2014 04 28 Agenda Package

Township of Georgian Bluffs and Township of Chatsworth
BioGRID Joint Board Agenda

Monday, April 28 2013, 9:00 AM
1. Call to Order
2. Declaration of Pecuniary Interest and the General Nature Thereof:
3. Minutes of Previous Meeting January 24, 2014
That the Joint Board minutes of January 24, 2014 be adopted as presented.
4. Hearing of Delegations or Deputations
1) Auditors - Traci Smith and Robyn Strangway-Calder, BDO
Draft 2013 Financial Statements
5. Correspondence
1) Veolia 2014 January Wastewater report
6. Reports and Recommendations:
Operations:
1) Action Items Report
2) BRO04-2014 Gas Booster Pump
3) BRO05-2014 Exhaust Pipe Heat Exchanger
4) BRO06-2014 Exhaust Turbo
5) BRO07-2014 Sewage Vent Meter Performance & card reader (PLC)
7. Public Question Period:
8. In Camera Session:
9. Accounts:
Approval of accounts for the period of January 21, 2014 to April 22, 2014.
10. Unfinished Business:
1) Lagoon Update (Troy)
11. New Business:
12. Adjournment:
Georgian Bluffs Chatsworth Biodigester Joint Board
Minutes
January 24, 2014 8:00 AM
Members Present:
Mayor Alan Barfoot, Township of Georgian Bluffs
Deputy Mayor Dwight Burley, Township of Georgian Bluffs
Deputy Mayor Terry McKay, Township of Chatsworth
Staff Present:
Chief Administrative Officer Murray Hackett, Township of Georgian Bluffs
Director of Operations Peter Paquette, Township of Georgian Bluffs
Treasurer Grace Nayler, Township of Chatsworth
Treasurer Holly Morrison, Township of Georgian Bluffs
Biodigester Operator Troy Unruh, Township of Georgian Bluffs (absent from 9:05
to 9:30AM)
Operations Assistant Desire van Dijk, Township of Georgian Bluffs (Recording
Secretary)
1. Call to Order:
Chair Alan Barfoot called the meeting to order at 8:10 AM
2. Declaration of Pecuniary Interest and the General Nature Thereof:
None at this time
3. Minutes of Previous Meeting:
Motion Number: BIO 001-2014
Moved by: Member Terry McKay
Seconded by: Member Dwight
Be it resolved that the Georgian Bluffs Chatsworth Biodigester Joint Board
approves minutes of the November 11, 2013 meeting as presented.
Carried
4. Hearing of Delegations or Deputations:
None
5. Correspondence
1) Veolia October, November December 2013 Wastewater Reports
Moved by: Member Dwight Burley
Seconded by: Member Terry McKay
accepts the Veolia October, November December 2013 monthly wastewater
reports.
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Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

Minutes
January 24, 2014
Carried
2) ANF Energy Solutions Inc. (ANF) proposal for Relay Upgrade and Nuisance
Trips Monitoring
This issue will be monitored for the time being with the new generator to see if
there is improvement before proceeding.
Noted and Filed
3) BDO Financial Statement
Noted and Filed
4) Genivar Explanation of 2013 Engineering Fees
The following recommendations were made:
Seconded by: Member Dwight Burley
authorizes payment to Genivar for professional services, including final
design and specification for the septage receiving station and storage
upgrades, meeting May 3, 2013 with the Board regarding RFP award,
meeting with the Board May 24, 2013 regarding design of receiving station,
teleconference with MPP, review of FIT responses and assessment of RFP
for 3 brokers for digestate, in the amount of $24,186.36 plus tax, to be paid
from the Capital Fund.
Carried
authorizes payment to Genivar for professional services, including final
design of the improved septage receiving station and septage storage, odour
control and process control, contract documents and specifications, survey of
septage receiving sites, preparation of updated cost estimates, explanation of
FIT application problems, meeting with haulers June 7, 2013 and Board
meeting June 21, 2013, in the amount of $15,172.53 plus HST, to be funded
from the Capital Fund.
Carried
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Minutes
January 24, 2014
authorizes payment to Genivar for professional services, including Board
meeting July 5, 2013, preparation and submission of an application for grant
under the Community Energy Partnerships Program (OPA), investigation of 3
other alternatives for septage handling at the biodigester site and
investigation of odour control measures, in the amount of $7,817.55 plus
HST, to be funded from the Capital Fund.
Carried
authorizes payment to Genivar for professional services, including finalizing
design of the improved septage receiving station and septage storage, and
submittal of stamped contract drawings and specifications, Board meeting
August 16, 2013, miscellaneous and disbursements, in the amount of
$3,398.93 plus HST, to be funded from the Capital Fund.
Carried
authorizes the Treasurer to adjust the resolutions authorizing the Genivar
invoices to be funded from Capital (adopted in todays meeting, Friday
January 24, 2014), and further, that a combined $7,600 is to be funded from
the general operating expenses, as these are regular maintenance
expenditures, and the previously authorized capital amount be reduced by
$7,600.00.
Carried
6. Reports and Recommendations:
Operations
1)
Action Items Report
The following recommendation was made:

receives the January 24 2014 Action Items report as amended.
Carried
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Minutes
January 24, 2014
5) BR001-2014 Exhaust Pipe
While Rolan Inc. was providing regular service maintenance, it was noticed that a
hole had formed in the exhaust pipe of the generator. Two quotes where
received to replace the exhaust pipe from the heat exchanger to the top of the
roof.
Be it resolved that the Georgian Bluffs Chatsworth Joint Biodigester Board
receives the Biodigester Operators report BR001-2014 Exhaust Pipe, dated
January 19, 2014 and awards Caldecott Millwright Services the contract to
proceed with the removal and replacement of the exhaust pipe at a cost of
$2,940.00 plus HST, to be funded from the operating repair and maintenance
budget.
Carried
6) BR002-2014 Rolan Biogas Generator Service Agreement
The Biodigester has had a service contract with Rolan Inc. since 2012. The
agreement provides for ongoing monthly maintenance services. Emergency
service calls are billed separately. Rolan Inc. has provided a proposal for an
enhanced service agreement.
approve the ongoing, regular Biogas Generator Service Agreement with Rolan
Inc. at a cost of $2,300 per month, for a period of one year, beginning February
1, 2014.
Carried
7) BR003-2014 regarding RFP 2013-007 for the provision of general
engineering services & contract administration specifically for the operation
and improvements to the Georgian Bluffs-Chatsworth Biodigester
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Minutes
January 24, 2014
receives the report prepared by Peter Paquette, Director of Operations and
further, awards the contract to supply engineering services to Genivar Inc. (now
known as WSP) for a period of at least three (3) years, or until the completion of
any construction project started within the three (3) years of the agreement.
Carried
Finance:
1)
Waste Water Summary

Noted and Filed
2) Revenue and Expense reports to December 31, 2013

Be it resolved that the Georgian Bluffs Chatsworth Biodigester Joint
Board receives the current revenue and expense financial statements to
December 31, 2013.
Carried
3) 2014 Budget
Treasurer Holly Morrison reviewed the budget initially presented in
October 2013.
Joint Board will delay decisions about the 2014 budget until after a
Georgian Bluffs Chatsworth Joint Council meeting has taken place.
Treasurer will put the 2014 budget on hold.
7. Public Question Period:
1) David Chapman
a) In the budget process is there typically a balance sheet? A: The
Biodigester is totally separate. Mr. Chapman requested a budget balance
sheet be provided going forward
b) Mr. Chapman recommended some consideration be given to not showing
transfers from Georgian Bluffs and Chatsworth as revenue.
c) Are we assuming over a 100% increase in revenue based on the
proposed by-law? A: Yes
d) Concerns around capital budgeting given that in 2013, capital expenses
exceeded budgeted amounts by 52%.
e) Is the $450,000 capital sheet the budget? A: No, it is a working
document, and it is a wish list. Do we actually have to do $450,000
worth of capital work to achieve whats being shown in the budget? A:
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Minutes
January 24, 2014
We dont have a by-law in place which forces residents to bring their
septic waste to the Biodigester. In anticipation of that by-law, we have
made a list of what would be required.
f) Mr. Chapman asked for clarification on the electricity generation revenues
in 2013. A: The figure listed in the agenda was not up to date as it
included only May to December, rather than January to December. The
correct figure is $68,987.25 revenue from electricity production.
2) Trevor Falk
a) It would be helpful if the auditors were asked to provide some guidance on
such things as providing a balance sheet. The audit is supposed to help
manage the business. Some guidance on how a corporation would
manager this would be helpful. The information which the Board receives
needs to be helpful. A: The auditors will review their final report in detail
with the Board and provide suggestions at that time.
b) Mr. Falk did not feel this was done last year. It may be helpful to be
clearer in the request.
8. In Camera Session:
None.
9. Accounts:
Approval of accounts for the period of October 29, 2013 to January 20, 2014.
approves accounts for payment in the amount of $126,516.57 for the period of
October 29, 2013 to January 20, 2014.
Carried
10. Unfinished Business:
1)
Verbal update on website development

The BIOGRID logo and web page were presented to the Board with an
explanation of the logo. BIOGRID stands for Bio Green Renewable
Industrial Digester. This concept shows a stylized leaf that represents an
environmental scene with the sky and the ground contained in it. What this
leaf also represents is the Biodigester dome at the top part of the leaf. The
lines inside the leaf represent the process of anaerobic digestion.
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Minutes
January 24, 2014
2)
As of earlier this week, MOE still has not provided a contact person or
meeting date to discuss the Joint Boards questions. Alan Barfoot will be
meeting with MP Bill Walker this afternoon to discuss next steps.
3)
The joint Council meeting will discuss in more detail the Sunset Strip. It
was suggested that a joint Council be held on Friday, November 14th at
1:00 PM in the Georgian Bluffs Council Chambers. A copy of the
Township of Chatsworths motion will be forward to the Georgian Bluffs
Council members.
11. New Business:

1)
For information purposes:

a. Nickasons may be hauling septic waste from other municipalities to
the Biodigester in future. An individual agreement will be entered
into with Nickasons to allow septic waste from outside the
municipalities to be brought in.
b. In 2013, electricity production generated $68,987.25 in revenue (a
correction from the $41,511.65 stated in the agenda)
12. Future Meeting Dates:

The following dates were proposed:
Friday March 21, 2014 at 8:00AM
Friday May 23, 2014 at 8:00AM
Friday July 25, 2014 at 8:00AM
Friday October 3, 2014 at 8:00AM Budget Presentation
Friday December 5, 2014 at 8:00AM
A decision about meeting dates will be made following the joint council meeting.
13. Adjournment:
The Biodigester Joint Board meeting adjourned at 10:00AM on a motion moved
by Member Dwight Burley and seconded by Terry McKay.
Mayor Alan Barfoot
Desire van Dijk,

Recording Secretary
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Georgian Bluffs Chatsworth

Biodigester
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Financial Statements
For the year ended December 31, 2013
Georgian Bluffs Chatsworth Biodigester

For the year ended December 31, 2013
Contents
Independent Auditor's Report
3-4
5
Statement of Operations and Accumulated Surplus
Statement of Changes in Net Financial Assets
Statement of Cash Flows
Statement of Financial Position
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Summary of Significant Accounting Policies
11 - 14
Notes to Financial Statements
9 - 10
Tel: 519 376 6110

Fax: 519 376 4741
www.bdo.ca
BDO Canada LLP

1717 2nd Avenue E, Third Floor
PO Box 397
Owen Sound ON N4K 5P7 Canada
Independent Auditor's Report
To the Members of Council, Inhabitants, and Ratepayers of the

Township of Georgian Bluffs and the Township of Chatsworth
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We have audited the accompanying financial statements of the Georgian Bluffs Chatsworth
Biodigester, which comprise the statement of financial position as at December 31, 2013, and
the statements of operations and accumulated surplus, changes in net financial assets, and cash
flows for the year then ended and the summary of significant accounting policies and other
explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation of these financial statements in accordance with
Canadian public sector accounting standards and for such internal control as management
determines is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we comply with ethical requirements and plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor's
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the entity's preparation of the financial statements in
order to design audit procedures that are appropriate in the circumstances, but not for the
purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit
also includes evaluating the appropriateness of accounting policies used and the reasonableness
of accounting estimates made by management, as well as evaluating the presentation of the
financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our audit opinion.
BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the
international BDO network of independent member firms.
Basis for Qualified Opinion

Inherent in their nature, tipping and sewage fees are not susceptible to complete audit
verification. Accordingly, our verification of these fees was limited to comparing the amounts
recorded in the records of the Georgian Bluffs Chatsworth Biodigester to the contractor reports
and we were not able to determine whether any adjustments might be necessary to tipping and
sewage fee revenue, annual surplus, assets and accumulated surplus.
Opinion
In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion
paragraph, the financial statements present fairly, in all material respects, the financial position
of the Georgian Bluffs Chatsworth Biodigester as at December 31, 2013 and the results of its
operations, changes in net financial assets and cash flows for the year then ended in accordance
with Canadian public sector accounting standards.
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Chartered Accountants, Licensed Public Accountants
Owen Sound, Ontario

April 28, 2014

Statement of Financial Position
December 31
2013
Financial assets
Cash
Accounts receivable
Due from supporting municipalities
Due from the Township of Georgian Bluffs
60,620
38,211
180,000
-
75,091
52,666
46,208
17,376
278,831
191,341
97,940
150,000
12,611
41,341
150,000
-
260,551
191,341
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Liabilities
Accounts payable and accrued liabilities
Due to the Township of Georgian Bluffs
2012
Net financial assets
Non-financial assets
Tangible capital assets (Note 1)
3,710,307
3,815,236
$ 3,728,587
$ 3,815,236
Accumulated surplus (Note 2)
18,280
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements.

Statement of Operations and Accumulated Surplus
For the year ended December 31
2013
Budget
Revenue
Requisitions
Township of Chatsworth
Township of Georgian Bluffs
Other revenues
Hydro generation
Commercial sewage fees
Residential sewage fees
Tipping fees
Interest
150,000
150,000
150,000
150,000
131,991
131,991
68,987
66,030
11,269
34,422
933
81,785
60,988
9,469
59,810
630
90,000
60,000
95,000
70,000
500
2012
Actual
615,500
481,641
476,664
50,000
18,000
16,500
1,000
28,500
5,000
55,000
54,000
150,000
39,000
17,000
142,317
45,486
32,805
15,956
9,275
14,468
11,715
39,153
60,495
142,693
35,893
18,034
142,108
42,237
95,803
15,511
765
30,996
47,467
44,018
12,387
163,451
34,977
15,336
434,000
568,290
645,056
181,500
(86,649)
(168,392)
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Expenses
Amortization
Commercial haulage contracts
Digestate disposal
Insurance
Office expenses
Operational expenses
Other services
Professional fees
Repairs and maintenance
Service contracts
Utilities
Wages and benefits
2013
Actual
Annual surplus (deficit) (Note 3)
Accumulated surplus, beginning of the year

Accumulated surplus, end of the year
3,815,236
3,815,236
3,983,628
3,996,736
$3,728,587
$ 3,815,236

Statement of Changes in Net Financial Assets
2013
Budget
Annual surplus (deficit) (Page 6)
Acquisition of tangible capital assets

Amortization of tangible capital assets
181,500
2013
Actual
$
(86,649) $
(168,392)
(181,500)
-
(37,388)
142,317
(21,140)
142,108
(181,500)
104,929
120,968
(47,424)
18,280
Net financial assets, beginning of the year
Increase (decrease) in net financial assets
18,280
47,424
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Net financial assets, end of the year
2012
Actual

Statement of Cash Flows
2013
2012
Cash provided by (used in)

Operating activities
Annual deficit
Items not involving cash
Amortization
(168,392)
142,317
142,108
55,668
(26,284)
14,455
(103,805)
56,599
(52,666)
(16,161)
41,341
(32,751)
(27,485)
22,917
(53,769)
(37,388)
(21,140)
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Changes in non-cash working capital balances

Accounts receivable
Due from supporting municipalities
Accounts payable and accrued liabilities
(86,649) $
Capital transactions
Cash used to acquire capital assets
Financing activities
Net change in cash
(14,471)
Cash, beginning of the year
75,091
60,620
75,091
75,091
Cash, end of the year
150,000

December 31, 2013
Basis of Accounting
The financial statements of the Georgian Bluffs Chatsworth

Biodigester are the representations of management. They
have been prepared in accordance with Canadian public
sector accounting standards established by the Public Sector
Accounting Board of the Canadian Institute of Chartered
Accountants, as prescribed by the Ontario Ministry of
Municipal Affairs and Housing.
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Revenues and expenditures are reported on the accrual basis

of accounting. The accrual basis of accounting recognizes
revenues as they become available and measurable;
expenditures are recognized as they are incurred and
measurable as a result of receipt of goods or services and the
creation of a legal obligation to pay.
The Georgian Bluffs Chatsworth Biodigester has been

proportionately consolidated in the financial statements of
the Corporations of the Township of Georgian Bluffs and the
Township of Chatsworth.
Use of Estimates
The preparation of financial statements in accordance with

Canadian public sector accounting standards requires
management to make estimates that affect the reported
amounts of assets and liabilities at the date of the financial
statements, and the reported amounts of revenues and
expenses during the reporting period. Estimates are used
when accounting for items such as accrued liabilities, and
useful lives of tangible capital assets. By their nature, these
estimates are subject to measurement uncertainty and actual
results could differ from management's best estimates as
additional information becomes available in the future.
Basis of Consolidation
Revenue Recognition
Revenues are recognized as follows:

a)
Government transfers are recognized as revenue in the

financial statements when the transfer is authorized and
any eligibility criteria are met, except to the extent that
transfer stipulations give rise to an obligation that meets
the definition of a liability. Transfers are recognized as
deferred revenue when transfer stipulations give rise to
a liability. Transfer revenue is recognized in the
statement of operations as the stipulation liabilities are
settled.
b)
Fees, user charges and other revenues are recorded upon

sale of goods or provision of service when collection is
reasonably assured.

December 31, 2013
Tangible Capital Assets
Tangible capital assets are recorded at cost less accumulated

amortization. Cost includes all amounts that are directly
attributable to acquisition, construction, development or
betterment of the asset. Amortization is provided over the
estimated useful life of the assets, using the straight-line
method. The useful life of the assets is based on estimates
made by management. The following rates are used:
50 years
20 years
20 to 100 years
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Buildings and accessories

Vehicles and equipment
Other
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December 31, 2013
1.
Tangible Capital Assets

2013
Additions
Buildings and
Accessories
Vehicles and
Equipment
Other
Total
2,000
$ 1,923,552
$ 2,050,137
$ 138,310
$ 4,113,999
37,388
37,388
Cost, beginning of
the year
Land
Cost, end of the

year
2,000
Accumulated
amortization,
beginning of the
year
70,910
199,530
28,323
298,763
Amortization
38,356
102,437
1,524
142,317
Accumulated
amortization, end of
the year
109,266
301,967
29,847
441,080
2,000
$ 1,851,674
$ 1,748,170
$ 108,463
$ 3,710,307
2,050,137
138,310
4,151,387
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1,960,940
Net carrying
amount, end of the
year
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December 31, 2013
1.
Tangible Capital Assets - (continued)

2012
Cost, beginning of
the year
Additions
Land
Buildings and
Accessories
Vehicles and
Equipment
2,000
$ 1,919,107
$ 2,033,442
4,445
16,695
Other
Total
138,310
$ 4,092,859
21,140
2,000
Accumulated
amortization,
beginning of the
year
32,520
97,337
26,798
156,655
Amortization
38,390
102,193
1,525
142,108
Accumulated
amortization, end
of the year
70,910
199,530
28,323
298,763
2,000
$ 1,852,642
$ 1,850,607
109,987
$ 3,815,236
Cost, end of the

year
2,050,137
138,310
4,113,999
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1,923,552
Net carrying
amount, end of the
year
$
The net book value of tangible capital assets not being amortized because they are under
construction is $41,834 (2012 - $4,445).
$Nil (2012 - $Nil) in contributed capital assets were recognized in the financial statements
during the year.
2.
Accumulated Surplus
Invested in tangible capital assets

General deficit (Note 3)
Future capital reserve
2013
2012
3,710,307
(118,651)
136,931
$ 3,728,587
3,815,236
$
3,815,236
12

December 31, 2013
3.
Budgets
Under Canadian public sector accounting standards, budget amounts are to be reported on
the consolidated statement of operations and accumulated surplus and changes in net
financial assets for comparative purposes. The 2013 budget amounts for the Georgian Bluffs
Chatsworth Biodigester approved by the board, have been reclassified to conform to the
presentation of the consolidated statements of operations and accumulated surplus and
changes in net financial assets. The following is a reconciliation of the budget approved by
the Board.
2013
2012
Budget
Actual
Actual
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2013
Annual surplus (deficit) (Page 6)
Amortization
Net transfers to reserve

Capital acquisitions, disposals
and write-down
Prior year general surplus
(168,392)
142,317
142,108
181,500
55,668
(26,284)
(136,931)
(37,388)
-
(181,500)
-
(86,649) $
(118,651) $
(21,140)
47,424
-
General deficit (Note 2)
181,500
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December 31, 2013
4.
Commitments
The Georgian Bluffs Chatsworth Biodigester has entered into an agreement for the
operations and maintenance of the Biodigester for $103,302 in 2014.
The Georgian Bluffs Chatsworth Biodigester has entered into an agreement for loading,
hauling and disposal of digestate for a five year term from 2013 to 2017 for an estimated
annual amount of $44,140.
Comparative Amounts
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5.
The Georgian Bluffs Chatsworth Biodigester has entered into an ongoing service agreement
for feedstock coordination and quality supervision for $700 per month.
Comparative amounts have been reclassified to conform with current year presentation.
Subsequent Events
Subsequent to year end the Georgian Bluffs Chatsworth Biodigester entered into an
agreement for the maintenance of equipment from February 1, 2014 to February 1, 2015 for
$2,300 per month plus HST.
6.
14
Township of Georgian Bluffs Monthly Report January 2014

1.0 Introduction
The following report summarizes operational data, maintenance activities and compliance issue
identified during the month of January, 2014. This report includes all information required under
Appendix H of the Georgian Bluffs Services Agreement.
2.0 Wastewater System Derby Lagoons
2.1 Influent Flows
The influent flows are determined through records provided by the Septic hauler and are tabulated
as follows; for the month of January, the total influent flow was 767.53m3, with an average daily
flow of 24.76m3 or approximately 43.06% of the rated capacity based on the monthly average.
2.2 Treated Flows
The irrigated flows were shut down on 31 October, 2013 for the season. As per the Certificate of
Approval, spray irrigation can start again 1 May, 2014.
2.3 Required Analysis as per Amended Certificate of Approval #4027-84PQMX
Adjacent Monitoring Wells/Ponds
Date
Location
Conductivity
(uS/cm)
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
1/14/14
TW-1
TW-1A
TW-2
TW-2A
TW-3
TW-3A
TW-4
TW-4A
TW-5
TW-6
TW-6A
TW-7
TW-7A
TW-8
TW-9
SW-1
SW-2
SW-3
905
699
991
704
585
F
923
914
450
711
738
753
574
823
508
F
928
933
Notes:
Total
Phosphorus
(mg/L)
Total
Ammonia
(mg/L)
Unionized
Ammonia
(mg/L)
Chlorides
(mg/L)
Nitrate
(mg/L)
pH
81
58
1.7
85
34
F
130
140
2.1
69
70
77
35
100
9.5
F
130
89
1.23
0.34
<0.06
0.62
<0.06
F
<0.06
0.15
1.38
0.61
0.72
<0.06
1.12
0.70
<0.06
F
0.51
0.14
8.10
8.03
0.04
0.04
1.8
2.3
0.098
0.109
Nitrites were non detectable, F Frozen, TW Test Well, SW Surface Water Pond

2.4 Repairs and Maintenance Details
There were no repairs or non-routine maintenance completed at the lagoon during the month of
January 2014.
2.5 Regulatory Issues
The Annual Derby Lagoons Inspection was scheduled for Tuesday, 5 June, 2012 with Ministry of
the Environment officer, Rhonda Shannon. The final report has not been received by Veolia Water
Canada.
2.6 Consumer Complaints/Inquiry and Actions Completed
Various odour complaints have been received throughout the month of Januaru by the Township
and Ministry of the Environment. The odour complainants to date are at the following addresses;
137235 Concession 7 Road
062223 Sideroad 3
177152 Concession 5 Road
Odour monitoring has been conducted by various persons and various times to troubleshoot these
odour complaints. All necessary documentation is being collected to ensure that all complaints /
monitoring is being addressed in a timely manner to rectify this issue as soon as possible.

2.7 Bio-Digester Operations Tank Levels
Hydrolyzer
Date
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
NOTE:
Liquid
Level
(m3)
1.90
1.90
2.98
2.15
0.74
2.97
1.27
1.16
2.80
3.00
1.29
1.17
1.27
1.22
0.87
0.83
2.74
2.55
2.02
2.10
1.77
1.81
1.79
1.85
2.03
1.83
1.77
1.61
1.39
1.37
1.35
Stored
Waste
Volume
(m3)
68.46
68.46
100.00
77.47
26.66
100.00
45.76
41.80
100.00
100.00
46.48
42.16
45.76
43.96
31.35
29.91
98.73
91.88
72.78
75.67
63.78
65.22
64.50
66.66
73.14
65.94
63.78
58.01
50.08
49.36
48.64
FOG
Available
Waste
Volume
(m3)
31.54
31.54
0.00
22.53
73.34
0.00
54.24
58.20
0.00
0.00
53.52
57.84
54.24
56.04
68.65
70.09
1.27
8.12
27.22
24.33
36.22
34.78
35.50
33.34
26.86
34.06
36.22
41.99
49.92
50.64
51.36
Hydrolyzer maximum volume 100m3
Liquid
Level
(m3)
2.223
0.875
0.843
0.897
0.753
0.773
0.743
0.766
0.673
0.667
0.647
0.635
1.709
0.669
0.679
0.629
2.485
2.467
2.495
2.458
2.451
2.451
3.037
3.045
3.042
2.496
3.042
2.476
2.218
2.233
2.241
Stored
Waste
Volume
(m3)
41.01
16.14
15.55
16.55
13.89
14.26
13.71
14.13
12.42
12.31
11.94
11.72
31.53
12.34
12.53
11.61
45.85
45.52
46.03
45.35
45.22
45.22
50.00
50.00
50.00
46.05
50.00
45.68
40.92
41.20
41.35
FOG maximum volume 50m3
Digester
Available
Waste
Volume
(m3)
8.99
33.86
34.45
33.45
36.11
35.74
36.29
35.87
37.58
37.69
38.06
38.28
18.47
37.66
37.47
38.39
4.15
4.48
3.97
4.65
4.78
4.78
0.00
0.00
0.00
3.95
0.00
4.32
9.08
8.80
8.65
Liquid
Level
(cm)
52
20
57
20
20
20
20
20
51
52
20
52
20
20
20
20
22
21
47
20
20
21
20
20
48
20
20
48
50
47
50
Digestate Storage
Liquid
Level
(Small)
(m)
2.36
2.36
2.36
Liquid
Level
(Large)
(m)
1.48
1.49
1.49
2.36
1.53
2.36
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.39
2.41
2.41
1.55
1.58
1.60
1.62
1.63
1.63
1.64
1.65
1.67
1.68
1.70
1.70
1.71
1.72
1.72
1.72
1.72
1.74
1.75
1.76
Digestate Storage maximum volume 785m3
1.78
1.78

2.8 Bio-Digester Operations Power Production and Generator Status
Date
Time
Operator(s)
Generator
Status
Intellimonitor
(Kw)
Produced
Kw
Active
Power
Generator
Hours
Run
Hours
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
1131
2147
0959
1135
1820
1600
1826
1620
1510
1545
1214
1817
0557
0626
0641
0639
1732
0954
1418
1600
0635
0619
0602
0620
1305
1340
1511
1316
1219
1043
0611
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
TU
KD / TU
TU
ON
OFF
OFF
ON
ON
ON
ON
OFF
OFF
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
ON
OFF
ON
ON
ON
1284461
1285042
1285042
1285965
1287439
1288446
1289762
1290698
1291326
1292525
1293545
1294921
1295493
1296295
1297100
1298440
1300800
1301720
1303257
1304570
1305202
1306349
1307448
1308407
1309578
1310398
1311298
1312216
1312980
1313788
1314332
581
0
923
1474
1007
1316
936
628
1199
1020
1376
572
802
805
1340
2360
920
1537
1313
632
1147
1099
959
1171
820
900
918
764
808
544
431
30,302
36
0
0
50
57
50
49
0
0
49
50
49
37
34
49
80
80
49
61
36
43
54
33
44
34
32
32
0
40
34
35
20818
20835
20835
20857
20888
20908
20935
20954
20970
20994
21014
21042
21054
21077
21094
21118
21153
21169
21197
21223
21237
21261
21284
21308
21337
21362
21387
21408
21428
21451
21467
17
0
22
31
20
27
19
16
24
20
28
12
23
17
24
35
16
28
26
14
24
23
24
29
25
25
21
20
23
16
11
660
30
31
Total
NOTE:
TU Troy Unruh
KD Krystal Douglas
2.9 Bio-Digester Operational Recommendations

No operational recommendations for January, 2014.
GEORGIAN BLUFFS & CHATSWORTH

DATE:
April 28, 2014
REPORT TO: Bio Digester Joint Board
FROM:
Desire van Dijk, Operations Assistant
SUBJECT:
Action Items
Date
Project
Details
Action by
Aug.1/12
CH4 Alarm
Obtain quotes to replace CH4 Alarms
TU
Nov
23/12
Hydro One
request
HM
Nov
23/12
Sunset Strip
Sewage
Feb
14/13
Meet with
Sunset Strip
Hauler
Odour
Control
MOE Annual
Inspection
Report
Processing of
source
separating
organics
Hydro One has requested payment of Assessment

($11,678.55) for a proposal for Phase III power.
This is pending until application has been
submitted
Maximum allowable agreements to be reviewed
and specified if they are being charged by tonne
or m3
Peter to review with Holly
Feb
14/13
Feb
14/13
Mar
15/13
MegaLab Bacteria Seeding of digestate to

minimize odours has been ordered.
Report from MOE for Derby Lagoons inspection
expected from MOE awaiting response
Grinding & making a slurry of source separating organics
from the Municipality of Meaford. Equipment from Landia
Inc. for a 2.5m3 container that accepts waste and grinds it,
ready for pasteurizing: estimated cost = $33,000.00-47,000.00
Revenue: 500m3 X $45 tipping fee =$22,500/year
HM
PP & HM
PP
Open
TU
May 3/13
By-Law
Oct/13
Potential
apple waste
Requires capital to be able to chew up bones,

separate plastics. Requires pasteurization.
Possible start date for by-law. Awaiting response
from Minister (MOE).
Sample to be obtained from Miller and sent for
testing
Nov 1/13
Have1.com
Website complete and live.
DvD
Nov 1/13
100Kw
Cold temperatures have affected electricity
Generator
production.
Replacement
TU
AB/BP
TU
TOWNSHIP OF GEORGIAN BLUFFS

Date:
Report To:
From:
Subject:
April, 7 2014
Georgian Bluffs Chatsworth BioGRID Joint Board
Troy Unruh, Operator
BR004-2014 Gas Booster Pump (Biodigester)
Strategic Plan:
3.1
Water & Waste Water System
Operate water and waste water systems to maintain a high standard of public health and
safety, protect the environment and ensure long term financial sustainability.
3.2 Solid Waste Management
Manage solid waste to protect public health and minimize environmental impact through
waste reduction, diversion, recycling and re-use.
Summary:
Staff was asked to review equipment and systems critical to the operation of the
biodigester. It was identified that the gas booster pump is the one component that, if it
were to fail, would take 10-12 weeks to replace and would cause a total shut-down of the
biodigester operation. The replacement must be special-ordered and manufactured.
This is not a part that is sitting on the shelf. To protect from extended down time, three
quotes were received from Johnson Pumps, Lynjo Electrical and Rolan Inc. to supply the
pump.
Comments:
The three quotes obtained were:
Lynjo - $3795.00
Johnson pumps - $3497.06
Rolan - $3450.00
Financial Considerations:
The cost of the repair would come out of the repair and maintenance budget.
Recommendation:
Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board approve the
quote from Rolan Inc. in the amount of $3,450.00 plus HST, to have a replacement gas
booster pump manufactured and delivered to the site.
Respectfully submitted,
Troy Unruh
Operator
G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014 Reports\BR004-2014 Gas Booster Pump.docx

Date:
Report To:
From:
Subject:
April 21, 2014

BR005-2014 Exhaust Pipe Heat Exchanger
(Biodigester)
Strategic Plan:
3.1
Summary:
While Rolan Inc. was doing a service, it was noticed another hole had formed in the
exhaust pipe of the generator at the heat exchanger. Caldecott was called and a steel
sleeve was installed into the heat exchanger. Additional repairs of a similar nature were
undertaken to the other side of the heat exchanger where another hole was found. A
repair was made with a temporary patch.
Comments:
The discharge end was repaired, but the inch plate was showing more wear. When
the plate wears through again it will have to be replaced.
The $660 repair cost plus HST will be coming out of the repair and maintenance budget.
Recommendation:
Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board receives report
BR005-2014 Exhaust Pipe Heat Exchanger from the Operator dated April 21, 2014.
Troy Unruh
Operator
G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014 Reports\BR005-2014 Exhaust Pipe Heat
Exchanger.docx
From: Randy Caldecott <caldmech@eastlink.ca>

Date: February 28, 2014 at 16:32:31 EST
To: troy georgian bluffs <biodigester@georgianbluffs.on.ca>
Subject: safety -- exaust leak at heat exchanger
Troy
proj: repair exhaust leak at heat exchanger
safety talk ; welding ;
shop fabricate heavy plate steel ; form as required
site
remove both ends of heat exchanger
clean weld area to good sound metal ; weld patch to cover large leak hole ;
check tubes as possible leak
- inspect unit at discharge end /; tubes ; housing
new gaskets
close up unit
torque bolts ; NO MONOXIDE LEAK ALLOWED
lot
$ 660.00
tax extra; net 30

note tubes should be cleaned ; do you have the correct tube brush
Caldecott Millwright Services
Randy Caldecott, President
698 9th Ave, Hanover,ON N4N 2N1
Phone: (519)364-7400 Fax:(519)364-1730
Cell: (519) 889-0694
e-mail: caldmech@eastlink.ca

Date:
Report To:
From:
Subject:
April 21, 2014

BR006-2014 Exhaust Turbo (Biodigester)
Strategic Plan:
3.1
Summary:
After the engine rebuild, the turbo that was on the engine was sent away to get rebuilt.
The company attempted to rebuild the turbo twice but was unable to achieve efficiencies
above 45%. A minimum of 85% must be achieved. When the turbo is changed, a new
one will be required. A quote was received from Wrights Automotive Machine Shop.
Comments:
The quote for a new turbo is $2224.73 plus HST
The cost will be coming out of the repair and maintenance budget.
Recommendation:
Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board receives report
BRO06-2014 Exhaust Turbo.
Troy Unruh
Operator
G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014

Reports\BR006-2014 Exhaust Turbo.docx

Date:
Report To:
From:
Subject:
April 21, 2014

BR007-2014 Sewage Vent (Biodigester)
Strategic Plan:
3.1
Summary:
When the technician came to calibrate the sewage flow meter, he also calibrated the
pulse for the PLC (card reader) at the top of the hill. The technician noted that air was
being trapped in the meter and subsequently caused the meter to malfunction. The
recommendation is to vent the sewage line to get more accurate flows. After talking with
WSP, they suggested that we go with a sewage vent. A Syntec wastewater valve was
purchased at a cost of $1,036.00 plus HST, and quotes are forthcoming on the cost of
vent installation, estimated to be approximately $1,000.00.
Comments:
With the installation of the vent, more accurate billing and process will be obtained.
The cost will be coming out of the repair and maintenance budget.
Recommendation:
Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board receives Report
BRO07-2014 Sewage Vent from the Operator regarding the purchase and installation of
the sewage line vent.
Troy Unruh
Operator
G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014 Reports\BR007-2014 Sewage Vent.docx

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Township of Georgian Bluffs and Township of Chatsworth

BioGRID Joint Board Agenda

Georgian Bluffs Chatsworth Biodigester Joint Board

Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

Action Items Report

The following recommendation was made:

Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

Waste Water Summary

2) Revenue and Expense reports to December 31, 2013

Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

Verbal update on website development

Georgian Bluffs Chatsworth Biodigester Joint Board Meeting

11. New Business:

For information purposes:

12. Future Meeting Dates:

Mayor Alan Barfoot

Desire van Dijk,

Georgian Bluffs Chatsworth

Georgian Bluffs Chatsworth Biodigester

Statement of Operations and Accumulated Surplus

Statement of Changes in Net Financial Assets

Statement of Cash Flows

Statement of Financial Position

Summary of Significant Accounting Policies

Notes to Financial Statements

Tel: 519 376 6110

BDO Canada LLP

Independent Auditor's Report

To the Members of Council, Inhabitants, and Ratepayers of the

Basis for Qualified Opinion

Chartered Accountants, Licensed Public Accountants

Owen Sound, Ontario

Georgian Bluffs Chatsworth Biodigester

Net financial assets

Accumulated surplus (Note 2)

Georgian Bluffs Chatsworth Biodigester

Annual surplus (deficit) (Note 3)

Accumulated surplus, beginning of the year

Georgian Bluffs Chatsworth Biodigester

Annual surplus (deficit) (Page 6)

Acquisition of tangible capital assets

Net financial assets, beginning of the year

Increase (decrease) in net financial assets

Net financial assets, end of the year

Georgian Bluffs Chatsworth Biodigester

Cash provided by (used in)

Changes in non-cash working capital balances

Net change in cash

Cash, beginning of the year

Cash, end of the year

Georgian Bluffs Chatsworth Biodigester

The financial statements of the Georgian Bluffs Chatsworth

Revenues and expenditures are reported on the accrual basis

The Georgian Bluffs Chatsworth Biodigester has been

The preparation of financial statements in accordance with

Revenues are recognized as follows:

Government transfers are recognized as revenue in the

Fees, user charges and other revenues are recorded upon

Georgian Bluffs Chatsworth Biodigester

Tangible capital assets are recorded at cost less accumulated

Buildings and accessories

Georgian Bluffs Chatsworth Biodigester