Inventory Peoplesoft

IN_TRAINING
Created on Sunday, November 16, 2014
Training Guide
IN_TRAINING
Table of Contents
IN.01 Inventory Items.......................................................................................................1
IN.01.01 Defining Item at SetID Level......................................................................................1
IN.01.02 Approving Items........................................................................................................10
IN.01.03 Defining Item Purchasing Attributes.........................................................................13
IN.01.04 Defining Item Unit of Measure Conversion..............................................................16
IN.01.05 Defining Item Attributes by Unit...............................................................................21
IN.02 Inventory Facility Structure.................................................................................30

IN.02.01 Defining Inventory Storage Areas.............................................................................30
IN.02.02 Defining Inventory Material Storage Locations........................................................35
IN.03 Stocking Material (Putaway) with a Default Put. Location..............................44

IN.03.01 Creating a Requisition (With an Inventory Item).......................................................44
IN.03.02 Create a PO from a Requisition (With an Inv. Item)..................................................56
IN.03.03 Receive an Inventory Item that has Default Putaway................................................71
IN.04 Stocking Material (Putaway) with no Default Putaway....................................77

IN.04.01 Creating a Requisition (With an Inventory Item).......................................................77
IN.04.02 Create a PO from a Requisition (With an Inv. Item)..................................................88
IN.04.03 Receive an Inv. Item with no Default Putaway........................................................103
IN.05 Express Putaways................................................................................................116

IN.05.01 Entering Express Putaway (zero cost items)............................................................116
IN.06 Express Issues......................................................................................................127

IN.06.03 Express Iss/CF Override/ No Dftl Loc.....................................................................127
IN.08 Bin to Bin Transfers............................................................................................151

IN.08.01 Bin to Bin Transfer..................................................................................................151
IN.09 Inter-Unit Transfer..............................................................................................161

IN.09 Review InterUnit Stock Level......................................................................................161
IN.09.01 Inter-Unit Issue without a default putaway location................................................165
IN.09.02 Correct Staged Errors..............................................................................................180
IN.09.03 Stockroom Feedback...............................................................................................187
IN.09.04 Inter-Unit Stock Status............................................................................................192
IN.10 Quantity Adjustments.........................................................................................198

IN.10.01 Quantity Adjustments..............................................................................................198
IN.10.02 Verify Adjustment History.......................................................................................209
IN.11 Price Adjustments................................................................................................215

IN.11 Review Average Cost....................................................................................................215
IN.11.01 Average Price Adjustment........................................................................................220
IN.12 Return Materials.................................................................................................231

IN.12.01 Returned Materials..................................................................................................231
IN.13 Counting Events..................................................................................................256

IN.13 Storage Area Balance...................................................................................................256
IN.13.00 Setup Counting Event..............................................................................................259
IN.13.01 Preparing Counting Events......................................................................................265
IN.13.02 Creating Counting Sheets........................................................................................279
IN.13.03 Perform Item Counts...............................................................................................292
IN.13.04 Running the Reconciliatin Report............................................................................299
IN.13.05 Updating Stock Quantities.......................................................................................312
IN.14 Transaction Accounting......................................................................................322

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IN.14 Pending Transactions....................................................................................................322
IN.14.06 Costing and accounting entry..................................................................................327
IN.17 Journal Generation.............................................................................................342

IN.17 Journal Generation.......................................................................................................342
IN.20 Inquiries...............................................................................................................354
IN.20.01 Verify Inventory Item Balance.................................................................................354
IN.20.02 Item Availablility.....................................................................................................360
IN.20.03 Inventory on Hand Value.........................................................................................368
IN.20.04 Approp Budget Inquiry............................................................................................372
IN.20.05 Department Budget Inquiry.....................................................................................385
IN.20.06 GL Ledger Inquiry...................................................................................................396
IN.20.07 Displaying Stock Issue Information........................................................................404
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IN.01 Inventory Items

Items are defined as the goods and services that an organization orders and stocks as inventory or
transports to customers. Before using items in PeopleSoft Inventory, you must set them up in the
system by adding names, descriptions, dimensions, and item attributes. Items are shared by
multiple PeopleSoft applications, which include PeopleSoft Inventory, Purchasing, and Customer
Relationship Management.
This lesson discusses how to add items, set defaults, and set up other aspects of inventory items.
The lesson also discusses item defaults, item templates, the Item Copy feature, and business unit
links.
Upon successful completion of this lesson, you will be able to:
Define item at SetID level
Define item attributes by unit
Define item unit of measure conversion
Define items for inventory
Enter item approval
IN.01.01 Defining Item at SetID Level

To stock items, you need to order them. For all items that you order, corresponding entries about
item details and attributes are made in the PeopleSoft Inventory system. These entries are stored
in item tables. Each time you enter or change an item, the item tables are automatically modified.
As a result, all item details and attributes are available to purchasing and inventory users alike for
business transaction purposes. Items must be defined and approved before processing any
inventory transactions for the item. Setting up item IDs help maintain consistency in operations
and reduce data entry time.
In this topic, you will learn to define an item under a particular SetID level in the PeopleSoft
Inventory system.
Procedure
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Step
Action
1.
Click the Items link.
2.
Click the Define Items and Attributes link.
3.
Click the Define Item link.
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Step
4.
Action
To Add a new item,
Click the Add a New Value tab.
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Step
Action
5.
The SetId will be 00000, Left double click in the Item ID Field.
6.
Enter the desired information into the Item ID field, enter "23401-K01".
7.
Click the Add button.
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Step
Action
8.
Enter the desired information into the *Description field. Enter a valid value e.g.
"Kerosene".
9.
Click the *Current Status list.
10.
Set the status to "Pending Approval".
11.
Click the Look up Standard UOM button, enter"QT".
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Step
Action
12.
"Click the Scrollbar down."
13.
Select a Standard Unit of Measure. This should be the smallest Standard Unit of
Measure for this item. Click QT from the Search Results table.
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Step
14.
Action
Click the Look up Default Category button.
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Step
15.
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Action
Select an entry from the Search Results table. Select 00000000 Default Category.
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Step
16.
Step
17.
Action
Click the Look up Cost Profile Group button.
Action
Click the Search Results table.
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Step
Action
18.
Click the Save button to save this entry. You will need to go through the rest of the
topics under Define Items to completely set up this item.
19.
End of Procedure.
IN.01.02 Approving Items

Procedure
Only designated staff that have approval capabilities will use this script.
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Step
1.
Action
Click the Worklist link.
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Step
2.
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Action
Click the Hyperlink under Link.
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Step
Action
3.
Click the Save button to approve the item.
4.
The Item Definition Approved drop down list gives you options to approve or
disapprove the item. If you reject the item, enter a denial reason so the originator will
know why it was rejected.
5.
End of Procedure.
IN.01.03 Defining Item Purchasing Attributes

After you have identified the items to purchase, you can predefine purchasing attributes for these
items, and reduce the amount of data entry required during the actual purchasing process. If you
define which vendors you want to purchase and receive specific items from and the guidelines
regarding those shipments and receipts, you can avoid re-entering the same information each time
you want to order those items.
PeopleSoft Purchasing enables you to specify the definition, category ID, primary buyer,
substitute items, and pricing information for all items entered. Items can be shared across
business units. Items are used in Purchasing, Order Management, and Inventory. This topic
describes the concepts and procedures involved in defining item attributes for managing items.
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Procedure
Step
1.
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Action
From the General Page, Click the Purchasing Item Attributes link.
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Step
Action
2.
Left double click on the value in the account field.
3.
Enter the mandatory account of "292900" into the Account field.
4.
Click the OK button. This will save the Purchasing Attributes page.
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Step
Action
5.
You will receive this warning because there is no standard price for this item. Click on
the Yes button to continue.
6.
End of Procedure.
IN.01.04 Defining Item Unit of Measure Conversion

Units of measure determine how items are quantified. Each item must be associated with a
standard unit of measure. Units of measure are used by PeopleSoft Inventory to track the quantity
of each item and also to provide dimension and capacity information to storage locations.
Standardization of the units of measure helps you control the units that appear in reports and
enables you to take advantage of PeopleSoft Inventory's automatic conversion features. It is
recommended that when selecting a unit of measure for an item, you select the smallest valid unit
of measure for that item.
In this topic, you will learn how to define alternate units of measure for an item and the
conversion rate for converting it into the standard unit of measure.
Procedure
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Step
1.
Step
2.
Action
This will be needed if you have multiple Units of Measure for an Item. The lowest
Unit of Measure should always be the Standard Unit of Measure
Action
Click the Units Of Measure link.
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Step
Action
3.
Click the Add a new row at row 1 button.
4.
Click the View All link.
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Step
5.
Action
Click on the Scrollbar to the unit of measure you are looking for.
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Step
Action
6.
Click in the *Unit of Measure field.
7.
Enter the desired information into the *Unit of Measure field. Enter "DR".
8.
Click in the *Conversion Rate field.
9.
Enter the desired information into the *Conversion Rate field. Enter "55".
10.
Click the *Quantity Precision list.
11.
Click an entry in the list. Select "Decimal".
12.
Click the Select All button.
13.
Click the OK button to save your information.
14.
End of Procedure.
IN.01.05 Defining Item Attributes by Unit

Different business units in your company may stock the same item. However, the business units
may vary in their operations. Therefore, the items may require different attributes to be defined at
the business unit level.
In this topic, you will learn to define the general attributes, such as replenishment and physical
accounting attributes, of an item at the business unit level.
Procedure
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Step
Action
1.
Click the Items link.
2.
Click the Define Items and Attributes link.
3.
Click the Define Business Unit Item link.
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Step
4.
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Action
To add an Item_ID to a Business Unit, Click the Add a New Value tab.
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Step
5.
Step
6.
Action
To select the Business Unit to use for this item, Click the Look up Business
Unit button.
Action
Select the Business Unit. Select "80503 (Dist 3)".
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Step
Action
7.
Click in the Item ID field.
8.
Enter the desired information into the Item ID field. Enter "23401".
9.
Click the Look up Item ID button.
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Step
10.
Action
Click the Search Results table. Select "23401-K01".
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Step
11.
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Action
Click the [Add] button
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Step
12.
Step
13.
Action
Click the Look up Cost Element button. This field is required and helps to categorize
the Items.
Action
Select the appropriate Cost Element. Select "497".
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Step
Action
14.
Click the Costing link.
15.
Verify that the profile is [PERPAVG]
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Step
Action
16.
Click the Save button.
17.
End of Procedure.
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IN.02 Inventory Facility Structure

PeopleSoft Inventory can reflect different storage levels within an inventory business unit. An
inventory business unit consists of storage areas, which can be divided into storage levels.
This lesson covers setting up and managing an inventory facility. It examines the different
organizational levels that make up an inventory business unit and the relationship between them.
Defining inventory storage location defaults
Defining inventory storage areas
Defining inventory material storage locations
IN.02.01 Defining Inventory Storage Areas

For each business unit, you define storage areas made up of storage levels. A storage area is a
division of a business unit used to store material and to track inventory transactions. Your storage
areas might include shipping and receiving docks, staging areas, warehouse zones, and inspection
and quality control departments. Each storage area can be divided into a maximum of four levels,
with each level representing a physical subdivision of the area. The combination of a storage area
and that area's most detailed storage level constitutes a storage location. Each storage location is
identified by area and level.
In this topic, you will learn to define inventory storage areas.
Procedure
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Step
Action
1.
Click the Inventory link.
2.
Click the Maintain Storage Locations link.
3.
Click the Storage Areas link.
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Step
Action
4.
5.
Click the Lookup button for Business Unit
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Step
6.
Action
Select the Business Unit. Select "DIST1 (80501)".
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Step
Action
7.
Left double click in the Storage Area field.
8.
Enter the desired Warehouse identifier into the Storage Area field, enter "4115" here.
9.
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Step
Action
10.
Enter the desired information into the Description field. Enter "a valid value" e.g.
"Test Area".
11.
Enter the desired information into the Short Description field. Enter any valid value
e.g. "Test ".
12.
Press [Tab] to move to the Storage Level Display area.
13.
Click the *Storage Level Display list button.
14.
Select "Three" from the list.
15.
16.
End of Procedure.
IN.02.02 Defining Inventory Material Storage Locations

Organizations use inventory storage locations to store their inventory of raw materials, work-inprogress, and finished goods. This helps them store their inventory efficiently and use it whenever
required. In PeopleSoft Inventory, you can define a storage location on the Material Storage
Locations page.
In this topic, you will learn to define inventory material storage location.
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Procedure
Step
Action
1.
2.
Click the Maintain Storage Locations link.
3.
Click the Material Storage Locations link.
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Step
4.
Action
Click the Look up Unit button.
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Step
5.
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Action
Make a selection from the Search Results table. Select "80501 (Dist 1)".
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Step
6.
Step
7.
Action
Click the Look up button for a list of warhouses.
Action
Make a selection from the Search Results table. Select "(4115)".
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Step
8.
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Action
Click the Search button.
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Step
9.
Action
If you have no current storage locations, you will receive this message. Otherwise you
will go directly to the Material Storage Locations page.
Click the Yes button.
Step
Action
10.
Enter the desired information into the Lev 1 field. Enter "AIS1".
11.
Press [Tab].
12.
Enter the desired information into the Lev 2 field. Enter "ROW1".
13.
Press [Tab].
14.
Enter the desired information into the Lev 3 field. Enter "SHF1".
15.
Click the Look up Loc Type button.
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Step
16.
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Action
Select a Location Type from the Search Results table. Select "Bulk".
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Step
Action
17.
18.
End of Procedure.
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IN.03 Stocking Material (Putaway) with a Default Put.

Location
When goods are received and inspected, they are put away in a storage location from where they
can be retrieved later as and when required. Adding inventory to the stockroom is known as the
putaway process. PeopleSoft Inventory enables you to define rules that govern the putaway
location of items in your inventory facilities.
This lesson covers the concepts and procedures involved in stock putaway.
IN.03.01 Creating a Requisition (With an Inventory Item)

Procedure
Step
Action
1.
Click the Purchasing link.
2.
Click the Requisitions link.
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Step
3.
Action
Click the Add/Update Requisitions link.
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Step
Action
4.
Enter the desired information into the Business Unit field. Enter "80500".
5.
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Step
6.
Action
Click the Look up Item button.
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Step
7.
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Action
Select an Item ID from the Search Results table, select "01819-002".
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Step
Action
8.
Enter the desired information into the Quantity field. Enter "50".
9.
Enter the desired information into the Price field. Enter "2.50".
10.
Click the Schedule button.
Step
11.
Action
Click the Look up Ship To button.
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Step
12.
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Action
Select a Ship To Location from the Search Results table. Select "Dist3
(8050000001)".
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Step
13.
Action
Click the Distribution button.
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Step
Action
14.
Enter the desired information into the Fund field. Enter "10040"
.
15.
Enter the desired information into the Account field. Enter "292900".
16.
Click the Details tab.
17.
Click the Look up IN Unit button.
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Step
18.
Action
Select the Inventory Business Unit from the Search Results table, select "Dist3
(80503)."
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Step
19.
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Action
Click the OK button.
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Step
Action
20.
21.
Click the Return to Main Page link.
Step
22.
Action
Click the Status Approval button.
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Step
Action
23.
Click the Budget Check button.
24.
End of Procedure.
IN.03.02 Create a PO from a Requisition (With an Inv. Item)

Procedure
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Step
Action
1.
2.
Click the Purchase Orders link.
3.
Click the Add/Update POs link.
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Step
Action
4.
5.
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Step
6.
Action
Click the Look up Vendor ID button.
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Step
7.
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Action
Select the Vendor ID from the Search Results table. Select "Office Depot".
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Step
Action
8.
Click the Copy From list.
9.
Select the Requisition option from the drop down list.
Step
Action
10.
11.
Select the Requisition to Copy to the PO.
12.
Click the Copy To PO button.
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Step
Action
13.
Click the Scrollbar to go down to the PO Line..
14.
Enter the desired Price into the Price field. Enter "2.50".
15.
Click the Scrollbar and scroll to the right.
16.
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Step
17.
Action
Click the Scrollbar to scroll to the right.
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Step
18.
Step
Action
Click the Distributions/ChartFields button.
Action
19.
Verify Chartfileds and click the Details/Tax tab.
20.
Verify the Inventory Business Unit and click the Ok button.
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Step
Action
21.
Click the Scrollbar to go to the left.
22.
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Step
23.
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Action
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Step
24.
Step
25.
Action
Action
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Step
Action
26.
Click the PO Status button. This will set the status to Approved or Pending so that the
document can be budget checked.
27.
Click the Budget Status button. This will change to a valid status once you click on
the button.
28.
Click the Save button. After Save, open the menu and navigate to the Amount
Approval Page (Purchasing/Amount Approval/Approve), select the document to
be approved and click Save to approve the document. The approval status should
change from "Initial" to "Complete" since your user id has the highest approval
authority. Navigate back to the PO to dispatch (Purchasing / Purchase Order /
Add Update/ Find an Existing value and Open the PO.
29.
Click the Dispatch

button.
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Step
30.
Action
Click the Look up Server Name button.
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Step
31.
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Action
Select PSUNX from the Search Results table.
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Step
32.
Step
Action
Click the Ok (Enter) button.
Action
33.
34.
End of Procedure.
IN.03.03 Receive an Inventory Item that has Default Putaway

In PeopleSoft Inventory, after goods have been requisitioned, ordered, received, and inspected,
they are staged in an area for putaway processing. You move non-owned items to non-owned
storage locations and owned items to owned storage locations in PeopleSoft Inventory. Owned
items and storage locations belong to a specific business unit in a company. The company costs
all transactions involving owned items using PeopleSoft Inventory. In contrast, non-owned items
and storage locations do not belong to any business unit in a company.
In this topic, you will learn to receive items to a default putaway locations.
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Procedure
Step
Action
1.
2.
Click the Receipts link.
3.
Click the Add/Update Receipts link.
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Step
Action
4.
5.
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Step
Action
6.
7.
Select the PO ID that you want to receive.
8.
Click the OK Button.
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Step
Action
9.
Click in the Receipt Qty field. Verify the amount. If there was a difference in the
amount received you would change the amount here. For this example do not change
the amount.
10.
Click the Save Button.
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Step
Action
11.
12.
End of Procedure.
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IN.04 Stocking Material (Putaway) with no Default Putaway

When goods are received and inspected, they are put away in a storage location from where they
can be retrieved later as and when required. Adding inventory to the stockroom is known as the
putaway process. PeopleSoft Inventory enables you to define rules that govern the putaway
location of items in your inventory facilities.
This lesson covers the concepts and procedures involved in stock putaway.
IN.04.01 Creating a Requisition (With an Inventory Item)

Procedure
Step
Action
1.
2.
Click the Requisitions link.
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Step
3.
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Action
Click the Add/Update Requisitions link.
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Step
Action
4.
5.
Step
6.
Action
Click the Look up Item button.
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Step
Action
7.
Enter the desired information into the Item ID field. Enter "16010".
8.
Click the Look Up button.
9.
Click the Search Results table.
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Step
Action
10.
11.
Enter the desired information into the Price field. Enter "50".
12.
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Step
13.
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Action
Click the Look up Ship To button.
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Step
14.
Step
15.
Action
Select a Ship To Location from the Search Results table. Select Dist. 3.
Action
Click the Distribution button.
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Step
Action
16.
Enter the desired information into the Fund field. Enter "10040".
17.
Enter the desired information into the Account field. Enter "292900".
18.
Click the Details tab.
19.
Click the Look up IN Unit button.
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Step
20.
Action
Select the Inventory Business Unit from the Search Results table. Select "Dist3".
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Step
21.
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Action
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Step
Action
22.
23.
Step
24.
Action
Click the Status button for approval.
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Step
Action
25.
Click the Budget Check button. It will say valid after you click on it.
26.
End of Procedure.
IN.04.02 Create a PO from a Requisition (With an Inv. Item)

Procedure
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Step
Action
1.
2.
Click the Purchase Orders link.
3.
Click the Add/Update POs link.
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Step
Action
4.
5.
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Step
6.
Action
Click the Look up Vendor ID button.
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Step
7.
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Action
Select the Vendor ID from the Search Results table. Select "Office Depot".
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Step
Action
8.
Click the Copy From list.
9.
Select the Requisition option from the drop down list.
Step
Action
10.
11.
Select the requisition to Copy to the PO.
12.
Click the Copy To PO button.
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Step
Action
13.
Click the Scrollbar to go down to the PO Line..
14.
Enter the desired Price into the Price field. Enter "50".
15.
Click the Scrollbar and scroll to the right.
16.
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Step
17.
Action
Click the Scrollbar to scroll to the right.
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Step
18.
Step
Action
Click the Distributions/ChartFields button.
Action
19.
Verify Chartfileds and click the Details/Tax tab.
20.
Verify the Inventory Business Unit and click the Ok button.
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Step
Action
21.
Click the Scrollbar to go to the left.
22.
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Step
23.
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Action
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Step
24.
Step
25.
Action
Action
Page 99
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Step
Action
26.
Click the PO Status button. This will set the status to Pending so that the document
can be budget checked.
27.
Click the Budget Status button.
28.
Click the Save button. After Save, open the menu and navigate to the Amount
Approval Page (Purchasing/Amount Approval/Approve), select the document to
be approved and click Save to approve the document. The approval status should
change from "Initial" to "Complete" since your user id has the highest approval
authority. Navigate back to the PO to dispatch (Purchasing / Purchase Order /
Add Update/ Find an Existing value and Open the PO.
29.
Click the Dispatch button.
Page 100
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Step
30.
Action
Click the Look up Server Name button.
Page 101
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Step
31.
Page 102
Action
Select PSUNX from the Search Results table.
Training Guide
IN_TRAINING
Step
32.
Step
Action
Click the Ok (Enter) button.
Action
33.
34.
End of Procedure.
IN.04.03 Receive an Inv. Item with no Default Putaway

Procedure
Page 103
Training Guide
IN_TRAINING
Step
Action
1.
2.
Click the Receipts link.
3.
Click the Add/Update Receipts link.
Page 104
Training Guide
IN_TRAINING
Step
4.
Action
Page 105
Training Guide
IN_TRAINING
Step
Action
5.
6.
Click the Sel option on the Purchase Order that you want to select.
7.
Click the Ok button.
Page 106
Training Guide
IN_TRAINING
Step
Action
8.
Click in the Receipt Qty field. Verify the amount. If there was a difference in the
amount received you would change the amount here. For this example do not change
the amount.
9.
Click the Inventory Status link. It should say Pending below the Inventory Status
link.
Page 107
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Step
Action
10.
Click the Putaway Location tab.
11.
Click the Look up Area button to select a warehouse.
Page 108
Training Guide
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Step
12.
Action
Select a Warehouse from the Search Results table. Select "B353".
Page 109
Training Guide
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Step
13.
Page 110
Action
Click the Look up Storage Level 1 button.
Training Guide
IN_TRAINING
Step
14.
Step
15.
Action
Select Storage Level 1 from the list. Select "BLD1".
Action
Page 111
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Step
16.
Page 112
Action
Select Storage Level 2. Select "1A04".
Training Guide
IN_TRAINING
Step
17.
Step
18.
Action
Action
Select Storage Level 3. Select "NA".
Page 113
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Step
19.
Page 114
Action
Training Guide
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Step
20.
Step
Action
Action
21.
Click the OK button
22.
End of Procedure.
Page 115
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IN.05 Express Putaways

Use express putaway processing when you want to put incoming materials into their storage
locations without taking the time to receive the items and create a putaway plan.
This lesson covers the concepts and procedures involved in Express putaway.
Use the express putaway process.
IN.05.01 Entering Express Putaway (zero cost items)

Use express putaway processing when you want to put incoming materials into their storage
locations without taking the time to receive the items and create a putaway plan.
This lesson covers the concepts and procedures involved in Express putaway.
Use the express putaway process.
Procedure
Page 116
Training Guide
IN_TRAINING
Step
Action
1.
2.
Click the Putaway Stock link.
3.
Click the Express Putaway link.
Step
4.
Action
Click the Look up Business Unit button.
Page 117
Training Guide
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Step
5.
Page 118
Action
Select Business Unit 80503 from the Search Results table.
Training Guide
IN_TRAINING
Step
6.
Step
7.
Action
Action
Page 119
Training Guide
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Step
Action
8.
9.
Enter the desired information into the Item ID field. Enter "16020"
10.
11.
Select 16020-001 from the Search Results table.
Page 120
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Step
12.
Action
Click the Storage Location Search button.
Page 121
Training Guide
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Step
Action
13.
Enter the desired information into the Stor Loc: field. Enter "4355"
14.
15.
Select the Storage Area with I-40, M141, PL01.
Page 122
Training Guide
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Step
Action
16.
17.
Click the Look up button for the Unit of Measure.
Page 123
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Step
18.
Page 124
Action
Select a Unit of Measure from Search Results table. Select "YDQ (Cubic Yard)".
Training Guide
IN_TRAINING
Step
19.
Step
20.
Action
Enter the desired information into the Total Unit Cost field. Enter "0".
Action
Page 125
Training Guide
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Step
Action
21.
If this is a zero cost item, you will receive this message. Click the OK button.
22.
End of Procedure.
Page 126
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IN.06 Express Issues

Use the Express Issue page to create a stock request and reserve, pick, and ship the stock in one
step. You can create internal orders, external orders, interunit transfers, and RTV orders from this
page. There are significant advantages to using express issues; because of the amount of
automatic processing involved
IN.06.03 Express Iss/CF Override/ No Dftl Loc

Procedure
Step
Action
1.
2.
Click the Fulfill Stock Orders link.
3.
Click the Stock Requests link.
4.
Click the Express Issue link.
Page 127
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IN_TRAINING
Step
5.
Page 128
Action
Training Guide
IN_TRAINING
Step
6.
Action
Select a Business Unit from the Search Results table, Select "80503".
Page 129
Training Guide
IN_TRAINING
Step
7.
Page 130
Action
Training Guide
IN_TRAINING
Step
8.
Step
9.
Action
Click the Look up Location button.
Action
Select "00000" Location Code from the Search Results table.
Page 131
Training Guide
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Step
Action
10.
11.
Enter "23408" part of the Item ID into the Item ID field. This will narrow the number
of items that come up in the Search Results.
12.
Page 132
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Step
13.
Action
Select "23408-026"an Item ID from the Search Results table.
Page 133
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Step
Action
14.
Click in the Quantity field.
15.
Enter the desired information into the Quantity field, enter "3".
16.
Click the Look up UOM button.
Step
17.
Page 134
Action
Select "QT" a Unit of Measure from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
18.
Click in the Area field.
19.
Enter "43" which is part of the Storage Area into the Area field. This will narrow the
number of items that come up in the Search Results.
20.
Click the Look up Area button.
Page 135
Training Guide
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Step
21.
Page 136
Action
Select an Area from the Search Results table. Select "4314".
Training Guide
IN_TRAINING
Step
22.
Step
23.
Action
Action
Click the desired Storage Area option. Select "4314 A001 SH03 144".
Page 137
Training Guide
IN_TRAINING
Step
24.
Page 138
Action
Click the Detail Override / Exceptions link.
Training Guide
IN_TRAINING
Step
25.
Step
Action
Click the ChartField Overrides link.
Action
26.
Click in the Dept field.
27.
Enter the first part of the department "43" into the Dept field. This will narrow the
number of search results that you receive.
28.
Click the Look up Dept button.
Page 139
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Step
29.
Page 140
Action
Click the Search Results table, and Select "4305001000".
Training Guide
IN_TRAINING
Step
30.
Step
31.
Action
Click the Projects link.
Action
Click the Look up Project Business Unit button.
Page 141
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Step
32.
Page 142
Action
Click the Search Results table. Select "80500".
Training Guide
IN_TRAINING
Step
33.
Step
34.
Action
Click the Look up Project button.
Action
Click the Search Results table. Select "DOT00001".
Page 143
Training Guide
IN_TRAINING
Step
35.
Page 144
Action
Click the Look up Activity button.
Training Guide
IN_TRAINING
Step
36.
Step
37.
Action
Click the Search Results table. Select "DEFAULT".
Action
Click the Look up Source Type button.
Page 145
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Step
38.
Page 146
Action
Click the Search Results table. Select "S" for State.
Training Guide
IN_TRAINING
Step
39.
Step
40.
Action
Action
Page 147
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Step
41.
Page 148
Action
Training Guide
IN_TRAINING
Step
Action
42.
43.
Make note of your Issue number.
44.
End of Procedure.
Page 149
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IN.08 Bin to Bin Transfers

The ability to move items from one storage location to another on an ad hoc basis is fundamental
to any material stocking function. In PeopleSoft Inventory, you physically move stock between
storage locations and then record the relocation details. You can enter this information using
either the entire Transfers component or just the EZ Transfers page.
The Transfers component provides you with search criteria for selecting material to transfer. Use
the EZ Transfers page for a more streamlined approach.
This section discusses how to:
Select material to move.
Transfer item quantities.
Transfer containers.
Streamline internal stock transfers.
IN.08.01 Bin to Bin Transfer

Procedure
Page 150
Training Guide
IN_TRAINING
Step
Action
1.
2.
Click the Manage Inventory link.
3.
Click the Transfers link.
Page 151
Training Guide
IN_TRAINING
Step
4.
Page 152
Action
Training Guide
IN_TRAINING
Step
5.
Step
Action
Select Business Unit "80503" from the Search Results table.
Action
6.
7.
Page 153
Training Guide
IN_TRAINING
Step
8.
Page 154
Action
Select Item Id "23404-D01"from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
9.
10.
Click the View All link to see a list of Storage Locations.
11.
Click the Scrollbar to see the more of the original locations.
12.
Click the Transfer link to select the location that you want to transfer from. Select
"B353, Bern, P.Y., DTK1".
Step
Action
13.
Enter the desired information into the Transfer Qty field. Enter "10".
14.
Click the Look up button to select the Destination storage location.
Page 155
Training Guide
IN_TRAINING
Step
15.
Page 156
Action
Select Destination Storage Area "B355" from the Search Results table.
Training Guide
IN_TRAINING
Step
16.
Step
17.
Action
Click the Storage Location Search button to select the destination storage location.
Action
Select the destination storage location from the Search List. Select "WMES, P.Y.,
DTK1".
Page 157
Training Guide
IN_TRAINING
Step
Action
18.
19.
End of Procedure.
Page 158
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IN.09 Inter-Unit Transfer

Stock orders are material stock requests for inventory from internal and external customers. In
PeopleSoft Inventory, a stock order or a stock request is commonly referred to as a material stock
request. For efficient operations of a company, you need to appropriately fulfill the requests with
the available inventory.
Processing stock orders creates demand lines in the Demand Interface table. The demand lines
that are created vary based on predefined processing parameters. PeopleSoft Inventory allow
flexibility in setting up your system for the fulfillment of orders. Fulfillment options can be
defined at the inventory business unit level and at the individual item level.
When you transfer goods between business units, you need to account for transfer costs, currency
changes, taxes, and invoicing for the affected business units.
This lesson provides an overview of stock transfers between PeopleSoft Inventory business units.
Upon completion of this lesson, you will be able to:
View Inter Unit Transfer quantity
Create Inter-Unit Transfer
IN.09 Review InterUnit Stock Level

Procedure
Page 159
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Review Fulfillment Information link.
4.
Click the InterUnit Stock Level link.
Page 160
Training Guide
IN_TRAINING
Step
5.
Action
Enter the desired information into the Item field. Enter "04809"
Page 161
Training Guide
IN_TRAINING
Step
6.
Step
7.
Page 162
Action
Action
Training Guide
IN_TRAINING
Step
Action
8.
Click the View All link to see all Business Unit Levels.
9.
End of Procedure.
IN.09.01 Inter-Unit Issue without a default putaway location

Procedure
Page 163
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
4.
Click the Express Issue link.
Page 164
Training Guide
IN_TRAINING
Step
5.
Action
Page 165
Training Guide
IN_TRAINING
Step
6.
Page 166
Action
Training Guide
IN_TRAINING
Step
Action
7.
Click the Request Type button.
8.
Select InterUnit Transfer from the list.
9.
Step
10.
Action
Click the Look up Dest Unit button to select your Destination Business Unit.
Page 167
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Step
11.
Page 168
Action
Training Guide
IN_TRAINING
Step
12.
Step
13.
Action
Click the Look up Location button.
Action
Select Locaiton Code from the Search Results table.
Page 169
Training Guide
IN_TRAINING
Step
Action
14.
15.
16.
Page 170
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Step
17.
Action
Page 171
Training Guide
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Step
Action
18.
Click in the Quantity field.
19.
Enter the desired information into the Quantity field. Enter "100"
20.
Click the Look up UOM button.
Page 172
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Step
21.
Action
Click the Search Results table. Select "YDQ".
Page 173
Training Guide
IN_TRAINING
Step
22.
Page 174
Action
Click the Look up Area button.
Training Guide
IN_TRAINING
Step
23.
Step
24.
Action
Action
Page 175
Training Guide
IN_TRAINING
Step
25.
Page 176
Action
Click the Storage Area option.
Training Guide
IN_TRAINING
Step
26.
Step
27.
Action
Action
Click the Run Process link.
Page 177
Training Guide
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Step
Action
28.
Click the option box for PS/Inventory Auto Putaway.
29.
30.
You need to go to the Process monitor to make sure the job finished successfully.
31.
End of Procedure.
IN.09.02 Correct Staged Errors

Procedure
Page 178
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Correct Staged Errors link.
Page 179
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IN_TRAINING
Step
4.
Page 180
Action
Training Guide
IN_TRAINING
Step
5.
Step
6.
Action
Select "80504" from the Search Results table.
Action
Page 181
Training Guide
IN_TRAINING
Step
7.
Page 182
Action
To select the Destination Storage Location, click the Look up button.
Training Guide
IN_TRAINING
Step
8.
Step
9.
Action
Select Storage Area "4444" from the Search Results table.
Action
To Select the Destination Storage Locations, click the Storage Location Search
button.
Page 183
Training Guide
IN_TRAINING
Step
10.
Page 184
Action
Select "SAJO, YARD, PL01" as the Destination Storage Location from the list of
Storage Areas.
Training Guide
IN_TRAINING
Step
Action
11.
12.
End of Procedure.
IN.09.03 Stockroom Feedback

Procedure
Page 185
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Stockroom Feedback link.
Page 186
Training Guide
IN_TRAINING
Step
4.
Action
Page 187
Training Guide
IN_TRAINING
Step
5.
Page 188
Action
Click the Search Results table and select "80504".
Training Guide
IN_TRAINING
Step
6.
Step
7.
Action
Action
Verify that the Putaway checkbox is on.
Page 189
Training Guide
IN_TRAINING
Step
Action
8.
Click the Putaway Items button.
9.
End of Procedure.
IN.09.04 Inter-Unit Stock Status

Procedure
Page 190
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
4.
Click the InterUnit Stock Status link.
Page 191
Training Guide
IN_TRAINING
Step
5.
Page 192
Action
Click the Look up Unit button to select the Source Business Unit.
Training Guide
IN_TRAINING
Step
6.
Step
7.
Action
Select the source Business Unit "80503" from the Search Results table.
Action
Click the Look up Destination Unit button.
Page 193
Training Guide
IN_TRAINING
Step
8.
Page 194
Action
Select the Destination Business Unit "80504" from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
9.
10.
Verify that your InterUnit Transfer is Received.
11.
End of Procedure.
Page 195
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IN.10 Quantity Adjustments

PeopleSoft Inventory enables you to make stock adjustments. For example, you can account for
quantities that are misplaced or damaged. The Adjustments component of PeopleSoft Inventory
performs ad hoc quantity adjustments at any given storage location. The Adjustments page of the
Adjustments component enables you to increase or decrease the on-hand balance of an item that
is stocked in a particular storage location.
When you save the Adjustments page, on hand quantities are updated.
In this topic, you will learn to enter quantity adjustments in PeopleSoft Inventory.
IN.10.01 Quantity Adjustments

Using the Adjustments page, you can adjust quantities that currently exist in inventory locations
or add quantities to locations not previously used for the item.
To adjust quantities in an existing location, click the Search/Add link to access the Selection
Criteria page.
Enter item information and click OK to return the existing stock quantities and locations to the
Adjustments page where you can alter the quantities.
To add missing quantities to a location not previously used for the item (that is, when the system
has no rows of existing stock), click the Search/Add link to access the Selection Criteria page.
Enter the item ID and click OK. The system informs you that no rows exist and gives you the
option to add rows, search zero quantity locations, or cancel. If you add rows, the system returns
you to the Adjustments page and makes the Item Information group box available for you to enter
item quantities in a location not previously used for this item.
Procedure
Page 196
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Adjustments link.
Page 197
Training Guide
IN_TRAINING
Step
4.
Page 198
Action
Training Guide
IN_TRAINING
Step
5.
Step
6.
Action
Select the Business Unit "80503" from the Search Results table.
Action
Click the Search/Add link to find the Item ID to adjust.
Page 199
Training Guide
IN_TRAINING
Step
Action
7.
8.
Page 200
Training Guide
IN_TRAINING
Step
9.
Action
Click the Search Results table and Select "01819-002".
Page 201
Training Guide
IN_TRAINING
Step
10.
Step
Action
Action
11.
Click the Adjustment Type list.
12.
Select the Decrease or Increase type.
13.
Click the Reason Look up button.
Page 202
Training Guide
IN_TRAINING
Step
14.
Action
Select a Reason Code. Select "MISC".
Page 203
Training Guide
IN_TRAINING
Step
Action
15.
Click in the Adjust Quantity field.
16.
To Decrease the current quantity by 1, Click in the Adjust Quantity field and Enter
"1.00"
17.
Click the ChartField Overrides link.
Page 204
Training Guide
IN_TRAINING
Step
Action
18.
Click in the Dept field.
19.
Enter the desired information into the Dept field. Enter "4305"
20.
Page 205
Training Guide
IN_TRAINING
Step
21.
Page 206
Action
Select 4305001000 from the Search Results table.
Training Guide
IN_TRAINING
Step
22.
Step
Action
Action
23.
24.
End of Procedure.
IN.10.02 Verify Adjustment History

Procedure
Page 207
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Adjustment History link.
Page 208
Training Guide
IN_TRAINING
Step
4.
Action
Page 209
Training Guide
IN_TRAINING
Step
5.
Page 210
Action
Select your Business Unit from the Search Results table. Select "80503".
Training Guide
IN_TRAINING
Step
Action
6.
7.
8.
Step
9.
Action
Click the Search Results table. Select "01819-002".
Page 211
Training Guide
IN_TRAINING
Step
Action
10.
Verify your results and click the Return to Search button.
11.
End of Procedure.
Page 212
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IN.11 Price Adjustments

PeopleSoft Inventory enables you to make price adjustments to the average cost for an item. The
Adjustments component of PeopleSoft Inventory performs ad hoc price adjustments for any
Business Units items. The Adjustments page of the Adjustments component enables you to
increase or decrease the current price of an item. You can also enter a new price.
When you save the Adjustments page, on price of the item is updated.
In this topic, you will learn to enter price adjustments in PeopleSoft Inventory.
IN.11 Review Average Cost

Procedure
Step
1.
Action
Click the Cost Accounting link.
Page 213
Training Guide
IN_TRAINING
Step
Action
2.
Click the Item Costs link.
3.
Click the Review Costs link.
4.
Click the Item Cost link.
Page 214
Training Guide
IN_TRAINING
Step
Action
5.
Double-click in the Business Unit field.
6.
7.
8.
9.
Page 215
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Step
10.
Page 216
Action
Training Guide
IN_TRAINING
Step
11.
Step
Action
Action
12.
Click the Perpetual Avg tab.
13.
The Current Average Cost has an Active Status.
Page 217
Training Guide
IN_TRAINING
Step
Action
14.
Click the Return to Search button.
15.
End of Procedure.
IN.11.01 Average Price Adjustment

Procedure
Page 218
Training Guide
IN_TRAINING
Step
Action
1.
2.
Click the Item Costs link.
3.
Click the Update Costs link.
4.
Click the Adjust Average Cost link.
Page 219
Training Guide
IN_TRAINING
Step
5.
Page 220
Action
Training Guide
IN_TRAINING
Step
6.
Step
7.
Action
Action
Click the Look up Book Name button.
Page 221
Training Guide
IN_TRAINING
Step
8.
Page 222
Action
Select Book Name FIN from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
9.
10.
11.
Step
12.
Action
Page 223
Training Guide
IN_TRAINING
Step
13.
Page 224
Action
Training Guide
IN_TRAINING
Step
Action
14.
Click the Adj Method list.
15.
Select New Cost from the list.
16.
Enter the desired information into the New Cost field. Enter "2.0000"
17.
Click the ChartField Overrides button.
Step
18.
Action
Page 225
Training Guide
IN_TRAINING
Step
Action
19.
Click in the Department field.
20.
Enter the desired information into the Department field. Enter "4305"
21.
22.
Select 4305001000 from the Search Results table.
Page 226
Training Guide
IN_TRAINING
Step
23.
Action
Page 227
Training Guide
IN_TRAINING
Step
Action
24.
25.
End of Procedure.
Page 228
Training Guide
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IN.12 Return Materials

Return Materials are items being returned to Inventory that have previously been issued. Return
Materials actually consists of two separate processes: Return Materials and Putaway. In the 1st
process, you will select from a list of issues, what material is being returned and how much of
that stock issue is returned. In the second step, you will put that item back into Inventory.
IN.12.01 Returned Materials

Procedure
Step
1.
Step
Action
For this exercise, you need to use an item that you have previously issued.
Action
2.
3.
Click the Manage Returned Material link.
Page 229
Training Guide
IN_TRAINING
Step
4.
Step
Action
Click the RMA link.
Action
5.
6.
Page 230
Training Guide
IN_TRAINING
Step
7.
Action
Click the Look up Return From Location button.
Page 231
Training Guide
IN_TRAINING
Step
8.
Page 232
Action
Select a Return From Location from the Search Results table.
Training Guide
IN_TRAINING
Step
9.
Step
Action
Action
10.
Click the Internal Shipment History link.
11.
Left Double Click to change the start date to 01/01/2006.
Page 233
Training Guide
IN_TRAINING
Step
Action
12.
Enter the desired information into the Start Date field. Enter "010106"
13.
Page 234
Training Guide
IN_TRAINING
Step
Action
14.
Select a Stock Order from the list. Select "MSR0000010".
15.
Click the Return To RMA link.
Page 235
Training Guide
IN_TRAINING
Step
Action
16.
Click the Approval Required option off.
17.
Click the *Status list.
18.
Select Open from the list.
19.
Click in the Quantity Returned field.
20.
Enter the desired information into the Quantity Returned field. Enter "1" for the
Quantity Returned.
21.
Page 236
Training Guide
IN_TRAINING
Step
22.
Action
Click the Menu Scrollbar to move up to Putaway's.
Page 237
Training Guide
IN_TRAINING
Step
Action
23.
24.
Click the InterUnit and RMA Receiving link.
Step
25.
Page 238
Action
Click the Add a Receiver ID. tab.
Training Guide
IN_TRAINING
Step
26.
Action
Page 239
Training Guide
IN_TRAINING
Step
27.
Page 240
Action
Select the Business Unit from the Search Results table. Select "80503".
Training Guide
IN_TRAINING
Step
Action
28.
Click the Receipt Type list.
29.
Select Return Material Authorization from the list.
30.
Step
31.
Action
Click the Search link.
Page 241
Training Guide
IN_TRAINING
Step
32.
Page 242
Action
Click the Look up RMA Business Unit button.
Training Guide
IN_TRAINING
Step
33.
Step
34.
Action
Action
Page 243
Training Guide
IN_TRAINING
Step
35.
Page 244
Action
Select the desired RMA Number.
Training Guide
IN_TRAINING
Step
36.
Step
37.
Action
Click the Putaway Details tab.
Action
Page 245
Training Guide
IN_TRAINING
Step
38.
Page 246
Action
Select the Storage Area. Select "4314, A001, SH01, 11".
Training Guide
IN_TRAINING
Step
39.
Action
Page 247
Training Guide
IN_TRAINING
Step
40.
Page 248
Action
Click the Correct Staged Errors link.
Training Guide
IN_TRAINING
Step
41.
Step
42.
Action
Action
Page 249
Training Guide
IN_TRAINING
Step
Action
43.
44.
Select the appropriate Staging ID from the Search Results table. Select Staging ID 37.
Page 250
Training Guide
IN_TRAINING
Step
45.
Action
After verifying the Storage Locations are accurate, Click the Save button.
Page 251
Training Guide
IN_TRAINING
Step
46.
Page 252
Action
Click the Stockroom Feedback link.
Training Guide
IN_TRAINING
Step
Action
47.
Make sure the Putaway check box is selected and then Click the Putaway Items icon.
48.
End of Procedure.
Page 253
Training Guide
IN_TRAINING
IN.13 Counting Events

To ensure that sufficient quantities of items are available at any time for order fulfillment, you
should conduct regular physical checks of inventory. Performing a physical inventory check
involves counting the items in stock and updating their quantities in the inventory system.
This lesson will cover the concepts and procedures involved in conducting physical inventory
checks.
Set up a counting event.
Prepare a counting event
Create counting sheets
Perform item counts
Run the reconciliation report
Update stock quantities
View a counting event
IN.13 Storage Area Balance

Procedure
Page 254
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Review Inventory Balance Info link.
4.
Click the Inventory by Area link.
Step
5.
Action
Page 255
Training Guide
IN_TRAINING
Step
6.
Page 256
Action
Training Guide
IN_TRAINING
Step
Action
7.
Click in the Storage Area field.
8.
Enter the desired information into the Storage Area field. Enter "B353"
9.
10.
This is where you can check each items balance for the warehouse.
11.
End of Procedure.
IN.13.00 Setup Counting Event

Procedure
Step
Action
1.
2.
Click the Inventory Counts link.

Page 257
Training Guide
IN_TRAINING
Step
Action
3.
Click the Prepare Counting Event link.
4.
Click the Setup Counting Event link.
Step
5.
Page 258
Action
Training Guide
IN_TRAINING
Step
6.
Action
Page 259
Training Guide
IN_TRAINING
Step
7.
Page 260
Action
Training Guide
IN_TRAINING
Step
8.
Step
9.
Action
Action
Click the Zero Qty Transaction History option to turn off.
Page 261
Training Guide
IN_TRAINING
Step
10.
Page 262
Action
Click the Count Options tab.
Training Guide
IN_TRAINING
Step
Action
11.
Click the Cycle Count option.
12.
Click the *Cycle Count Option list.
13.
Select Storage Location from the list.
14.
15.
End of Procedure.
IN.13.01 Preparing Counting Events

Procedure
Step
1.
Action
Page 263
Training Guide
IN_TRAINING
Step
Action
2.
3.
4.
Click the Create Counting Event link.
Step
5.
Page 264
Action
Training Guide
IN_TRAINING
Step
Action
6.
Enter the desired information into the Run Control ID field. Enter "CNT_EVENT".
7.
Page 265
Training Guide
IN_TRAINING
Step
Action
8.
Click the Always option.
9.
Click in the Request ID field.
10.
Enter the desired information into the *Request ID field. Enter "RMM"
11.
Press [Tab].
12.
Enter the desired information into the Description field. Enter "COUNTING
EVENT"
13.
Page 266
Training Guide
IN_TRAINING
Step
14.
Action
Page 267
Training Guide
IN_TRAINING
Step
15.
Page 268
Action
Click the Cycle Count Options tab.
Training Guide
IN_TRAINING
Step
Action
16.
Click the *Cycle Count Option list.
17.
Click an entry in the list. Select Storage Location for this exercise.
18.
Click the Range of Locations option.
19.
Click the Look up button.
Step
20.
Action
Select Storage Area "B353" from the Search Results table.
Page 269
Training Guide
IN_TRAINING
Step
21.
Page 270
Action
Training Guide
IN_TRAINING
Step
22.
Step
23.
Action
Select the first Storage Location Area.
Action
Click the Look up button.
Page 271
Training Guide
IN_TRAINING
Step
24.
Page 272
Action
Select Storage Area "B353" from the Search Results table.
Training Guide
IN_TRAINING
Step
25.
Step
26.
Action
Action
Select the last Storage Area.
Page 273
Training Guide
IN_TRAINING
Step
Action
27.
28.
Click the Run button.
Page 274
Training Guide
IN_TRAINING
Step
Action
29.
Click the Server Name list.
30.
Select PSUNX from an entry in the list.
31.
Page 275
Training Guide
IN_TRAINING
Step
32.
Page 276
Action
Click the Process Monitor link.
Training Guide
IN_TRAINING
Step
Action
33.
Click the Refresh button.
34.
Click the Go back to Event Creation link.
35.
End of Procedure.
IN.13.02 Creating Counting Sheets

Procedure
Step
Action
1.
2.
3.
Page 277
Training Guide
IN_TRAINING
Step
4.
Step
5.
Page 278
Action
Click the Create Counting Sheet link.
Action
Training Guide
IN_TRAINING
Step
Action
6.
Enter the desired information into the Run Control ID field. Enter
"COUNT_SHEETS"
7.
Page 279
Training Guide
IN_TRAINING
Step
Action
8.
Click in the *Request ID field.
9.
Enter an identifier into the *Request ID field. Enter RMM.
10.
Page 280
Training Guide
IN_TRAINING
Step
11.
Action
Page 281
Training Guide
IN_TRAINING
Step
12.
Page 282
Action
Click the Look up Event ID button.
Training Guide
IN_TRAINING
Step
13.
Step
Action
Select your Counting Event ID from the Search Results table. The higher number will
be the more recent event. Select Counting Event 3.
Action
14.
Click the Print Listing option.
15.
Page 283
Training Guide
IN_TRAINING
Step
Action
16.
Click the Server Name list box.
17.
Select PSUNX from the entry list.
18.
Page 284
Training Guide
IN_TRAINING
Step
19.
Action
Page 285
Training Guide
IN_TRAINING
Step
Action
20.
Click the Refresh button button. In Production, You will want to press the Refesh
button until the Distribution Status for the process is Posted.
21.
Click the Details link.
Page 286
Training Guide
IN_TRAINING
Step
22.
Action
Click the View Log/Trace link.
Page 287
Training Guide
IN_TRAINING
Step
23.
Page 288
Action
Click the Ins9051_XXXX PDF URL link.
Training Guide
IN_TRAINING
Step
Action
24.
Click the Print Icon to print the counting sheets.
25.
Click the OK button to Print.
Step
26.
Action
Once you close the windows for the PDF file, click the Return button.
Page 289
Training Guide
IN_TRAINING
Step
Action
27.
Click the Cancel button.
28.
End of Procedure.
IN.13.03 Perform Item Counts

Procedure
Page 290
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Perform Count link.
4.
Click the Update Counting Event link.
Page 291
Training Guide
IN_TRAINING
Step
5.
Page 292
Action
Training Guide
IN_TRAINING
Step
6.
Step
Action
Action
7.
8.
Select the Counting Event that you are using from the Search Results table. Select
Counting Event 3.
Page 293
Training Guide
IN_TRAINING
Step
9.
Page 294
Action
Click the Item Counts tab.
Training Guide
IN_TRAINING
Step
10.
Step
Action
Action
11.
Select how you want to sort your Count Sheet . Sort by Item Id.
12.
Page 295
Training Guide
IN_TRAINING
Step
13.
Page 296
Action
Click the View link to see all the records in your Count.
Training Guide
IN_TRAINING
Step
14.
Step
Action
Double click the left mouse button to highlight the area to update the count quantity.
Action
15.
Enter the desired information into the Count Qty field, Enter "459".
16.
Click the Scrollbar.
17.
18.
End of Procedure.
IN.13.04 Running the Reconciliatin Report

Procedure
Page 297
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Reconcile Inventory Balances link.
4.
Click the Reconciliation Report link.
Page 298
Training Guide
IN_TRAINING
Step
5.
Action
Page 299
Training Guide
IN_TRAINING
Step
Action
6.
Enter the desired information into the Run Control ID field. Enter "RECON_RPT"
7.
Page 300
Training Guide
IN_TRAINING
Step
Action
8.
9.
Enter the desired information into the *Request ID field. Enter RMM.
10.
Page 301
Training Guide
IN_TRAINING
Step
11.
Page 302
Action
Select your Business Unit from the Search Results table. Select "80503".
Training Guide
IN_TRAINING
Step
12.
Step
13.
Action
Action
Select your Counting Event from the Search Results table. Select Counting Event 3.
Page 303
Training Guide
IN_TRAINING
Step
14.
Page 304
Action
Training Guide
IN_TRAINING
Step
Action
15.
16.
Select PSUNX from the Entry list.
17.
Step
18.
Action
Page 305
Training Guide
IN_TRAINING
Step
Action
19.
Click the Refresh button until the Run Status changes to Success.
20.
Page 306
Training Guide
IN_TRAINING
Step
21.
Action
Click the View Log/Trace link.
Page 307
Training Guide
IN_TRAINING
Step
22.
Page 308
Action
Click the Ins5050 XXXX.PDF URL link. Select Ins5050.3780.PDF
Training Guide
IN_TRAINING
Step
Action
23.
Click Print button icon to print the report.
24.
Step
25.
Action
Once you close the PDF window, Click the Return button.
Page 309
Training Guide
IN_TRAINING
Step
Action
26.
Click the Cancel button.
27.
End of Procedure.
IN.13.05 Updating Stock Quantities

Procedure
Page 310
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Reconcile Inventory Balances link.
4.
Click the Update Stock Quantity link.
Page 311
Training Guide
IN_TRAINING
Step
5.
Page 312
Action
Training Guide
IN_TRAINING
Step
Action
6.
Enter the desired information into the Run Control ID field. Enter "update_stock"
7.
Step
Action
8.
9.
10.
Enter the desired information into the *Request ID field. Enter "RMM"
11.
Click in the Description field.
12.
Enter the desired information into the Description field. Enter "UPDATE STOCK"
13.
Page 313
Training Guide
IN_TRAINING
Step
14.
Page 314
Action
Training Guide
IN_TRAINING
Step
15.
Step
16.
Action
Action
Click the Search Results table. Select Counting Event 3.
Page 315
Training Guide
IN_TRAINING
Step
Action
17.
18.
Page 316
Training Guide
IN_TRAINING
Step
Action
19.
20.
Click an entry in the list. Select PSUNX.
21.
Page 317
Training Guide
IN_TRAINING
Step
22.
Page 318
Action
Training Guide
IN_TRAINING
Step
Action
23.
24.
Click the Go back to Stock Quantity Update link.
25.
End of Procedure.
Page 319
Training Guide
IN_TRAINING
IN.14 Transaction Accounting

Once you have entered transactions into PeopleSoft Inventory, the system is ready to cost the
transactions using the Transaction Costing process (CM_COSTING), and then create the
accounting entries using the Accounting Line Creation process (CM_ALC).
Inventory transactions are stored in the TRANSACTION_INV table. The Transaction Costing
process picks up these transactions and attaches a cost to these inventory transactions based on
the cost profiles. For actual and average costed items that are manufactured in PeopleSoft
Manufacturing, this process can calculate the actual production costs. Transaction Costing also
calculates purchase price variances and exchange rate variances. The Accounting Line Creation
process picks up the calculated costs, creates the accounting entries, and stores the entries in the
CM_ACCTG_LINE table.
You use the Unposted Line Edit page to change the accounting entries before they are posted to
the general ledger. Once, you are satisfied with the entries, use the Journal Generator process
(JRNL_GEN_REQUEST) to summarize the accounting entries into journal entries. PeopleSoft
General Ledger can then post the journal entries to the correct ledgers.
Upon completion of this lesson, you will be able to:
Enter Inventory Transaction Accounting
Create Accounting Entry Lines
Edit Unposted Accounting Line
Run the Journal Generator Process
View Unposted Accounting Lines
IN.14 Pending Transactions

Procedure
Page 320
Training Guide
IN_TRAINING
Step
Action
1.
2.
Click the Inventory and Mfg Accounting link.
3.
Click the Analyze Inventory Accounting link.
4.
Click the Pending Transactions link.
Page 321
Training Guide
IN_TRAINING
Step
5.
Page 322
Action
Training Guide
IN_TRAINING
Step
6.
Step
7.
Action
Action
Page 323
Training Guide
IN_TRAINING
Step
8.
Page 324
Action
Select Book Name FIN from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
9.
10.
You can see the number of transactions that have not been costed yet.
11.
End of Procedure.
IN.14.06 Costing and accounting entry

The Transaction Costing process performs the following functions:
Checks each transaction and makes an entry based on standard cost for each element that make
up for the items cost.
Calculates and updates the weighted average cost and actual cost of items having cost profiles
that use actual, periodic average, or perpetual average cost methods.
Checks each transaction record and determines the item's cost, based on the cost in effect at the
time of the transaction.
Based on transaction accounting rules, this process creates the accounting entry lines for each
transaction and populates the table CM_ACCTG_LINE, which is used by the Journal
Generator process. From the Journal Generator process, journal entries are made for posting to
the general ledger.
In this topic, you will learn to enter inventory transactions in PeopleSoft Inventory.
Several transactions are made in business unit, US010, of your company. You need to prepare
costs for these transactions in PeopleSoft Inventory.
Procedure
Page 325
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
Click the Create Accounting Entries link.
4.
Click the Cost Accounting Creation link.
Page 326
Training Guide
IN_TRAINING
Step
5.
Action
Page 327
Training Guide
IN_TRAINING
Step
Action
6.
"COST_ACCTG".
7.
Page 328
Training Guide
IN_TRAINING
Step
Action
8.
Click the Always Process option.
9.
10.
Enter the desired information into the *Request ID field. Enter "RMM".
11.
Press [Tab].
12.
Enter the desired information into the Description field. Enter "COST
ACCOUNTING".
13.
Click the Calendar button.
Page 329
Training Guide
IN_TRAINING
Step
14.
Page 330
Action
Choose the desired date. Select 06/30/2006 for this scenario.
Training Guide
IN_TRAINING
Step
15.
Step
16.
Action
Action
Page 331
Training Guide
IN_TRAINING
Step
17.
Page 332
Action
Training Guide
IN_TRAINING
Step
18.
Step
Action
Select FIN the Search Results table.
Action
19.
Click the Add a new row button.
20.
Page 333
Training Guide
IN_TRAINING
Step
21.
Page 334
Action
Training Guide
IN_TRAINING
Step
22.
Step
23.
Action
Action
Select FIN from the Search Results table.
Page 335
Training Guide
IN_TRAINING
Step
Action
24.
Click on the Budget Check Accounting Lines option to select this option.
25.
Click on the Acquire IntraUnit Entries option to select this option.
26.
Click the Scrollbar to move down.
27.
28.
Click the Scrollbar to go up.
29.
Page 336
Training Guide
IN_TRAINING
Step
Action
30.
31.
Select PSUNX from the list.
32.
Page 337
Training Guide
IN_TRAINING
Step
33.
Page 338
Action
Training Guide
IN_TRAINING
Step
Action
34.
Click the Refresh button. Once the job has finished successfully, the accounting
entries have been created.
35.
End of Procedure.
Page 339
Training Guide
IN_TRAINING
IN.17 Journal Generation

IN.17 Journal Generation
Procedure
Step
1.
Page 340
Action
Training Guide
IN_TRAINING
Step
Action
2.
Click the General Ledger link.
3.
Click the Journals link.
4.
Click the Subsystem Journals link.
5.
Click the Generate Journals link.
Page 341
Training Guide
IN_TRAINING
Step
6.
Page 342
Action
Training Guide
IN_TRAINING
Step
Action
7.
"JRNL_GEN_INV".
8.
Step
Action
9.
Click on the Edit option.
10.
Click on the Budget Check option.
11.
Click on the Post option.
12.
13.
Click the Look up Accounting Definition Name button.
Page 343
Training Guide
IN_TRAINING
Step
14.
Page 344
Action
Select INDEFN from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
15.
Double click and delete the value in Application Business Unit. This field should be
left blank.
16.
Click the Look up Template button.
Step
Action
17.
18.
Select INVTRANS from the Search Results table.
Page 345
Training Guide
IN_TRAINING
Step
Action
19.
Click the *From Date Option list.
20.
Select "No From Date" from the list.
21.
Click the *To Date Option list.
22.
Select "Current Date" from the list.
23.
24.
Page 346
Training Guide
IN_TRAINING
Step
Action
25.
26.
Select PSUNX from the list.
27.
Page 347
Training Guide
IN_TRAINING
Step
28.
Page 348
Action
Training Guide
IN_TRAINING
Step
Action
29.
30.
Click the Go back to Generate Journals link.
31.
End of Procedure.
Page 349
Training Guide
IN_TRAINING
IN.20 Inquiries
These are inquiries that will be helpful to look at your Inventory data. These inquiries will verify
Item balances, Item Availability, the cost of your Inventory, budget checking and the accounting
entries.
IN.20.01 Verify Inventory Item Balance

Procedure
Step
Action
1.
2.
3.
4.
Click the Inventory by Item link.
Page 350
Training Guide
IN_TRAINING
Step
5.
Action
Click the Look up Business Unit button to choose a Business Unit.
Page 351
Training Guide
IN_TRAINING
Step
6.
Page 352
Action
Select Business Unit "80503" from the list in the Search Results table.
Training Guide
IN_TRAINING
Step
7.
Step
8.
Action
Action
Selec the desired Item Id from the Search Results table. Select "08402-003".
Page 353
Training Guide
IN_TRAINING
Step
9.
Page 354
Action
Training Guide
IN_TRAINING
Step
10.
Step
Action
If the Item has more than one location Click the View All link.
Action
11.
Scroll to view all item locations.
12.
End of Procedure.
IN.20.02 Item Availablility

Procedure
Page 355
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
4.
Click the Item/Product Availability link.
Page 356
Training Guide
IN_TRAINING
Step
5.
Action
Page 357
Training Guide
IN_TRAINING
Step
Action
6.
Click in the Look up Item ID area.
7.
Enter the desired information into the ITEM ID field. Enter "01819".
8.
Click the Look up Product ID button.
Page 358
Training Guide
IN_TRAINING
Step
9.
Action
Select Item ID "01819-002" from the Search Results table.
Page 359
Training Guide
IN_TRAINING
Step
10.
Step
11.
Page 360
Action
Action
Training Guide
IN_TRAINING
Step
Action
12.
Click the Ok button.
13.
The intial screen that you go into will show the total quantity available for this item.
This will include Requisitions and PO's that have not yet been put away in Inventory.
To see if there are any Req's or PO's outstanding, click on the Details hyperlink.
Page 361
Training Guide
IN_TRAINING
Step
14.
Page 362
Action
Training Guide
IN_TRAINING
Step
Action
15.
Click the Return to Order Summary button.
16.
End of Procedure.
IN.20.03 Inventory on Hand Value

Procedure
Step
Action
1.
2.
3.
Click the Analyze Inventory Accounting link.
Page 363
Training Guide
IN_TRAINING
Step
4.
Step
5.
Page 364
Action
Click the Inventory On Hand Value link.
Action
Training Guide
IN_TRAINING
Step
6.
Action
Page 365
Training Guide
IN_TRAINING
Step
Action
7.
Click in the *Item ID field.
8.
Enter the desired information into the *Item ID field. Enter "23408-026"a valid value
e.g. "23408-026".
9.
10.
End of Procedure.
IN.20.04 Approp Budget Inquiry

Procedure
Step
1.
Page 366
Action
You will only have to Add this inquiry once. After you Add and Save the inquiry, you
will be able to use the inquiry by searching for the inquiry name.
Training Guide
IN_TRAINING
Step
Action
2.
Click the Commitment Control link.
3.
Click the Review Budget Activities link.
4.
Click the Budgets Overview link.
Page 367
Training Guide
IN_TRAINING
Step
5.
Page 368
Action
Training Guide
IN_TRAINING
Step
Action
6.
Enter the desired information into the Inquiry Name field. Enter "INVEN".
7.
Step
Action
8.
Enter the desired information into the Description field. Enter "Appropriation
Inquiry".
9.
Left double-click in the *Business Unit field to highlight the information in the field.
10.
Enter the desired information into the *Business Unit field. Enter "80500".
11.
Click the Look up Ledger Group button.
Page 369
Training Guide
IN_TRAINING
Step
12.
Page 370
Action
Click on "APPROP P" from the Search Results table.
Training Guide
IN_TRAINING
Step
Action
13.
Click the *Type of Calendar list.
14.
Select Detail Accounting Period from the list.
15.
Click the Look up From Period button.
Step
16.
Action
Select Accounting Period 1 from the Search Results table.
Page 371
Training Guide
IN_TRAINING
Step
17.
Page 372
Action
Click the Look up To Period button.
Training Guide
IN_TRAINING
Step
18.
Step
19.
Action
Select Accounting Period 12 from the Search Results table.
Action
Double-click in the ChartField From Value Account field.
Page 373
Training Guide
IN_TRAINING
Step
Action
20.
Enter the desired information into the ChartField From Value field. Enter "400".
21.
Press [Tab].
22.
Enter the desired information into the ChartField Account To field. Enter "400".
23.
Left double-click in the ChartField Dept From Value field.
24.
Enter the desired information into the ChartField From Value field. Enter "P563".
25.
Press [Tab].
26.
Enter the desired information into the ChartField Dept To field. Enter "P563".
27.
28.
Page 374
Training Guide
IN_TRAINING
Step
29.
Action
Click the Collapse Menu button.
Page 375
Training Guide
IN_TRAINING
Step
Action
30.
Click the Scrollbar to move to the left.
31.
Verify the amounts and then Click the Return to Criteria link.
32.
End of Procedure.
IN.20.05 Department Budget Inquiry

Procedure
Page 376
Training Guide
IN_TRAINING
Step
1.
Action
Click the Scrollbar.
Page 377
Training Guide
IN_TRAINING
Step
Action
2.
Click the Commitment Control link.
3.
Click the Review Budget Activities link.
4.
Click the Budgets Overview link.
Step
5.
Page 378
Action
Training Guide
IN_TRAINING
Step
Action
6.
Enter the desired information into the Inquiry Name field. Enter "IN_DEPT".
7.
Page 379
Training Guide
IN_TRAINING
Step
Action
8.
Enter the desired information into the Description field. Enter "Dept Budget
Inquiry".
9.
Left double click to highlight information in the Business Unit box.
10.
Enter the desired information into the *Business Unit field. Enter "80500".
11.
Click the Look up Ledger Group button.
Page 380
Training Guide
IN_TRAINING
Step
12.
Action
Click the Search Results table. Select "Department Ledger Budget".
Page 381
Training Guide
IN_TRAINING
Step
Action
13.
Click the *Type of Calendar list.
14.
Click an entry in the list. Select "Detail Accounting Period".
15.
Click the Look up From Period button.
Step
16.
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Action
Click the Search Results table. Select "Period 1".
Training Guide
IN_TRAINING
Step
17.
Action
Click the Look up To Period button.
Page 383
Training Guide
IN_TRAINING
Step
18.
Page 384
Action
Click the Search Results table. Select "Period 12".
Training Guide
IN_TRAINING
Step
Action
19.
Left double click in the Account ChartField From Value Account box in order to
highlight the information.
20.
Enter the desired information into the ChartField From Value Account field. Enter
"544100".
21.
Press [Tab].
22.
Enter the desired information into the ChartField To Account field. Enter "544100".
23.
Double-click in the ChartField From Value Dept field.
24.
Enter the desired information into the ChartField From Value Dept field. Enter
"4305001000".
25.
Press [Tab].
26.
Enter the desired information into the ChartField To Dept field. Enter "4305001000".
27.
28.
29.
Page 385
Training Guide
IN_TRAINING
Step
30.
Step
Action
Click the Collapse Menu button.
Action
31.
Click the Scrollbar to move to the left.
32.
Click the Return to Criteria link.
33.
End of Procedure.
IN.20.06 GL Ledger Inquiry

Procedure
Page 386
Training Guide
IN_TRAINING
Step
Action
1.
Click the General Ledger link.
2.
Click the Review Financial Information link.
3.
Click the Ledger link.
Page 387
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IN_TRAINING
Step
4.
Page 388
Action
Training Guide
IN_TRAINING
Step
Action
5.
Enter the desired information into the Inquiry Name field. Enter "INVEN".
6.
Step
7.
Action
Double-click in the Unit object box.
Page 389
Training Guide
IN_TRAINING
Step
Action
8.
Enter the desired information into the *Unit field. Enter "80500".
9.
Click the Look up Ledger button.
Page 390
Training Guide
IN_TRAINING
Step
10.
Action
Click in the Search Results table, and select "ACTUALS".
Page 391
Training Guide
IN_TRAINING
Step
Action
11.
Click in the *Year field.
12.
Enter the desired information into the *Year field. Enter "2006".
13.
Press [Tab].
14.
Enter the desired information into the *From Period field. Enter "09".
15.
Press [Tab].
16.
Enter the desired information into the *To Period field. Enter "11".
17.
Press [Tab].
18.
Enter the desired information into the Currency field. Enter "USD".
19.
Click in the Account Value field.
20.
Enter the desired information into the Account Value field. Enter "544100".
21.
Click the Sum by Period, Account link.
Page 392
Training Guide
IN_TRAINING
Step
Action
22.
Click the Inquiry Criteria link.
23.
End of Procedure.
IN.20.07 Displaying Stock Issue Information

In PeopleSoft Inventory, material stock requests are entered to create demand and fulfill stock
orders. At times, you may receive an inquiry regarding the fulfillment of an order from a
customer. To view the fulfillment status of the order, you can review the status of the stock
request for the order on the Stock Requests page in PeopleSoft Inventory. This will help you
ascertain whether or not the order was shipped to the customer.
Procedure
Page 393
Training Guide
IN_TRAINING
Step
Action
1.
2.
3.
4.
Page 394
Training Guide
IN_TRAINING
Step
5.
Action
Page 395
Training Guide
IN_TRAINING
Step
6.
Page 396
Action
Training Guide
IN_TRAINING
Step
7.
Step
8.
Action
Action
Click the Look up Order Number button.
Page 397
Training Guide
IN_TRAINING
Step
Action
9.
Click the Scrollbar to find your Order Number. (You made a note of these when doing
an Express Issue).
10.
Select your Order Number "MSR0000024" from the Search Results table.
11.
Always check the Source Business Unit to make sure it matches the Business Unit.
Page 398
Training Guide
IN_TRAINING
Step
Action
12.
13.
End of Procedure.
Page 399

Inventory Peoplesoft

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Inventory Peoplesoft

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IN_TRAINING

Created on Sunday, November 16, 2014

IN.02 Inventory Facility Structure.................................................................................30

IN.03 Stocking Material (Putaway) with a Default Put. Location..............................44

IN.04 Stocking Material (Putaway) with no Default Putaway....................................77

IN.05 Express Putaways................................................................................................116

IN.06 Express Issues......................................................................................................127

IN.08 Bin to Bin Transfers............................................................................................151

IN.09 Inter-Unit Transfer..............................................................................................161

IN.10 Quantity Adjustments.........................................................................................198

IN.11 Price Adjustments................................................................................................215

IN.12 Return Materials.................................................................................................231

IN.13 Counting Events..................................................................................................256

IN.14 Transaction Accounting......................................................................................322

IN.17 Journal Generation.............................................................................................342

IN.01 Inventory Items

IN.01.01 Defining Item at SetID Level

Click the Items link.

Click the Define Items and Attributes link.

Click the Define Item link.

Click the Add button.

Click the *Current Status list.

Set the status to "Pending Approval".

Click the Look up Standard UOM button, enter"QT".

"Click the Scrollbar down."

IN.01.02 Approving Items

Click the Save button to approve the item.

IN.01.03 Defining Item Purchasing Attributes

Left double click on the value in the account field.

Enter the mandatory account of "292900" into the Account field.

IN.01.04 Defining Item Unit of Measure Conversion

Click the Add a new row at row 1 button.

Click the View All link.

Click in the *Unit of Measure field.

Click in the *Conversion Rate field.

Click the *Quantity Precision list.

Click an entry in the list. Select "Decimal".

Click the Select All button.

Click the OK button to save your information.

IN.01.05 Defining Item Attributes by Unit

Click the Items link.

Click the Define Items and Attributes link.

Click the Define Business Unit Item link.

Click in the Item ID field.

Click the Look up Item ID button.

Click the Costing link.

Verify that the profile is [PERPAVG]

Click the Save button.

IN.02 Inventory Facility Structure

IN.02.01 Defining Inventory Storage Areas

Click the Inventory link.

Click the Maintain Storage Locations link.

Click the Storage Areas link.

Click the Add a New Value tab.

Click the Lookup button for Business Unit

Left double click in the Storage Area field.

Click the Add button.

Press [Tab] to move to the Storage Level Display area.

Click the *Storage Level Display list button.

Select "Three" from the list.

Click the Save button.

IN.02.02 Defining Inventory Material Storage Locations

Click the Inventory link.