DUKE UNIVERSITY

ME TOO MONOLOGUES CONSTITUTION

Me Too Monologues (MTM)
4/16/2013
Article I: Name
The name of this organization shall be Me Too Monologues, hereafter referred to as
[MTM].
Article II: Purpose
The purposes of this organization shall be:
I. To entertain a diverse audience with performances of student, alumni, employee
and faculty submitted monologues, detailing their experiences in relation to the
formation of their respective identities
II. To actively engage the Duke community, and create a safe space for dialogue to
emerge regarding concepts of identity, be it race, nationality, cultural
background, class, and so on
III. To bring a wider scope of monologues and actors, that we might better represent
the diversity of Duke University
Article III: Membership
All undergraduate students at Duke University are eligible for membership. Members shall
be classified into two categories: Executive Board and Cast. Potential Executive Board
members must apply for an officer position, which will be voted on by the current board.
Cast members will be determined through an audition in the Fall semester, and will be
voted on by the Executive Board. The official roster shall be maintained on the DukeGroups
website.
Article IV: Non-Discrimination
MTM shall not discriminate on the basis of political ideology, race, color, national and ethnic
origin, disability, sexual orientation or preference, gender, or age in its membership,
activities, and projects. MTM & Duke University shall not tolerate harassment of any kind.
Article V: Officers
Any member of MTM can become an officer after being listed on the official roster. Officers
shall be elected annually in the Spring semester by a majority vote of the current Executive
Board and shall take office thirty (30) days prior to the end of the semester. The officers of
this organization shall be:
Executive Producer

Calls and presides over official meetings of the organization along with the
Theatrical Director

Maintains accurate ledger and financial records

Approves all expenditures from the organization financial account

Approves (i.e. signs) all request for allocations from third-party sources

Maintains organization in good standing with Duke University and sponsors via
communication with the University Center Activities and Events (UCAE) and/or other
interested University entities

Acts as the tie-breaking vote in matters of business

Maintains organization website and multimedia publications along with the Assistant
Producer and Graphic Designer

Assists the Theatrical Director in show preparation, including but not limited to:
booking show venue, booking rehearsal spaces, reviewing show content, acquiring
monologues and actors, and finding sponsors.

Serves as an ex-officio member of any committee that is created through By-law

Assistant Producer

Maintains the official roster of the organization

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Records minutes of all official meetings of the organization

Maintains official historical file for the organization (constitution, by-laws, minutes,
rosters, financial records, risk management records, etc)
Contacts approved vendors for quotations and orders
Assists the Executive Producer in her/his duties as requested
Serves as an ex-officio member of any committee that is created through By-law

Publicity Manager

Serves as a representative of MTM on campus and in neighboring areas

Publicizes MTM and related events

Attends sorority and fraternity chapter meetings, selected-living group meetings,

and extracurricular meetings to promote MTM

Maintains organization in good standing with Duke University and sponsors via
communication with the University Center Activities and Events (UCAE) and/or other
interested University entities along with the Executive Producer

Creates text blurbs for emailing listserves and strategic contacts

Coordinates with the Graphic Designer on publicity materials, including but not
limited to: flyers, handouts, and MTM paraphernalia

Serves as an ex-officio of member of any committee that is created through By-law

Graphic Designer

Develops design and brand image with approval of Production Team

Delivers design initiatives within desired deadlines

Assists the Producers and Publicity Managers as requested

Maintains website and multimedia publications along with Publicity Manager and
Producers

Serves as an ex-officio of member of any committee that is created through By-law

Theatrical Director(s)

Is responsible for the overall practical and creative interpretation of the

monologues, taking into account the budgetary and physical constraints of
production.
Works closely with the creative and production teams, the performers and the
producer to create a performance which connects with the audience.
Encourages Duke Community to submit monologues, through conversation,
workshops or script development schemes as necessary
Adapts a script as necessary
Analyses and explores the script content and conducts relevant research;
Conducts auditions for productions, selecting and hiring designers, light technicians,
etc.
Manages time and organizes people and space
Attends production meetings as requested
Conducts rehearsals
Attends all dress and technical rehearsals and prepares detailed notes for the cast,
creative and production teams
Helps to publicize the production by giving interviews and leading discussions
Gives tasks to the Assistant Director(s) as necessary
Serves as an ex-officio member of any committee that is created through By-law

Assistant Director(s)

Assists the Theatrical Director(s) with her/his duties as requested

Keeps the production running smoothly

Maintains rehearsal schedule

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Works with the director(s) during the audition process, and is present for all
rehearsals
Serves as an ex-officio member of any committee that is created through By-law

Article V: Advisors
A full-time faculty or staff member of Duke University shall be selected by the executive
board and serve as the organization advisor. The advisor shall be an ex-officio member of
the organization and all of its committees.
Advisor duties:

Interpret University Policy for organization

Direct membership to appropriate campus resources to accomplish organization

goals

Act as the official university contact in matters of policy violation

Article VII: Removal of Officers
Officers may be removed with a two-thirds (2/3) vote of the general body. The officer in
question must be notified of the vote of removal at least one (1) week in advance and shall
have the opportunity to speak before the general body prior to the vote.
Article VIII: Executive Board
The executive board of MTM shall be composed of the organization officers, the advisor, and
any appointee deemed appropriate by the President. The executive board shall govern the
operations of the organization, and shall promote the mission of the organization.
Article IX: Meetings
Regular meetings of MTM shall be held at least monthly during the Fall and Spring
academic semesters and at the discretion of the President and Theatrical Director at other
times. Quorum shall consist of at least (3) members of the executive board and 50% of the
general body.
Article X: By-laws
By laws shall be created to dictate the structure and procedures of the organization. Bylaws may be proposed by any member and must obtain a majority vote of the
membership. No by-law shall infringe on the authority of the constitution. Required bylaws, which shall be ratified annually, include:

Organization Committees

Parliamentary Modification (ratified at first meeting of a new executive boards

term)

Election of Officers
Article XI: Committees
Committees of the organization shall be created from time-to-time by the executive board
in order to organize and distribute the workload of the organization. Committees shall be
governed by by-law and shall not have authority over the executive board or the general
body.
Article XII: Parliamentary Authority
Meetings and voting shall be governed by a modified version of Roberts Rules of Order
Newly Revised, tenth edition.
Article XIII: Elections
Elections must be openly publicized for at least two (2) weeks and open to the membership
of the organization. Elections shall be structured by the Election of Officers by-law.
Article XIV: Amendment
Amendments to this constitution may be proposed by any member and must obtain twothirds (2/3) majority by a vote of the general body.

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ME TOO MONOLOGUES CONSTITUTION

Document History:
Created: 04/16/2013
By: Cameron Thompkins, Tara Gavcovich, & Caralena Peterson
Amended:
N/A
Record of Organization Standing:
Chartered:

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