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EmailEtiqueeForOcialMailsWritingSkills
GopsStartedTheDiscussion:
DearAll,

EmailEtiquetteForOfficialMails:
TheBelowMentionedPointsHaveToBeConsideredWhilePuttingOfficialMails.
HereAreSomePointsOnEmailEtiquettesThatWillDefinitelyHelp.
1)TheFontOfMailShouldBeVerdanaAndFontSizeShouldBe9.5Or10.
2)TheMailShouldHaveAPyramidStructureI.E.ItShouldContain:
*Situation:What'sTheCurrentSituationIs?
*ActionItems:WhatYouExpectFromTheReaderOfTheMailToDo.
*Information:TheInformationYouWantToGiveToTheReader
*Conclusion:ConcludeWithAThankYou.
3)ForWritingUseOnlyBlackOrBlueColor.ForHighlightingPurposeMakeTheWordBold.AvoidUsing
RedColorAsRedSignifiesDanger,SoUseItWhenUrgent.
4)ForGreetingsInMail:
*ForAmericans:UseHi
*ForEuropeans:UseHello
*ForAsians:UseDear
ToBeMoreFormalWeCouldUseDearMr./Ms.FollowedByLastNameOrFullName.WeShouldNot
UseDearMr./Ms.FollowedByFirstNameAlone.
5)WeShouldNotPut'/'InGreetingsLikeHiX/Y.InsteadWeShouldSayHiXAndY.
6)WeShouldNotUse'ThanksAndRegards'.InsteadWeShouldSay:
ThankYou
Regards
7)ForRequestingSomethingWeShouldNotUseCan,InsteadWeShouldUseCould.
8)WeShouldNotWrite'PleaseFindTheAttachedFile'BecauseTheReaderDoesNotHaveToFindOr
SearchForTheFileInTheMailIt'sAlreadyThere.SoInsteadWeShouldWrite'TheFileHasBeen
AttachedForYourReference'.
9)WeShouldNotUseSentencesLike'AsPerYourMail'Because'Per'IsUsedOnlyWithUnitsLikePer
KgEtc.InsteadWeShouldWrite'AccordingToYourMail'.

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10)WeShouldUseParallelStructure.ParallelismEnablesReadersToReadDocumentsMoreEfficiently.
ForE.G.TheAnalysisWillIncludePlanning,Organizing,DividingAndAssessment(InsteadAssessment
WeShouldWriteAssessing)OfTurnaroundFunctions.
11)InOurMailsWeOftenWrite'PleaseRevertBack'.InsteadWeShouldOnlyWrite'PleaseRevert'.
12)ForTheSignatureInMail,IfWeAreSendingToPeopleInOurCompanyOnlyThenWeShouldNot
WriteOurCompanyNameInTheSignatureBecauseTheyAlreadyKnowThatWeArePartOfTheSame
CompanyButIfWeAreSendingMailToAnExternalPartyLikeClientEtcThenWeShouldWriteOur
CompanyNameInTheSignatureBecauseThereWeHaveToBrandOurCompanyNameInFrontOf
Others.

Regards
Gops

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SAIPRASAD.R

DearYouhavegivenusveryvaluableinformation.Thankyouforsharingwithus.keepsharingsuchuseful
informationwithus.Thanksonceagain.Regards,saiprasad

PSW_MISHRA

ThanksGops.IagreedexceptonepointThefontofmailshouldbeVerdanaandfontsizeshouldbe9.5or
10.WhynotArialorTimesNewRoman?Regards,Manoj

SSGHOSH_24

DearAll,
Iamnewtorecruitmentfieldandjustjoinedonecompanyandihavetoarrangeoneteamingactivityformy
employeeandthereare80employeesinthecompany.Pleasesomebodyhelpmeasitisveryurgent.
Thanks
SudiptaGhosh

SHWE11

ya,Idoagreewiththis...Niceinfo....InfactlongtimebackIhavepostedanpresentationonthesame.....
Postingitagain..mighthelpthereadersofthispost.........RegardsShweta

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NITHU84
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Hi,ThankuforsharingusefulinformationandkeeppostinglikethisCheers:icon1:Nithya

HR@RMSSOLUTIONS.IN

DearFriend,Reallyitisveryinformativeandveryveryuseful,thanksforsharingtheinformation.withregards
manjusha.

MAMTA230

Goodinfo.......butmostofthetimepeopledothesamewhichyouadvisenottodo.......itisoutofhabitordueto
lackofettiquettes............

HU36DD@HOTMAIL.COM

Thanksgoodnesssomeoneispostingsomethingonemailetiquette.Everyoneissocaughtupintextingshort
cutstheytendtodothesamethinginemails.Ireallyappreciatethis
manaymanythanks
Hu:icon1:

ANADI

DearGopsThxforyourlastpost!PleaseelaboratemoreonEmailEthiques.itsopenmyeye!Istartedusing
yourtipsbeforesendingmailtoanyone.RegardskanhaiyaHarbin,China

AddYourMessageKeepYourConductProfessionalAndPolite.

PostYourReply

PostAsNewThreadInstead

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