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ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS

(ADCO)

2014 Camel Race Guidelines

This electronic copy is a true representation of the original. The on-line version is
definitive; prints are discouraged but may be taken for reference purposes. They
shall not be retained in filing systems.

Issued on

: 21 May 2014

File Location

: PIMD Website

Version

: 01

ADCO Camel Race Guidelines - 2014


Revision: 1

Date: 21-May-2014

Revision History
The table below is a brief summary of the most recent revisions to this document. Details
of all revisions are held in separate records by the issuing department.

Revision #
xxx

Date

Author

April 29, 2014

PIMD

Scope / Remarks
Initial Release

Incorporated comments from workshops

2014 Final Camel Race Guidelines


01

May 20, 2014

PIMD

Medals criteria to include TPO -TCM Directive

Changes to HSE measures in line with


meeting on 19-05-2014

ADCO Camel Race Guidelines - 2014


Revision: 1

Date: 21-May-2014

Contents
Objective............................................................................................................................ 1
Scope ................................................................................................................................... 1
Expectations..................................................................................................................... 1
Performance Measures ................................................................................................ 2
Common Elements ................................................................................... 2
Gates / Deductions ................................................................................... 8
Asset Specific Elements............................................................................. 9
TPO Asset Specific Elements .................................................................... 12
Medals Criteria ....................................................................................... 14

Scoring Approach......................................................................................................... 17
Process Map ................................................................................................................... 18
High level Process .................................................................................. 18

Complaints ...................................................................................................................... 18
RACI Matrix .................................................................................................................... 19
Additional Roles & Responsibilities ..................................................................... 19

ADCO Camel Race Guidelines - 2014


Revision: 01

Date: 21-May-2014

Objective
The objective of the Camel race is to create an environment of positive competition and sharing of best
practices. This document provides guidance on managing and reporting the activities that constitute the
performance elements and measures of the Camel Race Structure. The Camel Race is a competition
scheme between ADCOs participating assets and functions with an ultimate objective of driving change
in peoples behavior. Measures are designed to address ADCO Must Dos & Performance Contract in the
structure of a Balanced Scorecard. Participants will be able to track progress on the ADCO Balanced
Scorecard system (ADCOBSC).

Scope
This document is applicable to ADCOs five assets: BAB, NEB, SE, BUH, and TPO which contribute in
completing the activities forming the current and future performance elements of the race structure for
assets. The participating Functions & exclusions for 2014 will be listed in the next version of the
guideline document following workshops with relevant Functions. The measures are divided into two
categories: Common and Specific. The common measures apply to all units whereas the specific
measures are intended to address certain business processes within the unit.
Common measures will have 50% of the weight and the remaining 50% for asset specific measures.

Expectations
The camel race framework and new structure are intended to help drive and monitor the effectiveness
of the common and specific measures implementation across the assets and functions. This will only be
achieved when progress is reported in a timely and accurate manner. In addition, it is equally important
to ensure that the measures are received, reported and validated in ADCOBSC in full compliance with
ADCOs standards and specifications and in line with its quality requirements.

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Performance Measures
Common Elements
1.

50%

Safe Operation Indicator (SOI)

8%

Definition:

SOI represents the percentage of reportable Lost Time Injury (LTI) cases per 1,000,000
man-hours worked. It includes all contractors, subcontractors and establishment
personnel working on sites or within areas controlled by ADCOs assets and functions.

Frequency:

Monthly-YTD
(

Calculation:
Note: The SOI score will be capped at a minimum of 50 % to counter cases with high LTIF.

2.

Safe Driving Indicator (SDI)

Definition:

8%

This measure consists of two sub measures i.e. speeding violations (3%) and vehicle
accidents (5%) normalized by the number of kilometers driven.
Speed Violations (3%): The total number of speeding violations that are captured by the
IVMS system against the assets and functions employees per 10,000 km. A violation is
counted when a driver exceeds the corporate agreed km/hr (speed limit) & drives for
more than 2 min as per table below:

High ways

(Sila-Abu DhabiDubai- Fujairah and


Al Ain)

New speed
Limits in Km

130

ADCO Internal
Roads (Freeways)

120

Graded (Sand Track


and Gatch Roads)

80

Modification

Action

For overtaking in critical


traffic condition, 2 minutes is
Allowed.

Single beep.

Over speeding between 130


to less than 140 km/h for
more than 2 minutes

Record of driving time


above 130 Km/h will be
part of 1 monthly RAG (Red,
Amber, Green) Report.

Over speeding at 140

- Single beep
- Immediate violation

Over speeding on other black


top roads (freeways) between
120 km/h to less than 130
km/h

- Single beep.
- Record of driving time
above 120 Km/h will be
part of monthly RAG Report

Over Speeding 130 KM/H on


other black top roads
(freeways)

- Single beep
- Immediate violation

No speed change

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Vehicle Accidents (5%): Total no of accidents recorded against the assets and functions
employees & contractors per million KMs driven. The Vehicle accident frequency (VAF) as
defined by HSE guidelines will be used for this measure. A Vehicle accident will be
recorded against an Asset or Function if investigation reveals ADCO personnel
(staff/contractor) as the responsible or liable party.
Frequency:

Calculation:

3.

Monthly-YTD (for both sub-measures)


Speeding Violations Score = 100 (no. of violations YTD/ (km driven YTD/10,000))
Vehicle Accidents Score = (1 VAF) *100
VAF = (No. of Vehicle Accidents YTD x 1 Million) / Million KM driven YTD
Note: Vehicle accidents score will be capped at a min of 50 % to counter cases with high VAF no.

People Development Index

14%

3.1 Training Man-days

35%

Definition:

Achieved man-days vs. planned (according to the Approved 2014 ATP).


A. This Measure consists of reporting actual training/conference man-days versus
planned courses/conferences. All Unplanned new requirements will be excluded from
the calculation to ensure proper implementation of the plan.
B. Reporting methodology is quarterly YTD. The Data source is the 2014 approved annual
training plan, which is distributed to all VPs within each asset and function. Monthly
progress report will be provided to monitor the progress of the implementation of the
ATP. (Reports to include last month and the next 2 months).
C. The HR training team is responsible to find similar suitable alternative course and
vendor, which meet the lines operational requirement, in case the planned course is
canceled by the vendor. HR shall notify the employee and his/her line manager 4
weeks in advance or at the discretion of the HR Training coordinator with due
consideration to employees work/leave cycles.
D. Replacement of courses for those employees who are planned will be counted only if
replaced courses are related to employees discipline. On the other hand, replacement
of attendees who are not part of the approved 2014 ATP will not be considered in the
actual man-days reported for the camel race.
E. LSP, GCP & LEP courses are excluded from the planned man-days due to the recent
contract expiry.
F. Following are justified reasons for excluded man-days:
o Courses cancelled by vendor
o Courses fully booked
o Courses TBA
o Courses postponed by vendor
o Resigned employees
o Employees transferred before the planned course date
o Employees with approved medical sick leave by ADCO Medical Officer and
approved compassionate leave.
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Revision: 01

Frequency:

Calculation:

Date: 21-May-2014

Quarterly-YTD

Method of calculation:
(Actual Man-days (Planned) YTD/ (Approved Man-days - Justified Exclusion))/4
= Final Score YTD%

Actual Man-days (Planned) YTD includes Changes of courses, changes of vendors, and
changes of dates for planned named employees according to the approved annual
training plan.

The final score of this measure will be calculated at the end of 2014.

3.2 E-PCR

35%

Definition:

It is defined as the number of employees eligible for e-PCR who completed the three
milestones of the PCR process before the agreed deadline dates. For 2014 the VPs are
excluded from the e-PCR measure. This element consists of three measured milestones:
o Objective setting Deadline is March 31st
o Mid-Year Review Completed Deadline is July 31st
o Final Year End Review Completed (Excluding VPs) Deadline is December 5th
Data source is the oracle e-PCR system.
The reporting methodology is monthly YTD to follow up the progress while the score
mark for the three milestones will be provided three times per year
(March/July/December).
Odd cases will be excluded according to HR guidelines and are:
o Employees transferred / integrated 60 Days from the deadline of each phase.
o New recruits will be shown in e-PCR system after completion of their probation
period.
o Employees resigned.
o Employees absent for more than 60 days continuously.
o Employees transferred are excluded from the subject phase but considered as part
of the next phase calculation.

Frequency:

Monthly-YTD, with the following updates:


Objective setting: March report
Mid-Year Review: July report
Final year-end review: December report
The KPI score calculation will be performed at the completion of each of the 3 milestones
& the score will be carried forward to subsequent months in between.

Calculation:

Total marks for this measure is 35% out of People Development Index mark, distributed
as follows:
o 30% on objective settings
o 20% on mid-year review
o 50% on final yearend review
Method of calculation: ((% of completed objective setting *(30% of E-PCR Mark)) + (%
of completed mid-year review *(20% of E-PCR Mark)) + (% of completed final year- end
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review* (50% of E-PCR Mark)) = Final score YTD


The final mark of this measure will be calculated at the end of 2014.
Criteria

Weight

Objective setting

Number of employees completed objective setting to total no.


of employees entitled for PCR within the Asset and Function

30%

Mid-year review

Number of employees completed Mid-year review to total no.


of employees entitled for PCR within the Asset and Function

20%

Final yearend
review

Number of employees completed Final year-end review to


total no. of employees entitled for PCR within the Asset and
Function. Recovery is not accepted after the deadline of each
milestone. Asset and Function score will be frozen at the end of
each milestone, i.e. if an asset and Function scored 25/30 in
objective setting by end of March this mark will be considered in
the final accumulated scoring system for this measure.

50%

3.3 Integration of UAE Nationals:

30%

Definition:

This element measures the number of integrated UAE Nationals within the Asset and
Function according to the 2014 integration plan approved by SVP.
A. Data source is the approved 2014 integration plan
B. This includes all entry points joining the assets /divisions
C. It is the responsibility of the assets and Functions to follow up on the development of
all entry points within each asset and Function.
D. The reporting methodology is quarterly YTD (31st March, 30th June, 30th September
and 31st December).
E. Any case that is not part of the approved name in the integration plan will not be
counted.
F. Exclusions will include the following:
o Employees transferred before the integration date between Assets or Functions
will be excluded from both Assets or Functions.
o Change of disciplines.
o Emergency cases, including medical cases, to be excluded temporarily unless it
exceeds 90 continuous days of absence which will lead to permanent exclusion.
o Integrated employees are counted only after they fill in an operational position in
the HR System, and not as and when declared operational by the panel.

Frequency:

Quarterly-YTD

Calculation

Method of calculation :
((# of actual planned employees integrated YTD/ # of planned employees to be
integrated - exclusions).
The final mark of this measure will be calculated at the end of 2014.
Note: any final percentage that exceeds 100% will be considered as full mark.

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4.

Date: 21-May-2014

HSE Assurance Program (HSE Annual Plan Objectives)

Definition:

Measured as per the agreed annual plan by the assets and functions HSE Objectives.

Frequency:

Quarterly-Average

8%

% of completion (Actual Vs. Plan)


Calculation:

# of timely completed tasks / total # of tasks due for the quarter as per plan
Note: Any task/ milestone not met on time will be missed for the rest of the year.

5.

Commercial Index

12%

The commercial index for 2014 will comprise of 3 sub measures M1, M2 & M4.

M1: For all contracts, to issue e-JMC Fax with contracts value 2M for contract
strategy and bidders list in accordance with ADNOC guidelines, at least 275 days for
single award and 365 for split award before the expiration of the current contract.
o Note: In cases where there are discrepancies resulting in delays SCMD; will review
each discrepancy situation separately with the concerned asset before issuing the
resulting score for M1.

Definition:

M2:
o All contract with value 100M: SCMD to obtain approval for the technical
evaluation report by the delegated authority within 81 days (excluding 10 days
ADNOC approval) from the technical bids opening date.
o All contract with values < 2M and below 100M: SCMD to obtain approval for the
technical evaluation report by the delegated authority within 53 days (excluding 10
days ADNOC approval) from the technical bids opening date.
o All contract with value above 500k and below 2M SCMD to obtain approval for the
technical evaluation report by the delegated authority within 35 days from the
technical bids opening date.
Note: In order to align with SCMD following exclusions will apply for M2:
a. Engineering Project / EPC Contracts.
b. Single Source tenders/contracts
M4:
o For PR <= $ 10M: Procurement technical evaluation approval by the delegated
authority obtained by SCMD within 30 days from date of opening the Technical bids.
o For PR > $ 10 M - Procurement technical evaluation approval by the delegated
authority obtained by SCMD within 45 days from date of opening the Technical bids.
Note: Following notes apply to both categories of M4
a. Tolerance period of 7 days will be considered as a transit period. This transit
period of 7 days is outside the target days & is applicable for the time taken by
the document to travel both ways i.e. from SCMD to the asset & from the asset
back to SCMD. Discrepancies, if any, will be handled on a case-by-case basis by
SCMD.
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b.

c.

Frequency:

Date: 21-May-2014

Scores calculation will be based on dates when SCMD receives procurement


technical evaluation and all purchases completed & received by SCMD during
2014 will be considered for this calculation.
For purchases where assets have already been penalized in the previous year i.e.
2013 these will be excluded to avoid double dipping. Discrepancies if any will be
handled on a case by case basis upon the discretion of SCMD & depending on
the nature of the purchase & its impact on the core business.

Monthly-Average
M1: The number of contracts meeting the target dates divided by the total number of
contracts for that duration.
M2:
100M:
81 days reached/completed = 100% score
> 81 days = 100% - (2 X no. of days above 81) with a minimum of 60%
Above 2M and below 100M:
53 days reached/completed = 100% score
> 53 days = 100% - (2 X no. of days above 53) with a minimum of 60%
Above 500k and Below 2M:

Calculation:

35 days reached/completed = 100% score


> 35 days = 100% - (2 X no. of days above 35) with a minimum of 60%

M4: Procurement technical evaluation


For PR <= $ 10M

30 days completed = 100% score


> 30 days = 100% - (2 X no. of days above 30). with a minimum of 60%

For PR > $ 10M


45 days completed = 100% score
> 45 days = 100% - (2 X no. of days above 45) with a minimum of 60%
The Maintenance Index (MI) is calculated as
(
)
(
)

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Gates / Deductions
1.

Fatalities

Definition:

Tracks Fatalities which covers employees, all ADCO contractors, subcontractors &
establishment personnel working on sites or within ADCO controlled areas during the
reporting year. Incidents resulting in Fatalities will lead to a deduction of 25% in the
overall score (Common + Specific) of that month.
(Multiple fatalities as a result of one incident will count as one).

Frequency:

Monthly

Calculation:

2.

25% deduction in overall (common + specific) for the month.


(

Non reported incidents

Definition:

Intentional non-reporting of HIPONM & Significant Incidents (which require TOR) will lead
to a deduction of 10% in the overall score (Common + Specific) of that month. It includes
all contractors, subcontractors and establishment personnel working on sites or areas
controlled by ADCOs assets and functions. (HSED will report these incidents based on spot
verification exercises)

Frequency:

Monthly

Calculation:

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Asset Specific Elements


1.

50%

Maintenance Reliability

10%

It measures maintenance planning accuracy and the effectiveness of planned


maintenance in preventing corrective maintenance.

Definition:

Scheduled WOs : The WOs scheduled & completed within schedule window.

Generated WOs : The WOs generated.

PM Units: The number of units that have been Planned and maintained. All PM WOs
(Parents, Childs, and Tasks) should be completed to consider the unit is maintained

unPM Units : The number of units that have approved unplanned maintenance.

Measure are YTD

Score = Month score Z


Z = 1% if there is 5% YTD PM records overdue and for every 2% extra will add 1%

The waiting for schedule status window is the generated month.

Note: The terms used in this formula are expected to be clarified further; until then the current
basis will be used changes if any will be applied only on agreement with all assets.

Frequency:

Monthly YTD

Calculation:

2.

Approved well Tests

10%

Definition:

This measure tracks the well test rate for active strings where each active producer string
needs to be tested once every 6 months. i.e. % of strings with approved production test
record to the total number of active strings that flowed more than 168 hours (7 days) in
the reporting period.

Frequency:

Monthly average.
(

Total # of active strings = All active strings during reporting period per ADNOC guidelines.

Calculation:

Z = Delay factor that tracks strings that are overdue for tests i.e. have test age greater
than 6 months. As per agreed criteria from TC (I & O) any active string which has a
production test date > six months from the last validated test will be counted overdue for
testing. Z is calculated as:
(

For e.g. if there are two active strings overdue for tests & say have a test age of 8 & 9
months respectively in this case Z would be estimated as:
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Z =(

Date: 21-May-2014

) = (1.5 + 1.33) = 2.83 which will be divided by the total active strings. In

summary higher the overdue period above six months higher will be the deduction from
the percentage score achieved for the month.
Notes:

Exclusions & Inclusions: Strings which were inactive for greater than 6 months &
come active during the reporting period will have a maximum of one month grace
period within which to perform the test. This grace period starts from the date the
string starts flowing. If assets fail to test such strings within one month then these
strings will also be considered overdue for tests and included in estimating the delay
factor Z.

Adaption Grace Period: In order for assets to adapt to the new calculation basis a
grace period of one month on the test age will be granted for the 1st half of this year
from 01-Jan-14 to 30 June 2014. This grace period of one month will be applied to
test age of the overdue string i.e. for the first half instead of using 6 months as the
violation criteria we will use (6 + 1) = 7 months to consider a string overdue for test.
For the second half (1st Jul to 31 Dec 2014) we will go back to use TC (I & O)
recommendation of 6 months.

1st Half of year

2nd Half of year

(
3.

Well Availability

)
10%

Definition:

Well availability will be reported as a direct absolute value without any modification
prorated to 95% max (95% availability is = to 100% score).

Frequency:

Monthly-Average

Calculation:

The reporting of availability will be monthly however it will be readjusted at the end of
each quarter when final data is available in system.
Prorated availability of >= 95% is = 100% score.

4.

Inactive Strings

10%

Definition:

The change in number of inactive strings compared to beginning of the year and in
accordance with ADNOC new Guidelines.

Frequency:

Monthly-Average

Calculation:
Operational Strings = Total Strings (1.8 project wells + Abandoned wells)
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The asset which achieves the highest improvement i.e. reduction in inactive strings will
achieve a 100% score. The scores for the other assets will then be prorated from the 100%
base line score of the asset demonstrating the highest improvement.

5.

Utilization of RMP data

10%

Definition:

This measure is aimed at determining the utilization of RMP data & measured as
percentage of RMP loaded Vs. planned (as referenced in the Business Plan). The measure
tracks the turnaround time for the assets from survey execution to the date on which
survey data is loaded in the system (Finder) with a target of one month.

Frequency:

Quarterly YTD

Notes:

Calculation:

The calculation will consider only those RMP surveys that have been validated &
loaded in Finder within a month from the date of execution of surveys.
The one month target includes the one week duration for CITD to load data from the
date of receiving validated survey results from assets. However, if there is more than
one weeks delay in CITD uploading data in finder the assets will not be penalized for
this delay beyond the one week from the date of receiving data from assets. The
survey reports once validated are date stamped & signed by asset focal point before
sending these reports to CITD for loading in Finder.
Invalid Data or surveys will be excluded from the calculation.
This measure will be reported quarterly - YTD and a final score against the business
plan will be calculated at the end of the year 2014.

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TPO Asset Specific Elements


1.

50%

Maintenance Reliability

10%

It measures maintenance planning accuracy and the effectiveness of planned


maintenance in preventing corrective maintenance.

Scheduled WOs : The WOs scheduled & completed within schedule window.

Generated WOs : The WOs generated.

PM Units: The number of units that have been Planned and maintained. All PM WOs
(Parents, Childs, and Tasks) should be completed to consider the unit is maintained

unPM Units : The number of units that have approved unplanned maintenance.

Measure are YTD

Score = Month score Z

Definition:

Z = 1% if there is 5% YTD PM records overdue and for every 2% extra will add 1%
The waiting for schedule status window is the generated month.
Frequency:

Monthly-YTD

Calculation:

2.

Average Successful Hydro-testing turnaround

Definition:

Frequency:
Calculation:

3.

10%

It measures the turnaround i.e. cycle time of successful hydro-testing from well receipt to
handover to operations. This measure will have a target of 7 days.
Note: Successful Hydro test is defined from the date Asset releases the well until the day
IPD confirm flow-line pass or fail in 1st attempt.
Quarterly Average
Completed in 7 days = 100% score
> 7 days = 100% - (2 x no. of days above target) min 60%

Timely completion of IPS

Definition:

10%

This measure ensures timely completion of Intelligent pigging surveys (IPS) avoiding
overdue IPS with a base target of 0 overdue IPS.
Quarterly YTD.

Frequency:

Calculation:

This measure will be reported quarterly, however the final score will be calculated at the
end of 2014.
(

)
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4. % MOLs with conditions assessed and MAWP is calculated


Definition:

10%

The objective is to identify percentage of MOLs whose conditions are assessed & have the
MAWP (Maximum Allowable Working Pressure) calculated; the target is 95% (15MOLs).
Quarterly YTD.

Frequency:

This measure will be reported quarterly, however the final score will be calculated at the
end of 2014.

Calculation:

5.

Avoid loss of containment events (Zero leak policy)

Definition:

10%

The objective is to ensure there are zero leaks from any of the MOLs.
Quarterly YTD.

Frequency:

Calculation:

This measure will be reported quarterly, however the final score will be calculated at the
end of 2014.
= No. of loss of containment events from MOLs
Notes
Zero 0 loss of containment events = 100% score.
1 (one) loss of containment event would result in a score of 50%
Any loss of containment events more than 1 will result in 0% score for this measure.

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Medals Criteria
1. FIKRA (Ideas)
Definition:

The implementation of approved and published FIKRAs.

Frequency:

Monthly-YTD

Calculation:

Points will be given to each Asset/Function based on the table below. The measure is YTD
calculated monthly on the basis that the asset/function with highest number of points will
score 100%. Others will be prorated. Assets and functions will score points for
implementing an FIKRA. The number of points for the implementation will be equal to the
points given for FIKRA by the Business Excellence Committee (BEC).

Improve efficiency (Business Process):


Some Impact (<10%) (5) Good impact (1120%) (10) Significant impact (>20%) (20)
Reduce Resources/Improve utilization:
Some Impact (<10%) (5) Good impact (1120%) (10) Significant impact (>20%) (20)
Others: (10)

2.

Well Commissioning (BAB, BUH & SE)

Definition:

New Wells: It is the duration to commission new oil and WI wells from rig release date to
production within 60 days.
Work-over Wells: 30 days duration required to re-commission the oil and WI well for
work-over after drilling unit release.

Frequency:

Monthly-Average

Calculation:

New Wells:
60 days completed = 100% score
More than 60 days = 100% - no. of days more than 60
The average of all wells in a month
Work-over Wells:
30 days completed = 100% score
More than 30 days = 100% - no. of days more than 30
The average of all wells in a month

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3.

Date: 21-May-2014

Asset Integrity (BAB, BUH, NEB & SE)

Definition:

This medal will be a composite of the Facility Integrity & Well integrity measures for assets
whereas it would be a composite of Facility Integrity & MOL integrity for TPO. Below are
the definitions of the each integrity sub measure:

Facility Integrity - will comprise of the following two KPIs:


F1: Proactive Integrity Risk Management of HSE&B CES:
Identify the operational, Maintenance and C&I Risks for 50% of HSE&B CES and establish
mitigation plans that when implemented will ensure the risk levels are ALARP
F2: Establishing Safe Operation Envelops in Asset Register
Develop Safe Operation Envelops templates for 50% HSE&B CES categories, collect actual
operation data and monitor actual operation conditions are all the time within SOE limits.

Well Integrity will comprise of the following two KPIs:


W1: Make Safe the Shut-in wells with Annuli Shut-in pressure >100% MAASP
Update the wells Shut in pressures, identify wells with shut in pressure more than 100
MAASP, Kill & secure identified wells
W2: Manage risks due to annulus pressure to an ALARP level (% MAASP Calculated):
Identify wells with Annulus pressure, collect data, calculate the MAASP for 75% of the
identified wells and update records in PEIS.

MOL Integrity will comprise of the following two KPIs:


PL1: Proactive Risk Management of MOL
Proactively measures the mitigation progress against plan for MOLs identified with
integrity risk with a base target of 95% (i.e. 95% = 100% score for this measure)
PL2: Effective protection from external corrosion
The objective is to ensure maximum no. of cathodic protection test post achieve
protection criteria, the target is 95%
The winner of the Medal should score the highest end of year score among all Assets &
TPO with a minimum year end score of equal or more than 85%.
Frequency:

Monthly-Average

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Calculation:
Sr.

Key Success Factors

F1

Proactive Integrity Risk


Management of HSE&B
CES
Establishing
Safe
Operation Envelops in
Asset Register

No of HSE&B CES with integrity risk identified X 100


No of HSE&B CES in Asset Register

>50%

No of HSE&BCES with SOE identified X 100


No of HSE&B CES in Asset Register

>50%

W1

Make Safe the Shut-in


wells with Annuli Shut-in
pressure >100% MAASP

(No. of Wells Killed & Secured Made Safe) X 100


Total No. of Wells with confirmed SAP in A
and having Shut-in WHD Pressure > 100% MAASP

90%

W2

Manage risks due to


annulus pressure to an
ALARP level (% MAASP
Calculated)
Proactive
Risk
Management of MOL
Effective protection from
external corrosion

No. of Wells with data submitted for MAASP calculation X 100


Total No. of Wells with annulus pressure

75%

MOLs with integrity risk identified & mitigation plans developed X 100
Total No. MOLs

95%

MOLs with under protected (low voltage level at CP posts) X 100


Total No. MOLs CP test posts

F2

PL1
PL2

KPI

Target

For Assets (BAB, BUH, NEB & SE) end of year score.
KPI

A) Actual planned
Performance
target %

B)
Weight
%

FI

30

F2

20

W1

20

W2

30

C) Weighted
Progress = A
xB

D) Total
Weighted
progress

E) Integrity
Medal
Weight %

F) Integrity
Medal
Score= D x E

G) End of
integrity year
score SUM (F)

F) Integrity
Medal
Score= D x E

G) End of
integrity year
score SUM (F)

60%

40%

For TPO end of year score


KPI

A) Actual planned
Performance
target %

B)
Weight
%

FI

30

F2

20

PL1

20

PL2

30

C) Weighted
Progress = A
xB

D) Total
Weighted
progress

E) Integrity
Medal
Weight %
60%

40%

Page 16

ADCO Camel Race Guidelines - 2014


Revision: 01

Date: 21-May-2014

Scoring Approach
Each Assets representative will collect their corresponding assets measures for all of the elements and
then feed them into ADCOBSC (http://adcobsc/). PIMD will then review and validate the data, before it is
automatically calculated by the system.
1. All calculations for 2014 are effective from 1st January i.e. the beginning of the year 2014.
2. The different types of measure scores are handled as follows:
Monthly-Average : Scores are received on a monthly basis and averaged with previous months of
the year
Monthly-Year To Date (YTD): Scores are received on a monthly basis and are accumulated.
Quarterly-Average : Scores are received on a quarterly basis and averaged with previous quarter of
the year
Quarterly- Year To Date (YTD): Scores are received on a quarterly basis with a weight of 3 months.
3. No of days - Days in the document means Calendar Day unless specified explicitly.
4. In case of a proven intentional data manipulation of any of the measures, the asset will score zero
(0) for the measure in that month and the following months until the data is corrected. The monthly
and end of year score will be reduced by (the weight of the measure to the total measures * 8.5% *
no. of months).
5. PIMD and parties selected by Executive Team (ET) will conduct a verification / audit exercise every
quarter during 2014 to ensure accuracy of data reported. The percentage of accurate data versus
the total no. of cases in the sample will be multiplied by the measure score. The monthly and end of
year score will be reduced by (the accuracy percentage * the weight of the measure to the total
measures * 8.5% * no. of months).
6. A delay by an asset to feed complete data into the system by the set date will result in a deduction
of (0.01% * number of days after due date until complete data is loaded into the system) from the
monthly and year end scores.
7. 0.01% deduction from Assets/Functions who fail to submit data (eg. HR data for people
development index) to other Assets/functions.
8. Measures that do not have a data in a specific month due to any reason i.e. no activity, will not be
counted in the average.

Page 17

ADCO Camel Race Guidelines - 2014


Revision: 01

Date: 21-May-2014

Process Map
The diagram below illustrates the reporting process that has been put in place to ensure timely & accurate
reporting.

Assets/
Functions

Conduct activities

Filter activity
results

Feed results into


system/ Send to FP

Business Unit
FP/ Asset FP
(SPMA)

L1: High-level Camel Race Process

Receive/Extract
activity results

Filter activity results


based on Common &
Specific CR Measures

Feed results into


ADCOBSC system

MAXIMO, Oracle,
PIES, etc...

NO

PIMD

ADCOBSC*

Yes
Verify Data

Data Matches?

Extract CR
Scores &
Ranking

Announce**
Winners

* ADCOBSC System will automatically perform the needed calculation of the Camel Race Scores (Initial and Final) and rank the Assets/Functions accordingly
** Announcing winners include communicating and coordinating with the concerned departments, like GSD and the Fields to publish results across ADCO

High level Process

PIMD with Assets, functions and Drilling jointly set clear definitions for each common and specific
measure in the new Camel Race.
Agreed measures will be uploaded in the system by PIMD.
Assets, functions and Drilling will post their actuals into the system on monthly basis.
PIMD will lead the audit team composing of selected members from Assets, functions and drilling to
perform the verification audit exercises on the reported data. This verification exercise is conducted
twice per year to verify each measure.
In addition PIMD intends to conduct Quarterly audits with selected stake holders whenever feasible.
Violations will be discussed with ET following the same approach as previous years.

Complaints
In the situation where an Asset, function or Drilling have any concern or complaint relevant to the Camel
Race, the party has the right to raise its concern or complaint, in confidence, to PIMM in writing and
supported by documented evidences. PIMM in return should investigate the matter and revert back to the
complained party with a decision. If the complained party is not satisfied with PIMM decision, PIMM has to
raise the matter to ET for final vetting.
Page 18

ADCO Camel Race Guidelines - 2014


Revision: 01

Date: 21-May-2014

RACI Matrix
The RACI table below captures the main activities related to the Camel Race management and the main
stakeholders involvement in the process:
Sr.

Activities

ET

PIMD

Asset, Function
and Drilling

1.

Adding new Camel

2.

Add/remove/change Common and specific measures

3.

Revise scores of a Common and specific measures

AR

4.

Adding/dropping/modifying measures within group


(Common or specific)

5.

Changing the weight of a group (Common and specific)

AR

6.

Changing/Modifying Measures Formula + Frequency

7.

Changing Data Source (I.E. Oracle, PIES, FINDER)

8.

Changing/Modifying
System/Element

9.

Changing Data Gathering Focal Point

10.

Reward Scheme (Who, When, How, What)

11.

Data Quality Control/Check

12.

Generate/Publish of Camel Race Results (Advertise)

Recognition/Penalty

I
A
I

AR

In this section the stakeholders need to refer to the BSC user manual or the System Feature Privilege Sheet
because it includes all the ADCOBSC system features.

Additional Roles & Responsibilities


(Subject for further modification based on ADCOBSC System Workflow)
Note that majority of the processes performed by the stakeholders are conducted through ADCOBSC
system
Asset/Business Unit Focal Point (FP)
Conduct activities associated with the race common and specific measures in accordance with ADCOs
standard and procedures
Feed the activity results into ADCO systems (MAXIMO, PIES, AIMS)
Senior Performance Management Advisors (SPMAs)
Receive data and extract activities results from ADCO systems/ fields
Verify activities associated with the race common and specific measures and ensure they are executed
as per ADCOs quality standards
Feed the activity results into ADCOBSC system (by 12th of every month)
Camel Race Custodians
Checking and verifying the reported data completion and quality
Verify the total performance scores and rankings for each asset/function/drilling calculated and
reported by the ADCOBSC system. Reporting and publishing measures results and final scores to the
organization (by 20th of every month)
Page 19