Cash Journal

Cash Journal
Complied By
S.N.Padhi, ACA
FI/CO Consultant
http://www.surya-padhi.net

This is complied for understanding of basic concepts of cash journal configuration; I

don’t take any responsibility if liabilities come by action upon this document.
However comments are largely invited for any errors, omissions prevail and content
not considered in this document

Document No.SNPFIIMG10001 Page 1 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005
 Cash Journal

Cash Journal
A. Create Cash Journal (T. Code FS00).................................................... 3
B. Define Document Types for Cash Journal Document (T. Code OBA7)............. 3
C. Define Number Range Intervals for Cash Journal Document (T Code FBCJC1) .. 4
D. Setup Cash Journal (T Code FBCJCO) .................................................. 4
E. Create Business Transactions ( T. Code FBCJC2) ..................................... 5
F. Cash Journal Entry ( T Code FBCJ) ..................................................... 6

Document No.SNPFIIMG10001 Page 2 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005
 Cash Journal

A. Create Cash Journal

T Code FS00
Path IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash
Journal > Create G/L Accounts for Cash Journal

In this activity, you create a G/L account, for the cash journal in the required company code.

Ensure that the account can only be posted to automatically and displays a unique account currency

If you want to run several cash journals with different currencies in this account, make sure that the
indicator Balances in local currency only is not set, The account currency corresponds to the company
code currency

B. Define Document Types for Cash Journal Document

T Code OBA7
Path IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Define Document Types for Cash
Journal

You can select existing document types for cash journal documents, or define new document types in
this activity.

You must have document types for the following postings:

G/L account postings, Outgoing payments to vendors, Incoming payments from vendors, Incoming
payments from customers, Outgoing payments to customers.

Ensure that on the detail screen, the selection fields under Permitted account types, your postings are
selected accordingly. Useful selections are for example, account types customer, vendor, G/L account.
Documents Type Controls:
** Number Range of Document
** Accounts Groups to be allowed for Posting
** Reverse Document Type Allowed for Reversal of Cash Journal
** Persons authorized allowed for cash journal Posting

Document No.SNPFIIMG10001 Page 3 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005
 Cash Journal

C. Define Number Range Intervals for Cash Journal Document

T Code FBCJA1
Path IMG > Financial Accounting > Bank Accounting > Business Transactions > Cash
Journal > Define Number Range Interval For Cash Journal Document

You have to define a number range interval for cash journal documents. Each document then receives a
unique number that does not clash with the G/L document number.

Note
This number range assigns a unique number per company code to each cash journal document. In
addition, the cash journal documents are numbered sequentially per company code and cash journal.

D. Setup Cash Journal

T Code FBCJC0
Path IMG > Financial Accountings > Bank Accounting > Business
Transaction > Cash Journal > Setup Cash Journal

In this Activity we will do

1. Set Cash journal indicator for easy identification.
2. Assignment to G/L account , which will automatically updates the G/L Account
3. Set Currency that is allowed for posting of cash journal Posting
4. Document type allowed for cash journal
5. Naming of Cash Journal

Document No.SNPFIIMG10001 Page 4 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005
 Cash Journal

Co. Code

Cash Journal Indicator

GL Account

Cash journal Currency

E. Create Business Transactions (T. Code FBCJC2)

T Code FBCJC2
Path IMG > Financial Accounting > Bank Accounting > Business
Transaction > Cash Journal > Create, Change, Delete Business
Transaction

- It is a business transaction Name, Which is attached to G/L Account for carrying out posting of
cash payment or receipt entry directly to GL Account other then cash account. This can be
configured or as well as created fro SAP Menu, while entering New Transaction.
- While Carrying out Cash journal Entry Business Transaction name will be asked not G/L Account

Document No.SNPFIIMG10001 Page 5 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005
 Cash Journal

Company Code
Random Numbers

Accounting Transaction type

GL Account Attached to
Business Transaction

Business Transaction Name

Tax Code

F. Cash Journal Entry (T Code FBCJ)

T Code FBCJ
Path SAP > Accounting > Financial Accounting > Bank > Out going Payments > Cash
journal

Note: While entering transaction we need to select the Transaction name, instead of G/L account.

Document No.SNPFIIMG10001 Page 6 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005
 Cash Journal

Click here for changing the

CoCd

Enter Business Transaction

Name

Document Processing
Status, It will be green
when Document

Document No.SNPFIIMG10001 Page 7 of 7

Copy right © S.N.Padhi 2005
http://www.surya-padhi.net/
Dated: Friday, October 07, 2005