Professional Documents
Culture Documents
BUSINESS
Page
Section
Section Description
20.01
402
20.02
424
20.03
440
20.04
20.05
20.06
444
445
447
Banks will enter the data from the main copy of the Challan and transmit it
On Line to CBDTs Tax information Network (TIN) from where the data will
be uploaded to the Departments National Computer Centre (NCC), New
Delhi and the Regional Computer Centres.
The Department will verify claims for credit with the information available
from the TIN based on the unique CIN. The transmission of data from banks
to TIN will take place on a T+2 basis instead of over 15 days as at present.
402
403
404
A/c Type
Sub Type
Product Type
Cust Cat
Loc/Ter
m
Curr
40
40
40
40
40
63
64
65
66
67
1
1
1
1
1
40
40
40
40
40
1
1
1
1
1
GOV-CEN-CBEC-PUB-ALL-INR
GOV-CEN-CBDT-PUB-ALL-INR
GOV-CEN-UMEA-PUB-ALL-INR
GOV-CEN-MISC-PUB-ALL-INR
GOV-CEN-POST-GEN-PUB-ALL-INR
40
40
40
40
40
40
40
40
40
68
69
70
71
72
73
74
75
76
1
1
1
1
1
1
1
1
1
40
40
40
40
40
40
40
40
40
1
1
1
1
1
1
1
1
1
GOV-CEN-CCPP-PUB-ALL-INR
GOV-CEN-DEF-GEN-PUB-ALL-INR
GOV-CEN-DEF-PEN-PUB-ALL-INR
GOV-CEN-RLY-GEN-PUB-ALL-INR
GOV-CEN-RLY-PEN-PUB-ALL-INR
GOV-CEN-TEL-GEN-PUB-ALL-INR
GOV-CEN-TEL-PEN-PUB-ALL-INR
GOV-CEN-CENTRAL-PUB-ALL-INR
GOV-CEN-CDS-PUB-ALL-INR
40
77
1
40
1
GOV-CEN-RBI-RFS-PUB-ALL-INR
Field Customer Category: select 1: Public Individual.
Field Location/ Term: select 40:All.
Field Currency: select 1:INR
In the Govt/PPF/Cr Card details Tab, fill in the following details under the
section Government Account Details:
Field Linked Branch Code: Enter in the Focal Point Link Branch Code.
Field Central Govt. Code: Enter data in the first two boxes only. For Income Tax
it will be 4 in the 1st box and 21 in the 2nd. Similarly for Corporate Tax these
will be 4 and 20 respectively.
Field Primary Acct: select Y:Yes from the Drop Down menu if the Account being
created is the Primary Account, otherwise, select N: No.
Field Primary Acct: if the field Primary Acct is N:No, then enter the Primary
Account Number (which should have been opened earlier) in this field. Else leave
it blank.
Field Advice Reqd: select N:No. Y:Yes is meant for Treasury Cheques / Bills
where an Advice is required. This is normally used for State Government Bill
payment.
Click on Transmit.
405
New Account Number is generated for the particular Govt. Type Account. After
opening the Govt. Account it is useful to give a name this Account. For the
purpose, go to the Menu: Deposits/ CC/ OD Accounts & Services Amend
Deposit/CC/OD/Accounts. Enter the Account Number and in Option give Account
Names. In the next screen Type Income Tax or Corporate Tax in the Short
Name as well as in Long Name fields. Now if you enquire the Account you will find
the Account Name field duly populated with the name.
Additional Details: Now additional details need to be captured for this Account.
Go to the Menu:
Deposits/CC/OD Accounts &Services
Amend
Deposit/CC/OD Accounts. Enter the Account number and in Option, select J:
Additional CC/OD Details and Transmit. In the next screen, give the relevant
information and Transmit. An OK message is displayed.
3. OLTAS Transactions (CASH/ TRANSFER):
Posting of Normal Receipt Transaction & Govt Additional Details in A Single Screen
When a customer approaches the CBS branch with a challan to deposit Income-Tax
or Corporate-tax, first thing the Branch has to ensure that all the particulars like
Name, PAN/TAN No, Address1, Minor Head, Assessment Year And Nature Of
Payment (if Minor Code is 200) are correctly filled in the challan as these are the
mandatory fields in the present system. Verify these details at the time of
accepting the challans from customers, otherwise system will not allow to
authorize the transaction which will result into incomplete string generation and
thus rejection at Focal Point Branch.
Once the branch receives the challan, post the transaction and capture Additional
Details as per the challan tendered by the depositor, in the same screen.
Menu: Government Business Government Receipts
Screen: //SCR: 7147 Deposits: Government Business is displayed. Enter the
Government Account Number, PAN/TAN/ Assessee Code. In case of OLTAS
Transaction Minor head is mandatory, where are Minor head field should not be
used for EASIEST Transaction.
Click Transmit
A new screen \\SCR: 7148 Deposits: Govt Additional Details Receipts is displayed.
406
(Note: Based upon the TAN/ PAN/ Assessee code typed in Screen No.7147, the
Assessee name and other related details will be populated if the data is available
in CBS database. In case of OLTAS, Minor head is made uneditable. If the PAN/
TAN/ assessee code is not available in CBS database, transaction will still be
accepted if structurally valid otherwise rejected.)
The following are the mandatory fields:
Amount: Enter the amount of the challan. System will give an error while filling
additional details for any OLTAS transaction for decimal amount
Tran Mode: Select appropriate option from the drop down menu, e.g. 01:Cash.
Tran Type: Select N:Normal.(Option Residual is meant for arrears of taxes of
previous year)
Minor Head: Enter as per the challan. Meant only for CBDT Transactions.(Minor
head code 200 is meant for TDS)
Depositor Name: Enter as per the challan.
Address1: Enter as per the challan.
Pan/Tan No.: Enter as per the challan. Meant only for CBDT Transactions.
Note: PAN should be used for all the Major Heads and for all the Minor Heads
except Minor Head 200 (meant only for TDS). For Minor Head 200 Tax Deduction
Account No. (TAN) should be used only. The permissible Major Heads are 04020
(Corporate Tax) and 04021 (Income Tax)
State Code: Enter as per the challan.
Nature of Payment: Select if Minor Code is 200.
Assessment Year: Select from the drop down e.g. It is 2006-07 if the financial
year is 2005-06.
407
408
Note: In case of Correction, we have to use same From A/C No and To A/C
No as it was given at the Time of Receipt Transaction.
After transmiting, the record will be corrected and Govt Txn Journal No and
Challan No will be generated.
ii. Correction/ Reversal on Subsequent Days:
OLTAS String was generated and sent with Credit given to Wrong Account- (Say
Income Tax Account credited instead of Corporate Tax).
Important:
With effect from 5.11.2006, the OLTAS.DOC has been discontinued and
replaced with the new error report OLTAS-err_XXXXDDMM.REP and
EASIEST-err_XXXXDDMM.REP (XXXX-branch code in four digits). The error
report is being sent on the next day to the report folders of the respective
branches whenever the branches default. W.e.f. 04/10/2008, reports are
being generated daily before EOD. (The error reports are also available in
SBITIMES Useful Links -> Data WareHouse Portal Web OLTAS Project.
Additional facility of PAN/ TAN/ Assessee Code Query is also provided for
dealing branches to ensure the correctness of PAN/ TAN/ Assessee Code
information before keying in. Feedback/Suggestions can be e-mailed to
dgm.gad@sbi.co.in) Defaulting branches should go through the daily OLTAS
default list displayed in the Service Desk, verify the nature of error from
the error report, make necessary corrections and regenerate the strings.
Failed / Pending OLTAS strings can also be viewed, along with reasons, on
SBI Times, under the link Reconciliation OLTAS.
409
Select R for
Reversal of
original entry
Queue Reference Number will be generated. Verify the transaction and authorise
the queue. (Only a O.K. Message is received). Correction string as Record Type-8
will be generated on EOD at CDC and will be transmitted to Focal Point.
STEP 3 Posting of Transaction in the Correct Account
A fresh Transaction has to be put through to the Correct Account, i.e. Corporate
Tax in the example, using the single screen.
Menu: Government Business Government Receipts
Screen: //SCR: 7147 Deposits: Government Business is displayed.
Enter the Account Number of the Corporate Tax Account. Click on Transmit.
Screen \\ SCR: 7148 Deposits:Govt Additional Details Receipts is displayed.
Enter the required transaction particulars and Additional Details. On transmitting
the details, Queue Reference Number is generated. On authorizing the Queue,
Govt Journal Number and Challan Numbers are generated.
Now go to the Menu: Government Business Govt. Txn Additional Details.
Screen \\ SCR:007055 Deposits: Additional Govt Details is displayed.
410
Enter the new transactions Journal No and Date in the fields Journal Number and
Txn Date on fields in the top half of the screen.
Enter Journal Number and the Date of the original Transaction in the fields (in
second half of the screen) Journal No. Of Original Txn and Txn Date of Original
Txn.
In the field Txn Type, select C:new corrected txn and Transmit.
Additional details entered originally pop up. Fill in details on screen no. 7056 and
Transmit. On transmitting, a Queue Reference Number is generated. Authorise
the Queue. During EOD new string will be generated for correct account.
20.01.04 Re-Generation of OLTAS String from Front-End:
411
Click on the Tab Govt/PPF/Cr Card details. In the Govt. Acct. Details section,
enter the Focal Point Link Branch Code in the field Linked Branch Code.
Click on Transmit.
20.01.06. How to find out the details of txns for the day which were put
through using transaction posting option, in respect of which, additional
details were not entered.
Menu: Government Business Govt. Pending Txn Enquiry.
Screen \\ SCR:007057 Deposits: Gov Transaction Enquiry is displayed.
Enter in the fields Govt Code Head, Govt Code Sub Head, Txn From Date and
Txn To Date. Click on Transmit. Details of the transactions where Additional
Details have not been captured are displayed.
20.01.07. How To find out the Details Of Txns For Previous Day, in Respect Of
Which, Additional Details Were Not Entered:
For this refer to OLTAS Report: CDC generates OLTAS Report in respect of the
branches for which Additional Details have not been entered, for the day. The
report named OLTAS.DOC report is being sent to branches in the folder
e:\ftp\cdc\reports\20050330(respective date). The sample of the report is as under:
REPORT OF FAILED OLTAS STRINGS
_______________________________________________________________________
_
Br Code Date of Challan no MajHead Rec_
Amount
Txn
type
----------------- ------------------- -------- ---------------------9049 30/03/05
52
21 01
582
9049 30/03/05
51
21 01
434
9049 30/03/05
53
21 01
798
9049 30/03/05
54
21 01
5286
9049 30/03/05
50
21 01
227
9049 30/03/05
56
21 01
2500
9049 30/03/05
66
21 01
155
9049 30/03/05
62
21 01
520
9049 30/03/05
61
21 01
10000
9049 30/03/05
59
21 01
1800
-------------------------------------------------------------------------OLTAS strings generated for the day are rejected due to incomplete additional
details. On completion of the Additional Details, the same have to be confirmed by
logging into SERVICE DESK under INTERFACE with Date(s). The data will be
extracted only based on Service Desk Ticket and not based on Fax or Oral
communications.
Please note that for all the Challans not been processed due to lack of ADDITIONAL
DETAILS Penalty is imposed by the Govt. for delayed submission of data.
412
It should be ensured that feeding of additional details in respect of all the challans
is completed on the same day itself and the above mechanism is only an alternative
method of feeding the details on subsequent days in exceptional situation.
20.01.08. FLOW OF OLTAS STRINGS:
STEP-1 - At the time of EOD at the CDC, two files per branch are generated, one
for header record and other for detailed data record with the name
bbbbddmm.CTH and bbbbddmm.CTM respectively, where bbbb is branch code
in 4 digits, dd date of the transaction posted into the system, mm is the month,
.CTH is the extension for the header file and .CTM is the extension for the data
file. The master/data file may contain six types of records per major heads 20, 21,
and 25 (securities txn tax):
a) 002001 -> individual records per challan for Corporate Tax.
b) 002002 -> summary record for Corporate Tax.
c) 002008 -> individual record for reversal txns for Corporate Tax.
d) 002006 -> individual record for payment of Corporate Tax.
e) 002009 -> individual record for reversal of payment txn of Corporate Tax.
f) 002099 -> record generate for bounced cheque in case of clrg.
NOTE: - Files are also generated even for those branches, which have not reported
any transaction on that particular day, with nil records (giving summary record
types only with zero amount).
STEP-2 As a part of EOD FTP process, these files are automatically ftped through
scheduler to intermediate Group-wise client PC at IP address 10.0.20.97 which is
also connected to GAD Group-wise server.
STEP-3 From Group-wise Client PC these files are copied to att_in directory
(J:\dom9595\wpgate\api41\att_in) of GAD server through one batch file up.bat
which runs at every half an hour interval through scheduler.
STEP-4 From GAD Group-wise server these OLTAS files are re-routed to their
respective Focal Point Branches using Group-wise software. At Focal Point Branch
these files are processed and summary record-type-3 is created. If the data is
correct the processed records including record-type-3 are sent back to GAD
through Group-wise channel otherwise the files would not be sent back to GAD and
would be reported as DEFAULT to Dealing Branch by Focal Point Branch. Now, the
rejected OLTAS report are sent to all those branches that have not fed Additional
Details. Branches are required to look into these reports and feed the Additional
Details against all the challans mentioned in the report. After completion of the
Additional Details, they are required to log into the Service Desk so that strings
can be manually regenerated for back date and retransmitted it to Focal Point.
STEP-5 Processed strings received from Focal Point Branch are again processed in
GAD where summary record-type-4 is created and consolidated record including
413
the individual transactions is sent to NSDL (CBDT has authorized NSDL for the job)
on daily basis.
Enquiry of Successful OLTAS Strings From NSDL:
OLTAS strings, after Step 5 above can be viewed by the Branches to ensure that
these have been received by the CBDT, in the Tax Information Network (TIN) at
the following URLs:
http://tin-nsdl.com, Link Challan Status Enquiry then the Button Collecting Bank
Branch. User ID and Password have to be entered. User ID is the seven digit BSR
Code.
http://incometaxofindia.gov.in, Link OLTAS Challan Status.
Branch has to enter the Branch Scroll Date and the Major Head Code. Following
details are displayed:
i.
ii.
iii.
PAN / TAN
iv.
Name of Taxpayer.
v.
Amount.
vi.
20.01.09. Report Generation: GAD Reports are being generated at CDC on daily
basis and are ftp-ed to respective branches through LINUX server.
20.01.10. Some Important Points:
1) In core, we have common flag called GOVT_BUS_FLAG for generation of OLTAS
string as well as for performing other GOVT BUSINESS like PPF etc. If
GOVT_BUS_FLAG is made Y then even if the branch is not authorized for CBDT
txn and any CBDT Account is opened under Major Head 20, 21, or 25 then null
OLTAS string will be generated. Therefore, the branch is required to change the
Major Heads from 20, 21 and 25 to any other value say 99 to restrict the OLTAS
String generation in such cases.
2) For payment of Income Tax Refund Order, we have separate CBDT authorized
Branches. Secondly, there should be a separate CBDT Account for payment and
receipt of Income Tax / Corporate Tax and valid Cheque Range, received from
Income Tax authorities should be entered into Payment Accounts.
3) If any Branch receives Clearing Cheque as a Tax deposit then the Branch has to
accept the Cheque through Outward Clearing and feed the Additional Details on
the same day. The related string will be generated on the realization of the
cheque only.
414
Description
Corporation Tax
Taxes on Income other than Corporation Tax
Hotel Receipt Tax
Interest Tax
Securities Transaction Tax
Other Taxes on Income & Expenditure
Estate Duty
Taxes on Wealth
Gift Tax
MINOR HEAD CODES
Code Description
100
102
106
107
200
300
400
Advance Tax
Surtax
Tax on distributed profits of domestic companies
Tax on distributed income to unit holders
Tax deduction at source
Self Assessment Tax
Tax on Regular Assessment
Every Major Head Code has different Minor Head Codes as per the following table:
Major Head Code
04020
04021
04023
04024
04025
04028
04031
04032
04033
102,
102,
300,
300,
400
300,
300,
102,
300,
Note: PAN should be used for all the Major Heads and for all the Minor Heads
except Minor Head 200 (meant only for TDS).
For Minor Head 200 Tax Deduction Account No. (TAN) should be used only. The
permissible Major Heads are 04020 (Corporate Tax) and 04021 (Income Tax).
415
5631
5894
5895
5896
5921
5922
5923
416
th
5924
6-9
Char is not
numeric in PAN {Five
(char)+4(num)+One
(char)}
5925
5926
Length of PAN/TAN No
should be 10. Verify
with format.
Assessment Year:
The maximum limit of Assessment Year is Current Calendar Year if the processing
date is prior to 1st April. Otherwise, it is Current Calendar Year +1. Assessment
Year and Related Financial Year start from 1961 in the system.
b)
c)
d)
PAN Validation:
i)
ii)
iii)
iv)
v)
TAN Validation:
i)
ii)
First three characters should be alpha and one of the valid CTU Codes.
iii)
iv)
v)
ii)
iii)
e)
f)
Additional Validations:
i)
ii)
For Tax Deductions at Source, TAN Number has to be used and not PAN No.
418
419
Before EOD, branches have to ensure that additional details are provided
for all OLTAS transactions.
Wherever, CDC asks for details of failed OLTAS transactions, please fax the
details immediately.
In the Field Assessment year, 4-digit year should be input in the format
CCYY, where CC is century & YY is year. This is important.
o For the Assessment Year 2004-05, enter 2004.
o For the Assessment year 2005-06, enter 2005 and not 2006.
o If 2006 is entered as Assessment Year for 2005-06, challans will be
rejected for want of additional details. This will result in delayed
submission, for which branches would be penalised.
420
In case of problems which could not be solved on the same day, retain a
photostat copy of the challan(s).
EOD: All the GOVT./ CBDT (Income Tax) authorized branches have to go
through the Govt Transaction pending enquiry menu under Govt.
Business, before sending the EOD signal to CDC. This has to be done to
ensure that there is no pending item for which the branch has to input the
Additional details through Screen no. 007057 if the single screen for
transaction posting and capturing of additional details was not used. Only
when there is no pending item, 'GOVT TRANSACTIONS DONE' will appear in
the EOD checks screen. If any pending item is found, branches have to
input the additional details, otherwise 'GOVT Transactions - Not done'
message will appear in EOD Check screen.
Branches shall not part with the Income/ Corporate Tax Challans (under
OLTAS) until Government Receipts screen is authorised.
421
branches were reported under heading FOCAL POINT LINK BRANCH GOVERNMENT
GENERAL ACCOUNT (Weekly Line Number L36 or A35).
From 01.02.2009, upon the implementation of GBSS (Government Business
Software Solution), All central Government accounts at Dealing Branches are
directly mapped to a new CGL called DB-Central-GGA (GLCC No.2111505002) are
reported in Weekly Abstract under heading DEALING BRANCH GBSS Govt General
Account (L35C/A34C GLCC Code.2111505002). One BGL Account called DB-GBSSGGA (No.2399825BBBBBC) is also opened for every Dealing Branch, which is also
mapped to CGL called DB-Central_GGA(GLCC No.2111505002).
At EOD, fund will be directly transferred from DB-GBSS-GGA (BGL
No.2399825BBBBBC at Dealing Branch) to GAD-GBSS-GGA (BGL No.2399827095951
at GAD) account by a back-end activity provided by CBS. i.e., Funds are
transferred to GAD on daily basis to GADs BGL Account No.2399827095951.
Hence, ideally, the Balance outstanding against the Weekly Head DEALING
BRANCH GBSS Govt General Account should be ZERO.
But, practically there is a possibility of outstanding in DEALING BRANCH GBSS
GOVT GENERAL ACCOUNT in Weekly Abstract to the extent of un-cleared
transactions (cheques tendered but not yet cleared). If the outstanding is
morethan the un-cleared transactions then corrective action is to be taken
immediately to ensure accurate accounting and settlement with RBI.
No Half-yearly transfer of balances.
GAD-2/GAD-3 statements from DBs to FPBs and from FPBs to DBs will be
discontinued.
Only, individual GAD-5 should be submitted alongwith respective scrolls, challans and
paid instruments on daily basis to FPB for onward submission to respective PAOs.
Dealing branches should not credit /debit the new BGL a/c DB-GBSS-GGA manually
unless advised to do so.
Menu: Government Business GAD 5 Balance Updation.
Screen \\ SCR:007042: Govt Business: GAD-5 Balance Updation is displayed.
Enter the following values in the fields described below:
Last Tran Date: Date of the last transaction.
Branch No: Enter the five digit Branch Code of the Dealing Branch.
Linked Branch No: Enter the five digit Branch Code of the Focal Point Link
Branch.
FPLB Product: Select N:No.
Total Dr: Correct Amount of total Debit transactions upto the Last Tran Date.
Total Cr: Correct Amount of total Credit transactions upto the Last Tran Date.
Closing Balance: Enter the correct Closing Balance as on Last Tran Date.
422
Serial No: Enter the GAD 5 Serial No. of the Last Tran Date.
Click on Transmit.
20.01.17. Generation of Government Advice:
Menu: Government Business Government Advice.
Screen \\SCR 007065 Deposits: Government Advice Prompt appears.
Field Function: select C:Create from the Drop Down menu. The other options
are A: Amend, E:Enquire or D: Delete.
Field Account No: enter the Account No. for which advice has to be generated.
Field Type: select B: Bill or C: Cheque from the Drop Down menu.
Field Bill No. / Cheque No.: enter the Bill or Cheque No.
Field Token No.: Enter the token no. given by the Govt. Deptt. If it is not given
then enter Bill No./ Cheques No. in this field.
Click on Transmit.
Screen \\SCR: 007066 Government Advice Details appears.
The Fields Function, Account No, Type and Bill No, are already picked up by
the system and displayed.
The Field Paid Already will display either Y: Yes or N: No, depending on
whether the Bill has already been paid or not.
Field Amount, enter the amount of the Bill.
Field Date of Advice Issue, enter the date on which the Advice is being issued.
Field Valid Till Date: enter the validity date.
Field Remarks, is a text field, where the details can be entered.
423
Govt. Code
Account Description
30007958826
19-99-18
30007961102
19-99-22
30007961395
19-99-23
424
Description
Account Opening
Authorisation
Screen No
002000
Queue
Pre-Conditions:
PPF Accounts are opened like any other Deposit Accounts in Core Banking.
Menu: Deposit/ CC/ OD Accounts & Services Create New Deposit Account.
Screen \\SCR: 002000pmt CIF: Create Account Prompt is displayed.
In the Field Existing CIF/ Account No: enter the customers CIF Number. (Use
the Search facility, if CIF is not readily available). After entering the CIF No.
(Return CIF No., if Search is used), click on the Transmit button.
Screen \\002000 Create Deposit Account is displayed. Core Options is the first
of the five Tabbed (associated) screens used for creating all types of deposit
accounts. In the Field Account Open Date: Leave it blank, as the system date
will be picked up. However, Account Open Date needs to be input in case of
back-dated Account opening, like transfer of Account.
Field is Account Sgmt Code: Select 5006: PER - OTHERS {NOT INCL. (IN PER)
ABOVE} from the Drop Down menu. This is very important.
Field Product: select 13: PPF from the Drop Down menu.
Field Type: select 11: General from the Drop Down menu.
Field Customer Category: Select 1 = Public Individual from the drop down
menu.
Field Location/Term: Always select 40: All from the Drop Down menu for all
PPF Accounts.
Field Currency: Select 1: INR.
Field Booking No: leave it blank. No. of completed financial years for back-dated
opening are required to be entered in this field.
Field Interest Options: Let the default option R:Reinvest be there.
Click on Transmit.
The transaction will be submitted to checker for authorisation. Once the
transaction is authorised, the new Account Number generated is displayed at the
bottom of the screen. Note down the Account Number.
425
Now go to the Tab Govt/PPF/Cr. Card details. Under the section PPF: Backdated
Acct Opening, enter the following details in the fields mentioned below:
Installment count: Enter the number of times deposits made to the PPF Account
during the current Financial Year. This required for validation against the total
number of credits to PPF accounts in a Financial year., i.e. 12 times per annum.
Amount deposited during year: Enter the total deposits made to the PPF Account
during the current Financial Year. This is required for validation against the total
permissible credits to PPF Accounts in a Financial Year, i.e. Rs.70,000/Irregular Count: Enter the number of years of non-deposit, if any, for calculating
the amount of penalty.
No of Extension: enter the number of times extensions were given beyond 15
years, from the date of opening of Account. For example, if the account has been
extended twice for 5 years after running for the normal term of 15 years, enter
2.
Account Status: retain the default option 00:Active, from the Drop Down Menu.
Other Options are: 00 = Active; 07 = Closed; 11= Inactive; 12: Irregular; 13 =
Extended with fresh deposit; 15: Extended Without fresh deposit; 14: Matured and
16 = Matured but Irregular.
Click on Transmit.
The transaction will be submitted to checker for authorization. Once the
transaction is authorised the new Account Number generated is displayed at the
bottom of the screen. Note down the Account Number.
426
CC/
OD
427
On authorization Journal
Care: For the PPF Accounts opened with backdated effect, it is MANDATORY that
the first transaction should be for the Draft amount (i.e. the funding of opening
balance). Because, the first transaction will not be considered as a transaction, in
calculating the total amount and total no. of transactions during that year.
d) Accrued Interest Adjustment:
Note: Accrued Interest for transferred Accounts is not transferred by the other
branch. The accrued interest part is only advised by the other branch, which
needs TO BE ADJUSTED MANUALLY at the account level. Following steps need
to be taken for accrual Interest adjustment:
Menu: Deposit/CC/OD Accounts & Services Interest Adjustments Credit
Interest Accrual Adjustments.
Screen 000732 Deposits: Credit Interest Adjustment. Is displayed.
1.
2.
428
A. Deposit by Cash:
Menu: Transactions Posting Deposit/ CC/ OD Accounts Receipts Cash
Screen No: \\001010 Deposits: Cash Deposits appears.
1.
2.
3.
4.
TRANSMIT. Cash Drawer: Issue and receive cash - Web Page Dialog Screen
appears.
5.
Enter the amount of cash received under either Denom In or Amount In and
click in some blank field. Please ensure (Give)/Receive field is 0 and TRANSMIT.
6.
7.
2.
3.
4.
5.
TRANSMIT.
6.
429
7.
2.
3.
4.
5.
6.
7.
TRANSMIT.
8.
9.
430
Type of
Transaction
User Initiated
another Transaction
Note: Branch has to ensure that the Finance one GLCC account 2060500601 should
be always ZERO for that Branch. If it is not so, then the system generated
transactions pertains to GAD may not taken place. This should be scrutinsed and
necessary rectification should be taken, by taking suitable guidance from CDC,
thru service desk officials.
20.02.06. Regularisation of Irregular PPF Account:
In Irregular PPF Accounts, the system will not allow deposits for the Current Year,
unless the irregularities (non-deposits) for the earlier years are regularised.
In such cases, the Deposit Amount required to regularise the account would be:
No of years of irregularity x Min amount of Deposit + Current Years min. Deposit.
For example, if cash is deposited into an irregular PPF Account through \\SCR:
001010 Deposits: Cash Deposit, the system would not accept cash, but will
throw up an error 2901: Amt cannot be less than the minimum period balance or
account is irregular.
To verify the number of installments of irregularity, follow the steps details in the
Section 20.02.07 (b) of this Chapter. Irregularity Count is displayed in the field
Irregularity Count. Close the screen after viewing.
20.02.07. Collection Of Penalty On Irregular PPF Account:
Penalty on irregular accounts should be collected, at the time of deposits made by
the account-holder to regularize the account.
Penalty so collected should be credited directly to the Account Number
30007961395 - Penalty & Other Charges A/C.
20.02.08. Withdrawal From PPF Account:
Note: The Amount allowed to be withdrawn during the currency of PPF account is
calculated by the system, which can be enquired through Menu: Deposit/CC/OD
Account & Services Enquiries Short.
Field PPF Part Wdl elgi amt shows the amount permissible for withdrawal. This
Field will contain some value, only if account is more than 6 financial years old.
431
2.
3.
4.
TRANSMIT.
5.
Cash Drawer: Issue and receive cash - Web Page Dialog Screen appears if
the amount is within the Tellers capability-level.
6.
7.
The Maker has to enter the amount of cash to be paid denomination wise
in the Denom Out column and click in any blank field to populate the
value. Please ensure (Give)/Receive field is 0 and TRANSMIT.
8.
Note: As only one withdrawal per financial year is allowed, the system will
zeroise the value in field PPF Part Wdl Elgi amt after a debit posting to the
account.
20.02.09. Reversal of Wrong Credit (On Subsequent Days)
Menu: Transactions Posting Deposits/CC/OD Accounts PPF Reversals
Transfer to deposit or Transfer to BGL.
Screen \\ SCR:001029 PPF Reversals DEP to DEP or \\ SCR:028053PPF Reversals
DEP TO BGL/Value Transfer is displayed depending upon the menu selected.
Enter the relevant Account Numbers, Amount, Trace (Journal) No. and Date of
Transaction.
Upon successful reversal of the wrong entry, the Amount deposited during the
year field is reduced correspondingly and the entry is reported in the PPF string as
Reversal Debit Entry.
20.02.10. Loan against PPF Account:
Important Points to be Noted
1. A PPF account holder is eligible for PPF loan after completion of 3 financial
years and before completion of 6 financial years. After 6 completed
financial years of PPF account, the customer is eligible for partial
withdrawal.
432
2. PPF loan amount can be sanctioned within maximum eligible loan amount,
as displayed in the field Max Loan amt. against PPF in the Short Enquiry.
Once limit is sanctioned, the Max Loan amt. against PPF amount shown
in Short Enquiry will be set to zero by the system automatically, even if
the limit sanctioned is less than the maximum eligible loan amount.
3. If a customer has availed a lesser limit than the maximum loan eligibility
amount, and at a later stage he desires to avail the balance amount, the
limit can be enhanced to higher limit within the maximum eligible loan
amount. So it is advised to note the maximum eligible amount. Take a
screen shot of Short enquiry of PPF Account and file along with the loan
document.
4. Loan Account against PPF Deposits is opened OD Account only.
5. Interest is applied only when the account is closed. Following Accounting
Entries are passed by the system:
a. Dr. PPF Loan Account, Cr. Govt. PPF Interest Account.
b. Dr. Govt. PPF Account, Cr. Govt. PPF BGL Account
6. One time SWEEP has to be created for the above entries.
7. After expiry of Loan term, the Loan Account should be closed by PPF
withdrawal.
8. PPF Loan Account can be opened during the permissible period only.
A. Open Loan Overdraft Account
Menu: Deposits CC/OD Accounts & Services Create New CC/OD Account.
Screen \\SCR:002013pmt CIF: Create Account Prompt is displayed
1.
Existing CIF/Account No: Enter the CIF or PPF Deposit Account Number of
the Customer.
2.
3.
Acct Sgmt Code: Select 5006: PER:OTHERS (NOT INCLUDED (IN PER) ABOVE).
4.
5.
6.
TRANSMIT.
433
1.
2.
Limit Details: Enter the PPF Loan Amount sanctioned. (Note: The Amount
should not be more than the eligible amount displayed against the field Max
Loan amt against PPF in the Short Enquiry of the PPF Deposit account).
3.
4.
5.
6.
Expiry Rate Details: Enter the rate of interest as entered in the Field Type
above.
7.
8.
2.
3.
2.
Option: Select PPF Loan A/c Details from the drop down menu.
3.
TRANSMIT.
2.
3.
4.
TRANSMIT.
434
On
435
Note: The procedure for Closure and Pre-mature closure of PPF Accounts is
similar. However, branches are required to comply with the guidelines before
allowing for pre-mature closure.
436
A subscriber may on the expiry of 15 years, from the end of the year in which
the initial subscription was made but before the expiry of one year, may
exercise an option to extend for a further block of 5 years.
2.
3.
2.
TRANSMIT
3.
4.
Click the tabbed title Govt/ PPF/ Cr Card Details. Under the heading PPF
Back dated. Acct. Opening, Number of Extensions is displayed.
437
438
After this is done, go again to the Menu: Deposit/ CC/ OD Accounts & Services
Amend Deposit/CC/OD Account. Select the Option PPF Backdated Details and
complete the data entry (Refer Opening of Backdated PPF A/c).
20.02.14.02. CHANGE IN CURRENT YEAR BALANCE/ INSTALLMENT COUNT/
IRREGULARITY COUNT:
Branches can now amend the Installment Count, Amount Deposited during the
Year and Irregular Count in respect of PPF accounts from the front-end.
Menu: Deposit/ CC/ OD Accounts & Services Amend Amend Deposit
Tabbed Screen.
Go to the Govt/ PPF/ Cr Card details Tab.
Change the details as required.
20.02.14.03. ERROR 2902: Balance for the Current Year Exceeded the Max
Balance: The error will be encountered for the following reasons:
1.
2.
This can now be rectified at branch level from the front-end as follows:
Verification of Current Financial Year Balance:
Menu: DEPOSIT/ CC/ OD ACCOUNTS & SERVICES AMEND AMEND DEPOSIT
TABBED SCREEN
Screen \\SCR 07050: Deposit Change Details appears.
Enter Account No.
Click on Transmit.
Screen \\007000: Amend Deposit Details appears.
In the Tabbed Screen, Govt/ PPF/ Cr. Card details we can view the Amount
deposited during the year and Installment Count during the current Financial
Year.
Rectify the Amount deposited during the year and Installment Count, as
required.
Say in the above said account, amount during the current year has been migrated
as Rs.76,426.83, which is apparently incorrect, as this amount cannot be greater
than the permissible limit of Rs.70000/-.
Enter the correct amount received during the current year say Rs.10,000/- and
enter the no of installments received during the current year, if incorrect.
439
Click on Transmit.
The transaction is sent to Queue for authorization.
Authorise the Queue and the system prompts OK message.
20.03.01 OPENING OF A SENIOR CITIZENS SAVINGS SCHEME 2004 ACCOUNT:
STEP 1: ONE TIME SET UP CENTRAL GOVERNMENT ACCOUNTS:
i.
Create a Non Personal Customer with the Name as Senior Citizens Savings
Scheme-2004, on the lines of the steps discussed in the Section 20.02.03
of this Chapter.
ii. Open Accounts: Seven Government Accounts under Deposit Module with
Account Type 4066 1401, on the lines of steps discussed in the Section
20.02.04 of this Chapter. In the Tab Govt/PPF/Cr Card details, the
following Central Govt. Code has to be entered in the first two boxes:
Major head (1st Box) 7
Minor Head (2nd Box) -
TRANSACTIONS
REMARKS
SCSS Principal
19-99-25
SCSS Interest
19-99-26
SCSS Agents'
Commission
19-99-27
TRANSFER FEE
440
19-99-28
19-99-29
19-99-30
iii.
Premature withdrawal
of deposit other than
due to death of
depositor
Penalty for premature
withdrawal
Premature withdrawal
due to death of
depositors
Amend Account Name: Enter the Names of the newly created Government
Accounts, on the lines of steps discussed in Section 20.02.05 of this
Chapter.
441
Existing CIF/Account No: Enter CIF number or any existing account number
of the customer and TRANSMIT.
2.
Screen \\002000 Create Deposit Account appears. 1st Tabbed Screen Core
Options is displayed with Name and Address of the Customer.
3.
Account Open Date: System Date will be taken by default, if left blank. If
the account is being opened with back value date, original date of opening of
the account should be given invariably. The date format in CBS is
DD/MM/YYYY. In such cases, also Select Y:Yes in the Field Bckdt Intt
recalc Reqd.
4.
5.
6.
7.
8.
9.
442
11. Transfer Account Number: Enter the Account Number in which interest will
be transferred.
12. Go to the Term A/c Option Tabbed screen.
13. Term Basis: Select D: Days.
14.
Term
Years: Enter 5.
The
The Checker has to retrieve the Queue in the Queue Search Web Page Dialogue,
View Item and then Authorise after satisfying about the details. On successful
authorisation, the following type of message appears:
O.K. 003 3000359732-8 4445 004 0444504
Where in 003 represents Institution code, 30003597328 (including Check Digit)
represents the new Account Number, 4445 represents the Branch Code, 004
represents the Terminal Number of the Maker and 0444504 is the Makers ID.
Note down the new Account Number in the Account Opening Form.
The Account needs to be funded now on the same lines as normal Term Deposit
Accounts.
20.03.02 Accounting Entries for SCSS:
Following Accounting Entries are passed for Accounts opened under the
Scheme:
Opening of Account:
a. Dr. SB / CA / Cash Account, Cr. SCSS Customer Account
b. Dr. SCSS Mirror Account, Cr. SCSS Principal Account
Interest Application (Calendar Quarter last day EOD)
a. Dr. SCSS Interest Account, Cr. SCSS Customer Account
b. Dr. SCSS Mirror Account, Cr. SCSS Principal Account
Interest Application (Calendar Quarter first day SOD)
a. Dr. SCSS Customer Account, Cr. SB Account / Bankers Cheque
b. Dr. SCSS Principal Account, Cr. SCSS Mirror Account
Closure of Account:
a. Dr. SCSS Interest Account, Cr. SCSS Customer Account (for Interest
Amount).
443
b. Dr. SCSS Mirror Account, Cr. SCSS Principal Account (for Interest
Amount).
c. Dr. SCSS Customer Account, Cr. SB Account / Bankers Cheque (for
entire balance).
d. Dr. SCSS Principal Account, Cr. SCSS Mirror Account ( for entire balance).
20.03.03 IMPORTANT FEATURES OF SCSS:
SCSS Account Pre-Mature Closure:
While doing SCSS account premature closure (either by cash, transfer to Deposit
A/c, transfer to BGL/DD/BC), under the Field Pre-Mature Closure(SCSS), branch
need to select any one of the options, either D: Due to Death or O: Other than
Death from the drop down for any premature closure and system picks up the
correct code based on the selection.
Following important features of this scheme are to be manually controlled by
the dealing branches at the initial stage:
Maximum investment limit of Rs.15 lakhs subject to only one deposit per
account per customer and also one account per calendar month as per the
scheme.
2.
3.
444
An Account under the product 4065 - 1401 is to be opened by the Branches for
Ministry of Company Affairs credits.
Core Options: Product: 40: Cen. Govt.
Type: 65: Cen. Govt. UMEA
Acct Sgmt. Code: 5050: OTHERS
Customer category: 1: Public individual
Location/Term: 40: All (SB/SB Plus/CA/IMB/RIB/PPF/Govt)
Currency: 1: INR
Govt/ PPF/ Cr Card details:
Linked Branch Code 00691.
Central Govt. Code Box 1 5, Box 2 36, Box 3 & 4 Blank.
Primary Acct: Select Y:Yes.
Advice Required: Select N:No.
ii.
445
iii. Branches are requested not to use screen No.7147 for Government receipts
related to UMEA (Single Screen). Instead, they can use normal transaction
posting screen like 1010,1045, batch transactions etc., and can use
Narration field to key-in the name of the depositor so that they will not be
required to key-in additional details.
iii.
SN
The major and minor head of account, to which the amount is to be credited
will also be printed on the challan through system which could be one of the
following heads of accounts:
Head of Account
0075 Miscellaneous General Services
0075001040000-Unpaid dividend of
companies
00750010401- Unpaid Dividend
00750010402- Unpaid application Money
received by companies for allotment
00750010403- Unpaid matured Deposits.
00750010404- Unpaid matured debentures
00750010405-Interest accrued on the
amounts referred to in subheads 01 To 04
0075
i
Miscellaneous General Services
0075008000000
i
- Other receipts
.
1475
i
Other general economic services
1475001050000-Regulation
i
of Joint
Companies
.
1475
v Other general economic services
1475009000000-Other
.
Receipts
446
Services
i. Unpaid Dividend
ii. Unpaid application Money
received by companies for
allotment
iii. Unpaid matured
Deposits.
iv.Unpaid matured
debentures
v. Interest accrued on the
amounts referred to in
subheads 01 To 04
View Public Documents, get
Certified copies and
Transfer deeds.
e-Filing fees for 61 forms
(filing of foreign forms, Late
fee and additional fee)
NIL
An Account under the product 4065 - 1401 is to be opened by the Branches for CPWD.
Core Options: Product: 40: Cen. Govt.
Type: 65: Cen. Govt. UMEA
Acct Sgmt. Code: 5050: OTHERS
Customer category: 1: Public individual
Location/ Term: 40: All (SB/SB Plus/CA/IMB/RIB/PPF/ Govt)
Currency: 1: INR
Govt/PPF/Cr Card details:
Linked Branch Code 5 Digit Link Branch Code.
Central Govt. Code Box 1 5, Box 2 7, Box 3 - Supplementary Head as
per the List given below, & 4 Blank.
Primary Acct: Select Y:Yes or N:No as applicable.
Primary Account No.: Enter if Primary Acct flag is set to N:No.
Advice Required: Select N:No.
DDO Code: Enter the DDO Code. It is mandatory for CPWD.
ii.
The Govt. Major Head is 5, the Minor Head is 7 and Supplementary Heads are as follows:
SN
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
iii.
DESCRIPTION
Housing Rev (Plan)
Housing Rev (Non - Plan)
Housing Cap (Plan)
Housing Cap (Non Plan)
Pub Wrks Rev (Plan)
Pub Wrks Rev (Non - Plan)
Pub Wrks Cap (Plan)
Pub Wrks Cap (Non - Plan)
Other Ministries Wrks Rev (Plan)
Other Ministries Wrks Rev (Non - Plan)
Other Ministries Wrks Cap (Plan)
Other Ministries Wrks Cap (Non - Plan)
Public Account (Deposit)
Public Account (CSSA)
Public Account (Miscellaneous)
SUPPL. HEAD
2216P
2216N
4216P
4216N
2059P
2059N
4059P
4059N
OMRP
OMRM
OMCP
OMCN
8443
CSSA
MISC
447
iv.
Customer Level Limits and Account Level Limits for each Account under a CIF (both
Primary as well as Secondary) have to be created on the lines of CC / OD Accounts.
v.
Cheque Books are issued only for the Primary Accounts. However, system
allows payment of such Cheques in Secondary Accounts.
448