Guidelines for 06-08 weeks Summer Training/ Project

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OBJECTIVE OF SUMMER TRAINING
The primary objective of Summer Training is to gain through practical experience a
sound appreciation and understanding of the theoretical principles learnt in two semesters
of MBA. Summer Training is oriented towards developing the skills, knowledge and
attitudes needed to make an effective start as a member of the Management profession.
Advantages to be gained by an MBA in 06 - 08 weeks of Summer Training are:

Systematic introduction to corporate culture and development of requisite skills.

Recognizing his / her responsibilities as a professional.
Understanding real life situations in organizations and their related environments
and accelerating the learning process of how his / her knowledge could be used in
a realistic way.
Understanding the formal and informal relationships in an organization.
Continuous learning.
Understanding problems and providing unique solutions.

INTRODUCTION
MBA students are required to undergo 06-08 weeks summer training after 2nd semester.
This training is basically meant to understand the practical aspects of concepts learned
during 2 semesters in the real life scenario. The training would impart practical exposure
to all the students in the Industry. The students will be doing projects relating to the
different specialization areas as discussed further.
PROCEDURE
The training and placement for the students will be managed by Training and
Placement Cell, PIMT. The students can also render help to the department for their
summer training as well as placements. The following procedure will be adopted for the
Training process. This process should be followed in both the cases i.e. training through
the Placement department or training managed by student himself.

Before the training actually starts, profile of the company / organization

must be submitted for the evaluation purposes. The various parameters
will be used for evaluation of a company. This evaluation will be done by
Placement Head (Company Evaluation Performa ANNEXURE I)
Dates of training will be as per university norms and calendar.
No student will change organization during the training period. However
for the betterment of students case will be put up by Faculty Advisor
recommended by HOD with valid reasons within 7 days of date of joining.
After the student joins the training, a joining report must be submitted
within stipulated time.

Guidelines for 06-08 weeks Summer Training/ Project

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Each student would be allocated one/more faculty member who would

advise or guide him/her on the training project.
No project will be accepted unless it is done in consultation with the
faculty advisor/guide and signed by him/her.
Students are required to keep the telephone numbers and contact
particulars of their respective guide in case they need any type of
guidance.
Students are advised to prepare only one copy of the report initially that is
to be submitted to the company. The copy to be submitted in the college
should be made after synopsis presentation in consultation with the guide.

Rules for Training

All the students must follow the following rules & regulations. Not following the
rules & regulations may result in cancellation of candidature & student will have to
repeat the training in next semester.
General Rules:
All the communication must be in writing. No verbal communication will
be accepted.
Student should follow the procedures as mentioned in guidelines.
All the reports and forms must be submitted in the prescribed formats.
Student should adhere to the timings for submission of various reports as
mentioned in the guidelines. No excuse will be entertained in any case.
Student must be in regular touch with his faculty advisor/guide.
Conduct Rules:
Student must follow code of conduct of the company/organization.
Student must adhere to the timing schedule of the company / organization.
Student must follow the dress code of the company / organization.
Student must mark his attendance daily.
Student should not indulge in informal talks and must behave
professionally in the organization / company.
Students will not speak negative about the institute and their faculty
members.
Proper respect should be given to the external supervisor and other staff
members of the organization / company.
Misbehavior of any kind may result in cancellation of candidature.
Receive instruction and carry out suggestions for training sincerely and to
the best of your ability.
Students will discharge every responsibility assigned to him in full spirit.

Guidelines for 06-08 weeks Summer Training/ Project

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Leave Rules
Student must submit the holiday schedule of the company / organization to
the faculty advisor along with synopsis.
Student attendance in the company / organization must be at least 90% or
as specified in the rules & regulations of the organization / company,
whichever is higher.
No leave should be taken without prior permission from the company /
organization. Leave must also be informed & sanctioned from college
faculty advisor.
If a student is absent during surprise visit without any prior information,
his / her candidature will be cancelled and student has to repeat the
training in the next semester.
Factors considerable for evaluation of company
The evaluation of company will be done by Incharge-Training & Placement Cell.
(Company Evaluation Performa ANNEXURE I).Various parameters that can be used
for evaluation of a company are:

Turnover of the company

No. of employees
Rating of the company in SEBI
Listing of the company in NSE /BSE
Location of the company

EVALUATION OF PROJECT
The project done during the training will be evaluated according to the following
criteria:
S.no
1.
2.
3.
4.
5.

Criteria
Project Report and Documentation
Presentation and Demonstration
Conceptual Clarity
Remarks of External Project Supervisor/Guide
Remarks of Faculty Advisor incl. attendance (10+10)
Total:

Marks
10
50
10
10
20
100

Guidelines for 06-08 weeks Summer Training/ Project

Project Report and Documentation (10 marks)
The marks for project report and documentation will be decided on the basis of
following documents:
Synopsis 2 marks
Final project report 8 marks
All the above mentioned documents/reports must be submitted within allotted time & in
the prescribed format.
Synopsis: A document to brief the project undertaken by a student and the
requirements for the project. The format of Synopsis is given in ANNEXURE II.
The Synopsis must be presented and submitted within dates notified by the institute.
The synopsis will be approved by the faculty advisor and HOD and then student can
continue with the project.
Final Project Report: The project report has to be submitted as per dates
announced by department. The format of the Final Report is given in ANNEXURE
II.
These reports are to be properly catalogued. Students will submit two (2) copies of the
Final Project Report. (One for College Library and One for Faculty Advisor).One
soft copy of the project (on CD only) should also be submitted to Training & Placement
Cell.
Presentations and Demonstration (50 marks)
At the end of the training period, students are required to present the project done,
during the training period in front of the panel. The panel will comprise of HOD,
I/C T & P Cell and Faculty advisors. Students should use LCD for Presentation
and demonstration. The presentation/demonstration will start as per the dates
announced separately.
Rules for presentation

Students should use LCD for Presentation and Demonstration.

The presentation should not be paper reading and duration of the project
will be of 30 minutes.
No group presentation will be accepted. Each student will work on a different
project.

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Presentation Evaluation Details:
The presentation/demonstration given by student will be evaluated according to the
following criteria:
S. No

Criteria

Marks

1.
2.
3.
4.
5.

Project type and Level of Project

Understanding about Project *
Thoroughness in skill set **
Communication Skill and Confidence Level
Query Handling

5
5
5
25
10

*Understanding about project of the students can be assessed and evaluated by

checking whether he/she is able to convince the layman and professional about the
project which he/she has actually developed. It includes the following parameters:
What is the project?
What it meant for?
How it is useful?
What kind of solutions it provides?
**Thoroughness in Skill set of students means whether he/she has through
knowledge of the skill sets used in developing his/her project.
Periodic discussions
The students undergoing training will have to report personally/telephonically and
through email to the faculty advisor/guide at least once in two weeks to intimate the
status of the project.

Note: Title/Project of two or more student should not be same. It will not be
acceptable. Training Dates will be as per dates notified in university calendar. For
any clarification contact guides.

Guidelines for 06-08 week Summer Training/ Project

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ANNEXURE - I
Company Evaluation Performa
(To be used where self option is used)

Name of the Company:

________________________________________

Address of the Company: ________________________________________

_______________________Tel______________
Type of Company:

________________________________________

Evaluation Parameters
Turnover of the company

Details

Remarks

No. of employees
Listing of the company in SEBI
Credit Rating of the company
National /International
Any Technological Collaboration
Overall Assessment of the Company
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

Signature of the Student

Recommended
Yes

No

_________________
(Signature of Placement Head)
Date:

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Annexure-II
PRESCRIBED COVER PAGE AND GUIDELINES
The cover page must be hard bound in Black, Maroon or Navy Blue Colour with Gold
Embossing.

The size of the report would depend on the project undertaken. However it must be 60
to 100 typed pages (Single space) on A4 size paper.

All the students are required to use the uniform font and format (except in heading
and Sub headings) throughout the text of the report. For example, if anybody uses
Times New Roman of font size 12 in the text, then he/she will be using the same
throughout the report.

The project report must accompany a certificate authenticating the originality of the
work done in the prescribed format, as indicated below.

Each student will make three copies of project report in the recommended format.
One copy is to be submitted to the Internal Project Guide individually before
Presentation on Training Report (PTR) schedule. The students will keep one copy of
the project for their further reference in future and one copy to the organization where
they have done their summer training (if required).

Each student is required to make a copy of project in CD and submit along with
his/her project report.

SYNOPSIS FORMAT:
Cover and Title page
Introduction
Objectives of the study
Research Methodology
Executive Summary ( About the project in brief)
References

Guidelines for 06-08 weeks Summer Training/ Project

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REPORT FORMAT:
Cover and Title page
Companys Certificate of Completion of Project should bear signature and the
stamp of the officer concerned in the organization where the student has under
gone training.
Declaration given by the student
Certificate of Completion of Project by internal guide of MBA programme
Acknowledgement
Table of contents (with consecutive numbering)
List of Tables and Illustrations
Executive Summary.

(Introduction of the reason for project, Objective, Research Design in short,

Findings, conclusions in short)

I. Introduction
1.1 Introduction to Project
1.2 Industry Profile
1.3 Introduction of the organization
a) Aim & Establishment of the company
1. When was it established and by whom?
2. Vision, mission, goals, aims and the policies developed
3. Its position/stage in the life cycle.
4. Types of services/products given/produced
b) Departments of the Company
1. Organizational chart showing the different departments
2. One paragraph about each of the departments explaining their functions
within the company.

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II. Literature review
"Research literature reviews can be contrasted with more subjective examinations of
recorded information. When doing a research review, you systematically examine all
sources and describe and justify what you have done. This enables someone else to
reproduce your methods and to determine objectively whether to accept the results of the
review.
III. Objectives of the study
IV. Research Methodology

Research Design.

Sampling Design,

Sources of data (Primary or/and Secondary data).

Data Collection tools/instruments.

V. Data Analysis & Interpretation (Statistical analysis must be supported by relevant

tables, charts, graphs etc. as required.)
VI. Findings
VII. Limitations
VIII. Conclusions (Outcome/ Result)
IX. Suggestion/ Recommendation
X. Implication of the study
XII. References
HOW TO WRITE REFERENCES:
Books:
Author (S) e.g. If Author name is Philip Kotlar, then it will be written as Kotlar Philip.
Title, Place of Publication, Publisher, Date (year) of publication, Number of pages
referred from ------- to--------
Magazine & Journals/ Newspaper
Author(S), Title, Volume Number, Serial Number, Date of issue, Page number

Guidelines for 06-08 weeks Summer Training/ Project

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Internet:
Name of the site, Article Name, Name of the Author, date of the site visited.
XIII. Appendix / Annexure
If the student uses any table/graph/ Figure, then it is to be numbered and source of
information from which it is collected, is to be mentioned under each.

ANNEXURE/ APPENDICES
Original data
Long Tables
Questionnaires & Letters
Schedules or forms used in collecting data
Internet Printout
Industry Printout

Typing Instructions:
Paper A4 Size
Margins Left = 1.5 inch, Right = 1 inch
Spacing within a sentence: 1.5
Spacing between paragraphs: 1.5
Between words: 1 space
After a colon: 1 spaces
After a semi colon: 1 spaces
After a comma: 1 space
After a full stop: 1 spaces

Guidelines for 06-08 week Summer Training/ Project

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ANNEXURE- III

FINAL APPRAISAL PERFORMA

(To be filled by External Project Supervisor and send to T & P Cell)

Name of Student:
__________________
Roll No:__________________
Project
__________________________________________________
Name of Organization & Address: _____________________________________
___________________________________________________________________
External Project
___________________________________________
Supervisor (with Phone No)
Period of evaluation:

Sr.No

From _________To _________

Criteria

1.

Punctuality

2.

Regularity of Work

3.

Improvement in
Communication
Skills
Improvement in Learning

4
5.

Improvement in confidence

6.

Leadership/Team Work

7.

Self-motivation

8.

Initiative & Dedication

Discipline & Sincerity

10

Problem Solving Capability

Marks Awarded
(each out of 10)

Grand total
General Remarks / Observations with regard to deficiencies / problems / suggestions
for improvements.
Signature of External Project Supervisor/Guide (With Seal & Date)
Send this to : Incharge T & P Cell
Punjab Institute of Management & Technology,
Near G.P.S, G.T.Road, Mandi Gobindgarh