Advance Request Form

This form should be used to request monies in advance of expenditure. Please note that as per Financial
Regulations the amount requested should not ordinarily exceed 300, if you are requesting more than this
please supply detailed information to justify the value. If payments are to be made to participants please
supply the information used to recruit them.
Cash & Travellers Cheques: Email the completed form to cashoffice@sheffield.ac.uk a minimum of 3
working days before the funds are required for sterling advances, and a minimum of 5 working days for
currency & travellers cheques. The original should be brought when collecting from the Income Office
along with id.
Direct to Bank Account: Email the completed form to cashoffice@sheffield.ac.uk a minimum of 5
working days to process. The original form should be posted to the Income Office.
On payment of the advance an email will be sent to the person the advance is for, providing details of
when and where appropriate evidence of expenditure and unspent funds need to be returned. NB Original
receipts should be retained for submission and credit/debit card receipts cannot be accepted as proof as
they do not itemise goods and services purchased.
Department:
Email:

Name of Person Advance is For:

Signature of Person Advance is For

Telephone:

Purpose of Advance:

By signing I understand and agree that any element of this

advance that is subsequently not returned to the Cash
Office or is not substantiated by valid receipts shall be
recovered by the University as a deduction from my
monthly salary.

If the amount is more than 300

please providedetailed information/ justification to assist
with authorisation. Continue on a separate sheet if necessary.
By signing this form you accept responsibilityfor the accuracy
of all information supplied as part of this request

(Form will not be processed unless this is

signed)
Period of Expenditure/Date(s) Paying
Participants:
Date for Collection/Date Required

GL

Cost Centre/WBS

Authorised Signatorys Name, Position and Email

Address

Date

Signature

Telephone

Type of Advance
Required
Cash

Tick

Currency Please
State

Travellers Cheques
Direct to a UK Bank
Account*
*Please complete details
overleaf

Name and Contact Details of Person Collecting Advance:

(N/A for Travellers Cheques as this must be the traveller)

Amount

Signature on Collection of Advance:

(only required for Cash and Travellers Cheques when collected)

Date
Collected:

Payment Details (Bank, Building Society or Overseas Account)

Please sign and date this part of the form and complete 1 option only to tell us which type of account
you would like your cash advance paying into.
Surname:
Payroll Number
(staff):

Forename(s
Date of
Birth:

N I Number (nonstaff):
Signature:

Da

te:

Option 1 UK Bank
Account
holder(s):
Name of Bank:
Bank Address:
Code:
Bank
Code:

Sort

Post

Account
Number:
Please indicate type of account by ticking one of the following options:
Current
Account

Deposit
Account

Savings
Account

National Giro

Option 2 UK Building Society

Name
Society:
Account
Number:

of

Roll Number:
Account
holder(s):
Name
of
Society:
Society
Address:
Code:
Account
Number:

Post
Roll

Number:

Option 3 Overseas Bank Account (Please provide as much of the requested information as
you have available overseas bank accounts have some or all of these numbers for an account.)
Name
of
Account holder(s):
bank:
Bank
key
Account number:
number:
2

Swift
(or
number:

BIC)

IBAN
number:

Bank address
(inc country):