Professional Documents
Culture Documents
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Alternatively ...
If you wish, you can also enter an author name using the format First name(s) - Last name, with no
comma anywhere in the name as entered. If you do it this way, EndNote will consider the last word
in the entry to be the author's last name, and any word(s) or initials preceding it to be the first
name(s) and/or initials...
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Complex names
One aspect of this distinction which often gives trouble to beginners is the entry of relatively complex
author "names" of various corporations or organisations - e.g. "U. S. Department of the Interior". If
these are entered exactly as written they will usually generate problems when EndNote attempts to
include them in a formatted bibliography. Consider that particular example, and the problems that
might be produced if it is entered in its simple form, without any included commas ...
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Multiple commas
Generally speaking, you should always be careful about where you place a single comma in an
author name, as described above. You should be VERY careful about entering a name containing
more than one comma - the results are not always predictable. One case where you might need to
use two commas, however, is that of names with suffix "titles" like "John Black Jr" or "James White
III". These should entered in the form Last Name - comma - First Name - comma - Title. In such
cases EndNote will format the Title (e.g. "Jr" or "III" in these examples) exactly as entered. Note that
these comments refer to what we might think of as suffix titles, as in the two quoted examples. They
don't apply to prefix titles such as "Sir Charles Cholmondeley", which can be entered in either of the
two standard formats ("Sir Charles Cholmondeley" or "Cholmondeley, Sir Charles") without problems
- the prefix title is simply treated as a first name.
Note: In this uncommon case a problem will emerge, however, if the formatting style in use specifies
inititals only for first names, in which case the example will appear in the bibliography as
"Cholmondeley, S. C.", which accords with the style specifications but not with common use. As far
as we are aware the only solution to this problem would be to edit the bibliography manually after
formatting.)
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