VENDOR/CONTRACTOR EHS ASSESSMENT CHECKLIST

Company Name:
E-Mail:

GENERAL INFORMATION
Telephone:
Address:

Fax:

COMPANY STRENGTH AND CAPABILITIES

Rating (1-5) Remarks
Manpower resource strength
In house:
External:
Number:
Number:
Design & Engineering Erection and construction Commissioning
capabilities
capabilities
capabilities
Yes/No
Yes/No
Yes/No
Approvals: UL/FM/ANSI/Others (specify)
Infrastructure
Availability of testing and commissioning capabilities. Yes / No
Availability of maintenance facility for site/supplied equipment after
sales/service.
Arrangements for stocking service spares.
Lead time required for non stocking spares.
Experience history of working in oil and gas instillation.
All Resources comply with local regulation (permits & certification).
Post job service response time
Response time (if local)
Response time (if international)
Duration:
Duration:
Response time (within warranty )
Response time (outside warranty )
Duration:
Duration:
Professional Certification
ISO 9001
ISO 14001
OSHAS 18001 U-Stamp

NA

POLICIES AND ORGANISATION

Rating (1-5) Remarks
Availability of Environment, Health and Safety (EHS) Policy Documents
Organisation chart showing line EHS responsibilities and duties of
employees.
Availability of qualified and competent EHS professional
Senior Management involvement for ensuring that on site work
practices comply with EHS policies and objectives.
PLANNING AND PROCEDURES
Rating (1-5) Remarks
Availability of EHS Manual or set of EHS Procedures and updated.
Arrangements to ensure working practices and procedures comply with
set EHS objectives.

Arrangements for control of Hazardous Substances on Site?

Arrangements for conducting EHS Meetings between management and
workforce and records maintained (e.g. Safety Committee Meeting)
Arrangements for communicating specific hazards arising from the
workplace to the employees.
Arrangements and process for carrying out method statements and risk
assessments prior to commencement of work.
Arrangements for communicating risk assessments to workforce and
the client.
Procedures available to check and verify third party accreditation/
approvals.
Arrangements for issuing of personal protective equipment based on
risk assessment.
Arrangements to ensure inspection, testing, certification and in a safe
working condition of plant and machinery within premises or on-site.
Availability of on-site EHS performance monitoring procedures.
Arrangements for accident/incident reporting, investigation and
corrective action implementation procedure.
Availability of QMS or set of QMS Procedures which includes Inspection
and test of critical equipment to be used on site.
EHS TRAINING
Rating (1-5) Remarks
Arrangements for assuring the competence of its workforce or
subcontractors.
Company identified critical operations that require specialised training to
deal with potential hazards
Managers and Supervisors at all levels who plan and/or supervise the
work received formal training in conducting work safely.
Arrangements to ensure old and new employees have knowledge of
basic industrial safety and have received information and instruction on
specific hazards arising from their work
Arrangements for EHS induction training of site employees.
REVIEWS AND AUDITS
Rating (1-5) Remarks
Arrangements for auditing / inspection of EHS on site.
Supervision and monitoring of the safety of premises and sites.
Arrangements to monitor the health of employees involved in
specialised work such as radioactive, chemical or other hazards.
Communication of findings of supervision and monitoring to senior
management
Assessment of EHS Competence of Sub-Contractors
Total
Assessment Conducted by (Name & Signature):_________________________________

VENDOR/CONTRACTOR EHS ASSESSMENT WORKSHEET

1. Assess the contractors knowledge about safety and
environmental regulations, restrictions, and the requirements of
any authorizations necessary for the work.
Did the contractor demonstrate an understanding of the safety and
environmental risks and sensitivities?

2. Assess the contractor's ability to identify and communicate

hazards, environmental sensitivities, and related control measures
associated with the work being done prior to work being
performed.
Did the contractor take steps to reduce the risks and/or mitigate
the potential impacts of his/her work?

3. Assess the contractors worker observations program and work

site inspection program (site, workers and equipment inspected by
senior management, supervisors, workers, etc).
Were safety and environmental concerns documented during
inspections? How did the contractor respond to the findings?

4. Assess the contractor's ability to supply competent and adequately

trained workers and supervisors and their ability to ensure new or
inexperienced workers were adequately supervised.

5. Assess the contractors ability to assure appropriate PPE, safety

and spill clean-up equipment was available, being used by
workers, and properly maintained.

6. Assess how well the contractor's equipment was maintained and

the suitability of the equipment to perform the work assigned (PM,
pre use inspections, etc)

7. Assess the level of participation by contractor employees and

management in meetings, in discussing and resolving HSE

concerns, in stopping unsafe or environmentally unacceptable
work practices, in field HSE tours, safety talks, etc.

8. Assess the contractor's implementation of their HSE program

components at the work site and their ability to comply with our
HSE program requirements and applicable regulations.

9. Assess the contractor's implementation of work procedures and

work rules applicable such as confined space entry, rigging and
hoisting, waste management, working at heights, ground
disturbance, critical tasks, hazardous products, etc.

10. Assess the contractor's near miss reporting, incident reporting, and
accident investigation capabilities (all events reported, properly
investigated, deficiencies addressed, etc.)

11. Assess the contractors ability to ensure emergency response

plans were in place and implemented at the work site (plans
posted, emergency numbers posted, drills held, everyone aware of
proper response to emergencies, etc.)

12. Assess the contractors ability to manage the project or work and
the quality of their workmanship. Did they estimate costs
accurately, schedule work to meet time lines, provide sufficient
manpower, maintain accurate quality control, provide a good
finished product, etc.