BRF WF Config

Welcome to your RKT Live Expert Session
mySAP SRM RKT

Value Added Session
SRM 6.0 New Workflow Configuration
Markus Frieske & Masayuki Sekihara
SRM RIG
Please note that we are recording this session!
Target Audience:
SAP SRM consultants
Partner SRM consultants
Prerequisites Knowledge:
SRM implementation experiences
SRM 6.0 overview
Objectives:
Explain Workflow changes in SRM 6.0
Configure new SRM 6.0 Workflow
SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 2
General Overview
SRM Workflow Configuration
- SRM Workflow settings
- Business Rule Framework (BRF) settings
Agent BADI
Migration steps from old to the new Workflow
Transitions and Limitations
Workflow Changes
SRM 5.0
SRM 6.0
SAP Business Workflow
SAP Business Workflow
+ Start Conditions
+ Process Schema Evaluation
+ N-step BADI
+ Process Level Definition
SC.Saved
Start Condition
PO.Saved
Start Condition
+ Business Rule Framework

+ BADI Responsible Agent
WF
WF
WF
Process Schema Evaluation
Conf.Saved
Start Condition
BUS*.Saved
Process Level Definition
Start Condition
Result
Eval ID
Business Rule Framework

WF
WF
Enhancements and Business Benefits

Enhancements in mySAP SRM 6.0
Easier to configure
Reduced complexity of implementation options
through standardization
Complete new user interface and Combined
document completion (purchaser and
specialists) and financial approval (manager)
processes
Out-of-the-box, multilevel approval (without
having to code) capabilities
Introduction of new business rule framework
(BRF)
Offline approval via Duet
Dont need in depth workflow knowledge
Business Benefits
Standardized
approval processes
to reduce complexity
Reduced total cost of
ownership
Faster
implementation
cycles
Compliance with
regulations
(Sarbanes-Oxley Act,
accessibility, and
audit requirements)

BRF is to offer freely configurable rules being processed without
programing at certain business events.
Easy maintenance of business/technical rules
Reduces coding and thereby potential for errors
Extensibility
Where Used List for BRF Objects
Trace functionality helps development to easily test the rules
An SAP Application using BRF raises BRF-Events

To each BRF-Event, an arbitrary number of Rules can be assigned.
A Rule works like: If <boolean Expression> then
An Expression is an object that returns a result
Back & Forth function, Inquiry and Recall

New workflow with combined specialist completion and financial approval
processes. Completion process must precede approval process.
Approver has Inquire and Edit option in Completion Process.
When Requester need to change the SC, you can recall by clicking the
Change/Edit button or access the SC directly (via the POWL) and edit it.
Approver
Requester
z Change/Recall
l
ci a
i st
z Accept/Adjust
z Reject
e
Sp
Completion
z Accept/Adjust
z Inquire
Process
z Approve
z Edit
ia
nc
a
in
z Change/Recall
F
Approval
z Approve
z Accept/Adjust
z Reject
Process
Approval Preview and Recall Popup

Approval Preview
Recall Popup
when you edit a
document which is
in approval
Portal Inbox and New UI
General guideline
New customer SRM60
Define Process Level table with BRF
Upgrade customer who use SAP standard workflow

Migration program is available
Upgrade customer who developed custom workflow template

Manually migrate it to Process Level table and BRF
Upgrade customer who developed N-step BADI

Manually migrate it to Process Level table and BRF
Or
BADI Adapter is planned in later SP
General Overview
Agent BADI
Configuration Blocks
APL
Application
Create SC
Event /SAPSRM/CL_WF_PDO.
Accept/Recall
Adjust (w. pot.

Restart)
Approve/Reject
Approve/Reject
WF
Process Control
WS40000014
Process Level
WS40000015
Completion
WS40000017
Approval
WS40000016
PL
SRM
Process
Level
Definition
BRF
BRF
Process
Scheme
Event
Expression
Expression
Process
Level
Event
Expression
Expression
Responsible
Decision Type
Main Configuration
SAP
Business
Workflow
Should not change
READY_FOR_WORKFLOW
Process Level Definition table (Example)

Process
Level
(type)
Description
Approval
Business Rule
decision type
10
Completion Purchaser completion Free text item

exists
(of free text
requirements)
20
Completion IT Department
completion (of IT
equipment)
Product
category 012
exists (IT
Equipment)
PL
Responsible agents
Item-Based
Decisions for
Entire
Document
Item-Based
Decisions for
Entire
Document
Purchasers of purchasing
group 500000002
Users with role

BBP_STALIT_DEPAR
TMENT
30
Approval
Line manager
approval
Total Value
exceeds Euro
400,-
Item-Based
Decision
for Partial
Document
Next line manager in PDOrg
40
Approval
Director approval
Total Value
exceeds Euro
2000,-
Item-Based
Decision
for Partial
Document
Next director in PD-Org
90
Automatic
Automatic Rejection
Exception
handling
Approval implementation steps

1. Define Process Scheme Evaluation
2. Configure Process Level Definition
Level, Responsible, Decision Type
3. Configure BRF Expression
PL
PL
BRF
Events, Expressions, Formula Editor
4. Implement Agent BADI (option)

Definition: /SAPSRM/BD_WF_RESP_RESOLVER
Enhancement spot: /SAPSRM/BD_WF_AGENTS
Solution Manager -> IMG Configuration

Solution Manager
IMG Path: Supplier Relationship

Management -> SRM Server ->
Cross-Application Basic Settings ->
SAP Business Workflow (New)
IMG
WF
BRF
See Appendix for

Basic Workflow settings.
Nothing new.
PL
Copy BRF Objects

SAP Business Workflow (New) ->
Basis Workflow Settings -> Copy
BRF Objects
Program:
BRF_TRANSPORT_SIMPLE
Application Class:
SRM_WF
The report copies BRF Objects
from client 000 to your current
client
Run this report once for each client
in your SRM system (except client
000)
BRF
General Overview
Agent BADI
WF1. Activate Workflow

WF
Activate the event link: WS40000014

SRM Workflow Settings -> Workflow
Settings -> Activate Workflow
WF2. General Task

WF
Set general task:

TS 40007936
Revise Document
TS 40007943
Basic SRM Decision Task
TS 40007944
Adjust Document
TS 40007945
Review Document
TS 40007952
SRM Shopping Cart Completion
TS 40007953
SRM Shopping Cart Approval (1)
TS 40007954
SRM Shopping Cart Approval (2)

Settings -> Activate Workflow
PL1. Define Process Scheme Business Object

Business Objects BUS2121 - Shopping Cart
System demo - iTutor

Settings -> Define Process Levels
PL
PL2. Define Process Levels Evaluation ID

BUS2121 -> Evaluation ID, 0EVS01 (Predefined)
BRF:Event
0EVS01 (Predefined)
PL
PL3. Define Process Levels Scheme

PL
Process Scheme Definition

BRF: Event
BRF: Expression Result
0EVS01 (Predefined)
BUS2121_EX01
PL4. Define Process Levels

Process Level Configuration (SPRO customizing)
PL
Level Type (Completion, Approval)

Responsibility Resolver name (User, Role, Manager, ManOfManager, Purchaser
OR customer dev.)
Business Rule Framework (level validation)
Task ID (predefined OR customer own)
Decision Type
General Overview
Agent BADI
BRF at Runtime An Example

BRF
Program Flow
An Application using BRF

raises Events
SRM: Event calls

expression directly
A Rule works like,
if <expression>
then <action>
Expression
Expression
Ausdruck
Ausdruck
Expression
Event
Not used in SRM WF

Regel
Regel
Regel
Rule
To each event,
a number of
rules is assigned
Actions
Aktion
Aktion
Aktion
Action
Expression
In SRM, the boolean expression result (True/False)

is given back to the calling ABAP class in the application
BRF Expressions
BRF
Expressions are BRF objects that return a definite result

Boolean Expressions form the IF part of the Rule
Expressions can be of the following types:
Constant - (0CN001)
Field of a Structure (Data Source)
Field of a line of an Internal table (Data Source) - (0TB001)
Call Function Module / Method - (0CF001)
Boolean Three-operand Arithmetic - (03O001)
Simple Formula Interpreter - (0FR001)
SAP Formula (as used in BADI implementations) - (0FB001)
Truth Table Pattern Matching - (0PM001)
Random Number Generator - (0RV001)
Date Interval - (0DI001)
Case expression - (0CE001)
help.sap.com
BRF3. Define Events

Predefined event:
0EVS01
PL:
Evaluation ID
BRF
0EVS01 (Predefined)

BRF Settings -> Define Events
BRF2. Define Expression Scheme level

Predefined Expression: 0V_RF_C_SCHEME

BRF Settings -> Define Expressions
BRF
BRF3. Define Expression Process level

Pre-defined Expression: 0V_LV_B_CONSTRAIN3
BRF
BRF3. Expression - Formula Editor

BRF
Demo
You can download iTutor file from Recorded Live Expert session
page.
System demo - iTutor
General Overview
Agent BADI
Agent BADI methods
Example for Responsible Purchasing Group
Item 1 Product Category 1100

Area 1
Responsible P-Group 001

item 4 Product Category 2000
Area 2

Area 3
General Overview
Agent BADI
Transition Steps from SRM 5.0 to SRM 6.0 (Overview)
The SRM 5.0 BAdI-Workflows are not supported in its original

form any more
There is a new concept to adapt the approval workflows to
customer expectations (mainly configuration and programming)
Approval Workflows must be switched to the new SRM Workflow
as soon as the new UI for the BO is introduced
After the Upgrade from SRM 5.0 to SRM 6.0 there is the need to
stop the old workflows and re-start the new workflows
The following reports are provided to do the switch
/SAPSRM/PR_WF_MIGRATION_CFG (migrates the workitems)
/SAPSRM/WF_COND_MAPPING (migrates the start conditions)
Cancel old Workflow and start new workflow

Program:
Table: /SAPSRM/D_WF_001 Toggle
/SAPSRM/PR_WF_MIGRATION_CFG
Disable creating the old

BUS2121.saved event
This report searches for workitems, sets them to

CANCELLED and starts the respective new workitem
Migrate old Workflow settings to new Workflow

Report: /SAPSRM/WF_COND_MAPPING
Reads start conditions (/nSWB_COND) from SRM 5.0 Workflow and
transfers them into SRM 6.0 BRF Expression Formulas
(e.g. 1- and 2-step Approval, Spending Limit and SC Completion, also for
Contracts, Purchaser Order etc.)
Reports uses the Process Level table with one Completion Approval
and two Approval steps, expression which can be used are in table
/SAPSRM/C_WF_MAP
Please Note:
The Report does not create any
BRF Objects. They must exist
already.
The Report creates the step-tables
and the schemas.
General Overview
Agent BADI
Overview with which Support Package a specific feature will be

provided
Support
Package
SP00
Available
New workflow for Shopping Cart:
n-step Approval
Completion Approval
Budget Approval
Not available
No Dynamic Spending Limit Approval
No Alerting & Notifications
No Reviewer
No Offline Approval (not at all)
No automatic migration
For all other Business Documents (like PO, CTR,

etc.) the old Workflows will be used
SP01
New Workflow function for most documents

(exceptions are Confirmation, Invoice and see next slide)
No Reviewer
No Offline Approval without Duet
Dynamic Spending Limit Approval (Shopping Cart)

Alerting & Notifications
Offline Approval with Duet
Migration report for Non-BAdI-Workflows available
SP02
New Workflow for Confirmation & Invoice

Reviewer Workflow
No Offline Approval without Duet
Changed Workflows with SRM60 (with SP02)

Bid
Auto, one-step, n step
Bid Invitation
Confirmation
Auto, one-step, two-step, admin. Approval
Contract
Invoice
Auto, one-step, two-step, admin. Approval
Purchase Order Auto, one-step, n step

Shopping Cart
Auto, one- & two-step,, Spending limit, Item-based, Completion
Limitations
Previous standard and n-step BAdI workflows not available with SRM 6.0 - most
workflows (exceptions PO Conf., User Master, Business Partner, Procurement
Card) to be merged into a new single standard workflow, introduction of new
Changing a document not possible at any time. Requester needs to Recall work
item to avoid inconsistencies
Authorization to change shopping cart document does not dependent on user
attributes / roles (BBP_WFL_SECURITY), but is based on approval level
Not possible to add ad-hoc approvers on every level (SRM60: add only on next
level)
No graphical approval preview
Obsolete BADI and functions

BBP_WFL_APPROV_BADI
Determine Approver for n-Level. Dynamic Approval WFL
Manual migration to SRM60
BBP_CHNG_AGNT_GET
Approver Selection when Approver Changed/Added
Maintain it in standard task
BBP_WFL_ADMIN_APPROV
Determination admin. approver for invoice/confirmation
BBP_OFFLINE_APP_BADI
Customer-Specific Modification of E-mail Approval
Use Duet
Summary
New SRM 6.0 workflow:

Easier to configure
Compliance with regulations
Multilevel approval without BADI
Dont need in depth Workflow knowledge
BRF knowledge is required
Resources & further Questions

Resources:
1. The SRM 6.0 RKT Learning maps are Live. Please find them in the Service Market Place
(http://service.sap.com/rkt-srm). Main topics include:
SRM 6.0 Architecture

New BRF workflow
WebDynpro(ABAP & Java) configuration
Execute the technical configuration of the SRM 6.0 components
2. Series of Recorded Live Expert Sessions are intended to supplement the above Learning
maps (http://intranet.sap.com/~sapidb/011000358700006295922006E)
Portal Setup for an SRM Consultant
WebDynpro config for an SRM Consultant
BRF Workflow for an SRM Consultant
3. The latest collaterals on SRM 6.0 could be found on the Service Market Place. The
internal versions of the same can be found under portal quick link /srm-rollout
(http://intranet.sap.com/~sapidb/011000358700006330942006D)
Questions:
If you have any questions regarding workflow or SRM 6.0, Please log your question via
SAS:
http://skm.wdf.sap.corp:1080/SAS_Interaction_Center/
Thank You!
Thank You!
Fragen? Questions? Preguntas?

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BRF WF Config

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Welcome to your RKT Live Expert Session

mySAP SRM RKT

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 2

SAP Business Workflow

SAP Business Workflow

+ Process Schema Evaluation

+ Process Level Definition

+ Business Rule Framework

Process Level Definition

Business Rule Framework

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 4

Enhancements and Business Benefits

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 5

Business Rule Framework

An SAP Application using BRF raises BRF-Events

Back & Forth function, Inquiry and Recall

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 7

Approval Preview and Recall Popup

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 8

Portal Inbox and New UI

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 9

Upgrade customer who use SAP standard workflow

Upgrade customer who developed custom workflow template

Upgrade customer who developed N-step BADI

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 10

Adjust (w. pot.

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 12

Should not change

Process Level Definition table (Example)

Completion Purchaser completion Free text item

Users with role

Next line manager in PDOrg

Next director in PD-Org

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 13

Approval implementation steps

3. Configure BRF Expression

Events, Expressions, Formula Editor

4. Implement Agent BADI (option)

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 14

Solution Manager -> IMG Configuration

IMG Path: Supplier Relationship

See Appendix for

Copy BRF Objects

WF1. Activate Workflow

Activate the event link: WS40000014

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 18

WF2. General Task

Set general task:

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 19

IMG Path: Supplier Relationship

PL1. Define Process Scheme Business Object

System demo - iTutor

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 20

IMG Path: Supplier Relationship

PL2. Define Process Levels Evaluation ID

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 21

PL3. Define Process Levels Scheme

Process Scheme Definition

BRF: Expression Result

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 22

PL4. Define Process Levels

Level Type (Completion, Approval)

SAP AG 2007, SRM 6.0 Value Added Session for Workflow / 23