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University of Technology,

Sydney

General Ledger Transaction Report


Procedures

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Table of Contents
Introduction.........................................................................................3
Requirements......................................................................................4
Logging In............................................................................................5
Oracle....................................................................................................6
Excel....................................................................................................15

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Introduction
The General Ledger Transaction Report allows the user in a Faculty or
Division to extract on financial transactions recorded in the Universitys
Oracle Financials system (neo) into a Microsoft Excel worksheet for
further analysis.
This manual will guide the user through the procedures in extracting
this information and analysing the results.
Please direct all requests for assistance to the ITD Helpdesk at
helpdesk@uts.edu.au or call ext. 2222.

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Requirements
Before starting Oracle General Ledger Transaction Report, the following
conditions need to have been met:
1. Oracle JInitiator has been successfully installed on the users
computer (Contact the IT Helpdesk on ext. 2222 or e-mail
helpdesk@uts.edu.au if this has not yet been done);
2. Configure Microsoft Internet Explorer as your default browser to
access Oracle Financials;
3. The user has been issued with UTS GL Inquiry nnn access to
Oracle Financials where nnn is the Faculty or Division (The
Finance
User
Access
Form
can
be
found
on
http://www.neo.uts.edu.au/support/useraccess.htm);

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Logging In
Open Internet Explorer and navigate to http://www.neo.uts.edu.au/ and
select the click here to login to neo button.

Alternately, you can go directly to Oracle Financials by entering


http://neo.itd.uts.edu.au:8001 in Internet Explorer.
Bookmark this
address to allow for easier and quicker access in future.

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Oracle
In the Navigator GL Enquiry UTSnnn yyyyy screen, select Other
Requests

In the Find Requests screen, select the

Find button

In the Requests screen, select the Submit a New Request button

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In the Submit a New Request screen,


the option
and press OK

select

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In the Submit Request screen, select the dropdown box in the Name
parameter

The Reports screen will open and show the list of available reports.
Scroll down to the UTSC: GL Transaction Detail Excel
Report and select OK

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In the Parameters screen, select the dropdowns for the Starting and
Ending Period, Flexfield From and To fields

In the Starting Period screen, scroll down to the starting month of


the period to be reported on
and select OK

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In the Ending Period screen, scroll down to the ending month of the
period to be reported on
and select OK

In the UTS Accounting Flexfield screen, enter the account segment


ranges for this report. To capture all occurrences within a segment,
enter 0 as the low and z as the high values for the range.
Please note that you will need to restrict the Natural Account
ranges to 40000 as the low and 99999 as the high values for
this range. Failure to restrict this field will result in your
report not equaling your monthly reports.

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In the Parameters screen, select the OK


relevant report criteria have been defined

In the Submit Request screen, select


to execute this report

button when all the

Submit button

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The Requests screen will show the status of this report. Press the
Refresh Data button to update the request
status
until the Phase field changes to
Completed.

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Select the View


Output button to
view the report output and select the data with Edit Select All or
Ctrl-A.

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Copy the highlighted ranges with Edit Copy or Ctrl-C.

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Excel
In Microsoft Excel, paste the report data with Edit Paste or Ctrl-V

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Convert the data with Data Text to Columns

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In the Convert Text to Columns Wizard Step 1 of 3 screen,


choose
Delimited and select the Next button

In the Convert Text to Columns Wizard Step 2 of 3 screen,


choose Comma as a
Delimiter and select the Next
button

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In the Convert Text to Columns Wizard Step 3 of 3 screen, scroll


to each of the Co, Org Unit, Loc, Activity, Account, Future and Interco
columns and set the Column Data Format to
Text. Select
the Finish button when complete.

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In the converted worksheet, highlight column P and insert a new


column with Insert Columns

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Title this new column Net and enter +N2-O2 as the formula. Copy this
formula to the end of the worksheet.

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A Pivot Table will allow the user to analyse the data in this report.
Select Data PivotTable and PivotChart Report.

In the PivotTable and PivotChart Wizard Step 1 of 3 screen,


select the Next button

In the PivotTable and PivotChart Wizard Step 2 of 3 screen,


select the Next button

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In the PivotTable and PivotChart Wizard Step 3 of 3 screen,


select
the Layout button

In the PivotTable and PivotChart Wizard Layout screen drag the


Org Unit and Activity fields to the Row area and Net field to the
Data
area. Select OK when complete.

In the PivotTable and PivotChart Wizard Step 3 of 3 screen,


select
the Finish button.

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The completed Excel worksheet ready for further analysis.

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