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CAPABILITY ASSESSMENT CLOSE OUT DOCUMENTS

Below is a tabulation of actions taken against the Identified Gaps during the Capability
assessment carried out on our company Associated Gas and Oil Company Limited.

S/N

Evidence
Document
(Doc. No.)

Identified Gaps

Action Taken

Status

LEADERSHIP & HSSE CULTURE;


1. Set performance objectives and
targets for HSSE (Leading and
Lagging) in the company
annual HSE Plan.

Developed Performance
objectives and targets
for HSSE in the company
annual HSE plan.

1.1.a
&
1.1.b

Closed

2. Assign HSSE responsibilities to


all managers and supervisors.

HSE responsibilities have


been assigned to all
managers and
supervisors.

1.2

Closed

3. Draw up schedule for site visit,


Audits and Inspection for
leaders and track
implementation.

Schedules for site visits,


audits and inspection
have been generated
and tracked.

1.3

Closed

4. Ensure leaders participate in


investigate incidents.

Leaders have a
responsibility to be
involved in accident
investigation.

1.4

Closed

5. Train leaders who lead Audits


on lead auditors training.

In Process

6. Senior leaders must attend and


participate in the company
annual HSE MS Review to
check the effectiveness of the
MS.

An SMS review
document has been
generated.

1.6

Closed

7. Senior managers to
Fund/participates in industry
HSE workshops, conferences
2

HSSE POLICY & STRATEGIC


OBJECTIVES;
1. HSSE Policies should be made
Conspicuous, distributed widely
to staff and cascaded during
HSE meetings.
ORGANIZATION,
RESPONSIBILITIES, RESOURCES,
STANDARDS AND
DOCUMENTATION;
1. Develop SMART strategic
objectives and target with clear
responsibilities and aligned to
HSE Policy.

Mangers participate in
HSE workshops and
conferences.

Closed

The Companys HSE


handbook comprising of
the company policies
have been distributed to
all staffs. (Still on-going)

2.1.a
&
2.1.b

Closed

A document detailing
strategic objectives and
targets with clear
responsibilities aligned
to company HSE Policy
has been developed.

3.1

Closed

See 3.1

Closed

2. Strategic objectives signed by


the CEO/MD.

The developed
document has been
signed by MD.

3. HSE Objectives and targets to


be reviewed regularly.

The document will be


reviewed regularly
pertaining to the
operation.

4. Update Company organogram


with MD/CEO at the top, line
managers accountable for HSE
and HSE reporting to the
MD/CEO directly.

Find attached the


updated company
organogram.

3.4

Closed

All Managerial,
supervisory and HSE
critical jobs have defined
HSE competence
requirements

4.1
&
4.8

Closed

RISK MANAGEMENT;
1. Ensure that Managerial,
supervisory and HSE critical
jobs have defined HSE
competence requirements.

Closed

2. Ensure that Required HSE


training are comprehensive and
covered in a training matrix

The Training Matrix is


available

4.2

3. Ensure Managers, Supervisors


and staff in HSE critical
positions adequately trained.

All Managers,
Supervisors and staff in
HSE critical positions are
adequately trained both
in house and external by
competent instructors

See 4.4.a,
4.4.b,
4.4.c
&
4.4.d

4. Training must be conducted by


competent in-house instructors
and/or recognized training
institutions.

Trainings received in
house are conducted by
competent instructors
like Alliance Industrial
Training Consultant,
Rocktop safety
integrated services,
Rehoboth Heath &
Emergency Response,
etc.

4.4.a,
4.4.b,
4.4.c
&
4.4.d

Closed

5. Develop a Well documented


Find attached Company
induction training pack covering handbook
HSE policies and company HSE
requirements e.g. in employee
handbooks or manuals.

4.5

Closed

6. Induction of new employees


should covers basic industry
HSE training (risk inherent in
operations, safe working
practices, fire safety, first aid,
emergency response etc).

Find attached Induction


form of new employees.

4.6

Closed

7. Develop a Written competency


assurance process for staff and
contractor staff placement &
implementation.

We have a written
competency assurance
process for staff and
contractor staff
placement and
implementation.

4.7.a,
4.7.b
&
4.8

Closed

Closed

8. All HSE critical jobs have


defined competence
requirements and are up to
date, Job role/competence gap
analysis documented and
training plan in place, Active
closure of competence gaps.

Find attached our


defined competence
requirements for specific
job roles.

4.8

Closed

9. Develop a Documented
contractor mgt guide, prior to
mobilization, HSE kick-off
meetings/workshops and or
trainings are held, ensure that
procedure for evaluating and
selecting
contractors/subcontractors is in
place, ensure Monitoring of
HSE performance during
contract execution and
feedback to contractors.

Find attached our


subcontractor
management system.

4.9

Closed

See 5.1,
4.10.a
&
4.10.b

Closed

5.1

Closed

10. Ensure HSE


procedures/standards cover all
hazardous operations and
aligns with OGP or other
industry guide, have
documentation of applicable
regulatory and industry
standards.
5

PLANNING & PROCEDURES;


1. Hazard Register not adequate:
Develop Standard techniques
for risk assessment
Ensure Major operational
hazards, health, environmental,
security and logistics hazards
are identified, assessed and
recorded.
- Hazards determined in line with
contractor HSE MS definition of
significant hazard
- Adequate controls in place for
identified hazards

Our Hazard register


have been revamped
and all operational
hazards have been
captured.

IMPLEMENTATION AND
PERFORMANCE MONITORING;
1. Develop a Written approved
Find attached doc.
HSE procedures covering all
hazardous operations/activities.

6.1.a
&
6.1.b

Closed

6.2

Closed

3. Document change
Find attached doc.
management process with
identifiable authorizations, MOC
process should cover all its
activities (personnel,
equipment, process, plants
etc).

6.3

Closed

4. An emergency response
procedure and plan covering all
foreseeable emergencies
should be developed and
tested via planned drills Identify and trained
responders.

Find attached our


companys emergency
response plan

6.4

Closed

5. HSE performance monitoring to


include both reactive and
proactive indicators and track
monthly and present to
management.

Find attached HSE


Performance monitoring.

6.5

Closed

6. Ensure all HSE data are made


available and the HSE Mgr the
custodian.

Find attached HSE Doc.

6.6

Closed

2. Get a list of company Inventory


of equipment, plants and
infrastructure, Effective
preventive and corrective
maintenance program in place,
written maintenance schedule
outlining requirements,
responsibilities, frequency and
follow-up, regular equipment
and infrastructure
audits/inspections by
management or specialists.

Find attached our


Planned Maintenance
System (PMS)

7. Develop a Written procedure


for investigating incidents.
Report incidents, investigate
and share learnings
7

HSE AUDITING AND


MANAGEMENT REVIEW OF HSEMS;
1. Defined audit policy, standard
and procedure, Develop Audit
schedules, audit coverage
include key HSSE risk areas,
Qualification and competence
of auditors must be defined
and lead auditors trained,
Develop a Functional Audit
tracking system.
2. Defined process/standard for
management reviews, Reviews
are scheduled and
comprehensive, and done at
least annually with senior
managers participation,
Outcome of reviews to be
tracked, implemented and/or
fed into the HSE MS

HSE MANAGEMENT
ADDITIONAL FEATURES;

Find attached our


procedure for
investigating incident.

Find attached audit


policy.

Find attached
appropriate doc.

6.7.a
&
6.7.b

Closed

7.1

Closed

7.2.a
&
7.2.b

Closed