Professional Documents
Culture Documents
January 2015
Volume 5, Issue 3
International President
Soror Janet Y. Bivins, Esq.,
Parliamentary Corner
NEF News
Z-HOPE TIPS
Youth Corner
NJ Chapter News
Leadership Training
13
Important Dates
14
S t a t e o f N ew J e r s ey
TheSeasonofGiving&
Celebra onCon nues!!!
Welcome to 2015 Sorors and Amicae. I am very excited as we begin our countdown to Centennial! Please plan to attend the events scheduled for New Jersey's Founders' Day weekend - see page 3. The RSVP deadline for our Meet
and Greet with the National First Anti-Basileus was December 31 so I hope
that you have responded and will be in attendance!
Please remember the community service component and bring hats, gloves and
scarves to assist those in need. An email with details was sent to all Basilei on
December 9.
As we celebrate 95 years, please focus on reclaiming our inactive members. Sorors, please see Z-Lessons on page 2 for a refresher on the guidelines
for reclaiming Zetas. Let's also get ready to support our each other as our
chapters and auxiliaries sponsor luncheons, dinners and other events. See page
14 for a complete listing. Finally, Sorors please plan to attend our State Executive Board meeting. Details are on page 13.
I look forward to fellowshipping with you in a few weeks. I pray for traveling
mercies for those of us attending the National Executive Board Meeting in
Houston. Gina
Z-Lessons
Monthly Embellishment & Training for
the Sorors of New Jersey
January 2015
Operation Reclamation
Greetings, Sorors and Happy New Year! I pray that everyone had a wonderful Christmas holiday! As we
plan to honor the founding of Zeta, let's focus on reclaiming our inactive members. Please ensure that your
chapter has someone who is focusing on reclamation, and be sure to reach out to State Reclamation Chairs
Adrienne Goldsboro, Alexis Maisonet and Bridget Lewis-Burgess at njstatereclamation@gmail.com for tips
and guidance.
The procedure for processing the financial obligations of reclaimed Sorors is outlined below. Please be sure
to invite inactive Sorors to our Founders' Day Observance so that they can see the Blue and White from
the State of New Jersey in action.
The reclamation process is governed by Article II , Section 9 of Zetas By-Laws, Transfer of Membership. See also
National Handbook sections titled Transfer of Membership and Finances.
1. A transfer reference will be issued to a Soror upon written request for transfer to a another chapter. The transfer
card and required fees should be mailed to HQ by the chapter where the Soror seeks affiliation.
2. The National assessment for a reclaimed soror is $250 (Graduate)/$175 (Undergraduate) except from Jan. 16 to
March 31 of each year, when the fee is $200 (Graduate/Undergraduate). Transfer fee = $5.00. Please remember
that anyone that has been unfinancial for the last two years must pay the $75 assessment fee.
3. The transfer card tells the new chapter that the Soror was a member in good standing. Good standing refers to
both financial standing and the absence of charges for MIP or other violations.
4. If a Sorors former chapter is inactive or if she unknown to that chapter because of a long absence, she must go
before a notary public and swear that she was in good standing when she left the former chapter. This notarized
statement, along with written approval from the State and Regional Directors where the former chapter is located,
may be used in lieu of the transfer card.
5. A Soror must be financial on all levels (National, Regional, State and Local) before she can be transferred. If she
is unfinancial, she must reinstate with Nationals and pay all obligations, including transfer fees, before she can
transfer.
6. Chapters are to exercise their own discretion, within constitutional guidelines, as to how often a financial Soror
may transfer from a local chapter to another chapter of close proximity within the same region.
7. The local chapter has the right to determine its local reinstatement fee, separate and apart from the National fees.
Volume 5, Issue 3
Page 3
For our Founders' Day Z-Hope initiative we will be collecting winter outerwear items to be donated to a
homeless shelter. We are asking that chapters and auxiliaries donate hats, scarves/mittens, earmuffs, leg
warmers, etc. for this cause. The point scale for these items will be as follows, please use the National ZHope Forms for this initiative and use the code W2S10 for Women/Spirit (Meeting the Basic Needs) :
20 items=25 points
40 items=50 points
*Please note that an attached glove, hat and scarf set counts as 3 items, not 1 .
60 items=75 points
80 items=100 points
Bring all items to the Meet and Greet Reception at the Bridgewater Marriott on January 17th. The collection time will be 4:00pm to 5:00pm, only; National Z-Hope forms will be available at the site as well.
Page 4
Parliamentary Corner
The difference between Lay on the table and Postponement of Consideration
-Submitted by Titessa Smith
We often move to table, when we actually want to postpone consideration. Below are the definitions for both
terms. Become familiar with the proper use of each.
Lay on the table: to table is a proposal to enable an assembly, by majority vote and without debate, to lay a
pending question aside temporarily when something else of immediate urgency has arisen or when something
else needs to be addressed. Per RONR, this action is rarely needed and therefore seldom in order.
Postpone Consideration: this is a proposal to suspend consideration of a pending motion when more information is needed or there is another circumstance that warrants consideration of the matter at a later time or
meeting named in the motion. (See RONR 11th ed. pp. 209-18; RONR in Brief p. 118-19, p. 127)
Next month, I will go more into depth regarding the process for removing an item from the table. If you have
ideas or parliamentary items you want addressed, please email me at njphylacter@gmail.com
Volume 5, Issue 3
Page 5
Remember to report programs as a chapter family. If a graduate chapter sponsors Undergraduates, Amicae,
or Youth Auxiliaries and do not report their programs, the sponsored groups will not receive the credit.
Reports are due on the 5th of each month to the state coordinators unless otherwise stated. It is recommended that sponsored groups submit their programs and verification information to the sponsoring graduate chapter by the 1st of each month to give the graduate chapter coordinator time to compile the information.
Please be sure each program has a Z-Hope Code to receive proper credit, this includes all sponsored group
programs as well. Z-Hope codes can be found starting on page 7 of the Z-Hope Toolkit.
Please use the new National Z-Hope Reporting Form, which includes the special initiatives, for all submissions. The NJ State Reporting Form will no longer be used or accepted.
Send all reports to both state coordinators at njzhopcoor@gmail.com and njzhopeasst@gmail.com. Photos
should be send directly to Soror Lawhorn, the state publications coordinator.
Questions, comments and report submissions sent to the state coordinators via email should receive a response or acknowledgement within 24 hours.
One week before reports are due, sorors can call Soror Tetterton after 6pm to get additional assistance for
report submissions if needed.
Points are assigned by the regional z-hope coordinator which is why it's important to have ALL information filled out in the matrix and the national reporting form including the z-hope codes.
- Submitted by Kimberly Tetterton
Zeta Call
Page 6
1.
2.
3.
4.
5.
Develop your annual civic engagement plan so that it meshes well with chapter programs and community needs.
Stay informed regarding pending legislation and pertinent issues, especially around our state focus area of March of
Dimes advocacy #MaternalChildHealth e-alerts and sign up here: http://www.marchofdimes.org/advocacy.aspx
Keep detailed records of your government relations activities and submit reports with embedded photos by the 5th of
each month.
Combine your civic engagement efforts with other grassroots organizations; Work smarter, not harder.
Contact ZPhiBNJSocialAction@gmail.com for more information and join our monthly chat and chew discussions
Chapter and/or auxiliary organized or attended forums to educate the community/chapter on key issues
around March of Dimes advocacy
Chapter and/or auxiliary held the related Z-HOPE program Election Night Counts or Know Your Candidates
Chapter and/or auxiliary has participated in local, state and national Zeta Day on the Hill type of events
Chapter and/or auxiliary has testified or participated in local or state public hearings and held meet the candidates events, we invite all candidates, not just one, when doing educational election programs
Chapter and/or auxiliary has educated the community on legislation or lobbied legislators on our legislative
priorities of elder care, bullying, prenatal MOD care, DV or poverty, school breakfast, gun violence, combating voter suppression, financial literacy, gender equity, racial profiling, etc.
Chapter and/or auxiliary partners with other organizations such as the NAACP, League of Women Voters,
MOD, ACS, YWCA, etc., to more effectively communicate with the government, educate the community on
legislation or issues or mobilize the community for change or action.
Sign up for listservs and social media for elected, share through social media and use #SOcialACTion and/
or the official designated hash tag provided for the specific event
Review the Legislative Priorities and Agenda of the national organization
Stay abreast of local issues in government
Add a political component to programs and use the awareness month tip calendar in the social action chair
toolkit as a resource:
How Crowded is My Bed-video of elected officials discussing sex education
March of Dimes event-add a summary of the newborn screening political data and bills to
your remarks or registration table bill
Community event---invite elected official (or all candidates) to bring remarks
Page 7
Volume 5, Issue 3
Congratulations
to the New Members
Amica Terisa Miller, Gloucester County, NJ
Amica Mary Chisholm, Gloucester County, NJ
Amica Ismeta Saint Clair, Princeton/Trenton
Page 8
Zeta Call
Volume 5, Issue 3
Page 9
NJ Chapters at Work
On Saturday, December 13th, the Zetas and Amicae of Omicron Omicron Zeta
Chapter sponsored a Z-HOPE Workshop called Its Kwanzaa Time. The community
and the youth groups were invited to participate in this informative workshop.
Queen Nur, a local African Storyteller and President of the National Black Storyteller, Inc. led the workshop.
Her workshop was centered around the current community issue of social injustice.
She led a discussion about the killings of Trayon Martin, Michael Brown and Eric
Garner. The audience was given an opportunity to voice their opinions on the grand
jury decisions and the impact the decisions had on them.
She then reviewed the seven principles and
symbols of Kwanzaa as they related to social
injustice. The workshop was centered around
using the principles of Kwanzaa to create a proverb that spoke to that issue. A
proverb is a phrase or saying that gives advice in an obscure way. The phrase gives
some type of message and when first heard it may seem a little odd. Queen Nur
divided the audience into groups and then assigned them a principle that they were
to use to create a proverb that reflected a social change. After sharing their proverb each group then transferred their proverb to kente designed border paper then
frame it. After reviewing the evaluations, the chapter believes that everyone gained
a better understanding of Kwanzaa and how they can apply the principles throughout their daily lives.
Zeta Call
Page 10
Volume 5, Issue 3
Page 11
The Gamma Nu Zeta chapter family partnered with Phi Beta Sigma Fraternity, Inc. Zeta Rho Sigma Chapter
(Camden, NJ) and Omicron Omicron Zeta Chapter (Gloucester County, NJ) in hosting their annual Division of
Child and Protection and Permanency (DCPP) holiday party at the Wayne Bryant Community Center in
Lawnside, NJ. The chapter wowed the children with treats from the GNZ Candy Buffet and gifts for them to
enjoy. A great time was had by all.
The Gamma Nu Zeta Chapter family spent their Thanksgiving morning serving those less fortunate at
Chestnut Street United Methodist Church in Camden, NJ. The chapter also handed out winter coats and
accessories to help the people in the community brave the upcoming winter season.
Page 12
Zeta Call
Volume 5, Issue 3
Page 13
Expanding NJ Chapters
Sharonda Chambers
Krystal Corbet
Aigner Holmes
Shakeena Marshall
Mushirah Reed
Kara Robinson
Leadership Training
01/31/15
02/28/15
03/07/15
03/14/15
03/21/15
03/28/15
04/11/15
04/11/15
04/17/15
05/02/15
05/02/15
05/30/15
Key Dates
RSVP deadline for Founders Day Weekend Reception
12/31/14
MIP Certification Registration Deadline
01/03/15
Graduate Basilei Call
01/06/15
National Executive Board Meeting , Houston, TX
01/09 - 11
New Jersey State Founders Day Observance and Reclamation Weekend
01/16 - 01/18/15
(See page 3 of the newsletter for all events)
Military Appreciation Programs are to be included on your matrix for July 1-December 31st and
is due to the state Z-HOPE coordinator
01/31/14
New Jersey State Executive Board Meeting
04/24 - 25/15
ZOL - Washington, DC
07/09 - 11/15
Support Sororpreneurs
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Swap
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1. Bring 5-7 items that are new or used (not nearly empty
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2.
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