ACADEMIC COMPETITION GUIDELINES

Sexually Transmitted Infections

Halt the Diseases, Help the People

Timeline of Submission
Competition

Scientific Paper

Scientific Poster

Public Poster

Video

Note

Abstract/Synopsis

24th November 2014

24th November 2014

24th November 2014

24th November 2014

Via e-mail

Shortlist
announcement

15th December 2014

15th December 2014

15th December 2014

15th December 2014

Via e-mail

Completed
24th November 2014
Paper/Poster display

24th November 2014

24th November 2014

Via e-mail

10th January 2015

10th January 2015

Power
Point/Poster/Video

10th January 2015

10th January 2015

Upon
registration

Scientific Paper Guidelines

Theme: Sexually Transmitted Infections, Endless Battles with Humans, or Infections which can be
Eradicated
Target: Medical students, medical professionals, policy makers
Objective:

To grow awareness of the problems caused by Sexually Transmitted Infections (STIs) in a

country
To recognize the role of the government, healthcare system, community and individuals in the
detection, prevention and management of STIs in a country
Understand the knowledge about development and STIs and underlying factors that affect its
outcome
To allow dialog and exchange of knowledge among countries regarding infection transmitted by
sexual activities and initiate discussion and continuation to resolve the problem

Guidelines:
1. Choose a Sexually Transmitted Infections that considered important in your country and provide
a brief introduction of the disease, in introduction section which should include:
a. Pathologic basis of the disease(s)
b. Management of the disease(s)
2. Develop scientific paper from clinical based research and/or scientific models of inquiry
(randomized controlled trial, systematic review, cohort, etc., but NOT literature review) to give a
detailed overview that includes but may not be limited to ANY of the following:
a. Prevalence of the STIs
b. Pathological basis of the STIs
c. Transmission of the STIs
d. Efficacy and/or non-efficacy and/or adverse effect of current pharmacological treatment
e. Preventive effort or policies against the STIs
3. Based on evidence-based clinical research that suggests effectiveness, propose:
a. Difficulties that can arise from the effort from the perspective of patient, medical
professionals, society and government
b. Preventive or management effort to control further spread or complication of the disease
c. The involvement of medical students in aforementioned proposed preventive or
management effort

Entry Requirement
Criteria for Selection:
1. Only 1 (one) entry allowed from each region

2. The shortlist, consisting of top 10 entries, will be given a chance to present the paper at
conference*
*The paper will be first judged according to the content upon submissions

Abstract:
1. File should be saved in .pdf extension
2. Language: English only (If there is any local word contained in the abstract please translate it into
English)
3. Word limit: 400 (excluding title and authors)
4. File name: Paper_Abstract_Region (e.g. Paper_Abstract_Indonesia)
5. Font: Times New Roman size 10
6. Spacing: Single
7. Sections (may be separated per section or not in a whole abstract):
a. Title
b. Name of the chapter and authors
c. Faculty of the authors
d. Background
e. Material and methods
f. Results
g. Discussions
h. Conclusions
8. Contact details of Regional Chairperson and Directors of Authors (Name, e-mail address and
phone number)

Complete Science Paper:

1. File should be saved in .pdf extension
2. Language: English only (If there is any local word contained in the abstract please translate it into
English)
3. Word limit: 4000 (excluding title, authors and references)
4. File name: Paper_Full_Region (e.g. Paper_Full_Indonesia)
5. Font: Times New Roman size 12
6. Spacing: 1,5
7. Sections:
a. Title page (title, region and authors)
b. Introductions
c. Materials and methods
d. Results
e. Discussions
f. Conclusions
g. References (APA style, please refer to www.apastyle.org for further details)

8. Tables and figures:

a. Individually provided in separate files
b. Tables and figures should be saved in .JPEG or .TIFF format
c. File name:
i. Table: Paper_Region_Table-number (e.g Paper_Indonesia_Table1)
ii. Figure: Paper_Region_Figure-number (e.g Paper_Indonesia_Figure1)
d. Resolutions should be 300 dpi (minimum)
e. Compression must be set to maximum quality to prevent pixelated appearance

Submission Procedures and Deadline:

1. The abstract and complete paper should be submitted by 24th November 2014 (GMT +7)
2. 10 teams shortlisted will be announced on 15th December 2014
3. The Regional Chairperson of each region should be in charge of collecting the abstract and
complete paper and submit to EAMSC 2015 academic department via our email
academiceamsc2015@gmail.com
4. Once the file is received, the 28th EAMSC Organizing Committee will send confirmation e-mail
to the Regional Chairperson
5. The Regional Chairperson should submit the presentation files (Powerpoint) upon registration on
10th January 2015
6. E-mail format: Scientific Paper Final Region (e.g. Scientific Paper Final Indonesia)

Oral Presentation
1. File Format: Microsoft Powerpoint Presentation (.ppt or .pptx)
2. Language: English only
3. Length:
o 8 minutes will be allotted for the presentation
o There will be a warning bell at the 2 minutes left
o 7 minutes will be allotted for the Q&A
4. Presenters: Maximum 3(three) persons

Criteria
Contents: 60%
Content
Evidence-based
Style and diction
Originality
Presentation: 40%
Content

20%
15%
15%
10%

15%

Style and creativity

QueSexually Transmitted Infectionon and
answers

10%
15%

Disqualification
Submissions will be disqualified for any of the following:
1.
2.
3.
4.

Not meeting theme, guidelines and entry requirements

Not using English as main paper language
Late submission
Plagiarism of any sort

**Disclaimer:

Decisions made by the Organizing Committee and Judges are final

The Organizing Committee has the right to reproduce any of the submitted entries
The Organizing Committee takes no responsibility for credits submitted incorrectly by the person
entering
The person entering accepts responsibility to obtain any clearances and the Organizing
Committee accepts entry on this understanding
The Organizing Committee reserves the right to amend the above guidelines
The academic booklet of the conference shall be published as special volume of JAMSA

Scientific Poster Guidelines

Theme: Sexually Transmitted Infections, Endless Battles with Humans, or Infections which can be
Eradicated
Target: Medical students, medical professionals, policy makers
Objective:

To grow awareness of the problems caused by Sexually Transmitted Infections (STIs) in a

country
To recognize the role of the government, healthcare system, community and individuals in the
detection, prevention and management of STIs in a country
Understand the knowledge about development and STIs and underlying factors that affect its
outcome
To allow dialog and exchange of knowledge among countries regarding infection transmitted by
sexual activities and initiate discussion and continuation to resolve the problem

Guidelines:
1. Choose a Sexually Transmitted Infections that considered important in your country and provide
a brief introduction of the disease, in introduction section which should include:
a. Pathologic basis of the disease(s)
b. Management of the disease(s)
2. Develop scientific paper from clinical based research and/or scientific models of inquiry
(randomized controlled trial, systematic review, cohort, etc., but NOT literature review) to give a
detailed overview that includes but may not be limited to ANY of the following:
a. Prevalence of the STIs
b. Pathological basis of the STIs
c. Transmission of the STIs
d. Efficacy and/or non-efficacy and/or adverse effect of current pharmacological treatment
e. Preventive effort or policies against the STIs
3. Based on evidence-based clinical research that suggests effectiveness, propose:
a. Difficulties that can arise from the effort from the perspective of patient, medical
professionals, society and government
b. Preventive or management effort to control further spread or complication of the disease
c. The involvement of medical students in aforementioned proposed preventive or
management effort

Entry Requirement
Criteria for Selection:
1. Only 1 (one) entry allowed from each region

2. The shortlist, consisting of top 15 entries, will be given a chance to present the poster at
conference*
*The abstract will be first judged according to the content upon submissions

Abstract:
1. File should be saved in .pdf extension
2. Language: English only (If there is any local word contained in the abstract please translate it into
English)
3. Word limit: 250 (excluding title and authors)
4. File name: SPoster_Abstract_Region (e.g. SPoster_Abstract_Indonesia)
5. Font: Times New Roman size 10
6. Spacing: Single
7. Sections (may be separated per section or not in a whole abstract):
a. Title
b. Name of the chapter and authors
c. Faculty of the authors
d. Introductions
e. Material and methods
f. Results
g. Discussion
h. Conclusions
8. Contact details of Regional Chairperson and Directors of Authors (Name, e-mail address and
phone number)

Poster Format:
1. File should be saved in .pdf or .png extension
o Resolutions should be 300 dpi (minimal)
o Compression must be set to maximum quality to prevent pixelated appearance
2. Size: 90cm x 120cm
3. Posters must be submitted in English
4. Orientation: Portrait or Landscape
5. File name: SPoster_Display_Region (e.g. SPoster_Display_Indonesia)
6. Sections:
a. Title panel (AMSA chapter, authors, universities, )
b. Introduction
c. Material and methods
d. Results
e. Discussion
f. Conclusion
7. References (APA style, please refer to www.apastyle.org for further details)

Submission Procedures and Deadline:

1. The abstract should be submitted by 24th November 2014 (GMT +7)
2. 15 teams shortlisted will be announced on 15th December 2014
3. The Regional Chairperson of each region should be in charge of collecting the abstract and poster
display and submit to EAMSC 2015 academic department via our email
academiceamsc2015@gmail.com
4. Once the file is received, the 28th EAMSC Organizing Committee will send confirmation e-mail
to the Regional Chairperson
5. E-mail format: Scientific Poster Final Region (e.g. Scientific Poster Final Indonesia)
6. The actual printed posters should be submitted at EAMSC upon registration on 10th January 2015

Oral Presentation
1. Language: English only
2. Length:
o 7 minutes will be allotted for the presentation
o 3 minutes will be allotted for the Q&A
3. Presenters: Maximum 2 (two) persons

Criteria
Contents: 60%
Content
Evidence-based
Style and diction
Originality
Format: 20%
Aesthetic and visual appearance
Layout
Presentation: 20%
Content
Style and creativity
QueSexually Transmitted Infectionon and
answers

30%
15%
5%
10%

10%
10%

10%
5%
5%

Disqualification
Submissions will be disqualified for any of the following:
1. Not meeting theme, guidelines and entry requirements
2. Not using English as main paper language

3. Late submission
4. Plagiarism of any sort

**Disclaimer:

Decisions made by the Organizing Committee and Judges are final

The Organizing Committee has the right to reproduce any of the submitted entries
The Organizing Committee takes no responsibility for credits submitted incorrectly by the person
entering
The person entering accepts responsibility to obtain any clearances and the Organizing
Committee accepts entry on this understanding
The Organizing Committee reserves the right to amend the above guidelines
The academic booklet of the conference shall be published as special volume of JAMSA

Public Poster Guidelines

Theme: Sexually Transmitted Infections, Endless Battles with Humans, or Infections which can be
Eradicated
Target: Public
Objective:

To enhance understanding and raise the awareness of difficulties that patient, medical
professionals and society can face because of Sexually Transmitted Infections (STIs)
To recognize the role of community and individuals in the detection, prevention and management
of STIs in a country
To allow participants to assume what one can do in overseeing the management STIs

Guidelines:
a. Introduce a STIs of primary concern in your country
b. Describe the difficulties that can arise during the care and management of this STIs
c. Thinks of ways that public can participate in prevent or treat STIs, a slogan or
catchphrase must be included
d. The end product (public poster) will consist mainly of graphic and design

Entry Requirement
Criteria for Selection:
1. Only 1 (one) entry allowed from each region
2. The shortlist, consisting of top 15 entries, will be given a chance to present the poster at
conference*
*The abstract and poster display will be first judged according to the content upon submissions

Public Poster Abstract:

1.
2.
3.
4.
5.
6.
7.

File should be saved in .pdf extension

Language: English only (If local words are used, English translations must be provided)
Word limit: 300 (excluding title and authors)
File name: PPoster_Abstract_Region (e.g. PPoster _Abstract_Indonesia)
Font: Times New Roman size 10
Spacing: Single
Content should be consist of:
a. Title of Poster

b. Name of Region
c. Background
d. Objective
8. Contact details of Regional Chairperson and Directors of Authors (Name, e-mail address and
phone number)

Public Poster Format:

1. File should be saved in .pdf, .png, or .jpeg extension
o Resolutions should be 300 dpi (minimal)
o Compression must be set to maximum quality to prevent pixelated appearance
2. Size: 90cm x 120cm
3. Posters must be submitted in English
4. File name: PPoster_Display_Region (e.g. PPoster _Display_Indonesia)
5. Orientation: Portrait or Landscape
6. Slogan or catchphrase consist of maximum 15 words

Submission Procedures and Deadline:

1. The combined abstract should be submitted by 24th November 2014 (GMT +7)
2. 15 teams shortlisted will be announced on 15th December 2014
3. The Regional Chairperson of each region should be in charge of collecting the abstract and poster
display and submit to EAMSC 2015 academic department via our email
academiceamsc2015@gmail.com
4. Once the file is received, the 28th EAMSC Organizing Committee will send confirmation e-mail
to the Regional Chairperson
5. E-mail format: Public Poster Final Region (e.g. Public Poster Final Indonesia)
6. The actual printed posters should be submitted at EAMSC upon registration 10th January 2015
7. Each region should submit 3 printed public posters

Public Poster (Oral Presentation):

1. Public posters will be displayed at the board
2. Language: English only
3. Length:
o 3 minutes will be allotted for the presentation
o 2 minutes will be allotted for the Q&A
4. Presenters: Maximum 2 (two) persons

Criteria

Public Poster
Judges Evaluation: 50%
Effectiveness
Content
Creativity
Design
Viewers Vote: 50%

20%
10%
10%
10%

Public Vote Mechanism:

1. Delegates will be carried out by their own group moderator(s)
2. Each group moderator(s) should have a laptop to take note of the vote of their group members via
Google Docs sheet
3. Delegates are given 3 votes, each for 3 different entries. Delegates are not allowed to vote their
own regions entries
4. Initials, regions and group number are collected to ensure delegates do not vote more than one
and or vote their own regions entries
5. Votes collected from the group moderator(s) will be collated together with judges evalution

Disqualification
Submissions will be disqualified for any of the following:
1.
2.
3.
4.

Not meeting theme, guidelines and entry requirements

Not using English as main paper language
Late submission
Plagiarism of any sort

**Disclaimer:

Decisions made by the Organizing Committee and Judges are final

The Organizing Committee has the right to reproduce any of the submitted entries
The Organizing Committee takes no responsibility for credits submitted incorrectly by the person
entering
The person entering accepts responsibility to obtain any clearances and the Organizing
Committee accepts entry on this understanding
The Organizing Committee reserves the right to amend the above guidelines
The academic booklet of the conference shall be published as special volume of JAMSA

Video Guidelines
Theme: Sexually Transmitted Infections, Endless Battles with Humans, or Infections which can be
Eradicated
Target: Public
Objective:

To enhance understanding and raise the awareness of difficulties that patient, medical
professionals and society can face because of Sexually Transmitted Infections (STIs)
To recognize the role of community and individuals in the detection, prevention and management
of STIs in a country
To allow participants to assume what one can do in overseeing the management of STIs

Guidelines:
1. Make an advertisement-type video (may be courtesy, direct shoot, or animation
technique) on a STIs of your choice, describing the condition of STIs in society and what
people think about it, as well as what an individual can do to help overcome the
difficulties caused and or prevent the transmission of STIs

Entry Requirement
Criteria for Selection:
1. Only 1 (one) entry allowed from each region
2. The shortlist, consisting of top 15 entries, will be given a chance to be presented during
conference*
*The abstract/synopsis will be first judged according to the content upon submissions

Video Abstract/Synopsis:
1.
2.
3.
4.
5.
6.
7.

File should be saved in .pdf extension

Language: English only (If local words are used, English translations must be provided)
Word limit: 250 (excluding title and authors)
File name: Video_Synopsis_Region (e.g. Video_Synopsis_Indonesia)
Font: Times New Roman size 10
Spacing: Single
Content should be consist of:
a. Title of Video
b. Name of Region

c. Background
d. Objective
8. Contact details of Regional Chairperson and Directors of Authors (Name, e-mail address and
phone number)

Submission Procedures and Deadline:

1. The Video synopsis should be submitted by 24th November 2014 (GMT +7)
2. 15 teams shortlisted will be announced on 15th December 2014
3. The Regional Chairperson of each region should be in charge of collecting the video
abstract/synopsis and submit to EAMSC 2015 academic department via our email
academiceamsc2015@gmail.com
4. Once the file is received, the 28th EAMSC Organizing Committee will send confirmation e-mail
to the Regional Chairperson
5. E-mail format: Video Region (e.g. Video Indonesia)
6. The actual video should be submitted at EAMSC upon registration on 10th January 2015
7. Each region should submit 3 printed public posters

Video Format:
1.
2.
3.
4.

File format: Videos should be able to be played on Windows Media Player/Gom Player/flv Player
File name: Video Region (e.g. Video Indonesia)
Video duration: Maximum 3 minutes
The actual video should be submitted at EAMSC upon registration 10th January 2015.

Video (Presentation):
1. The video will be showed between lecture and paper presentation
2. The video will be also showcased in poster exhibition

Criteria
Video
Delegates Vote: 100%

Public Vote Mechanism:

1. Delegates will be carried out by their own group moderator(s)
2. Each group moderator(s) should have a laptop to take note of the vote of their group members via
Google Docs sheet

3. Delegates are given 3 votes, each for 3 different entries. Delegates are not allowed to vote their
own regions entries
4. Initials, regions and group number are collected to ensure delegates do not vote more than one
and or vote their own regions entries
5. Votes collected from the group moderator(s) will be collated together with judges evaluation

Disqualification
Submissions will be disqualified for any of the following:
1.
2.
3.
4.

Not meeting theme, guidelines and entry requirements

Not using English as main paper language
Late submission
Plagiarism of any sort

**Disclaimer:

Decisions made by the Organizing Committee and Judges are final

The Organizing Committee has the right to reproduce any of the submitted entries
The Organizing Committee takes no responsibility for credits submitted incorrectly by the person
entering
The person entering accepts responsibility to obtain any clearances and the Organizing
Committee accepts entry on this understanding
The Organizing Committee reserves the right to amend the above guidelines
The academic booklet of the conference shall be published as special volume of JAMSA