Registered AD

DRDO MM:11.2
Government of India, Ministry of Defence
Defence Research & Development Organisation
Belur,Yemlur (Post)
Bangalore - 560037

Centre For Air Borne Systems

Tel :080-25049144/ 9118 / 9103 / 9104 / 9120 / 9140
Fax :080-25049123 / 25222326
Email :directorcabs@gmail.com

INVITATION FOR TENDER / QUOTATION

(TWO BIDS)
File/Reference: CABS/LPD/20130248/Lgs

To,

Tender Enquiry No:CABS/15ATT027/14-15

Tender Enquiry Date :
25-Jun-2014
Tender Due Date & Time: 16-Jul-2014, 1000 hrs
Tender Opening Date & Time:16-Jul-2014, 1030 hrs

Dear Sir,
1. Quotation in Indian Rupees in two parts (Techno-Commercial and Price Bids) is invited for the under
mentioned stores/services by Director CABS, as per the general terms & conditions enclosed at Annexure - I
Sl.
No.
1

Description & Nature of Supplies / Services

Qty
Reqd.

Four Wheeler Battery Operated Platform Truck with Battery Charger

(as per Specifications Enclosed)

Unit of
Measure
No.

2. Desired Delivery Period / Contract Period upto: 6 Week(s) from placement of Order / Contract. Free Delivery
at CABS.
3. Warranty : 2-Year(s)
4. The quotation should be neatly typed on the letterhead of the firm mentioning the Central & State Sales Tax
Registration Numbers, the rates, total cost and the taxes / duties applicable for the above items duly signed
and stamped by the authorised signatory.
5. Firms are requested to quote their best price as only the lowest technically acceptable offer will be considered
6. The Quotation should be valid for a minimum period of 120 days from the date of Tender Opening
7. The Commercial Terms Statement should be duly filled and enclosed with Techno-Commercial bid (Non
receipt / Incomplete Details will lead to rejection of Tender)
8. The techno-commercial and Quotation should be sent in two separate sealed envelope with our Tender
Enq. No. / File Ref.No. otherwise it is likely to be rejected.
Note : You are requested to attach Annexure-I Page 1 & 2 duly signed and agreed on the General Terms & Conditions and
Submit the Annexure along with the Techno-Commercial Bid.
No Quote may also be intimated as Regret. This will be ensuring that your firm will continue to be considered in the list
of Register Vendors.
Yours Faithfully,

MMD Control No: 14M0680

Date : 25-Jun-2014

Gp Capt MMD Mulla

Dy Head MMG
FOR Director CABS
for & on behalf of the President of India

Annexure I
Page 1 of 3

General Terms and Conditions

1. Quotation must be sent by Regd AD post as given in Para 1 of our letter (page 1/4) or to be dropped in the
tender box at CABS, Belur, Yemlur Post. Tender documents must be placed in envelopes securely fastened,
sealed and distinctly marked TENDER FOR SUPPLY and addressed only to Director, CABS. Tender
enquiry reference and due date and time of opening must be marked boldly on the envelope. For two bid
cases, the two envelopes should be marked as Techno-Commercial and Price bids respectively with tender
Enquiry reference, Due date and Due time. The two envelopes should be put in one envelope and marked to
Director CABS. Tender enquiry reference with due date and due time should be marked on outer cover.
2. Unsolicited quotations/quotations received late or improperly sealed or with incomplete marking or with
unattested overwriting/corrections in the quotation documents are liable to be rejected.
3. Items supplied are subject to inspection and acceptance and the supplier should collect rejected items at his
cost.
4. In case of delayed supplies, Liquidated Damages at the rate of 0.5 percent per week or part thereof of the
delay subject to maximum of 5 Percent will be levied.
5. Validity: 120 days from the date of opening.
6. Registration: Registration is mandatory. If your firm is not registered with this Lab/Estt. or any other DRDO
Lab/Estt, you are requested to seek registration. For details please write to Director of (Lab/Estt). Vendors
must complete registration formalities to become eligible for placing supply orders and future enquiries.
7. EMD of Rs __8,500__ /- must be enclosed in the form of a crossed payee DD Drawn in favour of Director,
CABS payable at Bangalore. Demand Draft should be enclosed with the Price Bid only which will be
opened during TPC/NC. Tenderers will certify in the Techno Commercial Bid that EMD amount as
applicable has been enclosed in the Price Bid without disclosing the amount. However, if Earnest Money
Deposit is not found enclosed with the Price Bid, the offer would not be considered by TPC/NC and the bid
would be treated as technically rejected.
If the vendors are registered with any DRDO Lab/Govt Dept., the vendors must enclose a copy of valid
registration letter, in lieu of EMD.
8. Registration number allotted by this laboratory or any other DRDO Lab/Estt or proof of registration with
another Govt. Deptt., if any to be mentioned on the quotation.
9. No correspondence/discussion/visits whatsoever will be entertained on the subject unless specifically called
by this office after opening the tenders for technical discussions/price negotiations. Any violation of this will
render the quotations invalid and the firm is liable to be blacklisted.
10. Director reserves the right to call for techno-commercial/price negotiations. The company should depute
competent representative for such discussion/negotiations whenever called for and he shall be competent to
take on the spot decisions.
11. Director reserves the rights to place order for full quantity or part thereof as considered necessary.
12. Drawing/specifications sent along with this letter should be return along with your quotation or regret letter.
13. You may give any of your commercial term, if required in your techno-commercial offer only, and price
quotation should contain only price.
14. SECURITY: Any information/material/document supplied in connection with this enquiry/likely order is
classified. You are required not to disclose/copy to jeopardize security.
15. Please inform the Director in writing whether you or any of your partners/employees have/has close relations
working with any DRDO Lab/Estt. This is for record only.
16. For two bid cases, only techno-commercial bid will be opened on the date and time of opening.

Page 2 of 3

TECHNO-COMMERCIAL BIDS*
TECHNICAL
1. Give brief description of item/equipment/material with accessories. Items offered should conform to BIS (ISI)
specifications or as explicitly stated. In case specifications offered are different, separate comparative
technical specifications sheet shall be attached with details such as Sl. No., specifications offered, deviations if
any, and remarks. Any product brief, test certificates available may be enclosed. Samples may be enclosed or
dispatched.
2. List of spares, if applicable should be attached.
3. Any optional, if offered, be provided with their full technical details including their use and advantage.

COMMERCIAL
1. The normal payments terms are 90% within 30 days after receipt, acceptance and satisfactory installation of
stores/equipment in good condition or the date of receipt of the bill whichever is later. The 10% payment will
be released after warranty/guarantee period. This can also be released on furnishing an irrevocable bank
guarantee in the prescribed format for equivalent amount valid for the duration of such warranty/guarantee,
wherever applicable.
2. Give details of installation and commissioning except price which will be only in price bid (if applicable).
3.

Warranty / Guarantee required is for minimum of__2

Year(s) from the date of acceptance of items by

CABS.
4.

Delivery desired is within _

6 _Week(s) from the date of AOT/ Supply Order /Contract. Specify your

delivery period.
5. In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week or part thereof of the delay
subject to a maximum of 5 percent will be levied.
6. This organization is exempted from payment of customs duty under Notification No _39/96 Dt:23/07/1996 ,
amended by 113/06 Dt:16/11/2006 & further amended vide 110/2011 Dt:19/12/2011, _ or _39/96
Dt:23/07/1996 & amended by 60/96 Dt:22/8/1996_ or _51/96 Dt:23/07/1996 & amended by 93/96
Dt:11/12/1996_ and excise duty under Notification No_10/97_. However, prices should be quoted indicating
clearly Customs/Excise duties. If agreed, the necessary exemption certificate may be provided. This
exemption is for the final product only.
7. Delivery: Free delivery at CABS, Bangalore.
8. Mode of dispatch: Rail/Road/Air/Sea should be indicated early. No transport charges are admissible to local
firms and the stores are to be delivered free of cost.
9. In case of equipment offered requires maintenance after the expiry of the warranty, please indicate
approximate cost of comprehensive and on call basis maintenance and also availability of local support or
otherwise.
10. Please note clearly that quotation by fax is liable to be rejected.
11. The contractor is liable to submit the Security deposit 10% of appropriate value, in the event of acceptance of
his tender if applicable.

Page 3 of 3
PRICE BIDS*
1. No unilateral revision in price will be admissible.
2. Rates should only be quoted in the accounting units (A/U) mentioned in this enquiry. Rates must be quoted
clearly on free delivery basis at CABS and total value is also indicated in words.
3. Adhering to the Format given below is a Pre-requisite for considering your quotations:
Private
Sl.No

Description

( ii ).

Brief Description of
complete item / material
with all accessories
Custom Duty, if any

( iii ).

Excise Duty, if any

( i ).

( iv ).
( v ).
( vi ).
( vii ).
( viii ).
( ix ).

A/U

Qty
Offered

Unit Price

Total Cost

Sales Tax
( Specify % )
Installation and
commissioning cost, if
any
Training cost, if any
Total Cost
(In Figures & Words)
Octroi if applicable,
necessary certified will
be issued.
Any other

4. Separate list should be attached where required in the same format giving details of each item and cost.
However, total cost should be mentioned at Sl.No 3.( vii ) above.
5. In case any of the subheads are included in the total cost, the same should be specified. Any exemption of
duties / Taxes required should be indicated.
6. In case spares / accessories are applicable, their price should be clearly indicated separately.
7. Any optionals indicated in techno-commercial bids must be priced separately.
8.

Vendor who do not accept CABS, Belur, Yemlur Post standard commercial terms are liable to be

ignored.