Unit 2 Exercises

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BIS 658 Unit 2 Exercises

Exercises 89 - 195
(ECC 6.0 Release January 2014)
ECC 6.0 January 2014
2014 SAP AG and The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION I (BPI I)

Chapter 11:
Purpose of Chapter
The purpose of Chapter 11 is to establish some of the rules that will control the material management
(MM) transactions. Included in these rules is the configuration of automatic account assignment.
Once these rules and other parameters are established you will test your system in the next Chapter.
ECC 6.0 Release January 2014
Page 1
The Rushmore Group, LLC

Exercise 89: Set Default Values for Inventory Management
Reservations
Purpose of Exercise
This exercise will enable the system to automatically create a storage location upon goods receipt.
The movement allowed indicator must be turned on to allow goods movements for reservations. The
Days movement allowed limits the goods movements to a specific number of days prior to the
reservation date. The Retention period is the number of days after the reservation date the system will
hold the reservation before setting the deletion indicator.
Navigation
Menu Path
Tools Customizing IMG Execute Project
Materials Management Inventory Management and Physical Inventory

Plant Parameters
Trans Code
Enter the following information:
Click on the
Plant
button.
P_ _ _
Goods movements
Select
Create SLoc.automat.
Select
Del. compl. default
Reservations
Select
Movement Allowed
Days mvt. allowed
15 days
Retention period
15 days
(Save)
Record the system message:

Message
(Exit)
Page 2

Exercise 90: Maintain Purchasing Tolerance Limits
Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.
Navigation
Menu Path
Materials Management Purchasing Purchase Order

Set Tolerance Limits for Price Variance
Trans Code
Click on the
Tolerance key
PE (Price variance: purchasing)
Company Code
C_ _ _

button.
(Enter)
Select Do not check for all limits.
(Next Entry)
Tolerance key
SE (Max. cash disc. deduction purchasing)
Company Code
C_ _ _

(Enter)
(Save)

Message
(Exit)
Page 3

Exercise 91: Maintain Goods Receipt Tolerance Limits
Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the
purchase/production order will be allowed.
Navigation
Menu Path
Materials Management Inventory Management and Physical Inventory

Goods Receipt Set Tolerance Limits
Trans Code

Click on the
button.
Tolerance key
Enter your company code:

(Enter)

(Next Entry)
Tolerance key
Company Code

(Enter)
Lower limit
Percentage
Select
Tolerance limit
Upper limit
Percentage
Select
Tolerance limit

(Next Entry)
Tolerance key
Company Code

(Enter)
B1 (Order price qty variance (GR)/E-MSG)

C_ _ _
B2 (Order price qty variance (GR)/W-MSG)

C_ _ _
Check limit
10 %
Check limit
0%
VP
Moving average price variance
C_ _ _
(Save)

Message
(Exit)
Page 4

Exercise 92: Maintain Invoice Receipt Tolerance Limits
Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.
Navigation
Menu Path
Materials Management Logistics Invoice Verification Invoice Block

Set Tolerance Limits
Trans Code
Click on the
Tolerance key
Reference table below
Company Code
C_ _ _

button.
(Enter)
(Save)
Use the
(Next Entry) button to move to the next blank screen
Repeat for each tolerance keys in the table below:

Description
Amount for item without order reference
Amount for item with order reference
Form small differences automatically
Percentage OPUn Variance (IR before GR)
Percentage OPUn Variance (GR before IR)
Exceed amount: quantity variance
Var. from condition value
Price variance
Price variance: estimated price
Date variance (value x days)
Tolerance Key
AN
AP
BD
BR
BW
DQ
KW
PP
PS
ST

Message
(Exit)
Page 5

Exercise 93: Set (review) Valuation Control
Purpose of Exercise
This exercise will have you activate the valuation grouping code, you can group together valuation
areas allowing multiple plants to share the same rules. This makes the configuration of automatic
postings much easier.
Navigation
Menu Path
Materials Management Valuation and Account Assignment

Account Determination Account Determination Without Wizard
Define Valuation Control
Trans Code

The valuation grouping code default is set as active
Verify that the valuation grouping code is active.
(Back)
(Exit)
Page 6

Exercise 94: Assign Valuation Area Grouping
Purpose of Exercise
This exercise has you group together valuation areas and use the same rules for account
determination. Within the chart of accounts, you assign the valuation grouping code to the valuation
areas you want to assign to the same account.
Navigation
Menu Path

Group Together Valuation Areas
Trans Code
Assign valuation grouping code to your valuation area
Val. Grpg Code
G_ _ _
(Save)

Message
(Exit)
Page 7

Exercise 95: Define (review) Valuation Classes
Purpose of Exercise
The purpose of this exercise is to review which valuation classes are assigned to each material type
and account category reference.
Navigation
Menu Path

Define Valuation Classes
Trans Code

Click on the
Note the account category reference assigned to each of the material types used in this case study.
Verify details of:

Material
Type
HAWA
HIBE
button.
Material Type
Description
Trading Goods
Operating supplies
Account Category
Reference
0005
0002
Description
Reference for trading goods
Ref. for operating supplies
(Exit)
Click on the
Verify details of:
Valuation
Account Category
Class
Reference
3100
0005
3030
0002
button.
Description
Description
Trading Goods
Operating supplies
Reference for trading goods

Ref. for operating supplies
Note of which valuation classes are linked to the account category references you noted from
above.
Why do Operating Supplies have more than one valuation class?
(Exit Twice)
Page 8

Exercise 96: Configure Automatic Postings for Goods Movement
Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L accounts
for Inventory Management and Invoice Verification transactions.
Navigation
Menu Path

Configure Automatic Postings
Trans Code
The next few pages will have you create the automatic postings rules for the following transactions:
Transaction Description
Inventory Posting
Materials Management Small Differences
Offsetting Entry for Inventory Postings
Cost (price) Difference
GR/IR clearing account
Click on the
Key
BSX
DIF
GBB
PRD
WRX
button.
Inventory Posting

Double click on Transaction Event Key

Chart of Accounts
BSX
C_ _ _
(Enter)
Select
Select
Valuation modif.
Valuation class
(Save)
Transaction Event Key BSX

Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation +Valuation Class Enter
Account
Modifier
Account
Name
Number
G_ _ _
3100
Trading Goods Inventory Account
G_ _ _
3030
Operating Supplies Inventory
(Save)
(Back)
Page 9

Offsetting Entry for Inventory Posting
GBB
Note: See the spreadsheet on the next page for additional information on Account Modifiers.

Select
Select
Select
General modification
Valuation modif.
Valuation class
(Save)
Transaction Event Key GBB

Valuation
General
Valuation Enter
Account
Modifier
Modification
Class
Account
Name
Number
G_ _ _
(Blank)
3030
Supplies Expense Account
G_ _ _
(Blank)
3100
Trading Goods Expense Account
G_ _ _
VAX
3100
Cost of Goods Sold Account
G_ _ _
VBR
3030
Supplies Expense Account
G_ _ _
VBR
3100
Trading Goods Expense Acct
(Save)
(Back)
Cost (price) difference

PRD

Select
Select
Valuation modif.
Valuation class
(Save)
Transaction Event Key PRD

Valuation
Valuation Class
Enter
Account
Modifier
Account
Name
Number
G_ _ _
3030
Pur Price Dif Acct
G_ _ _
3100
Pur Price Dif Acct
(Save)
(Back)
Page 10

Materials Management Small Differences

DIF
(Save)
Enter the following automatic account assignments (F4 to lookup the account number):
Enter
Account
Account
Name
Number
Pur Price Dif Account
(Save)
(Back)
Goods receipt / inv. receipt clearing acct

WRX

Select
Select
Valuation modif.
Valuation class
(Save)
Transaction Event Key WRX

Valuation
Valuation Class Enter
Account
Modifier
Account
Name
Number
G_ _ _
3030
GR/IR Account
G_ _ _
3100
GR/IR Account
(Save)
(Exit back to the IMG Menu)
Page 11

Transaction Event Key: GBB Inventory Posting Offsetting Entries
General
Account
Modifier
AUF
BSA
INV
VAX
Description of Usage of Account

Modifier Key
Material Movement Type
Goods Receipt From Purchase Order with

Account Assignment post to consumption
(exp.>rev.) i.e., non-inventory purchases
Goods Receipt From Production Order
post to production settlement
Goods Receipt Into Initial Stock only used
once for posting inventory off-set for initial
stock data load
101>102 GR from Purchase Order>Reverse
MM Physical Inventory Posting MM goods

receipt for increase count in stock, goods
issue for decrease count in stock
WMS Physical Inventory Posting WMS
goods issue to difference (i.e., loss) for
decrease count in stock, goods receipt from
difference for increase count in stock
Goods Issue To Sales - post to Cost of
Goods Sold (COGS)
VAY
Goods Issue To Sales for Consumption

(e.g., goods issue to free sales samples)
VBO
VBR
Goods Issue To Subcontracting Stock

Goods Issue to Consumption - post to
material consumption (i.e.,
expense>revenue)
(e.g., goods issue to job or production
order)
VNG
Goods Issue to Scrap post to scrapping

expense>revenue)
Goods Issue to Sampling post to sampling
expense>revenue)
Transfer Returns Own (unrestricted)
post valuated returned stock from customer
Goods Receipt w>o Purchase Order post
expense>revenue account as offset to
inventory received without purchase order
VQP
ZOB
Page 12
101>102 GR from Production Order>Reverse

122
RE return to order
561>562 GR to Initial Stock
Unrestricted>Reverse
563>564 GR to Initial Stock Quality
Insp>Reverse
565>566 GR to Initial Stock Blocked>Reverse
701>702 GR to Physical In. Unrestricted>GI
from
703>704 GR to Physical In. Quality I>GI from
707>708 GR to Physical In. Blocked>GI from
711>712 GI to Inventory diff.>GR from diff.
713>714 GI to Inventory diff. QI>GR from diff.
717>718 GI to Inventory diff. Blocked>GR from
231>232 GI to Sales Order (MM)>Reverse MM
531> GD, goods issue to delivery
623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
531> GD, goods issue to delivery
623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
641>642 TR to Stock in Transit Order>Reverse
543>544 GI to Subcontracting Stock>Reverse
201>202 GI to Cost Center>Reverse
221>222 GI to Project>Reverse
251>252 GI to Sales>Reverse
261>262 GI to Order>Reverse
291>292 GI to All Acct. Assignments>Reverse
401>402 TP Own from Sales Order>Reverse
551>552 GI to Scrap Unrestricted>Reverse
553>554 GI to Scrap Quality Insp.>Reverse
555>556 GI to Scrap Blocked Stock>Reverse
331>332 GI to Sampling Quality Insp.>Reverse
333>334 GI to Sampling Unrestricted>Reverse
453>454 TP Returns to Own>Reverse
501>502 GR w>o P.O. to Unrestricted>Reverse

Exercise 97: Configure Automatic Postings for Taxes
Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L accounts
for taxes.
Navigation
Menu Path
Financial Accounting Financial Accounting Global Settings

Tax on Sales/Purchases Posting Define Tax Accounts
Trans Code
Select
Sales Tax 1
(Choose)
(Save)
Account
320_ _ _
(Save)
(Back)
Select
Sales Tax 1
(Choose)
(Save)

MW1
Account
VS1
321_ _ _
(Save)

Message
Page 13

Exercise 98: Set Parameters for Invoice Verification
Purpose of Exercise
The objective of this exercise is to link the company code to the valuation elements within materials
management. The Price Carry Over indicates whether price changes in the previous period or
previous year are to affect the prices in the current period.
If you do not select this field, the price changes in the previous period or previous year have no effect
on the prices in the current period.
Navigation
Menu Path

Configure Price Change in Previous Period
Trans Code
Click on the
CoCd (Company Code)
C_ _ _
Check
Price carr. over
button.
(Save)

Message
Page 14

Exercise 99: Create Default Values for Invoice Verification
Purpose of Exercise
The purpose of this exercise is for you to maintain the default values for the tax codes used in invoice
verification.
Navigation
Menu Path
Materials Management Logistics Invoice Verification Incoming Invoice

Maintain Default Values for Tax Codes
Trans Code
Click on the
Company Code
button.
Defaults, domestic:
Tax Code
C_ _ _
XI
(Save)

Message
Page 15

Chapter 12:
Purpose of Chapter
The purpose of Chapter 12 is to test the integration of your Material Management and Financial
Accounting systems. With both configured, it is time to create purchase orders for trading goods and
operating supplies, receive the invoices and post payment to the vendors for goods provided to your
company.
Page 16

Exercise 100: Create Purchase Order for Slick Pens
Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This is
the first order and you need to evaluate their pens and timeliness of delivery.
Navigation
Menu Path
Trans Code
Logistics Materials Management Purchasing Purchase Order

Create Vendor/Supplying Plant Known
ME21N

Vendor
(# for SLICK PENS)
Details of Purchase Order:

Material
Quantity
BPEN_ _ _
500
CPEN _ _ _
250
BOX _ _ _
1000
Delivery Date
(Future date)
(Future date)
(Future date)
Net Price
.65
1.50
0.29
Currency
USD
USD
USD
(Header)

Conditions Tab
Record the total value of the Purchase order $__________(990)

(Save)

Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.
Record Purchase Order Number _________________________

Message
Page 17

Exercise 101: Create Purchase Order for Premier Pens
Purpose of Exercise
This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is the
first order and you need to evaluate their pens and timeliness of delivery.
Navigation
Menu Path
Trans Code

ME21N

Vendor
(# for PREMIER PENS)

Material
Quantity
CPEN_ _ _
250
PPEN _ _ _
10
Delivery Date
(Future date)
(Future date)
Net Price
1.60
3.00
Currency
USD
USD
(Header)
Conditions Tab
Record the total value of the Purchase order $__________(430)
(Save)


Message
Page 18

Exercise 102: Create Purchase Order for Promotions Ltd.
Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.).
This is the first order and you need to evaluate their pens and timeliness of delivery.
Navigation
Menu Path
Trans Code

ME21N

Vendor
(# for Promotions Ltd.)

Material
Quantity
BPEN_ _ _
500
PPEN _ _ _
5
Delivery Date
(Future date)
(Future date)
Net Price
.50
3.50
Currency
USD
USD
(Header)
Conditions Tab
Record the total value of the Purchase order $__________(267.50)
(Save)


Message
Page 19

Exercise 103: Create a Goods Receipts for the Purchase Orders
Purpose of Exercise
The purpose of this exercise is to receive the stock items into inventory that were ordered from the
three vendors.
Navigation
Menu Path
Logistics Materials Management Inventory Management

Goods Movement Goods Receipt For Purchase Order
GR for Purchase Order (MIGO)
Trans Code
System Menu: Settings Default Values
Select
Propose the OK Function in Future
Select
Propose All Items
(Adopt)

(Continue)
Enter the PO number 4500000???( next to the Purchase order field)
(Execute)
Ensure each line item OK is checked
SLoc (Storage Location)
Select
Repeat exercise and receive the goods for all three POs individually.
or
10 (Inventory)
(Save)

Purchase order
Message
Page 20

Exercise 104: Create an Invoice Receipts from Vendors
Purpose of Exercise
The purpose of this exercise is to record the information from the invoice sent to you by the vendor.
The following vendor invoices for the stock items ordered should be entered.
INVOICE #567
ITEMS:
BPEN _ _ _
CPEN _ _ _
BOX _ _ _
TOTAL
Thank you for your order
(Todays date)
QUANTITY
500
250
1,000
PER
$0.65
$1.50
$0.29
INVOICE #3245
ITEMS:
CPEN_ _ _
PPEN _ _ _
(Todays date)
QUANTITY
250
10
PER
$1.60
$3.00
(Todays date)
QUANTITY
500
5
PER
$0.50
$3.50
TOTAL
INVOICE #7890
ITEMS:
BPEN_ _ _
PPEN _ _ _
TOTAL
Slick Pens
PRICE:
$325.00
$375.00
$290.00
$990.00
Premier Pens
PRICE:
$400.00
$ 30.00
__________
$430.00
Promotions Ltd
PRICE:
$250.00
$ 17.50
__________
$267.50
Navigation
Menu Path
Logistics Materials Management Logistics Invoice Verification

Document Entry Enter Invoice
Trans Code
Basic data Tab
Invoice date
Today's date
Company Code
C_ _ _
Purchase Order
(Enter your purchase order number)
(Enter)
Page 21

Enter amount:
$ 990.00 (or whatever the amount from the physical

invoice above)
(Enter)
Use the
button to see if the postings are correct.
Record details:
GL
Description
Account
Amount
Comments
Record details:
GL
Description
Account
Amount
Comments
Record details:
GL
Description
Account
Amount
Comments
(Post)

Purchase order
Vendor
Invoice #
Message
(Back)
Page 22

Exercise 105: Post Payments to Vendors
Purpose of Exercise
The purpose of this exercise it to make payment to the vendors for the goods received. You will post a
payment to each of the three vendors from which you have purchase trading goods.
Since the invoices are due for payment now. You are requested to clear the invoices by posting
outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts.
Navigation
Menu Path
Accounting Financial Accounting Accounts Payable Document Entry

Outgoing Payment Post
Trans Code
Document Date
Bank data
Account
Amount
Open items selection

Account
Todays date
100_ _ _ (Bank Checking)
Enter the amount you are going to pay
(# for Slick Pens_ _ _)
All other settings remain unchanged.
Select
Review the balance. Choose the invoice you wish to make payment against by double clicking on the
USD Gross amount. Ensure Not assigned field equals zero.
(Save)
Repeat this process for the other two vendors

Purchase order
Vendor

Invoice #
Message
(Exit back to the Easy Access Menu)

Select
Page 23

Exercise 106: Display Vendor Line Items
Navigation
Menu Path
Accounting Financial Accounting Accounts Payable Account

Display/Change Line Items
Trans Code
Vendor selection
Vendor
Company code
Line item selection

Select

(Enter the vendor number range from the lowest to the highest)
C_ _ _
All items
(Execute)
Review for Open items
Page 24

Chapter 13:
Purpose of Chapter
The purpose of Chapter 13 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will
change the quantity and complete the purchasing (procurement) cycle.
Page 25

Exercise 107: Create Purchase Outline Agreement (Contract) for
Stock Items
Purpose of Exercise
The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100
pens in the next three months.
Navigation
Menu Path
Logistics Materials Management Purchasing Outline Agreement

Contract Create
ME31K
Trans Code

Vendor
(# for Premier Pens)
Agreement Type
MK (Quantity Contract)
(Enter)
Administrative Fields
Validity end
(3 months from today)
(Overview)
Outline Agreement Items

Material
PPEN_ _ _
Targ. Qty
300
Net Price
$ 3.00
SLoc
10
(Save)

Message
No message record could be found for output of message.
Select
to accept the message.
Record Contract Number: ______________________________

Page 26

Exercise 108: Run Material Requirements Planning Single Item,
Single Level
Purpose of Exercise
The purpose of this exercise is to allow the system to plan the availability and requirements for the
premium pen.
Navigation
Menu Path
Logistics Materials Management Materials Requirements Planning (MRP)

MRP Planning Single-Item, Single-Level
Trans Code
Material
PPEN_ _ _
Plant
P_ _ _
MRP control parameters

Processing key
NETCH
Create purchase req
Delivery schedules
Create MRP list
Planning mode
Scheduling
Display results before they are saved

Select

(Enter)
A warning message appears - please check input parameters
(Enter) again to confirm and check the warning message
Review the MRP list
(Save)

Message
Page 27

Exercise 109: Convert Proposed Purchase Requisition to Purchase
Order
Purpose of Exercise
In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After you
have adopted the system proposal you will increase the quantity to 100 for PPEN_ _ _.
Navigation
Menu Path

MRP Evaluations Stock/Reqmts List
Trans Code
Individual access Tab
Material

PPEN_ _ _
Plant
P_ _ _
(Enter)
Double click the MRP element

(Change Element)
Item Overview section

Delivery Date
PurRqs
Todays Date
Stor. Loc.
10
Item section
Source of Supply Tab

Select your line with your contract number (Info/agmt. 460000####)

Quantity

(Save)
Double click the MRP element
PurRqs
to convert the MRP generated purchase requisition to a PO.

100
Vendor
(# for Premier Pens)
(Enter)
In the Document Overview window on left side of screen

Click once on Open Requisitions

(Adopt)
Page 28

(Item overview)
(Header)
Conditions Tab
Record the value of the Purchase Order
Gross Price $ __________________
(Save)

Record the Purchase Order Number _______________________________

(Refresh)
You should see the MRP Element Data changes to your Purchase Order Number
Page 29

Exercise 110: Review Outline Agreements
Purpose of Exercise
Review the outline agreement you assigned to the purchase order.
Navigation
Menu Path
Logistics Materials Management Purchasing Outline Agreements

List Displays By Agreement Number
Trans Code
Purchasing document
Leave Blank
Purchasing organization
P___

(Execute)
Examine your open target quantity
Page 30

Exercise 111: Create a Goods Receipt
Purpose of Exercise
The purpose of this exercise is to receive the pens into inventory.
Navigation
Menu Path

Trans Code
Purchase Order
(Execute)
4500000???
Once executed you should see the purchase order appear in the My Documents list on the left of the
screen, the document you are working with should be highlight in red.
Make sure you have entered your storage location
Select
or
(Save)

Message
Page 31

Exercise 112: Create an Invoice Receipt from Vendor
Purpose of Exercise
The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens
ordered.
Premier Pens, Inc.
INVOICE #203-45879
ITEMS:
PPEN _ _ _
QUANTITY
100
PER
$ 3.00
PRICE:
$ 300.00
__________
$ 300.00
TOTAL
We appreciate your business
Navigation
Menu Path

Trans Code
Basic data Tab
Invoice date
Today's date
Company Code
C_ _ _
Currency (behind amount)
USD
Purchase Order
(Enter your purchase order number)
(Enter)
Enter amount:
$ 300 (from the physical invoice)
Tax code:
XI

(Enter)
Use the

(Post)

Message
Page 32

Exercise 113: Post Payment to Vendor
Purpose of Exercise
This exercise has you post payment to the vendor for the pens. Since the invoice for Premier Pens is
due for payment. You are requested to clear the invoice amount by posting an outgoing payment using
the bank account (100_ _ _).
Navigation
Menu Path

Outgoing Payment Post
Trans Code
Document Date
Bank data
Account
Todays date
100_ _ _ (Bank - Checking)
Amount
$ 300
Text
Invoice # 203-45879

Account
(for Premier Pens _ _ _)
All other settings remain unchanged.
Select
Review the balance. Choose the invoice you wish to make payment against by double clicking on the
Gross amount. Ensure Not assigned field equals zero.
(Post)

Message


Select
Page 33

Chapter 14:
Purpose of Chapter
The purpose of Chapter 14 is to create the organizational structure necessary to carry out the customer
order management functions of your company.
Page 34

Exercise 114: Create Sales Organization
Purpose of Exercise
This exercise will have you create the Sales Organization. This is the highest level organizational
structure in Sales and Distribution. Your pen company will have one Sales Organization.
The sales organization is the unit or structure responsible for the terms and conditions for the sale of
products or services.
Navigation
Menu Path
Enterprise Structure Definition Sales and Distribution

Define, copy, delete, check sales organization
Trans Code
Double click on: Define Sales Organization.
Select
Sales Organization
Description
Detailed information
Address text name
Letter header text
Footer lines text
Greeting text name
Sales org.calendar
Rebate proc.active

Select the address

Postal Code
City
Country
Region
Language
(Copy
(Save)
S_ _ _ (use your team number)

Pen Inc Sales _ _ _
ADRS_SENDER
ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
US
Checked
button
57069
Vermillion
US
SD
English

(Copy) verify the address information.
Message
(Exit)
(Cancel)
(Alternative Option)
Select

(Copy As)
Sales Organization
(Enter)
S999
S_ _ _
Page 35

Exercise 115: Assign Sales Organization to Company Code
Purpose of Exercise
This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your
Company Code.
Navigation
Menu Path
Enterprise Structure Assignment Sales and Distribution

Assign sales organization to company code
Trans Code
Select your sales organization
S_ _ _
Assign it to your company code
C_ _ _
(Enter)
(Save)
(Exit)

Message
Page 36

Exercise 116: Define Distribution Channels
Purpose of Exercise
This exercise will have you review the two distribution channels you will be using. Since distribution
channels are created at the client level, once they are create everyone has access to them for use in
their own organizational structure. Distribution channels are used to define the way in which products
or services reach your customer.
Navigation
Menu Path
Enterprise Structure Definition Sales and Distribution

Define, copy delete, check distribution channel
Trans Code
*The instructor, as a demonstration will complete this task.

All students will use these Distribution Channels throughout the remainder of the course.
Double Click on
Select
Create distribution channels
Define distribution channel
RE
Retail
WH
Wholesale
(Save)

Message
(Exit)
(Cancel)
Page 37

Exercise 117: Assign Distribution Channels to Sales Organization
Purpose of Exercise
This exercise has you assign the different ways in which your products reach your customer to your
Sales Organization.
Navigation
Menu Path

Assign distribution channel to sales organization
Trans Code

SOrg
S_ _ _
DChl
RE
Next Line
SOrg

S_ _ _
DChl
WH
(Save)

Message
(Exit)
Page 38

Exercise 118: Define Division
Purpose of Exercise
This exercise will have you review the division you will be using. Since divisions are created at the
client level, once they are create everyone has access to them for use in their own organizational
structure. Divisions are a way of grouping materials, products, or services. A product can exist in only
one division. It is a way in which you could further divide you distribution channels if you desired to do
so.
Navigation
Menu Path
Enterprise Structure Definition Logistics General

Define, copy, delete, check division
Trans Code

All students will use this Division throughout the remainder of the course.
Double Click on
Select
Create Division
Define Division
01
General Products
(Save)

Message
(Exit)
(Cancel)
Page 39

Exercise 119: Assign Division to Sales Organization
Purpose of Exercise
This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization.
Navigation
Menu Path

Assign division to sales organization
Trans Code

SOrg:
S_ _ _
Dv:
01
(Save)

Message
(Exit)
Page 40

Exercise 120: Set up Sales Areas
Purpose of Exercise
This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization, a
Distribution Channel and a Division. Sales Areas are crucial in pricing.
Navigation
Menu Path

Set up sales area
Trans Code
Assign all the Distribution channels and Divisions to your Sales Organization as follows:

SOrg
S_ _ _
DChl
RE
Dv
01
Next Line
SOrg
S_ _ _
DChl
WH
Dv
01
(Enter)
(Save)

Message
(Exit)
Page 41

Exercise 121: Define Common Distribution Channels
Purpose of Exercise
This exercise is to define distribution channels which have common master data. The allocation is valid
within a sales organization.
Navigation
Menu Path
Sales and Distribution Master Data Define Common Distribution Channels
Trans Code
Locate your Sales Organizations
First Line (DChl RE)
DCh-Conds
RE
DCh-Cust/Mt
RE
Next Line (DChl: WH)

DCh-Conds
WH
DCh-Cust/Mt
WH
(Save)

Message
(Exit)
Page 42

Exercise 122: Define Common Divisions
Purpose of Exercise
This exercise is to define the divisions that common master data should apply to. The definition is valid
within each sales organization.
Navigation
Menu Path
Sales and Distribution Master Data Define Common Division
Trans Code
Locate your Sales Organization
DivCon:
01
Div-Cus:
01
(Save)

Message
(Exit)
Page 43

Exercise 123: Define Loading Groups
Purpose of Exercise
The purpose of this exercise is to have you review the loading groups that have been established.
Loading Groups are created at the client level and once created are available for all to use.
Loading groups are a way of grouping of materials that share the same loading requirements. They
are also used in determining the shipping point in a plant.
Navigation
Menu Path
Logistics Execution Shipping Basic Shipping Functions

Shipping Point and Goods Receiving Point Determination
Define Loading Groups
Trans Code
These loading groups will be available to all users on this client.
Select
First Entry
LGrp
Description
Second Entry
LGrp
Description
(Enter)
(Save)
Hand
Load by Hand
Cart
Handcart

Message
(Exit)
Page 44

Exercise 124: Create Shipping Point
Purpose of Exercise
This exercise has you create a shipping point within your plant. A shipping point is a physical location
inside your plant, from which you will ship items. Based on different loading and/or shipping
requirements, you can create one or more shipping points to meet your business requirements.
Navigation
Menu Path
Enterprise Structure Definition Logistics Execution

Define, copy, delete, check shipping point
Trans Code
Double click on Define shipping point
Select
Shipping Point
S_ _ _
Shipping Point Description
Shipping Point _ _ _
Times
Factory Calendar
Leave all other fields blank.
Select
US
(Address)
Street Address
Postal Code
57069
City
Vermillion
Country
US
Region
SD
(Copy).
(Save)
(Copy) to verify the address information.

Message
(Exit)
(Cancel)
Page 45

Exercise 125: Assign Plant to Sales Organization and Distribution
Channel
Purpose of Exercise
This exercise will enable the integration between the Material Management (MM) and the Sales and
Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales
Organization and a Distribution Channel.
Navigation
Menu Path

Assign sales organization distribution channel plant
Trans Code

SOrg:
S_ _ _
DChCust/Mt:
RE
Plnt:
P_ _ _
Next Line
SOrg:
S_ _ _
DChCust/Mt:
WH
Plnt:
P_ _ _
(Save)

Message
(Exit)
Page 46

Exercise 126: Assign Shipping Point to Plant
Purpose of Exercise
The purpose of this exercise is to assign your shipping point to your plant. A shipping point is a
physical location and can be assigned to one plant or more plants (keeping in mind that a Shipping
Point is a physical location). A plant can have many shipping points. The number of shipping points
will be dependent on your business requirements. Remember that a shipping point is a physical
location from which items are shipped.
Navigation
Menu Path
Enterprise Structure Assignment Logistics Execution

Assign shipping point to plant
Trans Code
Select your plant by double-clicking
From the pop-up window, select YOUR shipping point to be assigned to your plant
(Copy)
(Save)
P_ _ _

Message
(Exit)
Page 47

Chapter 15:
Purpose of Chapter
The purpose of Chapter 15 is to create additional master data needed for conducting the customer
order management cycle. This will include creating the additional views needed for the material
master, creating additional General Ledger accounts, creating customers and assigning a pricing
procedure.
Page 48

Exercise 127: Create Sales Views for Trading Goods
Purpose of Exercise
This exercise will have you create (extend) the trading good materials created in earlier material
management exercises. These new views for the material masters must now be created (extended) to
include the sales views in order to make the materials available for sale.
Additionally, materials must have sales views created (extended) for both distribution channels where
they will be sold; RE and WH.
Navigation
Menu Path
Trans Code
Logistics Sales and Distribution Master Data Products Material

Trading Goods Create
MMH1
Defaults Organization levels
Copy from
Company Code
Plant
Sales Org
Distr Channel*
C_ _ _
P_ _ _
S_ _ _
RE
C_ _ _
P_ _ _
S_ _ _
RE

(Continue)
System Menu: Defaults Views

Select the views:
Sales: Sales Org. Data 1

Sales: Sales Org. Data 2
Sales: General/Plant Data
(Continue)
Material
BPEN_ _ _
(Enter)
Sales: Sales org. 1 Tab

General data
Division
01 (General Products)
Delivering Plant
P__ _
Tax data
Tax Jurisdiction Code
UTXJ
0 (Exempt)
County Sales Tax
UTX2
0 (Exempt)
City Sales Tax
UTX3
0 (Exempt)
(Enter)
Sales: sales org. 2 Tab

Grouping terms
Mat. Statistics Group
1 (A materials)
(Enter)
Page 49

Sales: General/Plant Tab
Shipping data (time in days)
Trans. grp.:
Loading Grp.:
(Save)*
0001
Pallets (for route determination)
HAND Load by Hand (for shipping point determination)
Complete for the other materials that you sell using the same settings as BPEN_ _ _:
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
Repeat this process for each material that you will sell in the Distribution channel: WH
*Remember to change the defaults from RE and create the WH views for all the materials
Hint:
To expedite the Sales view creation process use the copy method by entering a material (that
has already been extended) in the Copy from field. Then continue as instructed, noticing that the
initial materials data defaults into the new materials fields.
(Save after each material)
Record the system messages:

Material
Created/Extended
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
Created/Extended
(Exit)
Page 50

Exercise 128: Create Sales Revenue Account
Purpose of Exercise
This exercise will have you create the two general ledger accounts you will need to record revenues
and discounts from revenues.
Navigation
Menu Path
Accounting Financial Accounting General Ledger Master Records

G/L Accounts Individual Processing Centrally
Trans Code

G/L Account
Company Code
600_ _ _
C_ _ _
(Create)
Type/Description TAB
Control in chart of accounts
Account Group
Select Radio Button
Profit & Loss Accounts

P&L statement acct
Description
Short text
G/L acct long text
Sales Revenue
Sales Revenue
Control Data TAB

Account control in company code
Account currency
Posting without tax allowed
USD
Selected
Account management in company code

Check
Line item display
Sort key
001
Create/bank/interest TAB
Control of document creation in company code
Field status group:
ZALL
Check
Post automatically only
(Save)

Message
Page 51

Exercise 129: Create Sales Revenue Deductions Account
Purpose of Exercise
To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales
Discounts
Navigation
Menu Path
Accounting Financial Accounting General Ledger Master Records

G/L Accounts Individual Processing Centrally
Trans Code

G/L Account
Company Code
610_ _ _
C_ _ _
(Create)
Type/Description TAB
Control in chart of accounts
Account Group
Select Radio Button
Profit & Loss Accounts

P&L statement acct
Description
Short text
G/L acct long text
Revenue Deductions
Revenue Deductions
Control Data TAB

Account control in company code
Account currency
Posting without tax allowed
USD
Selected
Account management in company code

Check
Line item display
Sort key
001
Create/bank/interest TAB
Control of document creation in company code
Field status group:
ZALL
Check
Post automatically only
(Save)

Message
(Exit)
Page 52

Exercise 130: Review Sold-to, Ship-to, Payer & Bill-to Account
Groups
Purpose of Exercise
This exercise is to have you review the different account groups that you will use to create your
customers. Account groups control the data required to create customers (business partners)
This is a review only exercise (Do not change or save).
Navigation
Menu Path
Financial Accounting Accounts Receivable and Accounts Payable

Customer Accounts Master Data
Preparations for Creating Customer Master Data
Define Account Groups with Screen Layout (Customers)
Trans Code
(Change-->Display)
Select
0001 - Sold-to Parties
(Details)
Select
General Data
Select
Review the required fields by double clicking on the various groups

(Back)
Select
Company code data
Select
Review the required fields of the various groups

(Back)
Select
Sales data
Select
(Back) Twice
Select
0002 Goods Recipient (Ship-to)
(Details)
Select
General Data
Select


(Back)
Page 53

Exercise 131: Create Customer
Purpose of Exercise
The purpose of this exercise is to have you create customers. You have already created business
partners (Vendors) in both Financial Accounting (FI) and Material Management (MM). Since you are in
the Sales and Distribution (SD) module now, you will create general, company code (FI) and sales and
distribution (SD) views for your customers. When you created vendors you could create them centrally
this created all three views from a single point. The same functionality is available for customers. In
Sales and Distribution (SD) it is called Create Complete indicating that you want to create the General
Data, Company Code (FI) and Sales and Distribution views at the same time.
In this exercise you will create five customers. Three of these will be in your retail distribution channel
and two will exist in your wholesale distribution channel.
Navigation
Menu Path
Trans Code
Logistics Sales and Distribution Master Data Business Partner

Customer Create Complete
XD01

Account group
Customer
Company code
Sales Area
Sales Organization
Distribution Channel
Division
Sold-to party
(Leave blank)
C_ _ _
S_ _ _
as listed below for each customer
01
(Continue)
You will create the following customers:

The Rushmore Group, LLC Vermillion, SD 57069
SAP, America Newtown Square, PA 19073
Promotional Products, Inc. Sacramento, CA 95814
Pleasure Boats Buying Group Miami, FL 33010
Tanagers Leasing Vermillion, SD 57069
Address TAB:
Name
Name:
Search term
Search Term:
Street Address
Postal Code:
City:
Country:
Region:
Transportation zone
Communication
Language:
Dist.Ch:
Dist.Ch:
Dist.Ch:
Dist.Ch:
Dist.Ch:
RE
RE
WH
WH
RE (Customer and Vendor)
Customers name (see above list)

___
Customers zip code
Customers city
US
Customer's State
Enter appropriate Transportation zone (used for route determination)
English
Page 54

Control data TAB (only when creating for Tanager Leasing):
Account control
Vendor
Enter the vendor number for Tanager Leasing remember that Tanager
Leasing is not only a customer but also a vendor
Select
(Financial Accounting)
Account Management TAB:
Accounting Information
Recon. account
Enter your A/R reconciliation account number (110_ _ _)
Sort key
001 (posting date)
Payment transactions TAB:
Payment Data
Terms of payment
0001 (Payable immediately, Due net)
Select
Sales TAB:
Sales order
Currency:
Pricing/Statistics
Cust.pric.proc.
Cust. Stats. Grp
Shipping TAB:
Shipping
Delivery priority
Order Combination
Shipping Conditions
Delivering Plant
Partial deliveries
Max.part.deliveries
Billing Document TAB:
Delivery and payment terms
Incoterms
Payment terms
Accounting
Acct assgmt group
Taxes
Tax Classification
USD
1 (standard)
1 A material. (helps determine which data are updated in the LIS)
02 (normal item)
Selected (default)
01 (standard)
P_ _ _
3 (9 is the default)
FOB, Origin Shipping Dock (note the both are necessary)

0001
01 (Domestic Revenues)
0 (for all 3 tax categories)

(Save)
Repeat for each of the new customers and record their customer numbers.
Customer
Customer Number
SAP, America
Promotional Products, Inc.
Pleasure Boats Buying Group
Tanagers Leasing
Page 55

Exercise 132: Create Ship-to party
Purpose of Exercise
In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has an
organization to which they wish to have you ship directly. This new ship-to or goods recipient party is
SAP, America UAP (University Alliance Program). In order to do this you will create a specific ship-to
customer for this separate address.
Navigation
Menu Path
Logistics Sales and Distribution Master Data Business Partners

Customer Create Complete
Trans Code
Account group
Customer
Company code
Sales Area
Sales Organization
Division
S_ _ _
RE
01
(Continue)
Address TAB:
Name
Name
Search term
Search term
Street Address
Postal Code
City
Country
Region
Transportation zone
Communication
Language
Goods Receipt
(Leave blank)
C_ _ _
Select
SAP, America UAP

___
19073
Newtown Square
US
PA
000000001
English
(Financial Accounting)
Account Management TAB:

Accounting Information
Recon. account
Sort key
Enter your A/R reconciliation account number (110_ _ _)

001 (posting date)
Payment Transactions TAB:

Payment data
Terms of payment
0001 (Payable immediately, Due net)
Page 56

Select
Shipping TAB:
Shipping
Delivery Priority
Order Combination
Shipping Conditions
Delivering Plant
Partial deliveries
Max. partial deliveries
Billing Document TAB:
Taxes
Tax Classification
02 (normal item)
Selected (default)
01 (standard)
P_ _ _
3 (9 is the default)
0 (for all 3 tax categories)
(Save)

Customer
SAP, America - UAP
Customer Number
(Exit)
Page 57

Exercise 133: Assign Ship-to party to Customer
Purpose of Exercise
In this exercise you will assign the newly created good recipient to the sold-to party created in an
earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to
party not to replace the old ship-to party with a new one. You will complete this by changing the
original SAP, America customer by adding SAP, America UAP customer as an additional ship-to
party on the Partner Functions Tab of the sold-to party.
Navigation
Menu Path
Logistics Sales and Distribution Master Data Business Partners

Customer Change Complete
Trans Code
Customer:
Customer # for SAP, America
Company Code
C_ _ _
Sales area
Sales Organization
S_ _ _
Distribution channel
RE
Division
01

(Continue)
Select
(if needed)
Partner Functions TAB:

Partner Functions
Partner function (add new line)

Number
SH (Ship-to party)
Customer # for SAP, America - UAP
(Enter)
Ship to Party and the name will appear.

(Save)

Message
(Exit)
Page 58

Chapter 16:
Purpose of Chapter
The purpose of Chapter 16 is to define prices for materials, specific customer prices, and discounts. In
this Chapter you will also establish credit limits for your customers and define those material stocks that
will be considered when you are conducting an availability check for a sales order.
Page 59

Exercise 134: Create Material Prices
Purpose of Exercise
In this exercise you will create material prices that any customer would pay. In determining price this
would be the last price that would be used to determine pricing for an item.
Prices are defined by Sales Organization and Distribution Channel.
Navigation
Menu Path
Logistics Sales and Distribution Master Data Conditions Create

Prices Material Price
VK31
Trans Code
Enter the following information to set up retail prices:

Select
Cnty SOrg. DChl Material ReSt
Sales Organization
S_ _ _
RE
Enter the following material and pricing information:

(Co) Condition
Material
PR00
BPEN_ _ _
PR00
CPEN_ _ _
PR00
PPEN_ _ _
PR00
BOX_ _ _
Amount
$ 1.09
$ 2.29
$ 9.95
$ 0.49
(Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates.
(Save)

Message
Enter the following information to set up wholesale prices:

Double click on
Select
Sales Organization
S___
WH
Cnty SOrg. DChl Material ReSt
Refer the table on the next page
Page 60

(Co) Condition
Material
PR00
BPEN_ _ _
PR00
CPEN_ _ _
PR00
PPEN_ _ _
PR00
BOX_ _ _
Amount
$ 0.89
$ 1.99
$ 7.50
$ 0.49
(Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates.
(Save)

Message
(Exit)
Page 61

Exercise 135: Create Customer Specific Material Price
Purpose of Exercise
In this exercise you will create a special price that a specific customer receives for a specified validity
period.
This allows you to create special customer/material pricing.
Navigation
Menu Path

Prices Individual Prices
VK31
Trans Code

Select
CnTy SOrg. DChl Customer Material
Sales Organization
S_ _ _
RE
Customer
SAP, America

(Co) Condition
Material
Amount
PR00
CPEN_ _ _
$ 2.09
PR00
PPEN_ _ _
$ 8.50
ReSt
Valid From
Todays Date
Todays Date
Valid to
3 months from today
3 months from today
(Enter)
The system will automatically enter the material descriptions and units of measure
(Save)

Message
(Exit)
Page 62

Exercise 136: Create Customer Discount
Purpose of Exercise
The purpose of this exercise is to show how a customer specific discount is created.
This also serves to introduce you to the concept of a pricing scale.
This condition type is currently set for Item condition (line item), but could be changed to Header
condition in configuration. If it is set to a Header condition, the discount would apply to the order as a
whole rather than to the individual line items in the order.
Navigation
Menu Path

Discounts/Surcharges By Customer
Trans Code
VK31

Select
CnTy SOrg. DChl Customer ReSt
Sales Organization
S_ _ _
WH
Customer with Release Status

(Co) Condition
K007

Customer
(Enter)
Select K007 line
Click on the scales

button to give the customer a discount of 5% for order values between
$1,000.00 and $1,999.99 and a discount of 8% for order values between $2,000.00 and $2,999.99
and a discount of 10% for orders larger than $2,999.99.
Scale value 1000.00
Scale value 2000.00
Scale value 3000.00
Amount 5
Amount 8
Amount 10
(Save)

Message
(Exit)
Page 63

Exercise 137: Establish Credit Limit for Customers
Purpose of Exercise
The purpose of this exercise is to establish credit limits for your customers. Each customer has an
established credit limit. How the system reacts to a customer that has exceeded the credit limit you
established is determined in configuration. The current setting is to provide a warning message, but
not stop the processing of an order or delivery.
Navigation
Menu Path
Trans Code
Logistics Sales and Distribution Credit Management Master Data

Change
FD32

Customer
Customer # for The Rushmore Group, LLC
Credit control area
C_ _ _
Check the following
Overview
Central Data
Status
(Enter)
Page forward to:

Customer Credit Management Change: Central Data
Maximum permitted credit limits
Total amount
5000
Individual limit
5000
Currency
USD
Customer Credit Management Change: Status

Credit limit data
Credit Limit
5000
(Save)
Repeat this for the other four customers (amounts need to be in all three places).
Customer
SAP, America
Pleasure Boats Buying Group
Tanager Leasing
Credit limit
$ 5,000
$ 25,000
$ 2,500
$ 5,000
$ 1,000
Currency
USD
USD
USD
USD
USD

Message
(Exit)
Page 64

Chapter 17:
Purpose of Chapter
The purpose of Chapter 16 is to complete some final details necessary to prepare you for the
comprehensive system test that begins in the next Chapter. This Chapter will have you create some
specialized master data as well as complete the final configuration steps of shipping point and revenue
account assignment determinations.
Page 65

Exercise 138: Assign Sales Areas to Pricing Procedure
Purpose of Exercise
The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing
procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure which
will be discussed in detail in the next Chapter is the manner in which prices are assigned to individual
line items in your order as well as discounts, surcharges, etc.
Navigation
Menu Path
Sales and Distribution Basic Functions Pricing Pricing Control

Define and Assign Pricing Procedures
Trans Code
Double click on Define Pricing Procedure Determination
Select
Verify details of:

SOrg
DChl
Dv
DoPr
CuPP
PriPr
S_ _ _
RE
01
RVAAPC
S_ _ _
WH
01
RVAAPC
(Enter)
(Save)

Message
(Exit)
(Cancel)
Page 66

Exercise 139: Define Availability Check for Sales Orders
Purpose of Exercise
This exercise will have you review the stocks that are to be included when you conduct and availability
check at time of inquiry, quotation, order, delivery, etc. This is completed at the client level and as such
you will only need to review this. It is important to note the type of stock and their status as to whether
or not they are considered during the availability check.
Navigation
Menu Path
Sales and Distribution Basic Functions

Availability Check and Transfer of Requirements Availability Check
Availability Check with ATP Logic or Against Planning
Carry Out Control for Availability Check
Trans Code
This availability check rule will be available to all users on this client.
The instructor will complete the following information:
Select
Select
02 for A (SD orders)

(Display)
Replenishment Lead time

Deselect
Check without RLT
(Back Twice)
Student select
Select
02 for A (SD orders)
(Display)
(Back Twice)
Page 67

Exercise 140: Assign Sales and Delivery Documents to Credit Check
Purpose of Exercise
The purpose of this exercise is to assign sales and delivery documents to a Credit Check.
Navigation
Menu Path
Sales and Distribution Basic Functions

Credit Management/Risk Management Credit Management
Assign Sales Documents and Delivery Documents
Trans Code
Verify the following information

Double click on Credit limit check for order types
For Order type
OR
Credit Check
(Back)

Message
(Exit)
(Cancel)
Page 68

Exercise 141: Create Shipping Point Determination
Purpose of Exercise
In this exercise you will create the table that will determine the shipping point to be used in your plant.
While you have only created one shipping point, you still need to create the determination table. In
determining the shipping point, the following are considered:
The Plant from the (1) Customer Ship-to Master or the (2) Material Master,
The Shipping Conditions from the customer master, and
The Loading Group from the material master.
Navigation
Menu Path
Logistics Execution Shipping Basic Shipping Functions

Shipping Point and Goods Receiving Point Determination
Assign Shipping Points
Trans Code
Select
Shipping Point Information:

SC (Shipping
LGrp
condition):
(Loading group):
01 (Standard)
HAND (Load by Hand)
01 (Standard)
(Enter)
(Save)
CART (Handcart)
Plnt
(Plant):
P_ _ _
PrShP (Proposed Shipping point):

S_ _ _
P_ _ _
S_ _ _

Message
(Exit)
Page 69

Exercise 142: Create Revenue Account Assignment Key
Purpose of Exercise
This exercise creates the automatic posting of revenues when the billing document is created. At time
of billing revenues are posted to the General Ledger Account. Which account to be posted is
determined by a combination of:
The Sales Organization,
The Account assignment key, and
The Account Assignment Group (Customer Master)
Navigation
Menu Path
Sales and Distribution Basic Functions Account Assignment/Costing

Revenue Account Determination Assign G/L Accounts
Trans Code
Select Table 2:
(Choose)
Cust. Grp/Account Key

Select
Account assignment information:

App
CndTy
ChAc
SOrg
AAG
ActKy
G/L Account
KOFI
C_ _ _
S_ _ _
01
ERL
600_ _ _
KOFI
C_ _ _
S_ _ _
01
ERS
610_ _ _
(Enter)
(Save)

Message
Page 70

Exercise 143: Check Stock Status
Purpose of Exercise
The purpose of this exercise is to obtain current inventory information about your products.
Navigation
Menu Path
Trans Code
Logistics Materials Management Inventory Management Environment

Stock Stock Overview
MMBE

Database selections
Material
Choose any material
Plant
P_ _ _
(Execute)
Select the plant line in the display.
Select
This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
Record the unrestricted use quantity (Unrestricted use) stock type
Record the sales orders quantity (Sales orders) stock type
Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Storage Location
Quantity
Quantity
Stock Type
Quantity
Unrestricted Use
Sales Orders
Scheduled for Delivery
BOX_ _ _
Quantity
(Exit) To return to SAP Easy Access Menu
Page 71

Comprehensive Test of Business Case Scenario
Chapter 18:
Purpose of Chapter
The purpose of Chapter 18 is to provide a comprehensive testing of the organizational and master
data, you have set up using a series of transactions. These transactions will provide you with an
understanding of how the options you selected during configuration impact your transactions.
Page 72

Exercise 144: Create Sales Order
Purpose of Exercise
This exercise will have you create a sales order. This if the first exercise that will test the configuration
of your system as a trading goods company. The other exercises in this Chapter replicate the sales
exercises completed in Chapter 2.
Navigation
Menu Path
Trans Code
Logistics Sales and Distribution Sales Order Create

VA01

Order type
Organizational Data
Sales Organization
Division

OR
S_ _ _
RE
01
(Enter)
Sold-to party
PO Number
PO date

144-_ _ _
Todays date
Sales TAB
Req. deliv. date
Enter the following:
Material
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
3 days from today
QTY
250
100
50
150
(Enter)
Review
Item Specific Data:
Select line item 10

(Conditions)
Review item pricing
What is the price per unit for BPEN_ _ _? _____________________
(Back)
Select line item 20

(Schedule lines for item)

What is the date for the confirmed quantity? _______________________
(Back)
Page 73

Select line item 30

(Display availability)
What is a simulated Requirement? _____________________________________
(Back)
Header Data:
System Menu: Goto Header Sales
Sales TAB
Note and record the pricing procedure ______________________
Conditions TAB
Note and record the net value for the order this is the total of all line items $____________________
(Back)
(Save)

Message
(Exit)
Page 74

Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.
Open a new session (or System Menu: System Create session)

Navigation
Menu Path

Trans Code
Database selections
Material

Plant
Any material from your sales order

P_ _ _
(Execute)
Select
selected.
Plant
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Storage Location
Quantity
Quantity
Stock Type
Quantity
Unrestricted Use
Sales Orders
BOX_ _ _
Quantity
Page 75

Exercise 146: Create Delivery Note for Sales Order
Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customers order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.
Navigation
Menu Path
Logistics Sales and Distribution Shipping and Transportation

Outbound Delivery Create Single Document
With Reference to Sales Order
Trans Code
Shipping point:
Sales order data

Selection date:
Order:
S_ _ _
Enter a date 7 days from today
Enter the order number of the sales order created earlier
(Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab
Click on the line item 10
(Item Details)

What is the picking status? _______________________________

(Back)
Picking Tab:
Enter the Storage location for each item

Sloc:
10 (Inventory)
(Save)
Record the Outbound Delivery number: _________________

Message
Page 76

Purpose of Exercise
Open a new session (or System Menu: System Create session)

Now go to your other session (Alt + Tab), and leave this session open.
Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path

Trans Code
Database selections
Material

Plant

P_ _ _
(Execute)
Select
selected.
Plant
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Storage Location
Quantity
Quantity
Stock Type
Quantity
Unrestricted Use
Sales Orders
BOX_ _ _
Quantity
Page 77

Exercise 148: Picking Materials on Delivery Note
Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.
Navigation
Menu Path
Trans Code

Outbound Delivery Change Single Document
VL02N

Outbound Delivery
(Enter)
Outbound delivery number from the previous exercise.
The material delivery quantity is proposed.

Picking Tab
Enter Pick quantity to match the proposed delivery quantity
Picked Qty =
(Save)
Deliv. Qty
Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the Schd. for delivery stock type field.

Message
Page 78

Exercise 149: Post Goods Issue
Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory and
costs of goods sold are impacted by this transaction.
If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at
the time the goods are received at the customers location. However, the system reflects the materials
are no longer available in your stock at the time of post good issue.
Navigation
Menu Path

Outbound Delivery Change
Single Document
Trans Code
Outbound Delivery
Select
The system returns a message indicating change to the delivery note.

Message
Page 79

Purpose of Exercise
Now go to your other session (Alt + Tab), and leave this session open.
Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path

Trans Code
Database selections
Material

Plant

P_ _ _
(Execute)
Select
selected.
Plant
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Storage Location
Quantity
Quantity
Stock Type
Quantity
Unrestricted Use
Sales Orders
BOX_ _ _
Quantity
Page 80

Exercise 151: Bill Customer
Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you can
bill your customer for those goods.
Navigation
Menu Path
Trans Code
Logistics Sales and Distribution Billing Billing Document Create

VF01
The system will default the last delivery document created.

(Execute)
The system displays the customer and the materials on the delivery with total values to be billed.

Record the total amount billed to the customer: $____________________

(Save)
Record the billing document number that is displayed at the bottom of the screen ________________
Message
Page 81

Exercise 152: Post Receipt of Customer Payment
Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account and
reduce the customers account receivable balance as well as the account receivable reconciliation
account.
Navigation
Menu Path
Accounting Financial Accounting Accounts Receivable

Document Entry Incoming Payment
Trans Code

Document Date:
Company Code:
Currency/Rate:
Todays date
C_ _ _
USD
Bank data:
Account:
Amount:
100_ _ _
Enter the amount of the payment (from sales order)
Open item selection

Account:
Select
Double click on USD gross amount for the Customer Invoice until Not assigned is $ 0.00

(Post)
Record the document number for this posting ________________

Message
(Exit)
Page 82

Exercise 153: Review Document Flow
Purpose of Exercise
This exercise provides you with exposure to a powerful tool in customer order management. The
document flow provides a look at the entire transaction from beginning to the end. In this example, you
have created an order, a delivery, posted goods issue, billed the customer and received payment. To
examine the flow, you can begin with any one of these document numbers and the document flow will
show an audit trail of all documents tied to that number.
Navigation
Menu Path
Logistics Sales and Distribution Sales Order Display
Trans Code
Enter your sales order number.
System Menu: Environment Display Document flow

The system displays a list of documents associated with the order.
Click on the line of the GD goods issue: delvy 49000.###
Select
The system displays the material document with a goods movement 601, which is the movement type
for goods issue to a delivery note (Post Goods Issue).
Select
to view the account postings for this goods movement.

(Back) To the Document Flow Screen
It can be seen that the:
1. The entire document flow is shown.
2. There are no open documents.
3. The business cycle is complete.
Note: You can view the document flow from the Sales Order, Delivery or Billing screens.
Click on the line of the Standard Order #

Select the
The document flow can be seen in greater detail.
Click on the line of the Outbound Delivery #

Select the
The Document Header Status can be viewed
Page 83
Page 84

Chapter 19:
Purpose of Chapter
The purpose of Chapter 19 is to create a sales order using your customer info record for Pleasure
Boats Buying Group and then complete the order to cash business process.
Page 85

Exercise 154: Create Customer Material Info Record
Purpose of Exercise
This exercise introduces you to the concept of Customer Material Information Records. When a
customer wishes to order materials from us using a different naming convention than you do, you can
set up a Customer Material Info Record which allows us to enter materials by the customer's specific
naming convention. This is especially true in the wholesale area. Customers order products by their
product number not necessarily your product number. SAP provides for the translation of these
materials into your material names, which enables the customer and your sales representative to
communicate clearly.
Navigation
Menu Path
Trans Code
Logistics Sales and Distribution Master Data Agreements

Customer Material Information Create
VD51

Customer
Customer # for Pleasure Boats Buying Group
Sales Organization
S_ _ _
WH

(Enter)
Enter the following materials and the corresponding customer material name as indicated:
Material Customer Specific Information:

Material No
Pleasure Boats Buying Group Material Number
BPEN_ _ _
Pen-Low
CPEN_ _ _
Pen-Med
PPEN_ _ _
Pen-High
BOX_ _ _
Pen-Box
(Enter)
(Save)

Message
Page 86

Exercise 155: Create Sales Order Using Customer Info Record
Purpose of Exercise
This exercise will have you create a sales order using Pleasure Boats Buying Group customer/material
info record (their part numbers/name).
Navigation
Menu Path
Trans Code
Order type
Organizational Data
Sales Organization
Division

(Enter)
Sold-to party
PO Number
PO date
(Enter)
OR
S_ _ _
WH
01

155-_ _ _
Todays date
Ordering party tab

A new field appears in the Sales Order line item: Customer Material Numb.
Enter the following customer materials and quantities:
Customer Material Numb
Order Quantity
Pen-Low
250
Pen-Med
100
Pen-High
30
Pen-Box
130
Material (Leave blank)
(Enter)
Note: The system references the customer material numbers and copies our equivalent material number
and all relevant data.
Check the pricing to see that wholesale pricing was applied.
Go to the header and record the Sales Orders Net Value $________________________
(Save)
Record the order number: _______________________

Message
Page 87

Exercise 156: Create Delivery for Sales Order
Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customers order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.
Navigation
Menu Path

Trans Code
Shipping point:
Sales order data

Selection date:
Order:
S_ _ _
Enter the order number of the sales order created earlier
(Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab
Click on the line item 10
(Item Details)

What is the picking status? _______________________________

(Back)
Picking Tab:
Enter the Storage location for each item

Sloc:
10 (Inventory)
(Save)
Record the Outbound Delivery number: _________________

Message
Page 88

Exercise 157: Pick Materials on Delivery Note
Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.
Navigation
Menu Path

Trans Code
Outbound Delivery
(Enter)
The material delivery quantity is proposed.

Picking Tab
Enter Pick quantity to match the proposed delivery quantity
Picked Qty =
(Save)
Deliv. Qty
To recheck the stock status (see earlier exercises):

Create new session.
Check the stock status of the materials
Check the stock status of the materials. Note that the stock status - the quantities are in the Schd.
for delivery stock type field.

Message
Page 89

Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory and
costs of goods sold are impacted by this transaction.
Navigation
Menu Path:
Trans Code:
Outbound Delivery
Select
To recheck the stock status (see earlier exercises):

Switch back to your other session that is still on the Stock overview.
Check the stock status of the materials
Note the quantity from the Schd. for delivery stock type has disappeared and the Unrestricted use
stock quantity has been reduced.
Message
Page 90

Exercise 159: Bill customer
Purpose of Exercise
Navigation
Menu Path
Trans Code
The system will default the last delivery document created.
(Execute)
The system displays the customer and the materials on the delivery with total values to be billed.

Record the total amount billed to the customer: $____________________

(Save)
Record the billing document number that is displayed at the bottom of the screen ________________
Message
Page 91

Purpose of Exercise
account.
Navigation
Menu Path:
Document Entry Incoming Payments
Trans Code:

Document Date:
Company Code:
Currency/Rate:
Todays date
C_ _ _
USD
Bank data:
Account:
Amount:
100_ _ _
Open item selection

Account:
Select
Review the Not assigned amount. Is it equal to zero?

(Post)

Message
Return to the Sales Order and review the Document flow for the customer orders that you just
processed.
Page 92

Chapter 20:
Purpose of Chapter
The purpose of Chapter 20 is to create a sales order using a scheduling agreement for The Rushmore
Group and deliver against the scheduling agreement.
Page 93

Exercise 161: Create a Scheduling Agreement
Purpose of Exercise
This exercise will have you create a scheduling agreement for The Rushmore Group.
Navigation
Menu Path
Logistics Sales and Distribution Sales Scheduling Agreement Create
Trans Code
Sched. Agreemt Type
Organizational Data
Sales Organization
Division

(Enter)
Scheduling Agreeme
Sold-to party
Ship-to part
PO number
PO date
Item overview TAB:

Description:
Valid-from date:
Valid-to date:
All items
Material:
Target quantity:
S_ _ _
RE
01
(leave blank)
leave blank
161-_ _ _
Todays date
Scheduling Agreement _ _ _
Todays date
Six months from todays date
CPEN_ _ _
250
(Enter)
Select the item line for
Select
(Enter)
(Save)
CPEN_ _ _
Schedule lines for items button from the button bar on the bottom
Enter three schedule lines

First line
Second line
Third line:
LP
6 days from today for 50 pens

14 days from today for 100 pens
2 months from today for 100 pens
Record the Scheduling Agreement Number: ___________________

Message
Page 94

Exercise 162: Process Deliveries for a Scheduling Agreement
Purpose of Exercise
This exercise will have you create a delivery with reference to the scheduling agreement.
Navigation
Menu Path

Trans Code
Shipping point:
Sales order data

Selection date:

Order:
S_ _ _
Enter the order number of the Scheduling Agreement created earlier
(Enter)
Performing the steps for Picking and Posting Goods Issue.
Record Outbound Delivery Number: _________________________
Repeat the exercise using a selection date 14 days from todays date
Record Outbound Delivery Number: _________________________
Note that by selecting dates after the due date of each schedule line, only the material scheduled
as due by that date is selected
Record any system message:
Message
Page 95

Exercise 163: Display Scheduling Agreement
Purpose of Exercise
This exercise has you display the scheduling agreement you created earlier to review the current
status.
Navigation
Menu Path
Logistics Sales and Distribution Sales Scheduling Agreement Display
Trans Code
Scheduling Agreement
(Enter)
Select the line item
Select
Scheduling Agreement # you created
(Schedule lines for item)
Note the Delivered qty field now has the quantity of the material delivered filled in for those deliveries
that have been made.
Select
(Display document flow)
Review the document flow you will see one schedule agreement followed by first outbound delivery, the
picking request and the post goods issue then the second outbound delivery, the picking request and the
post goods issue.
Page 96

Purpose of Exercise
Navigation
Menu Path

Trans Code
Database selections
Material

Plant
CPEN _ _ _ (check for all materials and record below)

P_ _ _
(Execute)
Select
selected.
Check the unrestricted use quantity (Unrestricted use) stock type
Check the sales orders quantity (Sales orders) stock type
Check the customer scheduling agreements quantity (Customer Scheduling Agreements) stock type
Check the delivery quantity (Scheduled for delivery) stock type
Plant
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Storage Location
Quantity
Quantity
Stock Type
Quantity
Unrestricted Use
Sales Orders
Customer Scheduling Agreements
BOX_ _ _
Quantity
Page 97

Exercise 165: Bill customer
Purpose of Exercise
Navigation
Menu Path
Trans Code
Create a billing document for each of the two outbound delivery documents created in exercise 162.
Record the billing document number for the 1st delivery: __________________________
Record the billing document number for the 2nd delivery: __________________________
What is the total for both invoices? ___________________________

Message
Page 98

Exercise 166: Run Customer Credit Check
Purpose of Exercise
The purpose of this exercise is to review the customer credit profile.
Navigation
Menu Path
Logistics Sales and Distribution Credit Management

Credit management info system Overview
Trans Code
Credit account
Credit control area
C_ _ _

(Execute)
Place cursor on customer number
System Menu: Environment Credit Master Sheet

Review information
Page 99

Purpose of Exercise
account.
Navigation
Menu Path:
Trans Code:

Document Date:
Company Code:
Currency/Rate:
Todays date
C_ _ _
USD
Bank data:
Account:
Amount:
100_ _ _
Enter the amount of the payment (total from both invoices)
Open item selection

Account:
Select
Review the Not assigned amount. Is it equal to zero?
(Post)
Note that we can clear more than one invoice with a single incoming payment.

Message
Return to the Scheduling Agreement and review the Document flow for the agreement.
Page 100

Chapter 21:
Purpose of Chapter
The purpose of Chapter 21 is to create two sales orders. One sales order using the item proposal and
the second sales order that will result in a credit warning, as well as request more goods than you have
for sale. This will require you to run Material Requirements Planning, convert purchase requisitions to
purchase orders, receive the goods, receive the invoices, and post payment to the vendors. The
deliveries for these sales orders will be completed in the next Chapter.
Page 101

Exercise 168: Create Item Proposal
Purpose of Exercise
The purpose of this exercise is to allow for situations where a customer often places an order with the
same line items, an Item Proposal (order template) can be created with the standard line items and
quantities already filled in. You can then pull the standard items in as you create the sales order by
referencing the Item Proposal. Once referenced and pulled into the order quantities can be changed,
line items can be deleted or added.
Navigation
Menu Path
Logistics Sales and Distribution Master Data Products

Item Proposal Create
Trans Code
Item Proposal Type
Organizational Data
Sales Organization
PV
S_ _ _
RE
Division
01
(Enter)
Item proposal
leave blank
Description
SAP Promotion Set
Valid-from date
Todays date
Valid-to date
One year from today
Enter the following materials and quantities:

BPEN_ _ _
100
CPEN_ _ _
75
PPEN_ _ _
25
BOX_ _ _
100
(Enter)
(Save)
Record the Item Proposal Number: _____________________

Message
Page 102

Exercise 169: Assign Item Proposal to Customer
Purpose of Exercise
In this exercise you will now assign that item proposal to the customer master. Whenever you ask for
an Item Proposal in a sales order for that customer, the system will default this Item Proposal.
Navigation
Menu Path
Logistics Sales and Distribution Master Data Business Partner

Customer Change Complete
Trans Code
Customer
SAP America
Company Code
C_ _ _
Sales area
Sales Organization
S_ _ _
RE
Division
01

(Enter)
Select
Sales TAB
Item proposal
# of the newly created item proposal.
(Save)

Message
Page 103

Exercise 170: Create Sales Order Using Item Proposal
Purpose of Exercise
This exercise will have you create a sales order using the item proposal we created and assigned to
SAP, America. We will use the materials and quantities in the item proposal.
Navigation
Menu Path
Trans Code
Order type
Organizational Data
Sales Organization
Division

(Enter)
Sold-to party
Ship-to party
PO Number
PO date
(Enter)
OR
S_ _ _
RE
01
Customer # for SAP, America

Leave Blank
170-_ _ _
Todays date
A pop-up window appears with the two ship-to addresses for this customer.
Select
(Enter)

SAP, America UAP
Select:
to search for your item proposal
In the pop-up window, the system copies the number of the product proposal for this customer
Select
You may also need to select the delivery you wish:

One-time del. On req. del. dte.
Complete delivery
Dely proposal
Select
(Copy) for a Complete delivery Note: This may happen for multiple items.
Review the pricing options:

Select the line item CPEN_ _ _
Click

and note the pricing ___________________________

(Back)
Select the line item PPEN_ _ _
Page 104

Click
and note the pricing ____________________________

(Back)

Select the line item BPEN_ _ _
Click
and note the pricing ___________________________

(Back)
Does the material pricing include the special customer pricing that was established for SAP?
________________________________________________________________________

Record the Sales Order Net Value: _________________________

(Save)
Record the Sales Order Number: _____________________________

Message
Page 105

Exercise 171: Create Sales Order Value Discount
Purpose of Exercise
This exercise will have you create a sales order that will demonstrate the discounts prices we
established for Promotional Products, Inc.
Navigation
Menu Path
Trans Code

Order type
Organizational Data
Sales Organization
Division

(Enter)
Sold-to party
PO Number
PO date
(Enter)
OR
S_ _ _
WH
01
Customer # for Promotional Products, Inc

171-_ _ _
Todays date
Sales TAB
Req. deliv. date
Material
BPEN_ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
3 days from today
QTY
1000
550
275
825
(Enter)
You will need to select the delivery you wish:

One-time del. On req. del. dte.
Complete delivery
Dely proposal
Select
(Copy) for a Complete delivery
You will receive one or more warnings that credit limit is exceeded Note: This is only an information
message or warning; as such you will be able to continue processing the order.
Select the line item CPEN_ _ _
Click
and note the pricing and discount
Page 106

(Back)

Click
Review
The material pricing includes the 5% discount from the customer-specific material pricing record for
>$1,000 and <$2,000 and the 8% discount for items with an extended value of >$2,000 and <$3,000 and
the 10% discount for items with an extended value of >$3,000.
Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount
changed.
Click


(Back)
Record the Sales Order Net Value: ______________________________

(Save)
Record the Sales Order Number: ______________________________

Message
Page 107

Exercise 172: Run Material Requirements Planning Single Item,
Single Level
Purpose of Exercise
The purpose of this exercise is to have the system plan all MRP relevant materials.
Navigation
Menu Path
Logistics Materials Management Material Requirements Planning (MRP)

MRP Planning Total Planning Online
Trans Code
Scope of planning
Plant
MRP control parameters
Processing key
Create purchase req
Schedule lines
Create MRP list
Planning mode
Scheduling
Select
Leave Blank
P_ _ _
NETCH
2
3
1
1
1
Display material list

(Enter)
A warning message appears - please check input parameters

(Enter) again to confirm and check the warning message

An information message appears indicating you will need to press enter to start the planning run.

(Continue)
To review the MRP list select
Material
PPEN_ _ _
Press
(Enter)
Review the MRP list for PPEN_ _ _
Note that there may be multiple requisitions for each material due to different requirement dates.
Review MRP list for BPEN_ _ _ ; CPEN_ _ _ ; PPEN_ _ _; and BOX_ _ _

BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
Total for all Requisitions

Message
Page 108

Exercise 173: Create Purchasing Information Record for PPEN
Purpose of Exercise
The purpose of this exercise is to create purchasing information records for PPEN_ _ _. A purchasing
information record creates a link between a material and a vendor.
Navigation
Menu Path
Logistics Materials Management Purchasing Master Data

Info Record Create
Trans Code
Vendor
Vendor # for Slick Pens
Material
PPEN_ _ _
Purchasing Org.
P_ _ _
Plant
P_ _ _
(Enter)

Enter the following information on the Create Info Record: Purch. Organization Data 1 screen
Standard Qty.:
Net Price:
3.25
(Enter)
(Save)

Message
Page 109

Exercise 174: Assign Source of Supply to Purchase Requisitions
Purpose of Exercise
The purpose of this exercise is to assign a source of supply for your purchase requisitions.
Navigation
Menu Path
Trans Code

MRP Evaluations Stock/Requirements List
MD04

Individual access Tab
Material:
Plant:

PPEN_ _ _
P_ _ _
(Enter)
Select a requisition (if more than one select the one with the largest quantity)
(Detail of element)

(Change element)
Enter the Storage Location
Item section
Source of Supply Tab
10
This provides a list of possible sources of supply. Select Slick Pens _ _ _ by clicking in the Assign
Source of Supply box next to the vendor number. There should be a green dot next to the vendor
number after you have assigned the source of supply (see below).
(Save)
Assign Slick Pens as the Source of Supply for to largest requisitions for BPEN_ _ _ ; CPEN_ _ _ ;
and BOX_ _ _ in the same manner as you have just completed for PPEN_ _ _.
Message
Page 110

Exercise 175: Create Purchase Order via Requisition Assignment List
Purpose of Exercise
The purpose of this exercise is to create a purchase order using a requisition assignment list. Since
you have assigned a source of supply to your requisition in the previous exercise, you can now convert
these purchase requisitions into a single purchase order as they are all assigned to the same vendor.
Navigation
Menu Path
Trans Code

Create Via Requisition Assignment List
ME58

Vendor
Plant

P_ _ _

(Execute)
Select the line showing the number of purchase orders (there should be 4)
Click on the
Verify the following:

Order Type
Purchase Order Date
Purchase Order
Purchasing Group
Purchasing Organization
button
NB
Todays Date
Leave Blank
___
P_ _ _
(Continue)
Single-Click on Open Requisitions line in the left window (see below)

Then Select
(Adopt)
Enter through warning if delivery date cant be met and the existence of a contract.
Verify the details of the purchase order
Increase the PO Amount for each item by 150 over the total of all requisitions recorded when you ran
MRP online.
Record the amounts for the individual lines items as well as the total order in the table below
Page 111
Item
Number Ordered
Dollar Amount
PPEN _ _ _
CPEN _ _ _
BPEN _ _ _
BOX _ _ _
Total for PO

(Save)
Record the new purchase order number._____________________
(Exit )

Message
Page 112

Exercise 176: Create Goods Receipt
Purpose of Exercise
This exercise has you receive the pens that have arrived at your receiving dock and are ready to be
received into inventory.
Navigation
Menu Path

Trans Code
Purchase Order
(Execute)
4500000???
Verify storage location was entered 10 (Inventory)
Notice that the quantity from the PO defaults as the quantity to receive.
Select
Record the Material Document Number: _______________________
View the material document by changing the transaction from Goods Receipt to Display. This will
bring up your material document.

or
(Save)
(Execute)
You should see your material document record the movement type: _____________
Doc. info Tab

Select
to view the financial document
Record the Financial Accounting Document Number: _______________________
Record the name of the two G/L accounts posted to in this transaction:
_________________________________
_________________________________

Message
Page 113

Exercise 177: Create Invoice Receipt from Vendor
Purpose of Exercise
This exercise has you enter the Vendors invoiced for the items ordered.
Navigation
Menu Path

Trans Code
Basic data Tab
Invoice date
Company Code
Currency (behind amount)
Purchase Order
Today's date
C_ _ _
USD
(Your Purchase Order #)
(Enter)
Amount
Enter amount from Exercise 175
Tax code
XI (This should come in automatically if not, enter it)

(Enter)
Use the

(Post)
Record the Document Number: _________________________

Message
Page 114

Exercise 178: Post Payment to Vendor
Purpose of Exercise
The purpose of this exercise is to post payment to the vendor. The invoice is now due for payment.
You are requested to clear the invoice by posting an outgoing payment using the bank account (no.
1000_ _) of your chart of accounts.
Navigation
Menu Path

Outgoing Payment
Post
Trans Code
Document Date
Bank data
Account
Todays date
100_ _ _ (Bank - Checking)
Amount
Enter the amount of the outgoing payment
Text
Invoice Number or other text

Account
Select
Review the Not assigned balance, ensure that it equals zero.

(Post)
Record the Accounting Document Number: __________________________

Message
Page 115

Chapter 22:
Purpose of Chapter
The purpose of Chapter 22 is to look at the functionality of delivery and billing due lists. Delivery and
billing due list provide you the opportunity to create your deliveries and billings collectively, rather than
one at a time.
Page 116

Exercise 179: Run Delivery Due List
Purpose of Exercise
The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating
delivery notes for each individual sales order is the exception rather than the rule. In most companies,
the shipping department would run the delivery due list, which, creates delivery notes for any material
with deliverable items.
Items which are due for delivery are defined by the following parameters:
Material is available and scheduled
The date of due delivery has arrived
Material is delivered for the chosen shipping point (determined from shipping point
determination)
Navigation
Menu Path

Outbound Delivery Create
Collective Processing of Documents Due for Delivery Sales Orders
Trans Code
Shipping Point/Receiving Pt
S_ _ _
Deliv. Creation Date
Enter dates from one week ago to 14 days from today
General data TAB:

Sales Organization
S_ _ _
(Execute)
Select the desired line(s)
Select
In some cases, the system has combined deliveries from different orders on the
same delivery note number. This is set in the customer master, by selecting Order combination.
(Save)
Record the delivery note document numbers: _____________________
______________________

Message
Page 117

Exercise 180: Pick Materials on Delivery Note
Purpose of Exercise
In this exercise you will update the delivery documents created by entering the picked quantities into
the delivery note. When saved, the delivery has changed to a picked status.
Navigation
Menu Path

Trans Code

Enter a delivery note number from the previous exercise.

(Enter)
Picking TAB:
Select the storage location for the individual materials.
Enter the Picked quantity (it should be the same as the Delivery quantity for each material).
(Enter)
(Save)
Repeat for all outbound deliveries created in the previous exercise.

Message
Page 118

Purpose of Exercise
This exercise will have you create the post goods issue which reduces unrestricted stock to reflect the
inventory has shipped. This needs to be completed for all delivery notes.
Navigation
Menu Path

Trans Code
Outbound Delivery
Select

Repeat for all outbound deliveries you processed in the previous exercise.
Message
Page 119

Exercise 182: Run Billing Due List, Invoice Customers
Purpose of Exercise
This exercise introduces you to the concept of collective billing. The Billing due list is a collective
display of all bills due in a specified period of time. This allows you to then individually or collectively
create all the invoices.
Navigation
Menu Path
Logistics Sales and Distribution Billing Billing Document

Process Billing Due List
Trans Code
Billing Data
Billing Date from
Billing to date
Billing Type
SD Document
Selection Tab
Organizat. Data
Sales organization
Documents to be selected
Select
Select
a week ago
todays date is defaulted as the to date
leave blank
leave blank
S_ _ _
Order-related
Delivery-related
Click

The system lists all the documents (Delivery numbers) due for invoicing
Now we complete the invoices as follows:
Highlight an individual SD document number
Click on

(Save)
Record Billing Document Number: ________________________

(Back)
The next delivery note should be on the Create Billing Document Screen
(Execute)
(Save)
Record Billing Document Number: ________________________

Message
Page 120

Purpose of Exercise
This exercise will have you go through and post receipt of payment from all of our customers for all the
orders you have created to date. You post the incoming payment to the customer's account.
Navigation
Menu Path

Trans Code
Document Date
Todays date
Company Code
C___
Currency/Rate
USD
Bank data
Account
Amount
Open item selection

Account
Enter the amount of the payment

Customer Number
Select
Note:
Your Bank Account
The not assigned amount should be 0.00

(Save)
This process will need to be repeated for both customers for which you created invoices.

Message
Page 121

Chapter 23:
Purpose of Chapter
The purpose of Chapter 23 is to introduce you to the return process. In this Chapter you will create a
goods return order, receive the goods, and complete the process by transferring them back into
unrestricted stock, issuing a credit and pay the customer for the goods they returned.
Page 122

Exercise 184: Create Goods Return Order
Purpose of Exercise
In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The
process of creating a goods return order is no different from that of creating a standard sales order.
Navigation
Menu Path
Logistics Sales and Distribution Sales Order Change
Trans Code

Order
Order # from Promotion Products, Inc

(Enter)
Acknowledge Information pop-up window: Consider the subsequent documents
System Menu: Sales Document Create subsequent order

Order type
RE
Organizational Data
Sales Organization
S_ _ _
WH
Division
01
Select
Select
(Deselect All)
Select Material
BPEN_ _ _
Change Open Quantity
50
Select
This will return you to the Create Returns Overview Screen
Sales Tab
Order reason
Quantity Discrepancy
Verify
Material
BPEN_ _ _
Quantity
Record the Return Order Net Value $________________________

50
(Save)
Record Return Order Number __________________

Message
Page 123

Exercise 185: Create Delivery Note for Return Order
Purpose of Exercise
This exercise will have you create the goods receipt for the returned pens. The menu path for a goods
receipt of a return order is no different from that of a delivery creation for sales order. A goods receipt
is issued for blocked (inspection) stock.
Promotional Products, Inc. Return Merchandise Authorization
RMA1234
Reason for rejection:
Quantity Discrepancy
ITEMS: BPEN_ _ _
QUANTITY: 50
Navigation
Menu Path
Logistics Sales and Distribution Sales Order Subsequent Functions

Outbound Delivery
Trans Code
Shipping point
S_ _ _
Sales order data

Selection date

Today + 2 days
Order
Returns order number from previous exercise

(Enter)
Check the material, customer etc.
If correct
Record the Returns Delivery number: __________________________
(Save)

Message
Page 124

Exercise 186: Receive Materials from Goods Return Order
Purpose of Exercise
The purpose of this exercise is to pick the goods and post goods issue.
Navigation
Menu Path

Trans Code
Outbound Delivery
(Enter)
Picking Tab
Enter the storage location:
Enter the delivery note number from your Return Order
10 (Inventory)
Select
System should respond with message indicating that the Returns Delivery has been saved.

Message
Page 125

Exercise 187: Check Document Flow
Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.
Navigation
Menu Path
Trans Code
Document
Return Order Number
System Menu: Environment Display document flow

Display the GD document
A material document is displayed showing a single goods movement. We see that movement type 651 is
displayed. Since we havent accepted ownership yet, there are no accounting documents. Movement
type 651 moves material into a Returns stock type.
Message
Page 126

Exercise 188: Review the Stock Overview
Purpose of Exercise
This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock.
Navigation
Menu Path

Trans Code
Database selections
Material
BPEN_ _ _
Plant
P_ _ _
Storage location
Leave Blank
(Execute)
Select
selected.
Check the unrestricted use quantity (Unrestricted use) stock type
Check the returns quantity (Returns) stock type
Check the sales orders quantity (Sales orders) stock type
Check the delivery quantity (Scheduled for delivery) stock type

Plant
BPEN_ _ _
Storage Location
Quantity
Stock Type
Unrestricted Use
Returns
Sales Orders
Page 127

Exercise 189: Transfer Return Stock to Unrestricted Use
Purpose of Exercise
The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement
results in a debit to the trading goods account and a credit to the COGS account.
Navigation
Menu Path

Goods Movement Transfer Posting
Trans Code
System Menu: Movement Type Transfer Posting Stock to Stock Own from Returns
Defaults for Document Items
Movement type
453 is defaulted
Plant
P_ _ _
Storage Location
10
(Enter)
Items
Material
BPEN_ _ _
Quantity
50
UnE (Unit of Entry)
EA
(Enter)
(Save)
Record the material document number _____________________
Display the material and accounting documents.
Re-check the stock status of the material to confirm the return stock has been transferred to
unrestricted stock

Message
Page 128

Exercise 190: Post Customer Credit
Purpose of Exercise
This exercise will have you prepare to issue a credit, the Billing block must be removed from the
Returns sales order to proceed with issuing the credit.
Navigation
Menu Path
Trans Code

Order:
Return sales order number
(Enter)
Acknowledge Information pop-up window: Consider the subsequent documents.
Delete the entry in the field Billing block
(Save)

Message
Page 129

Exercise 191: Create a Billing Document
Purpose of Exercise
The purpose of this exercise is to create the account payable to the customer for the returned goods.
Navigation
Menu Path
Trans Code

Document
Return order number
(Enter)
Record the total amount billed to the customer. $____________________
(Save)
Record the billing document number: __________________________

Message
Page 130

Exercise 192: Release Billing Document to Accounting
Purpose of Exercise
The purpose of this exercise is to release the billing document to accounting. Before the billing
document can be processed, Sales must release it to Accounting. All credits are automatically blocked
for processing so that they may be reviewed prior to being released to Accounting for payment.
Navigation
Menu Path
Logistics Sales and Distribution Billing Billing Document Change
Trans Code
Billing document
Billing Document number
System Menu: Billing Document Release To Accounting

Message
Page 131

Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.
Navigation
Menu Path
Trans Code
Document
Return Order Number

Review the accounting document created by billing
Page 132

Exercise 194: Post Payment to the Customer Refund
Purpose of Exercise
This exercise will have you post a payment to your customer. Now that they have received the invoice
with the credit you will need to send them a payment. The payment will be reflected in their account.
Navigation
Menu Path

Document Entry Other Outgoing Payments
Trans Code
Document Date
Todays date
Company Code
C_ _ _
Currency/Rate
USD
Bank data
Account
Amount
Open item selection

Account

Customer # for Promotional Products, Inc.
Select
Note:
G/L account for your Bank (Checking Account)
The not assigned amount should be 0.00

(Save)

Message
Page 133

Purpose of Exercise
This exercise will have you review the document flow now that the process is complete.
Navigation
Menu Path
Trans Code
Document
Return Order Number

Review the accounting document has it been cleared.
Page 134

Unit 2 Exercises

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BIS 658 Unit 2 Exercises

ECC 6.0 January 2014

2014 SAP AG and The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Inventory Management and Physical Inventory

Del. compl. default

Days mvt. allowed

Record the system message:

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Purchasing Purchase Order

PE (Price variance: purchasing)

SE (Max. cash disc. deduction purchasing)

Record the system message:

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Inventory Management and Physical Inventory

B1 (Order price qty variance (GR)/E-MSG)

B2 (Order price qty variance (GR)/W-MSG)

Record the system message:

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Logistics Invoice Verification Invoice Block

Reference table below

(Next Entry) button to move to the next blank screen

Repeat for each tolerance keys in the table below:

Record the system message:

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Valuation and Account Assignment

Define Valuation Control

Enter the following information:

The valuation grouping code default is set as active

Verify that the valuation grouping code is active.

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Valuation and Account Assignment

Assign valuation grouping code to your valuation area

Val. Grpg Code

Record the system message:

ECC 6.0 Release January 2014

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Tools Customizing IMG Execute Project

Materials Management Valuation and Account Assignment

Enter the following information:

Verify details of:

Reference for trading goods

Why do Operating Supplies have more than one valuation class?