17.

CURRENCY CHEST
Section

Section Description

Page

17.01

Opening a Currency Chest

376

17.02

RBI Remittance into Currency Chest

376

17.03

Withdrawal from Currency Chest

377

17.04

Deposit into Currency Chest

378

17.05

Withdrawal from Currency chest to Cash for Branch

378

17.06

CT deposit by other Banks

379

17.07

Reconciliation

379

17.08

Bin Creation

380

17.09

Enquiries

380

17.10

Reports

381

17.11

Small coin Deposit (less than Re 1/)

383

17. CURRENCY CHEST:

Currency Chest is a separate Module in CBS ver 1.2. The operations of Currency
Chest have been automated. The system will indicate how much Cash is available
in each bin. It will also indicate how much cash is fresh notes, how much is reissuable notes etc.
For Chest Branches: Hand balance becomes Br Cash Balance.
Entities with whom txns can be had in respect of Currency Chest:

FSLO
Currency
Chest

SBI
Branch

Br of another Bank
without Currency Chest

RBI
Currency Chest
of another Bank

Functionalities Covered:
1. Opening of Currency Chest.
2. RBI Remittance into Currency Chest.
3. Withdrawal from Currency Chest
4. Deposit into Currency Chest
5. Withdrawal from Currency Chest to Cash of Branch
6. CT Deposit by Other Banks.
7. Reconciliation/ Summary of Transactions.
8. Bin Creation
9. Enquiries
10. Reports

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17.01. Opening a Currency Chest:

Note: Only Vault teller can operate this functionality.
Menu Navigation:
Currency Chest Currency Chest (CT) Transaction CT Open/ Close.
This opens the Screen Currency Chest Open/ Close.
Field Function: select O: Open Currency Chest or C: Close Currency Chest for
opening or closing the Currency Chest respectively.
Click on Transmit.
A Queue is generated which is to be authorized by Cash Officer.
17.02. RBI Remittance into Currency Chest:
This transaction is used to deposit Cash, which has come from sources such as RBI
remittance, Other Currency chest through Diversion Order into the Currency
Chest.
Note: The Currency Chest should be open before this action is performed.
Menu:
Currency Chest Currency Chest (CT) Transaction
CT to CT Transfer Deposit from other CT.
Field Amount: enter the total Amount to be deposited in CT.
Field Notification No: enter the Notice number indicated on the Notice
accompanying the Currency Transfer.
Field Notification Date: enter the Date of Notification.
Field Statement Narrative: enter a suitable Transaction description, e.g. Deposit
from RBI.
Field Diversion Order: select Y: Yes if the transfer has come on account of a
diversion order by RBI from one CT branch to other; otherwise choose N:No.
Field Transacting CT code: this would be mandatory if the above Field Diversion
Order has been set to Y:Yes. The CT code of the other currency chest from
which remittance has come is keyed in it.
Field Denomination: enter the denomination of currency like 1000, 500, 100, 50
etc.
There is a validation for Denomination Field; eg Denominations like 3, 4 are
not accepted as valid Denomination types in this Field.
Note: while inputting the data, do not leave any blank rows in between
denominations like 1000, 500, 100 etc;
Field Number of Units: enter the Number of units of each denomination (in
pieces).

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Field Type: enter the type of currency (from the list):

Issuable
Soiled
Mutilated
C:Coins
D: Defaced Coins
U: Unverified notes
X: Unverified Coins
Field Bin No: the Bin no in which the denomination is to be put (mapped with the
actual bins in currency chest).
The combination of Denomination Type & Bin No is unique.
The Fields Amount (at the top) & Total (at the bottom) should tally.
Click on Transmit.
17.03.Withdrawal from Currency Chest:
This transaction is used to withdraw the money from the Currency Chest and send
to other sources such as RBI, Other Currency Chest through Diversion Order.
Note: The Currency Chest should be open in the system, before performing this
action.
Menu: Currency Chest Currency Chest (CT) Transaction Withdrawal by
other CT.
The screen Cash Transferred To Other Sources opens
Field Amount: enter the total Amount to be withdrawn from CT.
Field Notification No: enter the Notification number on the notice accompanying
the Currency Transfer.
Field Notification Date: enter the Date of Notification.
Field Statement Narrative: enter the Transaction description, e.g., CT
REMITTANCE TO CANARA BANK, MEDAK BRANCH.
Field Transacting CT code: this Field would be mandatory if Diversion order has
been set to Y: Yes. This code is given by RBI. The CT code of the other currency
chest to which remittance is sent is keyed in.
Field Diversion Order: select Y: Yes if the transfer has come on account of a
diversion order issued by RBI from one CT branch to other; otherwise choose N:No.
Field Denomination: enter the denomination value of currency like 1000, 500,
100, 50 etc.
Field Number of Units: enter the Number of units of each denomination (in
pieces).
Field Type: enter the type of currency (Issuable, Soiled, Mutilated, C:Coins, D:
Defaced Coins, U: Unverified notes, X: Unverified Coins).
Field Bin No: enter the Bin No from which the denomination is to be withdrawn
(mapped with the actual bins in Currency Chest).
The Fields Amount (at the top) & Total (at the bottom) should tally.
Click on Transmit.

377

17.04. Deposit into Currency Chest:

Note: The Currency Chest should be open before this action is performed.
This transaction is used to deposit Cash received from outside source such as RBI
into Currency Chest.
Vault Teller deposits the Cash in the Currency Chest.
Menu:
Currency Chest Currency Chest (CT) Transaction CT Deposit.
Field Amount: enter the total Amount to be deposited in CT.
Fields Notification No and date are not relevant here as they pertain to Chest-toChest Transfer.
Field Statement Narrative: enter a suitable Transaction description, eg., CASH
DEPOSITED.
Field Denomination: enter the denomination value of currency like 1000, 500,
100, 50 etc.
There is a validation for Denomination Field; e.g. Denominations like 3, 4 are
not accepted as valid Denomination types in this Field.
Note: While inputting the data, do not leave any blank rows in between
denominations like 1000, 500, 100 etc;
Field Number of Units: enter the Number of units of each denomination (in
pieces).
Field Type: enter the type of currency (Issuable, Soiled, Mutilated, C:Coins, D:
Defaced Coins, U: Unverified notes, X: Unverified Coins).
Field Bin No: the Bin no in which the denomination is to be put (mapped with the
actual bins in currency chest).
The combination of Denomination Type & Bin No is unique.
The Fields Amount (at the top) & Total (at the bottom) should tally.
Click on Transmit.
This will update the Cash Drawer of the Vault Teller and Teller and BGL98903
BRANCH CASH BALANCE ACCOUNT is credited with the amount and BGL98958
CURRECNY CHEST BIN BALANCE (OFF B/S account) is debited with the amount. If
for any reason this process is to b reversed, use Correction Of Net Withdrawal
(credit).
17.05.Withdrawal from Currency Chest to Cash for branch:
This transaction is used to withdraw the amount from Currency Chest to Branch
Cash.
The Vault Teller draws Cash from the Currency Chest for branch usage.
Menu: Currency Chest Currency Chest (CT) Transaction CT Withdrawal.
Field Amount: enter the total Amount to be withdrawn from CT.
Fields Notification No and date are not relevant here as they pertain to Chest to
Chest Transfer.
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Field Statement Narrative: enter a suitable Transaction description, e.g.

Withdrawn from Currency Chest.
Field Denomination: enter the denomination value of currency like 1000, 500,
100, 50 etc.
There is a validation for Denomination Field; eg Denominations like 3, 4 are
not accepted as valid Denomination types in this Field.
Note: while inputting the data, do not leave any blank rows in between
denominations like 1000, 500, 100 etc;
Field Number of Units: enter the Number of units of each denomination (in
pieces).
Field Type: enter the type of currency (Issuable, Soiled, Mutilated, C:Coins, D:
Defaced Coins, U: Unverified notes, X: Unverified Coins).
Field Bin No: the Bin no from which the denomination is to be withdrawn
(mapped with the actual bins in currency chest).
The combination of Denomination Type & Bin No is unique.
The Fields Amount (at the top) & Total (at the bottom) should tally.
Click on Transmit.
The Cash Drawer of the Vault Teller gets updated. BGL98903 BRANCH CASH
BALANCE ACCOUNT is debited with the amount and BGL98958 CURRECNY CHEST
BIN BALANCE(OFF B/S account) is credited with the amount. If for any reason this
process is to be reversed, use Correction Of Net Deposit. (debit)
17.06. CT Deposit by Other Banks:
Note: The Currency Chest should be open before this action is performed.
Note: This transaction can be done by Cash Officer only; Vault Teller (VT) cannot
perform the transaction. This transaction is used for deposit of Cash into Currency
Chest by Other Banks. Depending on number of packets, the charge is
automatically levied for the other bank. Only those banks which maintain a
current a/c with the branch can deposit money into chest. This is like any other
Cash Transaction. The amount of transaction would come into the Cash Drawer.
Menu: Currency Chest Currency Chest (CT) Transaction CT Deposit by
Other Banks.
The Screen Deposit into CT by other Banks is opened.
Field Account Number: enter the Current Account number of the Other Bank.
Field Amount: enter the Amount of Cash to be deposited.
Field No. of Packets Deposited: enter the Number of packets of currency
which is being deposited.
Click on Transmit.
17.07.Reconciliation:
Note: The Currency Chest should be closed.
The Screen used for opening CT is to be used for closure also.
379

Reconciliation of Currency Chest: This is done to pass entries for the day`s net
withdrawal/ deposit to the Currency Transfer account, viz., Withdrawal of cash
from Currency Chest and adding to the Branch Cash and deposit of amount from
Branch cash to the Currency Chest. Reconciliation with FSLO message will appear
depending on the date setup.
Menu: Currency Chest Currency Chest (CT) Transaction CT Open/ Close
The Screen Currency Chest Reconciliation is opened.
Field Total Amount Withdrawn from Currency Chest displays the amount
withdrawn from the chest for the Branch use and the Field Total Amount
Deposited into Currency Chest displays the amount deposited to the chest from
the Branch cash.
Field Net Withdrawn/ Deposit (negative sign indicates net Withdrawal) displays
the difference between total withdrawal from the chest for the Branch use and
the total amount deposited into the Chest from the branch Cash.
Field Reconciled tells the status of reconciliation:
Click on Reconcile CT button. A queue number is generated. On authorization of
the queue, the currency chest is closed for the day. At this point, the BGL account
98908 CURRENCY CHEST A/C is credited with net of deposit and withdrawal if
withdrawal is more and vice versa. On 30th April and 31st of October every year the
balance lying in this account should be transferred to FSLO.
17.08. Bin Creation:
Bins are to be created (if already not created) to continue with any type of
transaction.
Menu Navigation: Branch Administration Currency Chest Bin Maintenance.
Click on Add Row.
A new small Screen will pop up.
Give Description, if applicable.
Click on Transmit.
Continue the process until all bins available in the Currency Chest are created.
17.09.Enquiries:
Bin-Wise Enquiry:
This is useful for conducting CT/ SCD Bin Enquiry.
Menu Navigation: Currency Chest Enquiries Bin Wise Enquiry.
Screen SCR 020105 CT/ SCD Bin Enquiry is opened.
Field Branch Number: enter the CT/SCD Branch Number.
Field Bin Number (From): enter the Lower value of the range of Bin numbers,
which is to be enquired.
Field Bin Number (To): enter the Higher value of the range of Bin numbers which
is to be enquired. The System is capable of handling 1-99 bins.We can give the
range as 1 to 99 to know entire cash available in the Chest.
380

Field Currency Type: enter the Type of currency on which to enquire.

Field Enquire on: select whether enquiry is done on currency chest or SCD from
the Drop Down Box.
Field Chest Code: enter the Currency chest code.
Field Currency Chest Status: enter the Status of the Currency Chest, whether
Closed/ Open.
Click on Transmit.
The details are displayed in a Table under the following Column heads (sample
data shown below):
Currency Balance
Bin Number
Denomination
Currency Type
(in Pieces)
1000
12000
ISSUABLE
1
500
7000
ISSUABLE
2
Denomination -Wise Enquiry:
This is useful for conducting CT/ SCD Denomination Enquiry.
Menu Navigation: Currency Chest Enquiries Denomination Enquiry.
Screen SCR 020104 CT: Denomination enquiry is displayed.
Field Branch Number: enter the CT/SCD Branch Number.
Field Status: status of Currency Chest, whether Open or Closed.
Field Chest Code: enter the Currency Chest Code.
Field CT balance: displays the balance in the CT/ CSD.
Field Order By: the Order on which the enquiry is to be sorted upon.
Field Enquire on: from the Drop Down Box, select whether enquiry is on Currency
Chest or SCD.
Click on Transmit.
17.10.Reports:
Cash Reports for Currency Chest can be taken before Reconciliation.
Branch Reports: Currency Chest report. Use the following options to print and save
the currency chest report.
Print Currency Chest Report
Save Currency Chest Report

381

Currency Chest Report:

Sl
1
2
3
4
5
6

Report Name
Chest Slip Form T.E. 2
Chest Register Form T.E. 1
Currency Transaction Account
Certificate of Notes & Coins held in
Currency Chest
Statement of Net Daily Withdrawal/
Deposit for Currency Chest
Position of Solid Notes

Report No
SY 0409
SY 0404
SY 0406
SY 0407
SY 0410
SY 0413

These Reports are generated at Host (CDC) and can be made available to the
branch on request.
Requests initiate the Request for Host Report.
First generate a request for Chest Slip.
Gives opening and closing balance of all types of currencies (denominations) at a
branch.
Request for Reports:
Menu: Reports Initiate Request For Host Report
Screen SCR 031239: PFM: Adhoc Report Parameter Maintenance is opened.
Field Function: select Create/ Amend/ Enquire/ Delete/ Exit as per the
context from the Drop Down Box.
Field Institution: default value is 3
Field Request Branch: enter the branch code of your branch.
Field Report ID: enter one of the options:
SY0408, SY0403, SY0404, SY0405, SY0406, SY0407, SY0410, SY0411, SY0412,
SY0413 for all Currency Chest/ Small Coin Depot (SCD) reports.
Field Process flag: do not disturb the default value of N from the Drop Down
Box.
Field Immediately Required: select Yes from the Drop Down Box.
Field D/C Flag: Not Applicable for these reports
Field From Date:
Todays date for SY0403, SY0404, SY0406, SY0407, SY0411, SY0412.
Lower Value of range of date for SY0405, SY0410, SY0413.
Field To date:
Todays date for SY0403, SY0404, SY0406, SY0407, SY0411, SY0412 .
Higher Value of range of date for SY0405, SY0410, SY0413.
Other Fields: Not Applicable for Currency Chest/ SCD Reports.
Click on Transmit.

382

Sl
1
2
3
4
5
6
7

Transaction
Recd RBI/ Other CT
Another Source
CT to Br Cash
Withdrawal by Other Bank
Other SBI Branch
Cash to CT
Reconciliation:
Net Deposit
Net Withdrawal
Transfer to RBI/ Other CT

Debit
CT Bin
Br Cash A/c
Current A/c
Br Clg Other Br
CT Bin

Credit
Suspense
Memo
CT Bin
Cash
Cash
Br Cash

Currency Tr A/c
Suspense Memo
Suspense Memo

Suspense Memo
Currency Trf Memo
CT Bin

Transactions 3 & 4 will not be reflected in Cash A/c.

17.11. Small Coin Depot (less than Re 1/-):
SCD Reports:
Sl
1
2
3

Report Name
SCD Remittance Txns
Form TA 51
Form TA 52

Report No
SY 0405
SY 0411
SY 0412

383