GOVERNMENT OF ANDHRA PRADESH

PORT DEPARTMENT
From
The Director of Ports,
Andhra Pradesh, P.B.No.11,
KAKINADA 533 007.

To
The Principal Secretary to Government,
Transport, Roads & Bldgs.(OP.I) Dept.,
Government of Andhra Pradesh,
HYDERABAD 500 022.

Letter No. B1 / 2709 / 05, dated: 23.6.06

Sir,
Sub: Right to Information Act, 2005 Review on the Implementation on the Act - Reg.
Ref: Government Memo.No.11498/OP.I/2005, TR&B (OP.I) Dept., dt.19.6.06.
***
With reference to the Government Memo., cited, I enclose herewith the required
information on the Right to Information Act, Manual on A.P.Port Department in 100 Book-lets
are furnished through Special Messenger, as desired.
Yours faithfully,
Encl: As above.
for DIRECTOR OF PORTS

RIGHT TO INFORMATION ACT, 2005

MANUAL ON

ANDHRA PRADESH
PORT DEPARTMENT

INDEX

Sl.No.

SUBJECT

Page No.

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Chapter 10
Chapter 11
Chapter 12
Chapter 13
Chapter 14
Chapter 15
Chapter 16
Chapter 17
Chapter 18
Hierarchy chart
Flow chart

1
3
5
11
15
17
19
21
23
25
29
31
35
37
39
41
43
47
49
51

1
Chapter 1
INTRODUCTION
1.1 Background
As per the Right to Information Act 2005, it is mandatory to give information to the
public on the activities of every Public Officer. Hence, this information is given as
directed by the Act.
1.2 Objective / purpose of this information handbook
To give information to the Public on the functions, duties and powers of Director of
Ports and Subordinate Officers working under his control.
1.3 Who are the intended users of the handbook?

This information can be used by the Shipping fraternity, clearing and forwarding agents,
Steavedorers Registered Civil, Mechanical and Electrical contractors who are executing
works in Port Department, citizens, Government and private companies / organizations
who are interested in establishing Port based industries in Port area.
1.4 Definitions of key terms
Port includes also any part of a river or channel in which exports / imports operations to
place by water transport.
Vessel includes anything made for the conveyance by water of humanbeings or of
property.
Harbour Craft means catamarons plying for hire and flats and cargo, passengers and
any other boats whether propelled by Oars or mechanical power and plying whether for
hire or not and whether regularly or occasionally
1.5 Organisation information
Information has been prepared in the formats prescribed by the Government.
1.6 Getting additional information
Additional information can be obtained on personal contact / over phone / through eMail / through web site from the Officers mentioned or listed out in Chapter-17 of this
book-let on payment of prescribed fees.
1.7 Names and addresses of key contact points
Names and addresses of key contact points are listed in Chapter-17 of this book-let or
from the following address:
Web-site : www.andhraports.com.
e-Mail : dirof ports@ap.gov.in.
3
Chapter 2
Organisation, Functions and Duties
[Section 4(1)(b)(i)]
2.1

Particulars of the organization, functions and duties :-

Sl.
No.

Name of
the
Organisation

Address

Functions

Duties

A.P.Port
Department

Port Administrative
Building,
Beach Road,

Provide facilities at
the various Ports for
the export / import
of various

1) Granting certificates of Entry /

Clearances to the vessels and levying
of Port dues and affording assistance
for signaling between shore to ship

Kakinada
533 007.

commodities of the
hinterland.
Conservation of all
Intermediate and
Minor Ports existing
under the control of
State Government.

and vice-versa.
2) Surveying of vessels under
Harbour Craft rules and regulations of
traffic
3) Displaying Meteorological weather
signals and warnings to shipping at
selected Ports
4) Levy of Port charges ie.,
Godowns / Transit sheds and ground
rent, launch hire charges etc., as
approved by the Government from
time to time.
5) Maintenance of navigational lights
for guidance to Mariners.
6) Accessing Port lands for Marine
purposes.
7) Attending to war watching duties
as required by the Indian Navy.

5
Chapter 3
Powers and Duties of Officers and Employees
[Section 4(1)(b)(ii)]
3.1

Please provide details of the powers and duties of Officers and employees of the
authority by designation as follows:

Sl.
No.

Name of the
Officer/
employee

Sri N.Sridhar,
I.A.S.

Designation

Duties allotted

Statutory: Director of Ports / Head of the

Department
Administrative: Marine Advisor to

Powers

Government. Administrative control over the

conservancy of all the Intermediate and Minor
Ports in the State
Financial: Vested in full powers to accord
technical sanctions to specialized Nautical
Marine works.
Other: Appointing authority upto 2nd level
Gazetted posts
2

Capt.A.
Diwakar Rao,
Port Officer,
Kakinada

Statutory: Nautical Officer

Implementation of MMD specifications in Port
operations.
Conservator of the Port and Registering Officer,
Inspecting Officer

Sri P.V.B.
Radhakrishna
Murthy, E.E.
(M),
Port Officer
i/c, MTM.

Administrative: Appointing authority in respect

of Class-IV posts

Sri P.V.B.
Radhakrishna
Murthy, S.E.
(M) i/c

Statutory: Cadre controlling authority in

respect of all the Engineering Divisions in
A.P.Port Department

Financial: Drawing and Disbursing Officer

Other:

Administrative:
Financial: Drawing and Disbursing Officer
Other:

Sri D.VenkaStatutory: Overall incharge of all the Civil and

teswar, E.E.
Marine works of the Division.
(M), Kakinada
Sri P.V.B.
Radha
Krishna
Murty, E.E.
(M), Machilipatnam and
Port Officer
i/c, Machilipatnam

Administrative: Appointing authority upto

Class-IV posts

Sri A.Gopinath,
Executive
Engineer

Statutory: Overall incharge of all Mechanical,

Electrical works and floating crafts etc.

Financial: Drawing and Disbursing Officer / to

accord administrative sanction for works upto
Rs.40,000/-. Purchase of T&P upto Rs.5,000/-,
Technical sanction upto Rs.1.00 lakh.
Other:

Administrative: Appointing authority upto

(TW)

Class-IV posts
Financial: Drawing and Disbursing Officer / to
accord administrative sanction for Mechanical/
Electrical works upto Rs.40,000/-. Purchase of
T&P upto Rs.5,000/-, Technical sanction upto
Rs.1.00 lakh.
Other:

Sri V.V.
Panduranga
Raju,
Dy.Commr.of
Labour

Statutory: To solve the labour disputes as per

the Labour laws / Acts.
Administrative:
Financial:
Other:

Sri Ananda
Khanna
deputation
from APSPF

Statutory: PFSO
To implement ISPS code in Kakinada
Anchorage Port
Administrative: Control over all the Security
staff including the checkposts
Financial:
Other:

Sri A.Gopinath, E.E.

(Tech. Wing),
O/o S.E.(M),
Kakinada

Statutory: Drawing & Disbursing Officer

Technical assistance to the S.E.(M).
Administrative: Assist the S.E.(M) in all
administrative matters.
Financial: Drawing & Disbursing Officer
Technical assistance to the S.E.(M).
Other:

Sri K.Kannababu, P.A. to

Director of
State Ports

Statutory: Powers and duties as delegated by

the Director of Ports
Administrative: Assistance in administration to
the Director of Ports
Financial: Drawing & Disbursing Officer in
respect of Directorate.

Other:
10

Sri Syed
Ismail,
Harbour
Crafts
Superintendent

Statutory: Powers and duties as delegated by

the Port Officer.
Administrative: Assistance to Port Officer,
Kakinada in administrative / Port matters.
Financial: Drawing & Disbursing Officer in
respect of Port Office, Kakinada.
Other:

11

Sri B. Veeranjaneyulu,
Port Health
Officer
(deputation
from Public
Health Dept.)

Statutory: Attend to the Health of the crew and

condition on the ship when called at Kakinada
Port
Administrative:
Financial:
Other:

12

Sri A.Ramachandraiah,
Port Wireless
Officer
(deputation
from Police
Communications Dept.)

Statutory: To maintain signalling from ship to

shore and vice-versa and also in respect of
security maintenance in the Port area at
Kakinada Port
Administrative:
Financial:
Other :
11
Chapter 4
Procedure Followed in Decision-making Process
[Section 4(1)(b)(iii)]

4.1

Describe the procedure followed in decision-making by the public authority.

Activity

Description

Goal-setting &
Planning

Increase of trade and earning

more revenue by providing the
required infrastructural
facilities

Budgeting

Budget Estimates for

Decision-making
process

Designation of
final decisionmaking
authority
Government in
TR&B
Department

Budget proposal

Government in

implementation of Plan and

Non-Plan schemes

submission to
Government

TR&B
Department

Formulation of
programmes, schemes
and projects

Development of Kakinada,
Krishnapatnam and
Gangavaram Ports

Obtain proposals from

Government in
the concerned
TR&B
Engineering Divisions
Department
and submit proposals to
Government

Recruitment / hiring of
personnel

Recruitment through APPSC /

Dist.Employment Office and
Compassionate appointment

DOP is the appointing

authority upto 2nd level
Gazetted. In respect of
Class-IV Head of
Office concerned

Release of funds

Funds under Plan / Non-Plan

works and salaries

Submitting proposals to Government in

Government
TR&B
Department

Implementation/
delivery of service /
utilization of funds

Utilisation of funds on the

execution of developmental
works and salaries by the
Divisional Officers and Port
Officer

Distribution of funds to
the Divisional Officers

Monitoring &
evaluation

The Plan and Non-Plan works

will be executed by the S.E.
(M) and monitored by the E.E.
Regarding Port operations, the
P.O. is the monitoring
authorities

The DOP will monitor

Director of
the entire Port
Ports
operations execution
of works in all the
Minor Ports in the State

Gathering feedback
from public

Taking up the programmes as

per the suggestions /
requirements of the shipping
fraternity / Port users in respect
of Port Operations and from
the registered contractors in
respect of works etc.

DOP will conduct

periodical meetings
with the Port users to
discuss the requirements for the development of the Port

Activity

Description

Decision making
process

Undertaking
improvements

Improvement of
infrastructure
facilities like laying of
roads, allotments of
land for construction
of godowns,
stockyards for Port
user for increasing the

Submission of
proposals for
allotment of lands on
long lease to
Government for
construction of
godowns to Port
users.

Government is
the appointing
authority in
respect of posts
above 2nd level
Gazetted upto
HOD.

Director of
Ports

Director of
Ports

Designation of final
decision making
authority
Director of Ports /
Government in TR&B

trade

4.2
Prepare Flow charts to show channels of supervision and accountability. You may also
provide additional flow charts to indicate how each function is discharged or service is delivered
by the authority from the stage of planning / application for getting service to reaching the
target group / delivering the service to the beneficiary.
You may provide flow charts as to how each function is discharged or service is delivered by the
authority from the stage of planning / application for getting service to reaching the target
group / delivering the service to the beneficiary.
4.3
Describe the mechanisms in place regarding participation of the public in decisionmaking in respect of the functions discharged / services delivered to citizens.

15
Chapter 5
Norms set for the Discharge of Functions
[Section 4(1)(b)(iv)]
5.1
Please provide the details of the norms / standards set by the public authority for the
discharge of its functions / delivery of services.
Sl.
No.

Function / Service

1
2
3
4
5
6

Port entry / clearance

Sign in / Sign off
Shipping bill
Allotment of godown
Lease of Port site
Fishing boat /Steel

Norms / standards
Performance set

of

Time frame

Two hours
Two hours
Two hours
One day
Three days

Reference
document
prescribing the norms
(Citizens
Charter,
Service Charter etc.)

Dumb Barge
Registration
Renewal
Change of Ownership
/ Crew on Fishing
Boat

Seven days
Three days
One day

17
Chapter 6
Rules, Regulations, Instructions, Manual and Records, for Discharging Functions
[Section 4(1)(b)(v) & (vi)]
6.1
Please provide list and gist of rules, regulations, instructions, manuals and records, held
by public authority or under its control or used by its employees for discharging functions in the
following format.
Sl.
No.

Description

Rules & Regulations

1
A.P.Harbour Crafts Rules,
1980
2
A.P.Minor Ports L&S fees
rules
Rules for grant of M.O.T.
fees
Rules for collection of Port
dues
Instructions
1

Gist of contents

Surveying and licencing under H.C.rules

and regulation of plying of Harbour crafts
Assessing goods and levying L&S fees
Payment of O.T. fees as per Government
orders to the services rendered out of Office
hours and on holidays

Price of the
publication
if
priced

Manuals
1
A.P.Port Manual

The Indian Ports Act 1908

A.P.H.C. Rules, 1930

The Indian Merchant

Shipping Act, 1927
Records
1
Entry & Clearance Register
2
Sign on /Sign off register
Port log book
Publications
1
Tender notices
2
Notices to Mariner etc.

Complete information on the duties and

function of the Officers and procedures
prescribed for Port operations

Powers and duties of the Port Officials for

conservancy of Ports
Inspection of vessels by Port Officer, and
implementation of MMD specifications
Information on the vessels calling at the
Port
Information regarding crew on board.
Daily weather conditions
Related to execution of Port works
Instructions to vessels / Mariners regarding
sailing

19
Chapter 7
Categories of Documents held by the Public Authority under its control
[Section 4(1)(b)(v) (i)]
7.1
Provide information about the official documents held by the public authority or under
its control.
Sl.
No.

Category of document

Register of Registration
of cargo boats / fishing
boats etc.
Register of renewals of
boats at Ports
Register of Annual
licences of Port lands
Register of Godowns
Concessionaire
agreement of Deep
Water Port at Kakinada
Agreement for
privatisation of
Gangavaram Port
Agreement for
privatization of

2
3
4
5
6
7

Title of the document

Designation and address of the

custodian (held by / under the
control of whom)
Port Officer
Port Officer
Port Officer
Port Officer
Government in TR&B (Ports)
Department
Government in TR&B (Ports)
Department
Government in TR&B (Ports)
Department

Krishnapatnam Port
Master Plan for land
use prepared by M/s
L&T Ramboll (to be
approved by Govt.)
Orders regarding
fixation of rent on
godowns / Port lands /
Floating crafts and
payment of O.T. fees
etc., issued by Govt.

Government in TR&B (Ports)

Department
Port Officer

21
Chapter 8
Arrangement for Consultation with, or Representation by, the Members of the Public in
relation to the Formulation of Policy or Implementation thereof
[Section 4(1)(b) viii ]
8.1
Describe arrangements by the public authority to seek consultation / participation of
public or its representatives for formulation and implementation of policies?
Sl.
No.

Function / Service

Leasing of godowns,
Floating crafts, allotment
of jetties and lands, loading
and unloading of cargo etc.

Arrangements for consultation

with, or representation of
public in relations with policy
formulation

Arrangements for consultation

with or representation of
public in relations with policy
implementation

Conduct meeting with the

chamber of commerce, C&F
agents, Barge / Boat owners
and labour union representatives

Conduct review meetings with

all the concern for smooth
implementation of the policy

23
Chapter 9
Boards, Councils, Committees and other Bodies constituted as part of Public Authority
[Section 4(1)(b)v(iii)]
9.1
Please provide information on boards, councils, committees and other bodies related to
the public authority in the following format.
Name of Board,
Council,
Committee etc.

Composition

Powers & Functions

-------- NIL -------

Whether its meetings open to

Public / Minutes of its
meetings accessible for Public

9.2
If minutes of meetings are accessible to the public, describe the procedure as to how to
access the minutes: contact point, hours of access, fee structure / cost of access and officer to be
contacted.

25
Chapter 10
Directory of Officers and Employees
[Section 4(1)(b)(ix)]
10.1 Please provide information on Officers and employees working in different units or
Offices at different levels and their contact addresses in the following format (including Officers
in charge of grievances redressal, vigilance, audit etc.)
Sl.
No.

Name of Office /
administrative
unit

Name, Designation &

Address of Officer /
Employee

O/o Director of
Ports

Sri N.Sridhar, I.A.S.,

Director of Ports / HOD
Port Administrative
Building, Beach Road,
Kakinada
Capt.A.Diwakar Rao,
Port Officer,
Port Administrative
Building, Beach Road,
Kakinada
Sri P.V.B.Radhakrishna
Murty, Port Offier i/c,
Machilipatnam
Sri P.V.B.Radhakrishna

O/o Port Officer,

Kakinada

O/o Port Officer,

Machilipatnam

O/o Superinten-

Telephone & Fax

Office Tel:
Residence Tel:
Fax:
2363825
(O)
2341007
(R)
9440892776 (Mobile)

e-mail

dirofports@ap
.gov.in
www.andhra
ports.com.

2376129 (O)
2372083 (R)
9949025396 (Mobile)
08672-223331 (O)
9440625854 (Mobile)
2364401 (O)

ding Engineer(M)
Kakinada
5

O/o Superintending Engineer(M)

Kakinada

O/o Executive
Engineer
(Marine),
Kakinada

O/o Executive
Engineer (M),
Machilipatnam
O/o Port Officer,
Kakinada

Port Facility
Security Officer

10

O/o Executive
Engineer
Mechl.&.Dredg.
Divn.,
Kakinada
Dy.Executive
Engineer
(Gangavaram
Port)
O/o Port Officer,
Kakinada

11

12

13

O/o Port Officer,

Kakinada

Murty, S.E.(M) i/c,

Port Administrative
Building, Beach Road,
Kakinada
Sri A.Gopinath,
Executive Engineer
(T.W.), Port Administrative Building, Beach
Road, Kakinada
Sri D.Venkateswar,
Executive Engineer
(Marine),
Near Port Railway
Station, Kakinada.
Sri P.V.B.Radhakrishna
Murty,
E.E.(M)
Sri V.V.Panduranga Raju,
Deputy Commis-sioner
of Labour, Port
Administrative Building,
Beach Road, Kakinada
Sri Ananda Khanna,
Port Facility Security
Officer, Port Administrative Building, Beach
Road, Kakinada
Sri A.Gopinath,
Executive Engineer
(T.W.),

2373024 (R)
9440625854 (Mobile)

Sri G.V.Raghava Rao,

Dy.Executive Engiener

2375705 (O)
9440897595 (Mobile)

Sri B.Veeranjaneyulu,
Port Health Officer
(deputation from Public
Health Dept.)
Sri A.Ramachandraiah,
Port Wireless Officer
(deputation from Police
Communications Dept.)

2376129 (O)
9848451876 (Mobile)

2364401 (O)
2343202(R)
9440625858 (Mobile)
2375705 (O)
9440625859 (Mobile)

08672-223568 (O)
08672-252357 (R)
9440625854 (Mobile)
2375702 (O)
9848142023 (Mobile)

2363825 (O)
9848386705 (Mobile)

2378466 (O)
2343202 ENGINEER
9440625858 (Mobile)

2376129 (O)

29
Chapter 11
Monthly Remuneration received by Officers and Employees, including the System of
Compensation as provided in Regulations
[Section 4(1)(b)(x)]
11.1 Provide information on remuneration and compensation structure for Officers and
employees in the following format:
Sl.
No.

1
2
3
4
5
6
7
8
9

Designation

S/sri
N.Sridhar, I.A.S., Director of Ports
(Ex-cadre post)
K.Kannababu, P.A. to DOSP
P.Satyam, Superintendent
M.S.N.Benarji, Senior Assistant
N.B.R.Prabhakar, Senior Assistant
M.T.V.Prasada Rao, Senior Assistant
M.Seshagiri Rao, Senior Assistant
K.S.Johnson, Senior Assistant
Kum.P.Bhavani Andal, Senior Assistant

Monthly
Remuneration
including its
composition

System of
compensation to
determine
remuneration as
given in regulation
Rs.
Rs.
23,632/23,312/22,058/15,398/10,760/15,398/12,584/15,793/14,626/10,645/-

11,160/9,748/5,210/9,059/7,159/13,237/8,886/6,767/-

10
11
12
13
14
15
16
17

S.A.Rahman, Junior Assistant

K.Nageswara Rao, Car Driver
G.Chennaiah, Car Driver
G.Ganapathi Rao, Record Assistant
Ch.Srinivas, Record Assistant
M.V.Ramana, Roneo Operator
S.Nageswara Rao, Dafedar
S.Krishna, Attender

6,867/7,310/14,140/10,502/9,013/13,029/10,492/5,348/-

5,997/6,140/9,376/6,154/5,413/8,600/4,582/5,073/-

31
Chapter 12
Budget Allocated to Each Agency including Plans etc.
[Section 4(1)(b)(xi)]
12.1 Provide information about the details of the plans, programmes and schemes undertaken
by the public authority for each agency
(Rs.in lakhs)
Agency
Plan /
Proposed
Expected outcomes
Report
on
Programme /
expenditure
disbursement
Scheme /
s made or
Project
where such
/Activity /
details
are
Purpose for
available
which budget is
(web
site,
allocated
reports,
notice board
etc.)
Development of
Rs.10.95 Crores
Kakinada Port
297.00
297.00 Revenue derived Last
year, it is anticipated that
20% revenue will be
increased for 2006-07
Development of
It is only for staff
Kakinada Port
27.00
27.00 salaries
Project
Development of
Gangavaram
1026.00
1026.00
Port
Development of
Bheemunipatna
200.00
200.00
The schemes are under
m Port
process after completion
Development of
Machilipatnam
1000.00
1000.00 of schemes the revenue

Port
Development of
Nizampatnam
Port
Development of
Krishnapatnam
Port

will be generated
600.00

600.00

2000.00

2000.00

33
12.2

Provide information on the budget allocated for different activities under different
programmes / schemes / projects etc. in the given format
Agency

A.P.Port
Department

Programme /
Scheme /
Project
/Activity
Purpose for
which budget is
allocated
(*) 674.78

B.E. 2005-06
Addl.Grant under 111 T.A.

Amount
released
last year

670.27

673.78
1.00
----------------(*) 674.78
-----------------

Amount
spent last
year

693.05

Budget
allocated
current
year

783.03

(Rs. in lakhs)
Budget
released
current
year

(.) 195.75

(.) 1st Quarter amount

35
Chapter 13
Manner of Execution of Subsidy Programmes
[Section 4(1)(b)(xii)]
13.1

Describe the activities / programmes / schemes being implemented by the public

authority for which subsidy is provided.

13.2

Provide information on the nature of subsidy, eligibility criteria for accessing subsidy
and designation of Officer competent to grant subsidy under various programmes /
schemes.

Name of programme /
activity

Nature / scale of
subsidy

Eligibility criteria for

grant of subsidy

Designation of Officer to
grant subsidy

-------- NIL -------

13.3

Describe the manner of execution of the subsidy programmes.

Name of programme /
activity

Application
procedure

Sanction procedure

Disbursement procedure

-------- NIL -------

37
Chapter 14
Particulars of Recipients of Concessions, Permits or Authorisation Granted by the Public
Authority
[Section 4(1)(b)(xiii)]
14.1 Provide the names and addresses of recipients of benefits under each programme /
scheme separately in the following format.
Institutional Beneficiaries
Name of programme / scheme:
Sl. Name & address of
No. recipient institutions

Nature / quantum of benefit

granted

Date
grant

of Name & Designation of granting

authority

Date
grant

of Name & Designation of granting

authority

-------- NIL -------

Name of programme / scheme:

Sl. Name & address of
No. recipient institutions

Nature / quantum of benefit

granted
-------- NIL -------

Individual Beneficiaries
Name of programme / scheme:

Sl.
No.

Name & address of

recipient beneficiaries

Nature / quantum of benefit

granted

Date
grant

of Name & Designation of granting

authority

Date
grant

of Name & Designation of granting

authority

-------- NIL -------

Name of programme / scheme:

Sl. Name & address of
No. recipient institutions

Nature / quantum of benefit

granted
-------- NIL -------

39
Chapter 15
Information Available in Electronic Form
[Section 4(1)(b)x(iv)]
15.1

Please provide the details of information related to the various schemes of the
department which are available in electronic formats. (Floppy, CD, VCD, Web site,
Internet etc.)

Electronic format

Web site

e-Mail I.D.

15.2

Description (site
address / location
where available
etc.)
Port Administrative
Building, Beach
Road, Kakinada 533 007.
Port Administrative
Building, Beach
Road, Kakinada 533 007.

Contents or title

www.andhraports.
com.

Designation and address of

the
custodian
of
information
(held
by
whom?)
Director of Ports, Kakinada

dirofports@ap.gov.in. Director of Ports, Kakinada

Describe particulars of facilities available to citizens for obtaining information including

the working hours of a library or information center or reading room maintained for
public use where information relating to the department or records / documents are made
available to the public.

41
Chapter 16
Particulars of Facilities available to Citizens for obtaining information
[Section 4(1)(b)(xv)]
16.1

Describe the particulars of information dissemination mechanisms in place / facilities

available to the public for accessing of information:
Facility
Notice Board

News paper Reports

Description (Location of
Facility / Name etc.)

Details of information made

available

Exhibited at the entrance of the Display of Government

Office
notices and Government
orders made available in this
Office
Press note released to print
media by the concerned
Officers of the Department

Paper clippings in respect of

departmental news published
from time to time

Public Announcements

Information Counter

Publications

Office Library

Acts / Mannual and various

Govt. orders relating to Port
operations are available in this
Office

Regarding Port operations

information is available by
display citizen charter in
front of Port Office,
Kakinada

Websites

www.andhraport.php.in.

Other Facilities (name)

Duties and powers entrusted

to various Officers of the
Department to complete the
work within the stipulated
time as per citizens charter
and also as per Govt.orders.

Chapter 17
Names, Designations and other Particulars of Public Information Officers
[Section 4(1)(b)(xvi)]
17.1 Please provide contact information about the Public Information Officers and Assistant
Public Information Officers designated for various Offices / administrative units and Appellate
Authority / Officer(s) for the public authority in the following format.
Public Information Officer(s)
Sl.
Name of Office /
No. administrative unit
1

Directorate of Ports,
Kakinada

Port Officer, Kakinada

Port Officer, Machilipatnam.

Superintending Engineer
(M), Kakinda.

Executive Engineer, Marine

Divn., Kakinada

Executive Engineer, Marine

Divn., Machilipatnam.

Executive Engineer,
Mechl.&.Dredg.Divn.,
Kakinada

Name &
designation of PIO
S/sri
K.Kannababu,
P.A. to Director of
State Ports
V.V.Panduranga
Raju, Dy.Commr.
of Labour
G.D.Nageswara
Rao, Port
Conservator
A.Gopinath,
Executive Engineer
(TW)
Kum.B.Padmasreni,
Dy.Executive
Engineer (MSD-I)
Sri A.Gopi Reddy,
Dy.Executive
Engineer (Mechl.)
Sri G.Sudarshana
Rao,
Deputy Executive
Engineer(Electrical)

Office Tel:
Residence Tel:
Fax:
2363825 (O)
2367622 (R)
2375702 (O)
9848142023 (Mobile)
08672-223331 (O)
08672-231038 (R)
2364401 (O)
2343202 (R)
9440625858(Mobile)
2375705 (O)
2351925 (R)
08672-223568 (O)
2378466 (O)

e-Mail

Assistant Public Information Officer(s)

Sl.
Name of Office /
Name &
No. administrative unit
designation of
APIO
1
Directorate of Ports, Kakinada Sri P.Satyam,
Superintendent
2
Port Officer, Kakinada
Sri S.Ismail,
Harbour Crafts
Superintendent
3
Port Officer, Machilipatnam.
Sri A.Gopakishore, Senior
Asst.
4
Superintending Engineer (M), Sri S.VenkateKakinda.
swara Rao,
Superintendent
5
Executive Engineer, Marine
Sri K.V.K.Palla
Divn., Kakinada
Rao, Assistant
Engineer
6
Executive Engineer, Marine
Sri T.Saibabu,
Divn., Machilipatnam.
Dy.Executive
Engineer (Civil)

Executive Engineer,
Mechl.&.Dredg.Divn.,
Kakinada

Sri L.Raju,
Assistant
Engineer

Office Tel:
Residence Tel:
Fax:
2363825 (O)

e-Mail

2375702 (O)
2373197 (R)
08672-223331 (O)
08672-226468 (R)
2364401 (O)
2381093 (R)
2375705 (O)
08672-223568 (O)

2367545 (O)
2344910 (R)

Appellate Authority
Sl.
No.

Name, Designation &

Address of Appellate
Officer

Directorate of Ports,
Kakinada

Port Officer, Kakinada

Port Officer,
Machilipatnam.

Superintending
Engineer (M), Kakinda.

Jurisdiction of
Appellate Officer
(Offices /
administrative
units of the
authority)
Sri N.Sridhar,
I.A.S., Director of
Ports
Capt.A.Diwakar
Rao, Port Officer

Office Tel:
Residence Tel:
Fax:

2363825 (O)
2341007 (R)
9440892776 (Mobile)

2376129 (O)
2372083 (R)
9948296396 (Mobile)
Sri P.V.B.Radha
08672-223331 (O)
krishna Murty,
08672-252357 (R)
Executive Engineer 9440625854 (Mobile)
(TW)
Sri P.V.B.Radha
2364401 (O)
krishna Murty,
2373024 (R)
S.E.(M) i/c
9440625854 (Mobile)

e-Mail

dirofports@ap.
gov.in.
www.andhraports.
com.

5
6
7

Executive Engineer,
Marine Divn.,
Kakinada
Executive Engineer,
Marine Divn.,
Machilipatnam.
Executive Engineer,
Mechl.&.Dredg.Divn.,
Kakinada

Sri D.Venkateswar, Executive

Engineer
Sri P.V.B.Radha
krishna Murty, E.E.
(M), MTM.
Sri A.Gopinath,
Executive Engineer

2375705 (O)
9440625859 (Mobile)
08672-252357 (R)
9440625854 (Mobile)
2378466 (O)
2343202 (R)
9440625858(Mobile)

47
Chapter 18
Other useful Information
[Section 4(1)(b)(xvii)]
18.1 Please give below any other information or details of publications which are of relevance
or of use to the Citizens.
1.

Hoisting of weather warning signals in the Port Office premises near Jawahar jetty
during cyclonic weather as specified by the Meteorological Department for awareness of
citizens as well as fishermen, fishing boats and other sailing vessels.

18.2 You may mention here information of your department which is excluded under section
8(1) of the Act and / or under rules of the State Government as guidance to the public seeking
information from your department.

Place : Kakinada
Date:

Name and Designation

of the Officer
::
Department

(Note): Information provided in these chapters should be updated from time to time and revised
date should be mentioned.

Rc.No B1/ 2709 / 2005

GOVERNMENT OF ANDHRA PRADESH

PORT DEPARTMENT
Directorate of Ports,
Kakinada :: Dt. 22-9-2005

PROCEEDINGS OF THE DIRECTOR OF PORTS: ANDHRA PRADESH: KAKINADA

PRESENT: : SRI N.SRIDHAR, I.A.S.,
Sub:-RIGHT TO INFORMATION ACT, 2005 Section 22 of Act 2005 (Central
Act) Obligation under sections 4(1) (a) /4(1) (b) and under section 5 of the
Act-Designation of Public Information Officer, Assistant Public Information
Officer, and Appellate Authority in respect of office of the Head of the
Department, and Regional Offices in A.P.Port Department Orders Issued.
Ref:-.1.Govt.Lr.No.83818/I&PR.II/A.1/2005-1 GA(I&PR.II) Dept,dt.12-7-2005
2.Govt.Memo.No9516/R.I(1)/2005-1,TR&B (R.I)Dept.dt.18-7-2005
3.Govt.Cir.Memo No.85305/I&PR.II/A1/2005-2 GA (I&PR.II) Dept,
dt.25-7-2005
*****
ORDER:
Government have issued certain instructions through references 1st and 2nd cited, to
designate Public Information Officer under Section 5(1) , Assistant Public Information
Officer under Section 5(2) and Appellate Authority under Sub Section 19 of the RIGHT TO
INFORMATION ACT ,2005, in respect of the Head Offices of the Departments as well as every
subordinate office of the department at the Regional District, Sub-Divisional and Mandal levels:
i) to maintain records as prescribed in section 4 (1) (a)
ii) to publish manuals, on or before 12-10-2005 as prescribed in section 4(1) (b)
of the said Act.
2)
Accordingly the following orders designating Public Information Officer under
Section 5(1) , Assistant Public Information Officer under Section 5(2) and Appellate
Authority under Sub Section 19 of the RIGHT TO INFORMATION ACT ,2005, in respect of
the Head Office of the A.P.Port Department and Regional Offices of the Department, are issued.

3)HEAD OFFICE OF THE DEPARTMENT (DIRECTORATE)

1. Director of Ports,
2.Personal Assistant to the Director of Ports
3.Superintendent (Establishment)

Appellate Authority
Public Information Officer
Asst.Public Information Officer

4)PORT OFFICE ,KAKINADA(Including out ports under its control)

1.Port Officer, Kakiada
2.Dy.Commissioner of Labour
3.Harbour Crafts Superintendent

Appellate Authority
Public Information Officer
Asst.Public Information Officer

5)PORT OFFICE, MACHILIPATNAM (Including out ports under its control)

1.Port Officer, Machilipatnam / P.O I/c
Appellate Authority
2.Port Conservator
Public Information Officer
3.Senior Assistant
Asst.Public Information Officer
6)SUPERINTENDING ENGINEER (MARINE) KAKIADA
1.Supdt.Engineer,(Marine) Kakinada
2.Executive Engineer(T.W)
3.Superintendent

Appellate Authority
Public Information Officer
Asst.Public Information Officer

7)EXECUTIVE ENGINEER (MARINE) KAKINADA (including Sub-Divisions)

1.Executive Engineer, Marine, Kakinada
2.Deputy Executive Engineer MSD I
3Assistant Engineer

Appellate Authority
Public Information Officer
Asst.Public Information Officer

8)EXECUTIVE ENGINEER (MARINE) MACHILIPATNAM (Including Sub-Divisions)

1.Executive Engineer, Marine, Machilipatnam
2.Deputy Executive Engineer (Mech)
3Deputy Exe.Engineer (Civil)

Appellate Authority
Public Information Officer
Asst.Public Information Officer

9)EXECUTIVE ENGINEER (M&D) DIVISION,KAKINADA

1.Exe.Engineer (M&D) Kakinada / I/C
2.Dy.Exe.Engineer /Asst.Exe.Engineer
3.Asst.Engineer
10)
11)

Appellate Authority
Public Information Officer
Asst.Public Information Officer

The duties and responsibilities of the above officers are as prescribed in the RIGHT
TO INFORMATION ACT 2005(ACT 22 OF 2005) communicated in the reference
3rd cited.(Copy
enclosed for ready reference). These orders shall come into force with immediate
effect. The receipt of these orders shall be acknowledged.

11)
The Officers noted at the address entry are requested to circulate these orders to their
staff for their guidance and to take necessary action to exhibit a copy of the same in the notice
board in their respective offices.
Sd/ N.Sridhar
DIRECTOR OF PORTS
To

The Port Officer,Kakinada/Machilipatnam

The Superintending Engineer,Marine,Kakinada
The Exe.Engineer,Marine, Kakinada /Machilipatnam
The Exe.Engineer,M&D,Kakinada
Copy submitted to the Secretary to Government,
TR&B (Ports) Dept., Govt.of A.P., HYDERABAD 500 022.
Copy to DOPs table
Copy to PA to DOSPs table
Copy to Supdts Estt./Accts/Plan.Sections
Copy for circulation
Copy to Peshi
Copy to B1/B2/B3
Copy to S.f (B1)
Spare 2
//true copy//
Personal Assistant to
Director of State Ports