Professional Documents
Culture Documents
8 TO 8 FUNCTIONALITY
Section
Section Description
Page
16.01
Cash Transactions
369
16.02
371
16.03
372
16.04
Broad Guidelines
372
16.05
Flow of Transactions
373
16. 8 to 8 Functionality
This document details the procedure to be followed by branches, which have been
identified to function from 8 AM to 8 PM under Core Banking Solution.
The changes would relate only in cases where multiple Cash Officers are
proposed to be utilized for handling 8 to 8 transactions. There will be no change
in the present CBS functionalities, if shift duties are proposed.
Cash Transactions (Annexure 1):
Present system: (Normal)
Vault Teller issues cash to Cash Officer. The system passes a Credit
transaction for the amount issued in BGL Cash Account.
Cash Officer in turn issues the cash to Tellers who actually conduct Cash
transactions.
At the end of day, after balancing, the Tellers return the cash to Cash
Officer along with Cash Report.
The Cash Officer generates the necessary day end cash reports and
returns the Cash to Vault Teller. The system passes a Debit transaction
for the amount returned in BGL Cash Account.
At this point, the (i) Physical Cash, (ii) Cash Drawer Cash of Vault Teller
and (iii) BGL Cash will tally. The next day, the branch will verify
whether CGL cash tallies with BGL Cash Balance.
Changes proposed: (8 to 8)
Day Activities are divided into two sessions, viz., morning and evening
sessions and will be handled by two different teams. An official (OIC) will be
identified to take charge of evening session. The exact timing of these two
sessions is an operational issue to be decided by the Controller concerned.
1.Vault Teller issues cash to Cash Officer. The system passes a Credit transaction
for the amount issued in BGL Cash Account.
2. Cash Officer in turn issues the cash to morning session Tellers who actually
conduct Cash transactions.
3. When Officer-in-Charge (OIC) arrives, the Cash Officer will issue cash to OIC by
debit to BGL Cash (evening session) account (98954+bbbbb+c where bbbbb is 5
digit branch code and c is check digit). The debit voucher will be signed by OIC on
the back as a token of receipt of Cash. Reference number generated should be
noted down in full (SYS00000000000XXXXX).
Note: OIC, should posses Capability 7 and User Type 45 in case of Sunday Banking
4. OIC will now put through a Cash receipt txn for the amount received from Cash
Officer to the BGL Cash (evening session) using the reference number in full, as it
is generated. This will zeroise the BGL cash (evening session) and update OICs
Cash Drawer.
369
5. OIC will now issue cash to evening session tellers through system. The evening
session tellers can commence work irrespective of closure or otherwise of morning
session.
6. At the end of morning session, after balancing, the morning session Tellers
return the cash to Cash Officer along with Cash Report.
7. Balancing of the physical cash in joint custody, Cash Drawer Cash of Vault Teller
and BGL Cash will continue as at present.
8. The Cash Officer generates the necessary cash reports and returns the Cash to
Vault Teller. The system passes a Debit transaction for the amount returned in
BGL Cash Account. This concludes the morning sessions Cash activities. During this
period, evening session tellers and OIC will be required to close the cash drawer to
enable
CO
and
VT
to
complete
the
above
transactions.
9. At the end of evening session, after balancing, the evening session Tellers
return the cash to OIC along with Cash Report.
10. The OIC, after balancing the cash, will note down the balance (with
denominations) in Cash Drawer in a separate Cash Balance book. Then, one of the
Tellers will make a payment transaction for the closing cash balance of the
Evening session by debit to BGL Cash (Evening session) account (voucher to be
prepared as usual) and will be authorized by the OIC. Immediately after
authorization, the OIC will pick the payment transaction and accept the same from
the queue, which will update OICs Cash drawer and make it nil. OIC will retain
the physical Cash Balance in his sole custody overnight. The reference number
generated by the system should be noted in full (SYS00000000000XXXXX) (which
will be used for reversal of the entry the next day).
11. The OIC will have Teller-wise/OICs own reports generated.
12. Similarly, after end of the evening session, (a) physical cash in custody of OIC
and BGL cash (evening session) should tally. The next day, the branch will verify
that CGL cash tallies with the sum total of BGL Cash and BGL cash (evening
session) Balances. (The BGL Cash (evening session) is also mapped to CGL Cash
Balance Account)
13. The morning session on the next day will start functioning as usual.
14. Before commencement of evening session, the OIC will hand over the cash in
his custody to Cash Officer (which Cash Officer will cross check with OIC Cash
reports/Cash Balance book) along with credit voucher for the amount. Cash Officer
will post the credit voucher to the credit of BGL cash (evening session) and zeroise
the account.
15. OIC will receive cash afresh from Cash Officer for the next day evening session
as per procedure stated above.
16. This system of returning the previous day cash and receiving cash afresh will
ensure:
370
Enquiry on VPIS will reveal the Tellers with whom the security forms are
held.
Changes proposed: (8 to 8)
1. The VPIS custodian issues and gets back the VPIS as per existing
for morning session Tellers as above.
procedure
2. The VPIS custodian issues VPIS to OIC (through system and also in a register
maintained for the purpose).
3. OIC in turn issues VPIS to evening session Tellers (through system/register).
4. The evening session tellers acknowledge the VPIS (through system/register).
5. After completion of VPIS transactions, evening session tellers hand over VPIS to
OIC (through system/register).
6. OIC will hold the VPIS in single custody along with cash, overnight.
7. For the next day operation, OIC will issue VPIS again to evening session tellers.
OIC can obtain additional VPIS in case of need from Vault Teller (VT) (as per
procedure stated above).
8. Once in a week, the VPIS Forms in the custody of OIC will be checked by
VT/authorised official with that of system/register.
371
All Tellers complete the days work and return the cash to Cash Officer.
Both Cash Officer and Vault Teller close their Cash Drawer.
New Vault teller physically takes charge from Existing Vault Teller.
1. Each day will be divided into two sessions, viz., morning and evening (timings
will be decided by Controlling Authorities).
2.Timing and staffing pattern for these sessions will be decided by the Controlling
Authorities based on the business needs of the branch.
3.The Cash Balance and VPIS of the Evening Session will remain overnight in the
SINGLE CUSTODY of the OIC.
4. In case of necessity (where two officers having user admin powers are not
available), User Admin functions will be done by CDC.
5. Passing of transactions/issue of DD/BC, etc., will depend upon the passing
powers of officials in the evening session as per extant instructions (e.g- draft
issue for value in excess of Rs.50,000/- can be issued only if two signatories are
present at the branch).
6. Sanction of loan against Gold ornaments and Approved Securities, Safe Deposit
Lockers and Safe Custody will not be undertaken during the Evening Session, as the
securities obtained have to be held in joint custody. However, closure of such
loans accounts can be accepted during the Evening Session but the securities
thereof will be delivered only on the subsequent morning session.
372
(K)
(A)
(C)
(D)
373
(B)
(G)
(H)
(I)
OIC will make a Cash Payment by debit to BGL Cash (Evening Session)
The resultant balance in the above account is Rs.2,50,000 (Dr)
(J)
Physical Cash Balance
BGL Cash Balance
CGL Cash Balance
:
:
:
10,50,000
10,50,000
10,50,000
**********
374
(F+I)
(E+J)
(K+C-D+G-H)