Professional Documents
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GENERAL GUIDELINES
3.1
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3.2
Obtain the offer letter for inspection in writing from the firm in the prescribed
Proforma as per Appendix I. The offer shall mention the quantity, type and
make of the equipment(s) / material being offered for inspection.
3.2.2
Check that quantity of offered material does not differ from the quantity
mentioned in the nomination letter. In case the offered quantity exceeds the
quantity indicated in the nomination letter, he will advise the supplier to
contact the order placing authority. Inspection of the increased quantity shall
be carried out only on advice / directions from the nominating authority.
However, if the quantity offered to the inspecting officer is less than the
quantity indicated in the nomination letter (in which case re inspection
charges becomes leviable), the material can be inspected.
3.2.3
Check and compare the copies of calibration certificates (obtained from the
purchaser as per clause 3.1.8) with the original calibration certificates. Till
such time these copies are made available by the purchaser (after incorporation
in the P.O. / Specifications), the Inspecting Officer shall himself check the
validity and accreditation relevance of the calibration certificates.
3.2.4
Check the measuring instruments / devices / apparatus and ensure that the
calibration seals are intact without sign of tampering and bear the
identification of the calibration agency. Check the calibration status sticker and
verify that it is signed properly by the calibrating agency and bears the date of
last calibration as per certificate.
(The seals of calibrating agency should be on the top and bottom of insulators
and cover plate of the instrument transformers used for testing. Ensure that
the seals on instruments and measuring equipments are fixed in such a way
that they cannot be tampered by opening from top, bottom, front, side or back.
All points / screws, etc. which are used for assembling should be covered by
proper seals of the calibrating agency such that tampering of measuring
equipment may be visible / evident by the damage to the sealing. This part of
the clause shall be applicable only after provision for this is made in
PO/Specification.)
3.2.5
Ensure that the class of accuracy of measuring instruments / standard used for
testing of measuring equipments such as CTs, VTs, CVTs and energy meters
is better than that of the class of accuracy of the equipment under test and also
corresponding to the requirements mentioned in the P.O. / relevant chapter of
this manual.
3.2.6
For equipments other than those mentioned in clause 3.2.5, ensure that the
class of accuracy, if prescribed, of measuring devices used for testing is as per
P. O. / Specifications / nomination letter.
General Guidelines
3.3
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3.3.11 Wherever reference standard (ISS / IEC / CBIP Publication, etc.) is mentioned,
the latest amendment / revision of the reference standard should be referred to
during inspection.
3.4
The Inspecting Officer should record his observations in writing and obtain the
signature of the firms representative.
3.4.2
If the Inspecting Officer is satisfied that the inspected material meets the
requirements of the P.O. / Specification, he will fill in the form No. 9 for the
dispatch clearance, if so advised in the nomination letter.
3.4.3
3.4.4
If the representative of the firm does not agree to sign the report of the
Inspecting Officer, he will record these facts in the inspection report.
3.4.5
The Inspecting Officer should invariably leave the firms works or the
inspection place after having fully ensured that either the inspection is over or
if the inspection is not over, then his stay is not useful and not in the interest of
RVPN. The Inspecting Officer in any case will not leave the inspection place
without delivering his observations to the firm and will also report the same to
the order placing authority on phone and / or fax. If the inspection
environment is not suitable for further inspection, it will be reported to the
order placing authority on phone or fax.
3.4.6
The Inspecting Officer will ensure that all equipments / material and
accessories inspected are sealed as per chapter No. 4 or as per provisions in the
P. O. / Specifications or in individual chapters. He may select the type of seal
as per the physical requirements and size / type of equipment / material.
3.4.7
The Inspecting Officer should obtain details mentioning the make, S.No.,
accuracy class (wherever applicable), name of calibration agency and date of
calibration of all the meters and instruments used in the testing. These details
and copies of all calibration certificates mentioning date of validity shall be
attached with the inspection report.
3.4.8
The Inspecting Officer will attach a copy of packing list / material list duly
signed jointly by him and the firms representative with the inspection report.
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