CONSTRUCTION SUPERVISION PLAN FRAMEWORK

1. Organisation and Responsibility

The organisation of the project and the responsibilities of those involved should be defined.
An organisation chart should illustrate the sub-division of tasks, the reporting structure and the interface relationships between:

Client's organisation
Project team including design and site staff
Other teams involved in the project (including outside specialist services, contractors and subcontractors)
Other interfacing organisations (e.g. Local Authorities and Statutory undertakers)
Quality assurance personnel (including Client's and Contractor's)
Responsibilities for site safety
Project Environmental Co-ordinator

Staff responsible for the main sub-Divisions of the work should be identified and their duties defined.
This will include the Project Director, Project Manager, Resident Engineer and site staff. In particular, any roles and
responsibilities we have under Safety and Environmental legislation should be defined, together with those persons who will
discharge those responsibilities. Addresses, telephone numbers, fax numbers and names of principal contacts in the Client's
and Contractor's organisations and in other organisations participating in the project, should be listed.

2. Scope of Work

The requirements in respect of the following should be defined:

Assessment of contractors proposals, work procedures and method statements, in particular how they could affect
Safety or Environmental issues
On-site and off-site monitoring, inspection and test
Commissioning and handover
As-made and as-built drawings and information
Operation and maintenance manuals
Quality assurance
Progress reporting
Checking and processing interim valuations
Setting out
Recording varied work
Checking and recording dayworks
Star rates
Measurement of the works
Health and Safety Risk assessments
Environmental Aspects

3. Reference Documents

Reference should be made to the following documents:

Project Plan of Work

Delegated powers

Conditions of Contract

Method of Measurement

Contract documentation

Health and Safety control documents

Environmental Control Documents.

Quality, Environmental and Safety System documents

4. Programme

An overall project programme should be provided to show the phases of work, key activities and events. This programme
should be amended from time to time to accord with either the Approved Programme or the contractors current programme. It
should identify critical dates by which any information necessary for the Contractor to progress the work is to be provided by
Mott MacDonald. The actions by Mott MacDonald should be monitored Inspection and test activities should be defined
including:

Frequency
Materials, activities and items involved
Those responsible

5. Checking and Approval

Reminder: It is mandatory that all material is check and approved before it is issued in further work or
issued externally.

Mott MacDonald Work

The extent of checking and approval of all work undertaken by the Resident Engineer and his staff, and those
persons who will undertake the checking and approval, should be defined. Where appropriate, this should define how
the material is to be referred to the original designer.

Contractors proposals
The requirements and scope of checking and comment on Contractor's drawings, calculations, work procedures,
method statements and other submissions should be stated, including any requirements to seek advice off-site.

6. Off-Site Inspection and Test

Programme of off-site inspection and test should be established and maintained. Inspectors should
prepare test and inspection reports for each off-site activity. These reports should include:

Project title, number and file reference

Date and place of inspection
Contact name
Order number
Plant or material inspected
Serial or batch number
Inspectors comments and recommendations
Reference documents
Certificates issued

Reports should be signed, with date of issue, by the inspector and sent to the Engineers Representative/Resident Engineer and
copied to the Project Manager. Attachments should include any results of tests, measurements and any other observations as
may be pertinent.

7. Health and Safety

Where there are additional requirements for Health and Safety to those described in PM/115/01 and also any specialist
requirements such as personal protective equipment or working in confined spaces, they should be stated.

8. Environmental Management

Environmental issues that were identified by the Project Environmental Co-ordinator in earlier stages of the project and which
affect work on site should be identified. Confirmation that a Site Environmental Review has been held and the findings have
been recorded on a Site Environmental Review (Form 201) or if the review is still to be held, state the planned date. Where
there is a requirement to develop or monitor a Site Environmental Management Plan this should be stated.

9. Site Visits

Where visits are made by other than site staff, for example to establish that the works are being executed correctly, the visitor
should prepare a report immediately following each visit to record the following:

Project title, number and file reference

Date and place of visit
Contact name
Purpose of visit
Comments, observations and recommendations

The report should be signed and dated by the author, sent to the Engineer's Representative/Resident
Engineer and copied to the Project Manager and others involved.

10. On-Site Inspection

Inspection and monitoring of the Works should be carried out as required by the scope of work. Daily logs of these activities
should be prepared and should include:

project title, number and file reference

date of report
work in progress
items inspected
testing witnessed
certificates issued
comments and observations

The daily logs should be signed by the originator, sent to the Engineer's Representative/Resident Engineer and copied to the
Project Manager.
Reports should be prepared of all on-site inspections and witnessed tests. The section of the work or the item inspected should
be clearly identified and its degree of acceptability recorded. Reports should be signed by the inspector and sent to the Project
Manager and/or Resident Engineer who should notify the Contractor in writing of any work or item considered unacceptable
and ensure that corrective action is monitored until satisfactorily completed.

11. Commissioning

Tests on commissioning should be witnessed against the Contractor's approved commissioning

procedures. On satisfactory completion of the tests and checking of the results, taking over and final
certificates should be prepared for issue by the Client.

12. Quality, Environment and Safety Audits

Audit requirements should be specified, divided as follows:

Internal audits by the Quality Assurance department

Any audits to be carried out by the client or third party
Any audits to be carried out on contractors by the QA department or other approved staff

13. Project Site Records

The requirement for site records shall be defined including:

Length of time for retention

Type of record to be retained with consideration given to the following:Construction supervision plan and all revisions
Addenda and addenda record
Reference documents, agreements and contracts
Communications, in whatever media
Work procedures and method statements and any attendance checks and approvals
Audit reports and documents
Inspection and test reports
Commissioning reports
Certificates
Handover documents
As-made, as-installed and as-built drawings
Manuals
Daily logs
Check prints and check copies
Site visit reports
Site instructions
Bound, works/site diaries
Measurement records, final accounts
Approved programme, revised programme
Progress reports
Health and safety and security
Visitors to site
Accident book
Site environmental review notes.
Site environmental management plan

14. Applicable Procedures

Procedures to be implemented should be defined including:

Those selected from the Quality, Environment and Safety System.

Project Specific procedures.
Procedures specified by the client.