SCHEME OF LEASED ACCOMODATION

1.
1.1

ELIGIBILITY AND EXTENT OF BENEFIT

Corporations Leased Residential Accommodation is provided to Executives
at the following places subject to rental ceilings indicated below:

1.1.1 Executives drawing pay and allowances on IDA pattern.

Monthly rental ceiling for Executives drawing pay and allowance on IDA
pattern will be as per the percentage rates given below.
Classification of cities

Percentage rates of monthly rental ceiling

A-1 class

40% of maximum of the pay scale.

A Class

35% of maximum of the pay scale.

B1, B2 & C Class

25% of maximum of the pay scale.

Unclassified

20% of maximum of the pay scale.

Note:
1.1

Executives at E-I and E-2 level on IDA scales are entitled for
Company leased accommodation with effect from 1.6.1996.
(Part I Office order No. 25/96 dated 14.6.1996 )

1.2

Facility of Corporations leased residential accommodation has since

been extended to executives posted at Projects / Liaison Offices in
terms of the extant policy.
(Part I Office Order No. 63/96 dated 27.12.1996 )

1.3

The monthly rental ceilings based on the above percentage rates for
each grade and pay scale will be as per table given in the
Annexure-III.

1.4

The provisional rates of rental ceiling of leased accommodation

granted vide Part-I Office Order No.12/99 dated 11.2.1999 stand
regularised for the period w.e.f. 1.1.1999 to 23.8.1999.

1.5

Classification of cities/towns will be the same as that of House Rent

Allowance, as notified from time to time.

1.6

Lease agreements already signed will not be reopened during the

pendency of the lease period. However, in cases where
accommodation has been taken on lease beyond the existing
entitled ceiling the monthly lease amount shall be limited to the
revised ceiling w.e.f. 24.8.1999.

1.7

Executives availing company leased accommodation may claim

reimbursement for expenditure incurred on minor / routine repairs
subject to a ceiling of two months entitled lease amount, once
annually. This reimbursement will be allowed on certification basis
from the financial year 1996-97 and onwards. No rent recovery shall
be effected out of this amount.
(Part I Office Order No. 25/96 dated 24.6.1996 and Order No.32/99
dated 9.4.99)
(vide 98/2000 dated 5.12.2000)

CLARIFICATION
(i) Claim of reimbursement of expenditure incurred on repair and
maintenance of Leased Accommodation under the scheme of Leased
Accommodation to the following extent w.e.f. financial year 2004-2005:
(a) The claim for reimbursement of expenditure on repair &
maintenance of leased accommodation shall be made once in a
financial year in the prescribed proforma (Annexure-IV) anytime
during the financial year after incurring expenditure limited to amount
claimed or amount of entitlement of the Officer, whichever is less.
(b) In respect of any period of less than one financial year (on account
of resignation, superannuation, death or the effective date of the lease
deed being from a date other than 1st April due to reasons such as
joining on fresh appointment or transfer, deputation or some time-lag
between the expiry of previous lease deed and effective date of
subsequent lease deed etc.), the amount will be calculated on pro-rata
basis. While calculating pro-rata amount any period less than 15 days
shall be ignored and period 15 days or more shall be treated as a full
month.
In cases where an officer draws the reimbursement for repair and
maintenance for the full year but is unable to continue the lease for full
year due to reasons such as conversion of lease into HRA, resignation,
superannuation etc, the employees will be required to refund the
proportionate amount of reimbursement.
(vide O/O no 61/2004 dated 16.11.2004)

(ii) In case where an executive dies before preferring claim for

reimbursement, although he had fulfilled all the prescribed conditions
for the reimbursement, the same may be allowed to the legal heirs of
the deceased executive on submission of application certifying
expenditure so incurred.
(Circular No. 60/96 dated 4.12.1996 )

1.2

RENT RECOVERY

1.2.1 For executives drawing pay and allowances on IDA pattern:

House rent recovery for Corporations Leased Residential Accommodation
shall be regulated as under, from 24.8.1999 onwards:
Grade

House Rent Recovery (per month)

E-1 to E-2A

Rs.710/-

E-3 to E-4

Rs.870/-

E-5 and above

Rs.1080/-

(vide O/O no. 98/2000 dated 05.12.2000)

2.

RETENTION OF COMPANY LEASED ACCOMMODATION ON

RETIREMENT/RESIGNATION ETC.

2.1

Accommodation wherever leased by the Corporation for its employees at

Delhi or any other station may be allowed to be retained by the employee
concerned, on the existing terms and conditions, in case of the following
happenings and for the duration mentioned below against each :

EVENT

i)

Retirement on superannuating

PERIOD FOR WHICH

LEASED
ACCOMMODATION
MAY BE RETAINED
AT NORMAL RENT
4 months

ii) All cases of transfer/terminal leave/resignation of the 2 months.

executive for seeking employment in another Public
Sector Enterprise with the consent of the employer
provided leased accommodation has not been
provided by the new enterprise proceeding on
foreign service in India.
iii) Death of the employee
6 months.
iv) Deputation
For the period of
deputation but not
exceeding six months
provided leased/rented
accommodation is not
provided by the new
enterprise
during
deputation.
v) Study Leave
For the period of leave
but not exceeding six
months.
vi) Leave on Medical Grounds
For the full period of
leave
vii) On proceeding on training
For the full period of
training.
viii) - Leave (which shall include EL, HPL,
-For the full period of
Quarantine Leave Maternity leave)
leave
- EOL.

-For four months.

[ Rule 2.1(viii) revised vide office order no. 34/2004

dated 07.07.2004]

2.2

Retention of Leased accommodation shall be subject to the following

conditions :

2.2.1 that the residence is required for the bonafide use of the officer or members
of his family;
2.2.3 the rent, as per Rule 1.2, from the employee concerned for providing the
facility of retaining the accommodation for periods as mentioned above will
be recoverable from his dues to be paid by the Corporation or his surety
who would be en employee of the Corporation. At the option of the
concerned employee, the rent could also be deposited by him in cash with
the Corporation for the entire period to which he is entitled to retain the
accommodation, within the ceilings as fixed above.
2.2.4 In the event of non vacation of the premises after the relevant period,

recovery would be made at market rent or twice the normal rent whichever
is higher,. Wherever the corporation has arranged accommodation by
taking a house on lease, the rent so charged beyond the permissible period
of retention would not be less than the lease amount paid by the
Corporation.
3.
3.1

BROKER CHARGES
Broker charges equal to 15 days entitled rent of the executive shall be paid
provided the services of a broker has been used in locating
accommodation.

3.2

When an Executive who is staying in leased accommodation for which

broker charges have been paid is transferred to a project and thereafter is
transferred back to Delhi, broker charges may be paid to the broker or
property agent when the executive avails his services for hiring a new
residence at Delhi.

3.3

When an Executive has to vacate his leased accommodation on expiry of

the lease due to the landlord not agreeing to extend the lease and has to
hire another leased accommodation and in the process avails the services
of a broker or property agent, the broker charges to the extent admissible
may be paid by the Corporation for securing such new leased
accommodation.

3.4

When an Executive who is in occupation of leased accommodation has to

vacate such accommodation during the currency of the lease and shift to a
new leased accommodation under compelling circumstances, broker
charges may be paid by the Corporation for securing such new leased
accommodation.
( Rule 3 included vide Note dated 15.10.1983)

4.
4.1

GENERAL
Lease deed shall be in the format as at Annexure I

4.2

Whenever there is modification in the period of lease and lease amount on

expiry of lease period, Executives are required to enter into a fresh
agreement to this effect in the Proforma, as at Annexure- II.
( vide O/O no. 10/2004 dated 10.03.2004)

5.

Competent Authority for the purpose of approval / acceptance of lease

agreement in respect of Executives posted in Projects, Power Station,
Corporate Office, LO / Units, for houses/flats owned by NHPC Executives,
shall mean as under.
I. Projects/Power Stations:
Head of the Project/Power Stations or in his nominated officer not below
the rank of Chief/ Chief Engineer.
II. Liaison Offices/Units:
Head of the LO/Unit or his nominated officer not below the rank of Senior
Manager.
(vide O/O no. 29/2001 dated 24.04.2001)
III. Corporate Office:
Head of Administration Section, HR Department not below the rank of
Chief(HR). (vide O/O no. 13/2006 dated 21.06.2006)

Annexure I
LEASE AGREEMENT

THE
LEASE
AGREEMENT
made
on
_________
between
___________________ s/o ___________________________ Resident of
_____________________(hereunder called the Lessor) which expression
shall wherever the context permits, be deemed to include his successor
legal representatives and assigns) of the First Party and National
Hydroelectric Power Corporation Ltd. (A Government of India enterprise), a
Company incorporated under the Companies Act, 1956, and having their
registered office at NHPC Office Complex, Sector 33, Faridabad (Haryana)121003 (hereinafter called the "Lessee" which expression shall, wherever
the context permits, be deemed to include their successors and assigns) of
the second part.
WHEREAS the Lessor is possessed of and is sole proprietor of the House
No. ______ and whereas the Lessor has agreement to let the house on
terms and conditions as hereunder and the Lessees has consented to take
the same on lease.

1.

2.

NOW THEREFORE this Deed by way of lease is entered between the

parties on terms and conditions settled between them as detailed below :
That the Lessee will pay to the Lessor Rs. __________ (Rupees
___________ only) per month through cheque as rent of the building
leased out to them. Such rent shall be payable each month in advance on
or before the 7th day thereof, the tenancy will commence from
______________________.
That the Lease will remain for _____ years and commencing from __ to ___
After expiry of the said period, lessee may renew the lease for another two
years on conditions as mutually agreed then.

3.

That all Municipal Taxes and any other charges for whatsoever period from
time to time relating to the building leased out shall be payable by the
Lessor and the Lessee shall have nothing to do with the same.

4.

The house will l be on lease for the residence of _____________ of the

Corporation. The lease will automatically be terminated if ____________
ceases to be an employee of the Corporation or he is transferred out of
Delhi for which due notice shall be given by the Corporation as stipulated in
Para 12 even before the expiry of the lease period of two years or any
extended period.

5.

Lessee will not make any addition or alteration in the demised premises
without the written consent of the lessor (which shall not be unreasonably
withheld by the lessor), provided however, that the lessee may erect
temporary portions for making any cabins etc./or may remove or alter the
walls, fittings, doors and windows etc. at their own cost, and on the

expiration or earlier determination of the lease to restore the demised

premises to their original condition at their cost i.e. Lessees cost.
6.

Lessee will permit the Lessor and his agents to enter into the demised
premises at all reasonable time for the purpose either of inspection or repair
of the demised premises.

7.

The Lessees officer in occupation of the house shall pay the water and
electricity charges as per the actuals.

8.

The Lessee shall deliver the demised building to the Lessor on the
expiration of the lease period or on earlier termination of the lease together
with the Lessors fittings and fixtures in such repair or of conditions as
consistent with the covenants and conditions of this agreement. The
inventory of fittings an fixtures shall be delivered by the lessor at the time of
commence of lease to the lessee.

9.

The Lessor shall white wash, paint and polish the demised premises before
occupation by the Lessee and thereafter every year, and in a tenable
condition.

10.

Repairs such as repair to leakage in roofs, maintenance of electric and

sanitary fittings, including replacement of any fittings due to normal wear
and tear will be got carried out by Lessor as and when required, failing
which it can be carried out by the Lessee at the Lessors cost.

11.

That the Lessor represents and warrants that he being the legal owner of
the demised premises is fully entitled to execute lease deed and that he will
hold the Lessee free and harmless of any demands, claims, action or
proceedings by others in respect of quite uninterrupted possession and use
of the demised premises.

12.

That the Lessee shall be entitled to vacate and hand over possession of the
demised premises at any time during the initial or renewed term and
serving at lease month months notice upon the Lessor , notwithstanding
anything to the contrary contained hereinbefore.
The Lessor shall acknowledge and give valid receipts for each and every
payment made by the Lessee to the Lessor or his order and such receipts,
which must be duly stamped and signed by the Lessor or his duly
authorised agents, shall be conclusive proof of such payments.
The original of this agreement will be retained by the Lessor and its duly
executed copy will be retained by the Lessee.

13.

14.

15.

For the purpose of this agreement the term building wherever it occurs
means
Ground
Floor
of
flat
No._________ comprising of
________________________________________
IN WITNESS WHEREOF, the parties have put their signatures hereunder
executed these presents on the day, month and year above written.
SIGNED AND DELIVERED TO THE LESSOR WITHIN NAMED IN THE
PRESENCE OF WITNESSES;

1.

2.

Signature
Name (in block letters)
Address
Signature
Name (in block letters)
Address

SIGNATURE OF THE LESSOR

SIGNED AND DELIVERED BY THE LESSEE WITHIN NAMED IN THE

PRESENCE OF WITNESSES
Signature
Name (in block letters)
Address
Signature
Name (in block letters)
Address
For and on behalf of
NATIONAL HYDROELECTRIC POWER CORPORATION LIMITED

Anexure-II
RENEWAL OF LEASE AGREEMENT (3rd Party)

This is in continuation of the Lease Agreement executed on ________ between Shri

_________________________ S/o Shri _____________________________ R/O
______________________________________________________________
hereinafter (called the Lessor) and the NHPC Ltd., having its registered office at Sector33, Faridabad, Haryana hereinafter (called the lessee) for the house/flat
No.______________________________________________________________ for the
period from _____________to ______________@ Rs _____________per month for the
residence
of
Shri______________________________,
Designation
______________________ Employee No. ____________ an officer of N H P C. (copy
enclosed)
Now, we both the parties i.e. Lessor and Lessee have agreed to extend the said lease
agreement for a further period of ___________years/months from ________________to
__________________ @ Rs.______________ per month for the residence of
Shri_____________________ Designation __________________ Employee No.
_________________. The other terms and condition as contained in the said lease
agreement shall remain unchanged and binding upon the parties during extended period
upto
___________________.
SIGNED AND DELIVERED BY THE "LESSOR" WITHIN NAMED IN THE PRESENCE
OF:
WITNESSES:
1. Signature : ______________
Name
: ______________
Address : ______________
2. Signature : ______________
Name
: ______________
Address : ______________
SIGNATURES OF OWNER OF THE HOUSE (LESSOR)
SIGNED AND DELIVERED BY THE "LESSEE" WITHIN NAMED IN THE PRESENCE OF:

WITNESSES:
1. Signature : ______________
Name
: ______________
Address : ______________
2. Signature : ______________
Name
: ______________
Address : ______________
FOR AND ON BEHALF OF NHPC LTD ("LESSEE")

ANNEXURE-III

ANNEXURE IV

CLAIM FOR REIMBURSEMENT OF EXPENDITURE ON REPAIR AND MAINTENANCE OF

LEASED ACCOMMODATION FOR THE FINANCIAL YEAR ..

CC

Project Code

Voucher No.

Department Code

Vr. Date

Name in Capital Letters

Sc Cd

Employee No.

Period
Sl.No. Grade

From

Amount
claimed
(Rs.)

Address

To

NA

1.
CERTIFICATE
I hereby certify that I have been availing company leased accommodation and the amount
claimed by me as above, has been incurred by me for Repair & Maintenance of leased
accommodation as mentioned above towards maintenance / repairs etc. as per existing rules in
this regard.

Signature of the claimant

Name :
Date :

Designation :
Department :

For use on Accounts Department

Passed for repayment of Rs.
(In words) Rupees
Account No

Amount

Cash code

Accountant

A.A.O/A.O.

A.M./D.M./Manager

Received Rs.___________
(Rupees _______________________________________________)
Signature of the Employee
Date:____________