MAYORANDCITYCOUNCIL

REGULARSESSION
Monday,December1,20146:00P.M.

AGENDA

1.

CALLTOORDER

2.

PRAYERANDPLEDGE

3.

APPROVALOFMINUTES
A. RegularSession#20datedNovember17,2014
B. WorkSessiondatedNovember25,2014

4.

ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. ProclamationRecognizingDecemberasMarineCorpsLeagueToysforTotsMonth
B. StandingCommitteeDraftAgendas

5.

CONSENTAGENDA
A. PrivateEventApprovalRequestforSt.GeorgeBlessingoftheWatersJanuary10,2015
B. RequesttoApproveBidAwardRecommendationforChemicals

6.

MISCELLEANEOUSREPORTSANDPRESENTATIONS
A. PrivateEventApprovalRequestforWinterBrawlDecember31,2014

7.

PUBLICHEARINGS

8.

ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF

9.

ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. SecondReadingOrdinanceAmendingBenefitsPaidorProvidedtoCertainMunicipal
Employees(authorizesHealthSavingsAccountcontributionincrease)
B. FirstReadingOrdinanceAmendingSection110,Zoning(determiningmaximumheightof
ridgelinebynarrowwidthnotlengthofbuildinginMobileHomeResidentialDistrict)

10.

11.

12.

13.

COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate
bytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubject
onwhichheorshewishestospeak.

COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforTuesday,December9,2014
COMMENTSFROMTHEMAYORANDCITYCOUNCIL
ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
3 APPROVAL OF MINUTES
A. Regular Session #20 dated November 17, 2014
B. Work Session dated November 25, 2014

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Proclamation Recognizing December as Marine Corps
League Toys for Tots Month

TOYS FOR TOTS MONTH

The Marine Corps League, First State Detachment, works in Ocean
City and Worcester County, Maryland with dedication and effectiveness to
preserve the traditions and interests of the United States Marine Corps; and
WHEREAS, The First State Detachment has banded together those honorably
discharged Marines in the Ocean City, Maryland area for the purpose of
voluntarily aiding and rendering assistance of all Marines and veteran Marines
and their widows and orphans; and
WHEREAS, The First State Detachment perpetuates the history of the United
States Marines through fitting acts to observe the anniversaries of historical
occasions of interest to Marines and all Americans; and
WHEREAS, The First State Detachment has as a further Mission of providing
good cheer and well-being to local needy children during the Holiday Season
through the Detachments Toys for Tots program; and
WHEREAS, The Toys for Tots program has assured that more than 4000 children
in our area had a toy during this season of giving that they would not have had
save the efforts of the First State Detachment, Marine Corps League, and the
generosity of our fellow citizens.
NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,
Maryland do hereby proclaim the month of December 2014 to be Marine Corps
League Toys for Tots Month in Ocean City and do encourage all citizens to
welcome and to participate in the Marine Corps Leagues Toys for Tots program
making a donation of a toy or by making a cash donation for our deserving
children.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great
Seal of the Town of Ocean City, Maryland to be affixed this 1st day of December
in the year of Our Lord two thousand and fourteen.

___________________________________
RICHARD W. MEEHAN
Mayor

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
4 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
B. Standing Committee Draft Agendas
The Tourism Commission will not meet in December.

Ocean City, Maryland

Police Commission
Agenda
Monday, December 8, 2014 9:00 a.m.
PSB Building, 6501 Coastal Highway

1.

Call to Order

2.

Chiefs Update on November Crime Statistics

3.

CEW/Taser Update

4.

Discuss of Noise Ordinance Leighton Moore

5.

Discussion of proposed change to Trespass Enforcement Program

Sec. 58-81. Authorization and application.

6.

Adopt-Your-Beach Proposal presented by Terry Steimer, Ocean

City Surf Club

7.

Other Business

8.

Adjourn

OCEAN CITY, MARYLAND

RECREATION & PARKS COMMITTEE
Tuesday, December 9, 2014
4:00 P.M.
Northside Park Community Room

DRAFT AGENDA

1. Call to Order
2. Introduction of new Committee Members
3. Approval of Minutes for November 12, 2014 meeting
4. Introduction of staff and brief orientation
5. Review of New Private Event Application(s)
6. Other Business

7. Closed Session
8. Adjournment

Susan/Word/Rec & Parks Commission Meeting Agenda 11/12/14

OCEAN CITY MARYLAND

TRANSPORTATION COMMITTEE
Thursday, December 11, 2014
Public Works Conference Room
11:00 a.m.
DRAFT AGENDA
A. Organizational Meeting
B. Adjournment

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
5. CONSENT AGENDA
A. Private Event Approval Request for St. George Blessing of
the Waters January 10, 2015

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

5A

Council Meeting

Dec. 1, 2014

The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Lisa A. Mitchell
St. Georges Blessing of the Waters
November 29, 2014

ISSUE(S):

Peter Gjikuria for St. Georges Greek Orthodox Church is requesting

approval to hold the annual Blessing of the Waters.

SUMMARY:

Blessing of the Waters is a religious ceremony that takes place on

the beach at 90th Street. Orthodox priests lead a procession of
their congregation to the beach. The priests lead a prayer service,
bless a wooden cross and toss the cross into the ocean. Swimmers
then retrieve the cross from the water, and the group leaves the
beach.

FISCAL IMPACT:

Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION:

Approve event.
1st Class Resort and Tourist Destination

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate departmental staff has reviewed and the event has
been coordinated with Beach Patrol, Public Works and the Police
Department.

ATTACHMENT(S):

1) January 2015 Calendar

2) Application
3) Cover Sheet

January
Sun

Mon

Tue

Wed

Thu
1

PE Penguin Swim
Winterfest of Lights

Winterfest of Lights

Fri
2

Winterfest of Lights

Sat
3

Winterfest of Lights

10

PE St. George
Blessing of the Waters
- Tentative

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

2015

Ocean City Private Events

Name of Event: St. George Blessing of the Waters

New Event: No

Date of Event: Saturday, January 10, 2015

Date Application Received: September 16, 2014

Application Fee Paid: Yes

Date Returned from All Departments: October 8, 2014

Total Cost to Town: $885.86

Things to Note:

This is an annual religious ceremony held by St. George Greek Orthodox Church. Priests would lead a procession of
their congregation to a designated 50x50 area on the beach at 90 th Street. The priests would lead a prayer service,
bless a wooden cross and toss it 20-feet into the surf. Swimmers would retrieve the cross and the group would then
leave the beach. The event would last about 1-1/2 hours, from 12:30 pm until 2 pm.
Expected number of participants is 100-150.
A small 10x30 stage area would be set up.
The applicant would like to utilize a small PA system.
The applicant would like to borrow 4x8 platforms in which to build the stage.
The applicant requests 1-2 lifeguards be on-site during the event.

Comments from Department Representatives:

RISK MANAGEMENT Long time standing event without incident. Insurance certificate naming TOC as additional
insured to be obtained and submitted prior to event. Hold harmless agreement signed.
PUBLIC WORKS Will provide the twelve 4x8 platforms. Estimated cost to the department is $885.86.
OCPD Will notify shift and provide assistance with pedestrian crossing.
OCBP Will assess the situation and determine the safest location for the exact toss. The organizers need to be
prepared for the participants getting to a heated location after going into the very cold water. This has been a great
event each year.
EMERGENCY SERVICES, FIRE MARSHAL, TOURISM, TRANSPORTATION, OCCC, and REC & PARKS
No comments, concerns or costs.

Date on Council Agenda: December 1, 2014

Event Approved or Denied:
Other:

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
5. CONSENT AGENDA
B. Request to Approve Bid Award Recommendation for
Chemicals

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
THRU:
RE:
DATE:

Agenda Item #

5B

Council Meeting

12/01/14

The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Catrice Parsons, Procurement Manager
Water and Wastewater Chemicals
November 26, 2014

ISSUE(S):

Annual Bid Award for Chemicals for the Water and Wastewater
Departments

SUMMARY:

After staff review the recommendation to award is attached.

FISCAL IMPACT:

Purchase chemicals at lowest price meeting specifications under

budget guidelines on an as needed basis

RECOMMENDATION:

Recommend to award per the attached Recommendation for

Award Memo
Goal: Excellent Service through a High Performing Town Organization

ALTERNATIVES:

Buy without awarding sealed bids

RESPONSIBLE STAFF:

Catrice Parsons, Procurement Manager

COORDINATED WITH:

Bud Iman, Superintendent of Water

Randy Bradford, Wastewater Asst. Superintendent

ATTACHMENT(S):

1) Bid Tab
2) Award Recommendation Memo

WATER DEPARTMENT

WASTE WATER DEPARTMENT

Sodium
Hypochlorite
15%

Sulfuric Acid
66BE

Polymer-Chemtreat
P838E (275 gal
totes)

Lime (Tons)

Liquid Caustic
Soda 50%

American International Chemical, Inc.

$41,028.75

Carmeuse Natural Chemicals

$109,620.00

Chemrite

$165,022.00

$36,488.24

Colony Pool Service

$6,386.40

Coyne Chemical

$37,077.20

$9,567.20

$4,343.60

$1,405.70

$15,548.40

$11,916.00

$83,880.00

JCI Jones Chemicals, Inc

$9,999.00

Greer Lime Company

$112,200.00

Intercoastal Trading Inc.

$165,308.00

$73,669.40

$120,000.00

$26,400.00

$72,000.00

$2,250.00

$84,500.00

$14,490.00

$6,480.00

$15,900.00

Kuehne Chemical Co., Inc.

$171,600.00

$50,000.00

$30,000.00

$18,000.00

Marubeni

$35,375.90

SNF Polydyne

$7,700.00

$3,410.00

$65,400.00

Univar

$137,124.00

$61,087.25

$39,900.00

$11,700.00

NO BID
$23,040.00

$1,700.00

$46,080.00

$16,800.00

$10,890.00

Solenis

$74,400.00

Vendors

Liquid Caustic Potassm.Per Chlorine (1 Ton Chlorine (150 lb Polymer (Potable Water) Clarifloc( R) A-3320 (50 Chlorine (1 Ton HTH (100 Lb. Sulfur Dioxide
Soda 50%
manganate
Cylinder)
Cylinder)
Clarifloc N-3300P
lb. Bag)
Container)
Pail)
(Tons)

SAL Chemical

F2 Industries, LLC

$34,354.74

Thatcher Company of NY, Inc.

$36,652.35

Shannon Chemical Corporation

$52,699.15

TOWN OF

The White Marlin Capital of the World

MAYOR
RICHARD W. MEEHAN
CITY COUNCIL

Date:
To:
From:
Subject:

November 26, 2014

David L. Recor, ICMA-CM, City Manager
Catrice Parsons, Procurement Manager
Chemical Bids-Water/Wastewater Departments

I have reviewed the chemical bids that were acknowledged at the November 12th work
session. The low bidder results are listed below. F2 Industries is the lowest bidder for
Potassium Permanganate however when I checked their references they had delivery
issues. Carmeuse is the lowest bidder for Lime however due to hear transfer rates, which
requires the use of more Lime, we believe the cost savings would quickly create a larger
expense due to higher Lime usage. Polydyne is the lowest bidder for Polymer, however
they do not provide service visits or performance testing so we are disqualifying this
vendor. Solenis was the next lowest bidder for Polymer however their product did not
perform well during the performance testing.

LLOYD MARTIN
President
MARY P. KNIGHT
Secretary
DOUGLAS S. CYMEK
DENNIS W. DARE
TONY DELUCA
WAYNE A. HARTMAN
MATTHEW M. JAMES
CITY MANAGER
DAVID L. RECOR, ICMA-CM
CITY CLERK
KELLY L. ALLMOND, CMC

Water:
Chemrite:
Liquid Caustic Soda 50%
JCI Jones Chemicals, Inc:
Chlorine (150 lb. Cylinder)
Marubeni Specialty Chemicals, Inc:
Potassium Permanganate
SNF Polydyne:
Polymer (Potable Water) Clarifloc N-3300P
Clarifloc(R) A-3320 (50 lb. Bag)
Univar:
Chlorine (1 Ton Cylinder)
Wastewater:
Colony Pool Service:
Sodium Hypochlorite 15%
George S. Coyne Chemical Co:
HTH (100 Lb. Pail)
Polymer-Chemtreat P838E (275 gal totes)
Greer Industries, Inc:
Lime (Tons)
Intercoastal Trading Inc:
Liquid Caustic Soda 50%
Univar:
Chlorine (1 Ton Container)
Sulfur Dioxide (Tons)
Sulfuric Acid 66BE
www.oceancitymd.gov
P.O. BOX 158 OCEAN CITY, MARYLAND 21843-0158

City Hall (410) 289-8221 FAX (410) 289-8703

2001

Town of Ocean City, Maryland

Page 2

I am requesting the chemicals be award as detailed above. The respective departments will purchase
these chemicals out of their annual chemical budget. The prices were bid based on approximate amounts
for bidding purposes only.
Thank you for your consideration.

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
6. MISCELLEANEOUS REPORTS AND PRESENTATIONS
A. Private Event Approval Request for Winter Brawl
December 31, 2014

TOWN OF

The White Marlin Capital of the World

TO:
THRU:
FROM:
RE:
DATE:

Agenda Item #

6A

Council Meeting

Dec. 1, 2014

The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Lisa Mitchell, Private Event Coordinator
Winter Brawl Event
November 26, 2014

ISSUE(S):

Matthew Kurowski, representing the non-profit organization Keep

Punching, requests approval for Winter Brawl on the beach and in the
ocean at 81st Street on Wednesday, December 31, 2014 from 10:00
am until 1:00 pm.

SUMMARY:

Winter Brawl is an event to raise money for brain cancer research. It

consists of a children and adult plunge. The Recreation & Parks
Commission reviewed the application and requested clarification on
comfort facilities and EMS and OCBP presence.
The organizer is partnering with a restaurant on 81st Street for
restroom use.
If Council requires EMS presence, the organizer would like the
town to provide and will pay for the service. The fee for a
committed, staffed medic unit is $149/hour x 3 hours or $447.
There is no cost incurred for a non-committed unit, but there is a
chance the unit could be called to an emergency at another
location.
If Council requires OCBP presence, the organizer will comply and
pay for service as well. Event patrol 10:00 AM 1:00 PM (staff
hours 9:30 1:30), would require 2 SUVs and 4 personnel.
Average cost for an employee with vehicle is $17.50/hour x 4 staff
members x 4.0 hours = 16 hrs @ $17.50 = $280.00.

FISCAL IMPACT:

Potential positive economic impact from lodging, food and beverage,

recreation and other incidental expenditures related to this event.

RECOMMENDATION:

Approve the event as presented.

1st Class Resort and Tourist Destination

ALTERNATIVES:

No staff alternatives suggested

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH:

All appropriate staff has reviewed, and event has been coordinated.

ATTACHMENT(S):

1) December 2014 Calendar

2) Cover Sheet; Application and Site Layout

December
Sun

Mon
1

Winterfest

Winterfest
PE Jingle Bell Run

14

Winterfest

21

Winterfest

28

Winterfest

Winterfest

15

Winterfest

22

Winterfest

29

Winterfest

Tue
2

Winterfest

Winterfest

16

Winterfest

23

Winterfest

30

Winterfest

Wed
3

Winterfest

10

Winterfest

17

Winterfest

24

Winterfest

Thu
4

Winterfest

11

Winterfest

18

Winterfest

25

Winterfest

Fri
5

Winterfest

12

Winterfest

19

Winterfest

26

Winterfest

Sat
6

PE OC Christmas
Parade
Winterfest

13

Winterfest

20

Winterfest

27

Winterfest

31

Winterfest
PE Winter Brawl TENTATIVE

2014

Ocean City Private Events

Name of Event: Winter Brawl

New Event: Yes

Date of Event: Wednesday, December 31, 2014

Date Application Received: October 21, 2014

Application Fee Paid: Invoiced

Date Returned from All Departments: November 18, 2014 Total Cost to Town: To be determined
Things to Note:

This would be an inaugural event; a plunge into the Atlantic Ocean at 81st Street to raise money for brain cancer. The
event would include a small childrens plunge, and an adult plunge.
Set-up would take place from 9:00 am until 10:00 am.
Event would take place from 10:00 am until 1:00 pm.
Breakdown would take place from 1:00 pm until 2:00 pm.
There would be a registration table on-site.
There would be a DJ in attendance.
There would possibly be an after event celebration held on the beach as well, weather dependent.
The applicant requests vehicular access to the beach to unload and load DJ equipment as well as additional supplies.
The applicant requests use of a PA system.
The event would take place rain or shine.
The applicant would bring trashcans and recyclable containers and dispose of waste accordingly.
The applicant would potentially provide towels and coffee to help keep participants warm.
The applicant would like to have a bonfire at the event.
Expected number of participants is 75.
Expected number of spectators is 75.
In case of an emergency, the applicant would contact EMS/911.
All proceeds made would be donated to Keep Punching, a non-profit organization that raises money for brain cancer
research and awareness.

Comments from Department Representatives:

OCPD There is no police resources requested for this event. We will notify the shift on duty at the time of the event
to be aware, and stop by, if possible.
OCBP Approving an event that encourages people to enter the ocean when OCBP is not on duty is not a safe
situation. Other activities that occur when we are off duty have required the OCBP of OCVFD to be in attendance.
Special consideration should also be given to the dangers of hypothermia and, if approval is given, the sponsors
should be required to address this potential issue.
Risk management Hold Harmless clause has been signed. Certificate of Insurance to be provided naming the Mayor
and City Council as additional insured if event is approved.
R&P, EMERGENCY SERVICES, TOURISM, OCCC, PUBLIC WORKS, FIRE MARSHAL and
TRANSPORTATION No comments

Date on Council Agenda: December 1, 2014

Event Approved or Denied:
Other:

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
A. Second Reading Ordinance 2014-23 Amending Benefits
Paid or Provided by Certain Municipal Employees
(authorizes Health Savings Account contribution
increase)

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

9A

Council Meeting

December 1, 2014

The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Ordinance 2014-23 regarding Health Savings Account (HSA) contribution
October 29, 2014

ISSUE(S):

Second reading of ordinance to increase HSA contribution towards

High Deductible Health Plan.

SUMMARY:

At the October 20 Regular Meeting, the Council approved

recommended changes and health insurance rate increases
effective January 1, 2015.
Part of that change includes an increase for the Health Savings
Account/High Deductible insurance program. The Single deductible
amount increases by $50; Couple and Family deductible increases
by $100.

FISCAL IMPACT:

$6,300 annual cost for all enrolled employees.

RECOMMENDATION:

Ratify ordinance.
Excellent Service through a High Performing Town Organization

ALTERNATIVES:

None suggested.

RESPONSIBLE STAFF:

Wayne Evans, Human Resource Director

COORDINATED WITH:

Rosanne Calzetta, Bolton Partners, Inc.

ATTACHMENT(S):

Ordinance

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
9 ITEMS REFERRED TO AND PRESENTATIONS FROM
THE CITY SOLICITOR
B. First Reading Ordinance Amending Section 110, Entitled
Zoning (determining maximum height of ridge line by
narrow width not length of building in Mobile Home
Residential District)

TOWN OF

The White Marlin Capital of the World

TO:
FROM:
RE:
DATE:

Agenda Item #

9B

Council Meeting

December 1, 2014

The Honorable Mayor, Council President and Members of Council

David L. Recor, ICMA-CM, City Manager
Ordinance to amend Mobile Home (MH) Residential District Code
November 25, 2014

ISSUE(S):

First reading of ordinance amending Mobile Homes Residential

District Code

SUMMARY:

The Planning & Zoning Commission held a public hearing on

Tuesday, September 16, 2014, after a request by residents of
MH communities to consider a code amendment to minimize
light, air and ventilation restrictions and hazards that might be
associated with such narrow lots and minimum setbacks in
these districts. The Commission favorably voted to present the
amendment for Mayor and Council consideration.
At the November 25, 3014, Work Session, the Council
unanimously voted to move forward with an ordinance
amending language pertaining to a specific standard of
measurement as determined by the narrow width (and not
the length)

FISCAL IMPACT:

Not applicable.

RECOMMENDATION:

Pass for second reading.

Revitalized Ocean City: Development and Redevelopment

ALTERNATIVES:

No staff alternatives suggested.

RESPONSIBLE STAFF:

R. Blaine Smith, Assistant Director, Planning and Zoning

COORDINATED WITH:

Kay Stroud, Zoning Analyst

ATTACHMENT(S):

Ordinance

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
10 COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
11 COMMENTS FROM THE CITY MANAGER
A. Review of tentative work session agenda for
Tuesday, December 9, 2014

REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, DECEMBER 1, 2014
12 COMMENTS FROM MAYOR AND CITY COUNCIL