m - 1:30
: 0p
p.m.
m

Sponsorship Opportunities
B an exhibitor!
xh b t r
Be
Interact with over 400 potential customers! Set up a booth to showcase your products or services. The
conference will use a staggered break schedule to provide exhibitors with over 3 hours of direct interaction!
There are a limited number of spaces available for both non-profit and commercial vendors with prices
starting as low as $50.00 (before discounts). Exhibit space will be awarded in order of response so act quickly!
See page 2 for more information!

Door Prize donations

Every year, participants say they love the door prizes! Donate a set of your products, a gift certificate, or
something you would think the target audience will love! Every participant will know of your contribution to the conference through the conference program book, door prize station and social media! See
page 3 for more information!

Conference bag advertising!

Swag, schwag, promos, trinckets, tchotskies, chotzkies... whatever you call them, participants love the
goodies they find in their conference bags! We encourage your business to send 400 useful, adorable, or
fun promotional items to fill the conference bags! This is a FREE opportunity to be visible to conference
attendees. If your promotions are flyers or magazines, you may also submit 400 copies with a minimum
donation of $25. See page 3 for more information!

Registration & program book advertising

Be seen! Registration brochures are sent to over 2,000 early childhood businesses to share with their
staff. Programs are put in the hands of every attendee and are a great way to maximize exposure for
your products and services, and to build booth traffic. Advertise in one or both! See page 4 for more
information!

Other sponsorships
Sponsorships are a great way for Child Start and your business to come together for a mutually beneficial
opportunity! Perhaps you want to see your company logo on all of the program materials, on signs, emails
and more. Maybe you could provide a service or product free or at a steep discount as trade for advertising
to this very specific target audience or you would like to see your staff in their work shirts volunteering around
the conference. Growing With Children has many opportunities to work together. Here is a sample list of
custom sponsorship ideas that can be pulled together in a package or done individually:
pens notebooks/pads table tents certificates banners priority extra-large vendor space national speakers
bandanas volunteer shirts jump drives name badges lanyards breakfast lunch snacks volunteers

Interested in one or more of these other sponsorship opportunities? Have a sponsorship idea or in-kind
donation not listed here? We want to hear from you! Please contact the conference chair:
Marilee Haney mhaney@childstart.org or by phone at 316-682-1853.
Page 1

Saturday, March 7, 2015

Central Community Church
Exhibit Times: 7:00 a.m. - 1:30 p.m.

Exhibitor Information
Exhibitors get the unique opportunity to meet the attendees face to face!
Where is Growing With Children?
Looking to save money? Bring a door prize! See page 3 for more information.
6100 W. Maple
Commitment must be offered upon registration to receive discount.
Wichita, KS
Exhibit space includes:
PRICES:
Table (approximately 8 ft. long) Non-Profit: $55. Additional tables $45
2 chairs
For-Profit: $100. Additional tables $75
Lunch for 2 people
Discounts to put flyer/magazine in conference bag
Discounts on advertising
Electricity is available in most spots (no charge)
Sorry, no table cloths are provided. Items may not be attached to the wall in any way.

Q&A

We have very limited space

available for exhibitors this
year, so register early!

I have a unique set-up and I dont need tables, what do I do?

We encourage fun displays! Please do your best to determine how much space you need and let us know.
Most exhibit spaces are about 8 wide and just 4 deep. If you need more space you may need to purchase additional
tables . We are happy to work with you on your needs! Contact Paula Fernandez at pfernandez@childstart.org.
When can I set up?
Friday, March 7: 3:00 p.m.- 4:45 p.m. - building locked down at 4:45 p.m. Must exit building at this time.
Saturday, March 8: 6:45 a.m. - 7:00 a.m. - participants enter at 7:00 a.m. directly into exhibit hall!
Please let us know when you want to setup so we know how many volunteers to recruit. Please make sure your
set up is completed by each ending time as we lock the doors
Where do we enter for set-up?
I absolutely need an electrical outlet! How can I confirm?
Three tips:
Exhibitors will enter
1. Register early!
through the areas
highlighted orange
2. Set-up on Friday
3. Bring an extension cord and a multi-outlet surge protector
What times will we have potential customers?
7:00 a.m. - 8:00 a.m. 9:30 a.m. - 10:30 a.m. 12:00 p.m. - 1:30 p.m.
Take down needs to start at 1:30 p.m. and be completed by 3:30 p.m.
What is your cancellation policy?
We ask that you let us know as soon is possible if you cannot make it.
We are sorry, but there are no refunds.
Page 2

Saturday, March 7
Central Community Church
Exhibit Times: 7:00 a.m. - 1:30 p.m.

Door Prizes, Flyers & Swag

Door Prize Donations
Participants always comment on the door prizes and are always curious to see what all they can win. Let
your business stand out by donating a door prize for the conference! There are other benefits to door
prizes as well depending on the estimated retail value:

Prize Retail value:

$10-$25
x
5%
x

Listed in program
Total discount on sponsorships
Photo and link posted on social media
Free flyer in conference bag
Listed on websites donor section with link

$25-$50
x
10%
x
x
x

$50+
x
15%
x
x
x

Important Information!
1. In order to be listed in the program, the donation commitment section must be received by January 23, 2015.
2. Total discount only applies to exhibitor space, flyers and advertising. Discount cannot be applied after payment is processed.
3. Either the item or a photo of the item with a donation commitment section must be received by February 10, 2015 for social
media posts. Preferably sooner. Photos can be emailed to: mhaney@childstart.org

Flyers/Magazine Bag Stuffers

Include your flyer/magazine in the participant bags! Not only do participants have their bags the entire
conference day, but they take them home with them! Great place for coupons, ads and more!
Flyers accepted 2/1/15-2/27/15.
Send 400 no larger than 9x12
Mail or deliver to:
Child Start, Attn: Kim Garcia
1002 S. Oliver, Wichita, KS 67218

Non Exhibitors: $20 Free to the following:

Exhibitors:
$10 Donate door prize valued at over $25

Swag Bag Stuffers

Donate 400 swag items

Non-profits
Presenters
Paid advertisers

Help make the conference fun while creating awareness about your business! All participants will receive a
bag... and swag is a momento that will last after the conference!
Swag accepted through 2/27/15
Send 400 pieces of swag
Mail or deliver to:
Child Start, Attn: Kim Garcia
1002 S. Oliver, Wichita, KS 67218

Swag donators receive:

Opportunity to include a free flyer/magazine in conference bags
Social media posts for items received prior to 2/27/15
Page 3

Saturday, March 7, 2015

Central Community Church

Advertising
Reach your target audience! Advertising in the registration brochure helps get your name out to thousands of
local consumers and helps support a great organization! Exhibitors save money on advertising and all
advertising purchases come with free listing on the advertisers section of the Growing with Children
website!

Registration Brochure
The full color glossy registration brochure is delivered to over 2000 early childhood businesses to
share with their employees. Sent primarily to 5 counties: Butler, Cowley, Harvey, Sedgwick and
Sumner.
Exhibitor
Non Exhibitor
Size
Full Page
1/2 Page Horz

Width
7 in
7 in

1/3 Page Horz

1/6 Page Vert

Height
9.875 in
4.875 in

Non-Profit
$675
$290

For Profit
$775
$390

Non-Profit
$775
$390

For Profit
$875
$490

4.625 in 4.875 in

$175

$275

$275

$375

2.25 in

$75

$160

$160

$260

4.875 in

Camera ready ads are due by October 24, 2014.

Conference Program
The full color program is handed to each attendee at the beginning of the conference.
This is a great way to bring attendees down to your booth!
Exhibitor
Size
Full Page
1/2 Page Horz

Width
7 in
7 in

1/3 Page Horz

1/6 Page Vert

Height
9.875 in
4.875 in

Non Exhibitor

Non-Profit
$375
$200

For Profit
$475
$300

Non-Profit
$475
$300

For Profit
$575
$400

4.625 in 4.875 in

$125

$225

$225

$325

2.25 in

$ 65

$ 80

$ 80

$ 90

4.875 in

Camera ready ads are due by January 23, 2015.

make to size purchased. Send art to mhaney@childstart.org.

Payments can be made over the phone with VISA/Mastercard or mailed to:
Child Start, Attn: Marilee Haney/GWC
1002 S. Oliver
Wichita, KS 67218
Page 4

Saturday, March 7, 2015

Central Community Church
Exhibit Times: 7:00 a.m. - 1:30 p.m.
All sponsorship types complete this top section
Organization Name: _______________________________________________________________________
Street Address: __________________________________________ City: ________________ Zip: ________
Phone Number: _____________________________

Non-profit

For-profit

Contact Person: ___________________________________________________________________________

Email: ___________________________________________________________________________________
Website: ___________________________________________________________________________________
Facebook Name: _____________________________ Twitter Handle: __________________________________

Checkmark/Complete all sections you are participating in

Exhibitors

Door Prize Commitment

Complete this section if you want an exhibit area:

Will you need electrical outlet?

Yes

No

Electrical Outlets Limited.

Awarded to vendors in order of response.

I will set up on:

Friday, March 7: 3:15 p.m. - 4:45 p.m.
Saturday, March 8: 6:45 a.m. - 7:00 a.m.
1st Person Attending: ________________________
Lunch Option: Regular Vegetarian No Lunch
2nd Person Attending: ________________________
Lunch Option: Regular Vegetarian No Lunch
Number of tables: __________________ OR:
I have a unique set-up. Contact me for details.
(Only send form at this time. Wait for payment.

Complete this section if you are donating a

door prize:
Description:

Estimated Value:
Estimated delivery date:

Advertising
Registration Book:
Full page
1/2 page
1/3 page
1/6 page

Conference Program:
Full page
1/2 page
1/3 page
1/6 page

Prices and details are on page 4.

Flyers/Magazines
Swag for bags

Specialty Sponsorship
I would like to be contacted about special opportunities to
promote my business

Order Form
Saturday, March 7, 2015
Central Community Church
Exhibit Times: 7:00 a.m. - 1:30 p.m.
Be sure to complete both sides of form!

Exhibitors
Non-Profit
For-Profit

1 Table: $55.00
Additional tables: ___ x $45.00

Exhibitor Cost

1 Table: $100.00
Additional tables: ___ x $75.00

Flyers/Magazines
Exhibitor

1 Piece/packet $10.00
Flyer Cost

Non-Exhibitor
Free:

1 Piece/packet $20.00

Swag Donator Presenter Purchased Advertising

Door Prize over $25 Non-Profit

Advertising

Advertising Cost

Refer to pricing structure on page 3. Include total amount here:

Sub Total:

Door Prizes (Discount)

5% Discount (0.05 x subtotal) :__________
10% Discount (0.10 x subtotal): __________

Discount %:
Discount $:

Grand Total:

15% Discount (0.15 x subtotal): ___________

Please return this form and payment to:

Child Start
Marilee Haney/GWC Sponsorships
1002 S. Oliver, Wichita, KS 67218

Please make checks payable to Child Start and note it is for GWC.
Credit Cards also accepted. Call 316-682-1853 and speak to Renee Barrett.
No refunds will be issued. If unable to honor order, refund will be issued
and/or alternatives offered.
Be sure to adhere to due dates located in this packet!