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highest level will have an indent of 0 and the lowest level of detail with
have the highest indent. The values 0,1,2 & 3 are typical for a P&L
report.
Lines to Skip : This is the number of lines before or after the row to leave
as a blank. This is used to show a visual split between different areas of
the report.
Underline Characters : Used on totals. Such as - or =
Page Breaks : Tick the box to page break before or after row
Display :T,E or B. Generally leave this as T for total as you can use content
sets to expand the report at run time if needed.
Summary : Only used
with summary accounts.
Tick to pick up summary
account balance in the
account range defined.
Activity :Usually Net
but can be Dr or Cr if
needed.
Set of Books : This is
generally left blank to
pick up the books of the responsibility the report is being run from, but you can
report across multiple sets of books in a single report as long as they share the
same chart of accounts ( Same ID not, not just common structure )
The Define Column Sets window works like the Row Set on described already,
and can be used to define all information relating to a column set. The Build
Column Set window is a graphical layout for the initial structure definition of the
column set and for the final formatting of column headings.
Format Mask : Controls the format of the data in the column. For example
999,999 or 999.999,99 or 999,999.99
Factor : If left bank then default is Units but can also select from Thousands,
Millions, Billions and Percentiles
Balance Control :
Amount Type : This is usually required on a column set. Examples are
:PTD, YTD, QTD, Actual, Budget
Currency : Leave blank to pick up total functional balance, or enter a
value to pick up a translated balance.
Control Value : Used for budgets and entered currency.
Offset : This is a reference to the number of periods from the period the
report is submitted for. For example 0 is current period. -12 is same period
last year. If left blank then the default is a 0 offset.
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Display Options :
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[More Column Options] : This shows some additional setup fields that
are also available in the main column definition screen so refer to previous
pages for details.
Heading : This is the four rows that define the individual column
headings. These must be defined in this screen as they cannot be defined
anywhere else. You can press the button [Create Default Headings] and
then update manually.
Format Mask : This is taken from the main column definition screen.
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Report : Definition 1
NAV : Reports > Define > Report
FSG reports should be defined for the key monthly reports to group together
report components ( Row, Column & Content Sets ) so that users can run them
quickly and consistently.
Every report must have at a minimum a Row Set and a Column Set. All other
components are optional, or can be left as default.
Consider giving users access to this screen even if they are not allowed to define
other components.
Name Title & Description: Enter a report name, title and description following a
standard naming
convention so that
the definition can
be understood by
other users. The
report name and
description
are
visible in the
screens
when
selecting which
report to run, and
the title appears
on the report
output.
Required
Components
:
Select an existing
Row Set and
Column Set from the pick lists. Multiple reports can share the same components.
Report : Definition 2
NAV : Reports > Define > Report
Optional Components : Optionally select the additional report components.
Content Set : If the content set is expanding rows then select a row order
that controls the same segments.
Row Order : Although the segments must match the content set they can
be in a different order. 1,2,3 or 3,1,2 would both work if the Content Set
is expanding segments 3,2 & 1. If you are not using a content set then the
Row Order works with any expanded rows.
Display Set : These work independently to control the parts of the report
visible to different users.
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Other Components : Optionally select values for these fields. All of these are
available each time you run a report.
Segment Override : You can hard code a segment override into a report.
For example to look just at a specific Cost Centre, but it is normal to leave
this field blank have only select when required at the time the report is
being run.
Currency : This is usually left blank to pick up the functional currency of
the set of books, but you can also enter a specific currency , but only if
translated balances exist for that currency. If you want to report entered
currency then refer to the control values section on the following page.
Rounding Options : It is sometimes statutory requirement to perform this
in a certain order. Round then Calculate or Calculate then Round.
Level of Detail
: This works
with the level of
detail on the
row
set
definition
to
have different
reports from the
same definition.
This can be left
blank and the
default will be
Financial
Analyst
Output Option : The default is text and this will work with publishing the
reports as text direct from the apps and with publishing to spreadsheets via
ADI. The other options are to change the format of reports published from
the apps, but are redundant if ADI is being used.
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You can enter multiple control values if you want to use more than one currency
or budget.
When using
control values
to
define
currency, you
have to select
a
currency
type
of
Entered
or
Translated.
This will only
apply to the
rows
or
columns with
the matching
control value. It is different to selecting the currency on the report definition,
which applies to the whole report and only works with translated balances.
Report : Submission
NAV : Reports > Request > Financial
Report : select the name of the pre-defined report.
Period : This is the accounting period the report is to be run for. This can be any
period in the past or future ( Doesnt have to be open ), and is used as the basis for
the Offset period in the report definitions. Columns with an offset of 0 will
show data for the accounting period selected here.
Currency : This is the base currency for the report. Default is the functional
currency but any other currency for which translated balances exist can be used.
If no translation exists
then there will be no
balances
Request ID : This is
populated automatically
when the report is
submitted
Segment Override : This
can be used to select
specific segment values
such as accounts or cost
centres to filter the report
by at run time. The same
report can be run many times with different overrides.
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Content Set, Row Order & Display Set : You can add or change the optional
report components at run time
Rounding Options : The default rounding
option can be updated at report run time.
Exceptions : You can tick the box to only
show the pre-defined report exceptions in
the output.
Output Option : This is defaulted from
the report definition but can be updated at report run time
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Notes
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