SOUTHPORT LOOP CONDOMINIUM ASSOCIATION (SLCA)

GENERAL ANNUAL MEETING MINUTES

OCTOBER 7, 2007

CALL TO ORDER
Tim Davenport called the meeting to order at 6:05 PM at the upper level of the Pier Restaurant.

• Unit Owners Present: (31 units)

917, 921, 923, 924, 930, 932, 936, 938, 1003, 1005, 1006, 1008, 1010, 1011, 1013, 1014, 1017, 1019, 1020,
1022, 1025, 1107, 1109, 1112, 1115-1, 1115-2, 1115-4, 1118, 1125-1, 1125-2, and 1125-4
• Unit Owners Proxies: (12 units)
897, 926, 1001, 1007, 1023, 1114, 1116, 1122, 1124, 1125-3, 1132, and 1138
• Unit Owners Absent: (14 units)
900, 902, 905, 907, 915, 918, 920, 1004, 1016, 1115-3, 1126, 1128, 1134, and 1136
There was representation from 43 units (76%) of the 57 units in the SLCA.
A quorum was present. (60% of SLCA membership).

APPROVAL OF MINUTES
Tim Davenport stated that minutes had been distributed as members entered the meeting room. Tim inquired
upon review, if anyone had any questions or corrections. Hearing none, Shelly Killen moved and John Mongeon
seconded to accept the minutes as written. The membership voted in the affirmative to accept the minutes.

TREASURER’S REPORT
Roger Johnson presented a financial report for SCLA. (see Income statement) The balance as of 10/5/2007 is
$15,408.90. Roger discussed the disbursement for the street repair project. Roger noted the largest expenses are
for lawn care and snow removal. Bob Speckman moved that the Treasurer’s report be accepted, Wendy
Jorgensen seconded and the membership voted in the affirmative.

OLD BUSINESS
1. Security Gates – Two representatives from Bayview Condominium Association attended to update the
SLCA membership on their proposal to install of 3 Rising Arm barriers using inductive loop detection
(opens upon detection of an automobile). 2 barriers would be located at the island over the bridge and 1
at the north entrance to Southport Loop. The barriers could be upgraded to a card or code entry system in
the future. Kevin Turnbow would install the gates and Bayview would pay for half of the cost of the 3
gates. Tim thanked them for sharing and said we would let them know the outcome after the membership
discussed the matter further. The Bayview representatives departed.

2. Street Repair – Tim discussed Southport Loop street sealing and the rationale and benefit of the project.
Tim provided a financial breakdown summary stating that the project cost $15,000. The board allocated
$5,000 from the general fund and the balance was assessed at $181.77 per unit. There was a discussion
of funding a contingency account for future improvements rather than the current assess-as-needed
approach. A request that all assessment notices needed to be distributed through physical mail notice as
well as email was acknowledged as accepted as future practice.
 3. River Bank Maintenance – Jack Marquart gave an update on the river bank repair project for south end of
Southport Loop. (south of unit 1006)

• The original permit expired. The Corp of Engineers has just issued a new permit for the project.
• The project estimate is $50,000. Project funding has been determined.
i. The 12 units in the 3 four-plexes (1112-1118, 1122-1128 & 1132-1138) have been
assessed 2,500 each.
ii. The association is allocating $10,000 from the general fund.
iii. The remainder will be assessed to any neighboring units needing rock to repair rip rap.
iv. No general assessment to the SLCA membership is expected.
• Sod removal will be required to allow equipment and material to access the riverbank. After the
work is complete, sprinkler heads and sod will be replaced as needed. The work should take 4 –
5 days. The Spilmans have allowed the use of their vacant lot as a staging area for the project.
• Pat Mindt asked that the river bank behind her unit 1010 be included in the project. Jack agreed
and asked that if anyone else was interested to contact a board member.
• Weisz & Sons have been contracted to do the work. Curb and gutters will be at the individual unit
owner’s expense.
• Appreciation was expressed from the membership to Jack Marquart for his efforts.
4. Erosion control for the bayside units – Tim stated that Jack’s next project was to address the erosion of
the shoreline of the units adjacent to the marina on the east side of Southport Loop. The board hopes to
address the issue in 2007.
5. Maintenance Association – John Olson explained that an umbrella Maintenance Association that includes
the 5 home-owner/condominium associations in Southport had been formed earlier this year
• John discussed Southport Marina river access, where $4,500 in engineering costs were incurred
to determine the effect of the new Memorial bridge project on the accumulation of silt and sand
down river. SCLA portion was $675.
• John also discussed approximately $33,000 of cost incurred prior to SLCA joining the umbrella
maintenance association. John has requested a breakdown of the expenses. Roger Johnson
said he would review any disbursements made over that time period from SCLA, especially
payments for dredging. Some owners remember paying $200 - $300 for dredging.
• John explained the allocation methodology (based on multiple factors) which was proposed by
Dan Werner. The SCLA would have had significantly larger allocation under the old method.
There are approximately 210 units in the 5 associations. SCLA’s 74 units (when fully developed)
would have represented 36% allocation. Under the new methodology:
Home Owners (60 units) = 45%
Condo Owners (150 units) = 45%
Kevin Turnbow = 10%
SLCA currently has 57 units and shares approximately 18% of the expenses.

NEW BUSINESS
1. southport.com web site – Tim acknowledged the work Tom Evans had done in setting up the web site
and email account for southportloop.com.

2. Security Gates – Tim facilitated a discussion of the entry gates proposal that the Bayview Condominium
Association had presented earlier. Various views were expressed, some in favor and some opposed.
Alternatives including a 2 gate solution, cameras, signs and guard shack were offered.
 • Anne Vadne moved and Shelly Killen seconded a motion to inform Bayview Condominium that
SCLA was not interested in partnering in the installation of security gates at this time. The motion
was put to vote and passed.
• Tom Evans offer a motion, seconded by Pat Lysengen that the SLCA board inform Bayview of
our interest in developing a partnership, to continue work on the gates including a rendering of
the proposed solution. Also if Bayview decides to proceed without SLCA, that they would keep
SLCA board informed and that their solution would not adversely impact SCLA traffic flow. The
motion was put to vote and passed.
• John Olson concluded the discussion by stating that the SLCA board now had a good sense of
the opinions of the membership and could work out a solution with the Bayview Board.
3. Southport Sign – Tim informed the SLCA membership of the idea of putting up a “Welcome to Southport”
sign at the north end of the marina parking lot. Kevin Turnbow has offered the land and Tim asked John
Olson to bring the idea to the umbrella Maintenance Association
• Anne Vadne requested that a “No Wake Zone” sign be put on both sides of the bridge by the Pier
Restaurant. Tim Asked John Olsen to also bring this request to the Maintenance Association.
4. Street Lights on Riverwood Drive –Tim reviewed the discussions with the city on installing street lights on
the Riverwood Drive. The estimated cost is $46,000. The SCLA will continue to work the city and other
associations on this project.

ELECTION OF OFFICERS
1. President
Tim asked for nominations for President.
Roger Johnson nominated Dan Werner and Eneida Evans seconded
Tim asked twice more for nominations for President and closed nominations.
The membership voted to elect Dan Werner as President.
2. Vice President
Tim asked for nominations for Vice President.
John Olsen nominated John Mongeon and it was seconded
Tim asked twice more for nominations for Vice President and closed nominations.
The membership voted to elect John Mongeon as Vice President.
3. Secretary
Tim asked for nominations for Secretary.
Dan Werner nominated Tim Davenport for Secretary and for another term as Board member and it was
seconded by Tom Evans.
The membership voted to elect Tm Davenport to the Board and as Secretary.
4. Board Members
Tim asked for nominations for 2 more Board Members.
Bob Speckman nominated Patti Lysengen and it was seconded by Linda Voge.
Dan Werner nominated Linda Butts and it was seconded by Linda Schwab.
Tim asked twice more for nominations for Board Members and closed nominations.
The membership voted to elect Patti Lysengen and Linda Butts as Board Members of SLCA.

ADJOURNMENT
Seeing no other business, Tim Davenport closed the meeting at 7.36pm