ALL INDIA STUDY CAMP/WORK SHOP

DECISION OF KURUKSHETRA CWC

2 DAYS WORK SHOP – 04.11.2009 & 05.11.2009
AT THIRUVANANTHAPURAM
Dear Comrades, The Circle Secretaries may choose the
As per the decision of the CWC meeting held charming participants who could contribute in the
at Kurukshetra from 14th to 15th July 2009, a Two-day workshop as per the allotment to their circles. The
All India study camp cum work shop to impart and Delegate fee has been fixed as Rs.250/- for two days
interact about the Trade Union history; Policy for comfortable stay & food. The name of the
offensives and our counter strategy; Service rules etc, participants may please be sent to ‘Com. M. Krishnan,
is being organized. The Kerala Circle Union is hosting CHQ President, AIPEU Group ‘C’ P & T House,
this first workshop at Thiruvananthapuram [Kerala] Thiruvananthapuram (Mobile No. - 09447068125) in
from 04.11.2009 to 05.11.09. The idea is to impart an advance for making arrangements to receive the
insight of our trade union history to the new generation delegates and provide accommodation. The copy of
leadership; to understand the policy offensives against the same may please be sent to CHQ at the earliest
us and the counter strategy to be adopted by us possible.
uniformly by all; to share the knowledge of service Please note that TA/DA shall be borne only
rules for equipping all of us in a better manner; and by the Circle Unions/Divisional Unions to the
finally to provide an opportunity for interaction between participants.
the participants and the all India leadership. The CHQ The detailed programme of the workshop will
is confident that all the Circle Unions will make the be intimated shortly. All Circle Secretaries are
best use of this opportunity and depute suitable requested to book their up & down tickets reservations
delegates to this All India Study Camp / Work Shop. immediately to attend the Study Camp / Work Shop
The venue of the workshop will be ‘EMS and make it a purposeful and unique one.
Academy Trivandrum’. Hall & Accommodation for 150
Comrades have been booked. The delegates allotted The CHQ is attempting first of its nature to hold Trade
to each Circle are as follows: - Union & Service rules class with the motive to create
Andhra Pradesh - 10 more leaderships at base levels who possess all skills
Assam - 5 to lead the movement further in the days to come.
Bihar - 5 Let all of us make our attempt a successful one.
Chhattisgarh - 5 With fraternal greetings,
Delhi - - 5
Gujarat - 10 INDIA POST PROPOSES LAUNCHING
Haryana - 5 PREPAID CARDS
Himachal Pradesh - 5 India Post plans to launch Prepaid Cards.
Jammu & Kashmir - 3 It has posted a marketing research survey containing
Jharkhand - 5 25 questions inviting the feedback for launching this
Karnataka - 10 scheme. One can purchase a card and load money
Kerala - 10 in it. This card can be used in any shop or
Maharashtra - 10 establishment that accepts Credit or Debit Cards,
Madhya Pradesh - 5 it can be used to make purchases on the internet
North East - 2 and it can be used to withdraw money at the Post
Orissa - 10 Office Counters or from any Bank's ATM. The card
Punjab - 5 can be reloaded as per the convenience. This card
offers a convenient and secure payment option where
Rajasthan - 5
one does not have to carry large amounts of cash
Tamilnadu - 10
and can be reissued if lost for a small fee which
Uttar Pradesh - 10
ensures his money remains safe.
Uttarakhand - 5
The questionaire for the survey is very much
West Bengal - 10
available in the Department of Post website.
150
BHARTIYA POST 1 NOVEMBER, 2009
 General Secretary’s Desk
INDEFINITE STRIKE FROM 07.10.2009
The Postal JCA including GDS unions met
21.09.09 discussed in detail about the situation
prevailing on GDS committee report and the inordinate
delay in its implementation over ten months. The JCA
also noted with concern that the modification sought for
on pro rata wages, increment, Fixation formula etc have
not been incorporated in the Cabinet memo.
After a thorough discussion, the JCA has
decided to serve strike notice immediate by on 22.09.09
for the proposed indefinite Strike from 07.10.09 on two
point Charter of Demands as follows:
(1) Approve and implement immediately the GDS Pay
Commission with the modifications sought by the
Staff Side; and
(2) Remove the discrimination against the GDS on
the issue of grant of Bonus ceiling.
Postal JCA also decided to organize a Joint
Strike Tour in all Circles between 01.10.09 to 05.10.09.
Attention of All Branch/Divisional Secretaries
This Strike action is only for the immediate settlement of
GDS Pay Committee report. We have not included any
other demands since the importance of the demand
should not be diluted. It is the GDS who participated the
Bonus strike for Departmental employees and all the
strikes even though their demands were not found place.
The December 2008 episode should not be repeated in
any division/circle who have miserably failed then. 100%
participation should be ensured by all members by
organizing tours, meetings etc. Don’t forget! It is our
primary duty to extend all help to GDS for settlement of
their fundamental demands. Please ensure the strike a
most successful one.
All Circle Secretaries are requested to tour their
circles intensively and ensure full participation of all
cadres in the ensuing strike from 07.10.09. Reports shall
be sent to CHQ as frequently as possible about the
mobilization and other issues.
Let us unite, shed our differences if any for the
cause of GDS and for their upliftment. Let us show our
oneness in the strike and mitigate the GDS demands.
MODIFIED ACP SCHEME – SALIENT FEATURES
The Department of Posts has caused orders
vide its OM No. 4-7/(MACPs)/2009/PCC dt. 18.09.09 for
the implementation of MACP scheme in the Department
of Posts. The full text of the orders was published in the
Bhartiya Post and also exhibited in our CHQ Website.
1. Three Financial upgradations under MACP at
intervals of 10,20 & 30 years of continuous regular
service with effect from 1.9.2008.
2. The TBOP & BCR shall stand withdrawn with effect
from 1.9.2008.
3. There shall be no change in the designation,
BHARTIYA POST
classification or higher status, but financial & other
benefits shall be permitted.
4. Action should be finalized at once for grant of TBOP/
BCR due for the period till 31.08.2008.
5. Screening Committee should be constituted
immediately for grant of MACP. There shall be a time
schedule and meet twice in a financial year.
Preferably in the first week of January & First week of
July for advance processing of the cases maturing
in that half year.
6. No stepping up of pay in the pay band or grade pay
would be admissible.
This MACP is based on the DOPT orders and it
should be read with the DOPT order dated 19.05.2009.
The main features of the DOPT orders stated
above is as follows: -
(i) There shall be three financial upgradations
counted from the direct entry grade on completion
of 10,20 & 30 years respectively.
(ii) Financial upgradation will be admissible
whenever a person has spent 10 years
continuously in the same grade pay.
(iii) Benefit of pay fixation for regular promotion shall
be allowed on MACP. 3% of the total pay in the Pay
band and grade pay drawn before such
upgradation shall be granted.
(iv) However no further fixation of pay on regular
promotion if it is in the same grade pay as granted
under MACP. If higher grade pay, only difference of
grade pay is admissible on regular promotion.
(v) Promotions earned in the post carrying same
grade pay in the promotional hierarchy as per
Recruitment Rules shall be counted for the
purpose of MACPs.
(vi) ‘Regular Service’ shall commence from the date
of joining of a post.
(vii) On grant of financial upgradation, there shall be
no change in the designation, classification or
higher status. However, financial and certain other
benefits such as HBA, allotment of quarters shall
be permitted.
(viii) The Financial upgradation would be on non
functional basis subject to fitness, in the hierarchy
of grade pay within the PB I (No bench Mark
application up to Rs.2800/- Grade Pay). Thereafter
application of bench mark ‘good’ will be there till
the grade pay of Rs.6600/- in PB 3.
(ix) No reservation orders/roster shall apply to the
MACPs.
(x) Financial upgradation under the MACPs shall be
purely personal to the employee and shall have
no relevance to his seniority position.
(xi) If a regular promotion has been offered but was
refused by the employee before becoming entitled
2 NOVEMBER, 2009
 to a financial upgradation, no financial upgradation
shall be allowed. He will not be eligible for further
financial upgradation till he agrees to be
considered for promotion again and the second
and the next financial upgradiaton shall also be
deferred to the extend of period of debarment due
to the refusal.
The Department of Posts has simply adopted
the orders without any deviation. Certainly the
introduction of MACP scheme in the Postal is another
mile stone ahead in our history. All are requested to
send their feed backs about the MACP.
NATIONAL EXECUTIVE OF CONFEDERATION
The National Executive of the Confederation
met on 13.09.2009 at New Delhi.
It is decided that the triennial National Council
meeting will be held on 4th,5th and 6th December, 2009 at
New Delhi. The inaugural session will commence at
2.30 PM on 4th (Friday) and shall be concluded by 6.30
PM. Business session will commence on 5th at 10.30AM
and the conference will be concluding its deliberations
on 6 th by 5.30PM. The inaugural session will be
participated and addressed by all the Central T.U.
representatives, all affiliates of the TUI-PAE in Indian
Sub-continent, Sri Lanka, Japan and Vietnam. The TUI
General Secretary will also be invited to address the
inaugural session.
It was decided that the Secretariat should once
again circulate the details of membership of each
affiliated Association/Union (as declared earlier) and
permit them to correct the declared membership and
pay the arrear dues.
The following programme of action has been
decided to be carried out.
(i) The Executive decided to organize meetings in
front of all offices and other campaign programmes
like issuance of leaflets etc. to popularize the
following demands and adopt the resolution
demanding the convening of the Departmental
Council of the respective Ministries/Department.
This should be carried out by all affiliates and its
units and branches during September and
October, 2009. The resolution adopted in this
regard to be sent to the concerned Secretary of
the respective Ministries/Department with a copy
to the Confederation CHQ.
(ii) To organize a human chain on 25th November,
2009 in all Cities/Towns by eliciting massive
participation of the members. The human chain
should preferably connect two Central Govt. offices
as is chosen by the concerned COCs. The human
chain is to be organized to project the following
demands as detailed in the annexed resolution.
DEMANDS:
(a) To reduce the price of all essential commodities.
(b) To rescind the orders on outsourcing of
Governmental functions and closure of offices.
BHARTIYA POST 3 NOVEMBER, 2009
(c) To fill up all vacancies of Group D posts by regular
recruitment and stop contracting out the Group D
functions and employing daily rated/casual
workers to carry out the Group D functions;
(d) Remove the condition imposed on employees who
are recruited after 1.1.2004 to draw the 60%
arrears (viz. the compulsory filing of application
for registration to NPS).
(e) To rescind the decision to replace the CGHS and
Medical facilities by Medical Insurance scheme
without causing any discussion in this regard with
the Staff Side.
(f) To restore the Departmental Council functioning in all
Ministries/Departments and ensure that the
meetings of the Councils are held once in every four
months. Convene the meeting of the Anomaly
committees to discuss and settle the issues.
It was decided that the Confederation will write
to the Cabinet Secretary, on (i) the non functioning of the
JCM for a (especially the National Council, Standing
Committee and the National Anomaly Committee) (ii) to
the Director CGHS to restore the emergency consultation
facility in CGHS dispensaries and (iii) to place the copy
of all important correspondence with the authorities on
the website of the Confederation.
SETTLEMENT OF PERSONAL CLAIMS
The Directorate in its letter No. 1/1/2009-SR dt.
17.09.09 intimated that sufficient allotment of funds has
been placed to all the Circles in the Budget allotment
2009-10 to wipe out all the pending bills like TA, Medical,
OTA etc. we have placed this as one of the subjects for
discussions in the ensuing periodical meeting.
All Branch/Divisional Secretaries requested
to furnish pending bills headwise to the Circle & CHQ.
The Circle Secretaries are requested to collect the
details and forward to CHQ atleast before 15.10.2009.
This is most important.
NATIONAL CONVENTION OF WORKERS & DECISION
The Nine Central Trade Unions viz. INTUC,
BMS, CITU, AITUC, HMS, AICCTU, AIUTUC, TUCC and
UTUC having different political shades come together
and conducted a historic convention on 14.09.09 at New
Delhi. The convention adopted a Joint declaration, called
for state level joint conventions and issued a call for
observance of National protest day on 28.10.09 through
joint mobilisation urging the Government to take urgent
remedial/corrective measures on price rise and PDS
system, Employment Protection, Strict enforcement of
all labour laws, Social security for the unorganised
sector employees, stop disinvestment process of Public
Sector enterprises etc. The country has now witnessed
a ‘rare unity’ for the concern of working class and toiling
mass.
AUSTERITY MEASURES – MOF GUIDELINES
Finance Ministry issued fresh guidelines vide
its memo No. 7 (1) E Coord/2009 dt. 7.09.2009 on
expenditure management. For the year 2009-10, every
Ministry/ Department shell effect a Mandatory 10% cut in
non plan expenditure under the following heads:
A) Domestic and Foreign Travel Expenses.
B) Publications.
C) Professional Services.
D) Advertising and Publicity.
E) Office expenses.
F) POL (except for security related arrangement).
G) Other administrative expenses.
The remaining portions of non plan
expenditure, excluding interest payments, repayment of
debt, Defence capital, Salaries, Pension and the Finance
Commission grants to the states will be subjected to a
mandatory 5% cut. No re-appropriation of funds to
augment the non-plan heads of expenditure shall be
allowed during the current financial year. No increase in
budgetary allocation. Purchase of vehicles, except for
operational requirement of the Defence forces, Central
Para Military Forces and Security related organization
will not be permitted.
Sri. Pranab Mukherjee, Hon’ble Finance Minister
& other VIPS like Smt. Sonia Gandhi, Sri. Sharad Pawar
etc are flying in the economic class of commercial flights
eventhough special charted plane was waiting. The
austerity measures now adopted by the Ministers should
be applied to Burocrates. How much of amount is being
spent on functions and foreign tours every day in the
Department of Post itself. Shall we expect that the Postal
Managers will adopt austerity measures and set an
example to others.
LOGISTIC POST – OUTSOURCING COLLECTION
Department of Post issued orders for Extension of
Outsourcing Collection Scheme to Logistics Post/
Logistics Post Air/Overnight Parcels Service. Now the
heads of the Circles delegated powers to appoint
collection agents to collect the cargo business and they
will get 5% Commission on the business procured.
Earlier the department issued orders for outsourcing of
data entry work related to Bulk Speed post articles and
now for Logistic Post/Logistic Post Air/Overnight Parcel
Service.
NFPE RELEASES TWO BOOKS ON COMRADES N.J.IYER &
K.ADINARAYANA
NFPE is bringing out two Books - One Book on
our great leader Comrade N.J.Iyer, the Founder
President of NFPE and former General Secretary of R3
NFPTE Union - Second Book on our another great leader
Comrade K.Adinarayana, the Former Secretary General
of NFPE and Former General Secretary P4 NFPTE /
NFPE.
The Book on Comrade Iyer is captioned as “Iyer’s
Vision” containing many of his ideological articles and
articles on many important issues together with the write
ups of many leaders of Central Government Employees
movement about the leadership of Comrade Iyer.
The Book on Comrade Adi is a Biography written
by a famous biography writer Comrade Ramakrishnan.
BHARTIYA POST
He has vividly narrated the leadership of Comrade Adi in
a biography form.
All Circle Secretaries are requested to intimate
the Federation over phone or through emails about the
number of copies of each book they want to purchase
for their circles and branches. It will be appreciated if at
least each branch purchase five copies of each book for
their important office bearers and for circulation. PLEASE
PLACE THE ORDER IMMEDIATELY. - SECRETARY
GENERAL, NFPE.
OTHER NEWS
v Circle conference of West Bengal circle is
scheduled to be held from 11th to 14th October 2009
at Barasat (West Bengal). General Secretary is
attending.
v The CWC meeting of M.P. Circle will be held on
04.10.09 at Bhopal. General Secretary & Financial
Secretary, CHQ are attending the meeting.
v The CWC Meeting of U. P. Circle is scheduled to
be held on 10 & 11th October 09 at Kanpur. General
Secretary is attending.
v The Department has sought subjects to the
ensuing periodical meeting with Secretary,
Department of Posts. Accordingly we have given
the following subjects for the discussions.
(i) Inordinate delay in settlement of personal
claims like TA, OTA, Medical etc for want of
funds since 2003-04.
(ii) Filling up of Residual Vacancies.
(iii) Filling up the posts of APM Accounts &
Promotional avenue to the Accounts line
officials.
v CAT, Chandigarh held that the GDS are entitled to
get revised bonus ceiling of Rs. 3500/-. However,
the Department has filed a writ petition in the High
Court of Punjab to set aside the judgment. This year,
the Department has mentioned in the bonus order
itself restricting the ceiling to Rs. 2500/- This
discrimination has to be fought unitedly by all.
v Even though, the New Pension bill has not been
placed and passed in the Parliament, the
Government has forcibly obtained declaration forms
from all the new entrants after 1.1.2004 for switching
over to New Pension scheme by withholding the
60% arrears. The Government should be a model
employer in concept and action but acted in a
deceived manner and introduced the New pension
scheme at the time of disbursement of 60% arrears
by obtaining declarations and forms from the
officials. This is nothing but an act of back door
method to introduce the bill shortly.
v The Government has now allowed part withdrawal
in NREGS Account. This will increase the work load
at rural post offices.
v As per the Gazette notification dt. 27.05.09, the
official holding the post in Pay Band 2 and drawing
Grade pay of Rs.4200/- but less then 4800/- they
4 NOVEMBER, 2009
 should keep the minimum balance of Rs. 15000/- in
their GPF account. For Grade Pay from 1400/- but
less than 4200/- the balance should be kept to the
tune of Rs.10000/-.
v The Department of Post has circulated the calendar
of Examination now for the year 2009. The IPO Exam
is scheduled to be held from 4 to 6th January 2010.
The date for Group B exam did not find place. The
CHQ has taken up the case.
v The Department has caused orders to fill up all the
vacancies pertaining to 2006, 2007 & 2008 with the
existing recruitment rules. There are more than
15000 posts which will be filled up shortly. This is
one of the Charter demands formulated by our CHQ
and insisted continuously. This will provide some
relief to the toiling Group ‘C’ comrades.
SEMINAR ON TECHNOLOGY – 21.11.09
The All India Seminar on Technology and
Systems Administrators, organised by the NFPE will be
held at New Delhi on 21.11.09. Sri. S. Samant, Member,
Technology, Postal Services Board accepted the invitation
and will deliver special lecture on the topic of the seminar
WITH DURGA POOJA, NAVRATRA, ID & FESTIVE GREETINGS,
New Delhi – 110008
Dated – 23.09.2009
OR GANISA
ORGANISA TION AL NO
GANISATION TES
NOTES
v According to the decisions of JCA, a mass rally
was organized at Tirvananthapuram on 10.09.09 by
Kerala Circle Unions. There was more than 3000
participants and it had taken more than ten minutes time
to cross a particular point. After the rally, a meeting was
organized in front of Raj Bhawan and it was presided by
Com. H. U. Kurup Circle Secretary, R3. Com. M. Krishnan,
CHQ President & Circle Secretary, Kerala Circle delivered
welcome speech. The meeting was inaugurated by Com.
Pinarayi Vijayan, Polit Beauro Member and State Secretary
of CPI (M). During his deliberations, he stressed the need
of unity among the postal employees to win over the GDS
demands and liberate them from the clutches of
prolonged exploitation. The other prominent speakers
were Com. A. Sampath, Member Parliament, Com.
Kadakampatty Surendran, District Secretary, CPI (M),
Com. S. S. Potti, District Secretary CITU, Com. R.
Muraleedharan Nair, Asst. General Secretary, BSNLE
Union, Com. P. Rajanayagam, General Secretary, Postal
Accounts CHQ, Com. V. Murugan, Working President,
AIPEDE Union, Com. P. Sylan, Circle Secretary, P4 Com.
P. V. Rajendran, Asst. General Secretary R3 (CHQ), Com.
R. S. Suresh Kumar Circle Secretary R4, Com. K.
Muthuswamy, Circle Secretary, Admn, Com. T. P.
Ravindran, Circle Secretary, Postal Accounts, Com. B.
Sankaran Kutty, Circle Secretary, GDS Union. In addition,
Com. K. V. Sridharan, General Secretary participated in
the rally and addressed the meeting and stressed that
the NFPE & P3 union is totally committed for the cause of
GDS and their liberation from the exploitation. Com. Ashok
Kumar, Convener Local coordinating committee,
Trivandrum delivered vote of thanks. A delegation of
BHARTIYA POST 5 NOVEMBER, 2009
viz. “Technology sweep in Department of Posts. Present
& Future vision – Challenges before the Management
and Staff – Role of ‘System Administrators’ – Let us
make the seminar a fruitful & purposeful in focusing the
issues of the Systems Administrators.
APPEAL TO BRANCH/DIVISIONAL SECRETARIES
The Branches which have not remitted any
donation to CHQ as fixed @Rs.20/- per membership
are requested to remit the amount without fail. CHQ
should have a sound and good financial position.
Further, more than 75% of the branches have
not remitted any Quota for the current financial year 2009-
10. All of them are requested to clear upto date Quota
and Bhartiya Post dues.
The copes of ‘Union constitution and Trade
Union Facilities’ are available at CHQ. if any desires to
indent, please advise them to send Rs.50/- to CHQ.
Please ensure clearance of Quota, Bhartiya
Post dues & Special donation of Rs.20/- per
membership forthwith.
May I seek your response comrade?
LET US MEET IN THE NEXT
K.V. Sridharan
General Secretary
leaders submitted the memorandum to the State Governor
on this occasion. The organisational discipline,
involvements in the trade union activities and the basic
tenets for the movements could very well be learnt from
the comrades of Kerala Circle.
v The CWC meeting of R3 union was held in New
Delhi from 27th to 29 August 2009. Com. C. C. Pillai, Ex-
Secretary General, NFPE inaugurated the meeting. Com.
K. Ragavendran, S. G. NFPE, Com. K. V. Sridharan,
General Secretary, PIII, Com. Rajanayagam, General
Secretary, Postal Accounts, Com. S. P. Mukherjee, General
Secretary, Admn. Com. P. Suresh, General Secretary, R4,
Com. Ishwar Singh Dabas, General Secretary, P4, Com.
Desraj Sharma, Ex-General Secretary, P4 are the
prominent leaders addressed the CWC meeting. The
CWC took the decision to launch series of agitational
programmes including strike action as per the decision
of the Federal Executive.
v The CWC meeting of M. P. Circle was held at
Bhopal on 04.10.2009 under the presidentship of Com.
Purohit, Circle President. Com. G. S. Asiwal, Ex-AGS, Circle
Secretaries of P4, R3, A3, Accounts & GDS unions greeted
the meeting. Com. Balwinder Singh Financial Secretary,
CHQ and Com. K. V. Sridharan, General Secretary dealt
the issues at length. The CWC has resolved to submit a
charter of demands to Circle administration in the next
month and in case of no settlement it has been decided
to launch trade union actions. The decision was taken
after hearing all the divisional secretaries and office
bearers of the circle union.
v National Council of the Confederation of Central
(Contd. to page 7)
 RELAX, REFRESH
3. LEAVE TRAVEL CONCESSION
1. Eligibility: One year continuous service as on
the date of the journey.
2. ALL INDIA LTC:
(i) Admissible once in a block of 4 years. The current
block is 2006-09.
(ii) Any change in the place of visit should be intimated
prior to outward journey. However Heads of circle
can allow the concession on merits.
(iii) Members of family can travel in one or more batches
and can visit either the same place or different places.
But the return journey should be completed within
six months of the outward journey.
(iv) Concession of one block can be carried forward upto
the first year of the next block. But the outward journey
should commence before the end of the grace
calendar year.
(v) LTC is admissible if journey is performed by tourism
development corporation transport services.
Travelling in private operations is not permissible.
(vi) During suspension, the concession is not
admissible. However it will be admissible for the
family members.
(vii) New recruits to service after 1.9.2008 can travel on
three occasions to their home town and the fourth
occasion to anywhere in India in the first four years of
service. The same is available for next four years
also. After initial 8 years of service, LTC shall be
allowed as per normal provisions.
(ix) Availing of LTC during Sundays of holidays alone is
not allowed. Journey during the week end holidays
without any leave is not entitled to LTC. But LTC can
be availed during casual leave.
3. Home Town LTC:
(i) Home Town should be declared on entering service
and once declared, it is final.
Grade Pay
Officers drawing grade pay of Rs. 10,000/- and above
and those in pay scale of HAG + and above
Officers drawing grade pay of Rs. 7600, Rs.8700 and
8900
Officers drawing grade pay of Rs.5400 and Rs.6600
Officers drawing grade pay of Rs.4200, Rs.4600 and
Rs.4800
Officers drawing grade pay below Rs.4200
(i) All can travel by air from Kolkata/Guwahati to
any place in the North Eastern region
(DOP & T O.M. No. F. No. 31011/4/2007. Estt. (A)
dt. 02.05.2008)
(ii) Non entittled officers may also travel by air
but the reimbursement will be restricted to rail fare.
Rajdhani fare will be reimbursed if both the places are
connected by such trains.
BHARTIYA POST
RULING KNOWLEDGE
(ii) Admissible once in a block of two calendar years.
The present block is 2008-2009. This concession
may be carried forward to the first year of the next
block (i.e) before 31.12.2010.
(iii) A Government servant whose family is away from the
Head Quarters can avail Home Town LTC every year
for himself. If so, he is not entitled for the facility of
carrying forward and also not eligible for All India
LTC.
(iv) If both husband and life are Government employees,
they have option to declare separate home towns
independently. Both of them may claim the LTC in
respect of their family members but avail the benefit
only once in one particular block.
(v) Home Town LTC and All India LTC can be combined
with transfer or tour.
4. FAMILY: -
(i) Spouse (No dependent condition)
(ii) Two surviving unmarried children or step children
(whether or not residing with him)
(iii) Divorced, abandoned or separated, widowed
daughters residing with the Government Servant.
(iv) Parents/Step Father/Mother
(v) Unmarried minor brothers & unmarried/divorced/
abandoned/separated from husbands or widowed
sisters residing with Government Servant.
(w.e.f. 1.9.2008, dependent means that he
should not have any income of Rs.3500/- + Dearness
relief there on.)
5. ENTITLED CLASS: -
Travel entitlements for journey by air/rail/road on LTC shall
be the same as for the purpose of official tour/transfer.
The journey should be performed in the vehicles operated
by the Government or any corporation in public sector run
by the Central/State/local body.
Travel Entitlements
Business/Club Class by air/AC First class by train
Economy Class by air/AC First class by train
Economy Class by air/AC II Tier class by train
AC II Tier class by train.
First Class/AC III Tier/AC Chair car by train
(DOPT OM. No. 31011/2/2006 Estt. (A) dt.
21.05.2007)
6. ADVANCE: -
90% fare can be availed as advance. The advance can
be drawn for both forward and return journey in case
the absence of Government Servant will not be more
than 90 days. If the absence will be more than 90
days, advance for outward journey only will be
6 NOVEMBER, 2009
admissible and it can be drawn 65 days before the
proposed date of journey. Particulars of tickets should
be furnished within ten days of the drawal of the
advance.
7. LTC CLAIM: -
LTC claim should be preferred within three months from
the date of completion of return journey. However if
advance is availed, the claim should be submitted
within a month from the date of completion of return
journey. Failing which the advance paid will be
recovered in one lump sum with penal interest without
prejudice to his claim treating such claim as one for
which no advance has been sanctioned. If the time
limit is not adhered to, the Government servant's right
for the claim shall stand forfeited.
The Department may admit claims beyond
three months upto 6 months when no LTC advance is
taken or up to three months when LTC advance is
drawn but the entire advance is refunded within 45
days from the completion of return journey.
8. LTC TO FAMILY RESIDING SEPARATELY
LTC is admissible for family members who are actually
residing with the official. But in cases where the
Government Servant had left his/her spouse and the
dependent children at place other then his/her Head
Quarters, LTC can be allowed in their case to Home
Town or All India. But reimbursement will be restricted
to actual distance travelled or the distance from the
Head Quarters to place of visit whichever is less.
9. LTC FOR PHYSICALLY HANDICAPPED
Additional reimbursement is allowed for the escort of
handicapped employees provided that the nature of
physical disability necessitates an escort and does
not have any adult family member. Prior approval is
necessary.
10. ENCASHMENT OF LEAVE DURING LTC
Entitled to encash up to 10 days Earned leave at the
time of availing LTC. With effect from 03.06.2009,
encashment of leave during LTC upto 10 days is
permitted without any linkage to the number of days
and the nature of leave availed while proceeding on
LTC.

HARASSMENT ON GDS FOR RPLI BUSINESS

The following information collected under RTI 2006-07 5581 1.75
Act 2005 by Com. B. G. Tamhankar, Ex- President
CHQ will reveal the facts that how much the GDS are 2007-08 1370 0.38
exploited for RPLI business. In many places, their 2008-09 45 0.01
TRCA were taken towards RPLI premium in unknown
RPLI
names to reach the target during March every year.
During 2006-2007, it was the highest of 54.81% 2002-03 1830 0.26
policies were lapsed/cancelled. All these were brought
severe loss to the Postal Department. 2003-04 123564 11.40
Year No. of Policies Ratio of policies
2004-05 254737 19.06
lapsed/cancelled on issued and
account of non- lapsed / 2005-06 523207 36.23
payment of regular cancelled (%)
premium 2006-07 695494 54.81
PLI 2007-08 230634 19.21
2002-03 12178 5.71 2008-09 140547 15.17
2003-04 58112 20.98 Shall we except the Department should
2004-05 54067 15.69 correct & come forward the real business after
studying the above figures? Shall there be halt in
2005-06 13581 3.72
harassment on GDS in procuring RPLI business?
(Contd. from page 5) GDS committee recommendations. JCA will further meet
Government Employees and workers has been on 28.10.09 at New Delhi to review the situation and orders
scheduled to be held from 4th December to 6th and decide further course of action for a joint and united
December at New Delhi. The National Executive has movement. The orders, released by the department on
decided to invite the General Secretary and other office GDS committee is printed inside this issue.
bearers of TUI besides TU leaders of the nation to v General Secretary Com. K. V. Sridharan has
address the open session on 04.12.2009. participated in the Dharna at Chennai on 14.09.09 and
v Postal Joint Council of Action comprising of NFPE, delivered his address. There was more then 100
FNPO, AIPEDE Union & NUGDS has decided to defer the comrades participated the Dharna on whole day.
proposed indefinite strike from 07.10.09 based on the Similarly the Dharna on 15.09.09 & 16.09.09 were held
announcement in the media about the cabinet approval of in grand manner.
BHARTIYA POST 7 NOVEMBER, 2009
 ORDERS ON GDS COMMITTEE RECOMMENDATIONS
No.6-1/2009-PE.II Dated 9-10-209 The revised TRCA for the GDS will be fixed as under:
Sub:- Implementation fo Recommendation of Shri "Basic TRCA as on 1.1.2006 + 5% increase
R.S Nataraja Murti Committee- Revision of Wage as on 1.4.2004 Multiplied by a factor of 1.74 and
Structure of Gramin Dak Sevaks (GDS). then adding 40% fitment as arrived at the 20th
The Department of Posts vide Resolution No. stage of pre-revised TRCA and fixation at next
6-1/2007 -PE.II dated 23rd July 2007 set up One-man above the stage in the revised slab of Time related
Committee under Shri R.S. Nataraja Murti to examine Continuity Allowance."
the system of Extra Departmental Post Offices and 2.1 The Time Related Continuity Allowance in
wage structure of Gramin Dak Sevaks. The Committee respect of Graimin Dak Sevaks engaged upto 31-12-
submitted its report on 29th October, 2008. The 2005 shall be fixed in the Corresponding stage with
Government, after careful consideration of the report effect from 1.1.2006 in the respective TRCA slab. The
has decided to implement the recommendation of the TRCA to Gramin Dak Sevaks engaged on or after
Committee as detailed below:- 1.1.2006 shall be fixed at the minimum of the
(2) Time Related continuity Allowance revised TRCA slab from the date of their
(TRCA): The Time Related Continuity Allowance for engagement.
different categories of Gramin Dak Sevaks to be 2.2 The Fitment to be allowed to Gramin Dak
implemented w.e.f 1.1.2006 is given in Annexure I. Sevaks working as on 31-12-2005 is as below:
SI. Category of GDS Pre-revised TRCA Revised TRCA 40% Fitment to be
No. w.e.f. 1-1-2006 allowed
1. GDS Sub Postmaster Rs. 2125-50-3125 Rs. 4575-85-7125 Rs. 1250
2. GDS Branch Postmaster (75 Rs. 1280-35-1980 Rs. 2745-50-4245 Rs. 792
Points workload)
3. GDS Branch Postmaster Rs. 1600-40-2400 Rs. 3660-70-5760 Rs. 960
(More than 75 points work
load)
4. GDS Mail deliverer/Stamp Rs. 1375-25-2125 Rs. 3330-60-5130 Rs. 750
vendor (Work load up to 3 hrs
45 Mts.)
5. GDS Mail deliverer/ Stamp Rs. 1740-30-2640 Rs. 4220-75-6470 Rs. 936
Vendor (Work load more than
3 hrs 45 Mts.)
6. GDS Mail Carrier/ Packer/ Rs. 1220-20-1600 Rs. 2870-50-4370 Rs. 640
Mailman (Work load up to 3
hrs 45 Mts.)
7. GDS Mail Carrier/Packer Rs. 1545-25-2020 Rs. 3635-65-5585 Rs. 808
/Mailman (Work load more
than 3 hrs. 45 Mts.
2.3 The new slab of Time Related Continuity Continuity Allowance in the new slabs of Time Related
Allowance for GDS Mail Deliverer/Stamp Vendor and Continuity Allowance are given in Annexure
GDS Mail Carriers/ Packers up to 3 hours work load IV(A,B,&C)
given in Annexure I is applicable for new entrants 3. Annual Increase:-
to be engaged from the date of issue of these orders. The fixation of Time Related Continuity
The Concerned Appointing Authority shall carefully Allowance for the incumbents recruited before 1-1-2006
assess the work of the post fallen vacant and if the will be done as on 1-1-2006 by the above method and
assessed work load is up to 3 hrs, the new TRCA slab the next Annual Increase will be allowed after
should be indicated in the notification for filling the completion of 12 months continous service from that
post. This will be applicable for vacant posts unfilled date. Inrespect of those Gramin Dak Sevaks engaged
for which notification not issued as yet. The work load on or after 1-1-2006, the fixation will be done at the
of the GDS Mail Deliverer/GDS Mail Carriers/Packers minimum of the new TRCA slab applicable as on their
will continue to be assessed by cycle beat formula date of engagement and next Annual Increase shall
wherever the beat is cycleable. be allowed after completion of one year of continuous
2.4 Illustrations for fixation of Time Related service from the date of fixation.
BHARTIYA POST 8 NOVEMBER, 2009
 4. If a Gramin Dak Sevak happens to be on leave from the date of issue of the order.
on 1-1-2006, the revised TRCA will be effective from 9. Productivity Linked Bonus(PLB): Present
the date of rejoining of duty. In case of Gramin Dak calculation of the Ex-gratia bonus by applying the
Sevaks, on put off duty as on 1-1-2006, the revised calculation ceiling of Rs. 2500 as Basic TRCA+DA
TRCA will be subject to final order to be passed by the shall continue to be adopted till such time a new
Disciplinary Authority. scheme is devised by the Department.
5. Dearness Allowance (DA):- Dearness 10. Extra Departmental Group Insurance
Allowance on Basic TRCA will be maintained as a scheme
separate component and will be regulated at the The present monthly subscription will be
following rates with effect from 1.l.2006 as sanctioned enhanced to Rs. 50 per month, and increase in the
by the Government. insurance cover to Rs. 50,000 in the event of death of
Gramin Dak Sevak while in service. The revised
subscription will be effective from the TRCA
payable for January 2010.
11. Fixation of TRCA & Payment of Arrears:
Arrears of TRCA w.e.f 1.1.2006 to 30-09-2009
shall be paid in cash in two installments of 40% and
60% spread over the financial year 2009-10 and 2010-
11 after adjusting the payments made toward the basic
monthly TRCA+DA drawn from time to time. The 2nd
installment of 60% arrears will be paid only after
6. Other Allowances:
issue of specific instructions in this regard by the
Other Allowances viz. Office Maintenance
Directorate.
Allowance, Fixed Stationery Charge, Boat Allowance,
11.1 The entire process of fixation of TRCA in the
Cash Conveyance Allowance, Cycle Maintenance
new slabs and calculation of the arrears according to
Allowance, Combined Duty Allowance for Brach
the instructions contained in this letter should be
Postmaster, Allowance for Combination of duty for Mail
started immediately so as to ensure payment of first
Delivery and Mail
Period Conveyance
Revised and Compensation to
Rate of DA instalment of arrears by 31-10-2009.
Mail Carriers who w.e.f.
are detained for exchange of mails
01-01-2006 The detailed instructions are given in
are given in Annexure Nil
1.1.2006 to 30.6.2006 II.
Annexure V for strict observance. With regard to
1.7.2006 to 31.12.2006 The increase 2% in Other Allowances the payment of arrears, an undertaking in the prescribed
referred to in this Para
1.1.2007 to 30.6.2007 6%will be effective from the format (Annexure VI) should be obtained from each
date of issue of the Order.
1.7.2007 to 31.12.2007 9%
Gramin Dak Sevak and kept on record before
1.1.2008 to 30.6.2008
7. 12% Benefits:
Service Discharge
disbursement of the first instalment of Arrears.
1.7.2008 to 31.12.2008 16% of Ex-gratia gratuity and
The revised rates
1.1.2009 to 30.6.2009 12. The Circle Postal Accounts Office shall carry
Severance Amount is 22% given in Annexure III. The
From 1.7.2009 increases in the Service 27%Discharge Benefits shall out cent percent verification of Fixation of TRCA
consequent on revision. The entire process of
be effective from the date of issue of the order.
verification should be completed by 31-03-2010.
8. Maternity Grant:- Women GDS will be
The issues with the concurrence of Integrated
provided Maternity Grant Equivalent to three months
Finance wing vide their advice in Dy. No. 223/FA/09
TRCA with DA for the birth of two children out of the
CS dated- 9-10-2009.
welfare fund of the Department. This will take effect
Revised Time Related Continuity Allowance corresponding to workload
S.No Category of GDS Existing TRCA Revised TRCA Work load in Work load in
w.e.f. 1-1-2006 points hours
1. GDS Sub Postmaster Rs. 2125-50-3125 Rs. 4575-85-7125 ------- 4-5 hours
2. GDS Branch Postmaster Rs.1280-35-1980 Rs. 2745-50-4245 75 Points up to 3 hours word
(75 Points workload) New TRCA slab Rs. 3200-60-5000 87.5 Points More than 3 hours
up to 3 hrs. 30 min
Rs. 1600-40-2400 Rs. 3660-70-5760 100 Points Up to 4 hours.
New TRCA slab Rs. 4115-75-6365 112.5 Points More than 4 hours
up to 4 hrs. 30 min
New TRCA slab. Rs. 4575-85-7125 Upto 125 More than 4 hrs.
Points 30 min Up to 5
hours
3. GDA Mail New TRCA slab Rs. 2665-50-4165 ------ For work up to 3
BHARTIYA POST 9 NOVEMBER, 2009
 hours
3. GDA Mail New TRCA slab Rs. 2665-50-4165 ------ For work up to 3
deliverer/Stamp vendor hrs for new
entrants
Rs. 1375-25-2125 Rs. 3330-60-5130 ---- For Work load up
to 3 hours 45
minutes
Rs. 1740-30-2640 Rs. 4220-75-6470 ---- More than 3 Hours
45 minutes up to 5
hours
4. GDS Mail Carrier/ New TRCA slab Rs. 2295-45-3695 ---- For than up to 3
Packer/ Mailman hru for new
entrabts
Rs. 1220-20-1600 Rs. 2870-50-4370 More than 3 hrs
up to 3 hrs 45 min
Rs. 1545-25-2020 Rs. 3635-65-5585 More than 3 hours
45 minutes up to 5
hours.

Subject:- Other allowances.* Annexure-II

(*) Effective from the date of issue of the orders only.

BHARTIYA POST 10 NOVEMBER, 2009

 Subject:- Service Discharge Benefits Annexure-III

Revised Benefits effective from the Date of Issue of Orders.

Annexure-IV(A)
ILLUSTRATION FOR FIXATION OF TRCA IN NEW SLAB

TRCA
Category
Nature
1 fixed
of as
GDSon
of Benefits
Assuming 1-1-2006
Basic in theonnew
TRCAPre-revised
Present
as slab
TRCA
Benefits
1-1-2006 of Rs. 4575-85- Rs. 5680-00
Revised TRCA Revised Benefits.
Rs. 2475
7125
Ex- (in
5%the
2 gratia next above
Gratuity
increase stage
with effect of Rs.
Granted
from 5667
of thearrived
1-4-2004 rate of at
(Basic Sl.no.6
half w.e.f.
Rs.1-1-2006
months
TRCA basicas on Continuance
2425 Rs. 121 of the existing
above)
GDS sub Postmaster
01-04-2004 Fixation Rs.
inTRCA
and 5% increase 2125-50-3125
the drawn
new
on Rs. immediately
Slab
2425) Rs. 4575-85-7125 formula for grant of EX-Gratia
before
Total
3 TRCA with Annual increase
Total (1+2) on 1-1-2007
discharge of service for each completed Rs. 5680-00 +Rs.
Rs.2596
Gratuity 85 = Rs.
subject to 5765
a Maximum of
Total
4 TRCA
Dearness withAllowance @year
Annual increase 74% of
on sevice
on1-1-2008subject
Rs. 2596 as to
ona1-1-2006
maximumRs. Rs.+60,000.
of 5765-00 Rs.1921
Rs. 85 = Rs. 5850
Total
5 TRCA
Add Fitment Rs. 18,000
with Annual increase or 16.5 months basic TRCA
on 1-1-2009 Rs. 5850-00 +Rs.Rs. 85 = Rs 5935
1 Assuming Basic TRCAlast as on 1-1-2006
drawn whichever is less. Minimum Rs. 1250
2475
6
2 Total (3+4+5)with effect from 1-4-2004 (Basic TRCA Rs. 2425 as on
5% increase Rs.
Rs. 5667
121
service prescribed is 15 years.
01-04-2004
Severance Amount and 5% increase on Rs. 2425)
A Lump sum severance amount of Rs. Severance Amount shall be paid
3 Total (1+2) 30,000/- is paid on discharge provided a Rs.
at the 2596
rate of Rs. 1500 for every
4 Note:- @GDS
Dearness Allowance 74%has on completed
Rs. 2596 as 20on 1-1-2006
years of on
Rs.1-1-2007
completed year of, 1-1-2008,
1921 1-1-2009 and so on.
service subject
5 Add Fitment 1. In respect
continuous of Gramin
service.Dak Sevaks
In case GDS from to a5.Rs.
of a working 1250In ofrespect
Maximum Rs. 60000of with
Gramin Dak Sevaks newly
6 Total (3+4+5)a date priorcompleting
to 1-4-2004, 15 years of service
5% increase is but
to be appointed
Rs. 5667
allowed reduction
less on or after
in Minimum 1-1-2006 their TRCA will be fixed
eligibility
on their basic thanTRCA
20 years
drawnof continuous
as on 1-4-2004 at the
the while period
serviceonly Minimum
to 10 years. of new TRCA slab and the next annual
fixing the TRCAseverance
in theamount paid is RS. 20,000.
new slab. increase shall be allowed after completion of one year's
2. For Gramin Dak Sevaks who joined service continuous service, form, the date of their engagement.
between 2-4-2004 and 31-12-2005. 5% increase is to 6. The same principle shall be adopted for the
be allowed on the minimum of pre-revised Time Related fixation of TRCA in new slabs for other categories of
continuity Allowance in which they were appointed Gramin Dak Sevaks.
while fixing the TRCA in the new slab. Annexure IV(B)
3. Those Gramin Dak Sevaks entered in service Illustration for fixation of TRCA in new slab in
after 1-1-2006 TRCA is to be fixed at the minimum of respect of Gramin Dak Sevak joined between
new TRCA slab. They will not be allowed the benefit 1-3-1998 and 1-4-2004
of 5 % increase and fitment in fixation. Category of GDS pre-revised TRCA Revised TRCA
4. Gramin Dak Sevaks working as on 31-12- w.e.f. 1-1-2006
GDS Branch Postmaster Rs. 1280-35-1980 Rs. 2745-50-4245
2005, their TRCA will be fixed on 1-1-2006 as per the with work load of 75
above method, and next annual increase will be allowed points assuming Date of
after completion of one year's continuous service i.e., Joining as 1-2-2001
BHARTIYA POST 11 NOVEMBER, 2009
 Fixation in the new Slab
Fixation in the new Slab

Note:-
1. In respect of Gramin Dak Sevaks working from a date
prior to 1-4-2004, 5% increase is to be allowed on their basic
Note:- TRCA drawn as on 1-4-2004 only while fixing the TRCA in the
1. In respect of Gramin Dak Sevaks working from new slab.
a date prior to 1-4-2004, 5% increase is to be allowed on 2. For Gramin Dak Sevaks who joined service between
their basic TRCA drawn as on 1-4-2004 only while fixing 2-4-2004 and 31-12-2005, 5% increase is to be allowed on the
the TRCA in the new slab. minimum of pre-revised Time Related continuity Allowance in
which they were appointed while fixing the TRCA in the new
2. For Gramin Dak Sevaks who joined service
slab.
between 2-4-2004 and 31-12-2005. 5% increase is to be
3. Those Gramin Dak Sevaks entered in service after 1-
allowed on the minimum of pre-revised Time Related
1-2006 TRCA is to be fixed at the minimum of new TRCA slab.
continuity Allowance in which they were appointed while
They will not be allowed the benefit of 5 % increase and
fixing the TRCA in the new slab.
fitment in fixation.
3. Those Gramin Dak Sevaks entered in service
4. Gramin Dak Sevaks working as on 31-12-2005, their
after 1-1-2006 TRCA is to be fixed at the minimum of new TRCA will be fixed on 1-1-2006 as per the above method, and
TRCA slab. They will not be allowed the benefit of 5 % next annual increase will be allowed after completion of one
increase and fitment in fixation. year's continuous service i.e., on 1-1-2007 , 1-1-2008, 1-1-2009
4. Gramin Dak Sevaks working as on 31-12-2005, and so on.
their TRCA will be fixed on 1-1-2006 as per the above 5. In respect of Gramin Dak Sevaks newly appointed on
method, and next annual increase will be allowed after or after 1-1-2006 their TRCA will be fixed at the Minimum of new
completion of one year's continuous service i.e., on 1-1- TRCA slab and the next annual increase shall be allowed after
2007 , 1-1-2008, 1-1-2009 and so on. completion of one year's continuous service, from, the date of
5. In respect of Gramin Dak Sevaks newly appointed their engagement.
on or after 1-1-2006 their TRCA will be fixed at the 6. The same principle shall be adopted for the fixation of
Minimum of new TRCA slab and the next annual increase TRCA in new slabs for other categories of Gramin Dak Sevaks.
shall be allowed after completion of one year's continuous Annexure V
service, form the date of their engagement. INSTRUCTIONS ON FIXATION OF TRCA IN NEW SLABS
6. The same principle shall be adopted for the AND PAYMENT OF ARREARS
fixation of TRCA in new slabs for other categories of The responsibility for Fixation of Time Related Continuity
Gramin Dak Sevaks. Allowance in the new slabs of TRCA approved with effect from
Annexure IV(C) 1-1-2006 rests with Divisional superindent of Post Offices/RMS
ILLUSTRATION FOR FIXATION OF TRCA IN NEW SLAB units for all GDS working under their jurisdiction. In respect of
IN RESPECT OF GRAMIN DAK SEVAK JOINED Gramin Dak Sevaks working in independent units like Gazetted
BETWEEN 1-4-2004 AND 1-1-2006 HOs in charge of Senior Postmaster/Chief Postmaster, the fixation
shall be done by the Sr. PM/Chief PM.
Category of GDS pre-revised TRCA Revised TRCA 2. The respective Authorities shall fix the Time related
w.e.f. 1-1-2006
continuity Allowance of all the Gramin Dak Sevaks working under
GDS Branch Postmaster Rs. 1600-40-2400 Rs. 3660-70-
their jurisdiction with reference to their existing work load, Basic
with work load of more 5760
than 75 points assuming TRCA drawn as on 1-1-2006 and send the names of Gramin Dak
Date of Joining as 1-7- Sevaks with a statement of Fixation of Time related continuity
2004 Allowance as on 1-1-2006 as per given formula and also intimate

BHARTIYA POST 12 NOVEMBER, 2009

the annual increases up to the date of issue of orders to the
Drawal and Disbursing Officers for working out the arrears.
Obtaining undertakings (proforma given in Annexure-VI) from
GDS is pre-requisite for payment of first installment of arrears.
The undertaking obtained from the Gramin Dak Sevaks should be
kept in a separate Guard file in the Divisional Office which should
be preserved permanently.
3. The Divisional Superintendent, shall constitute a special
cell if required for this purpose. Similarly the Drawal and Disbursing
officers shall draw the arrears from 1-1-2006 to 30-09-2009
by preparing due and drawn statement and also after adjustment
of TRCA including DA already paid and work out 40% of the
arrears and arrange their payment. The entire exercise should
be completed before 31-10-2009 and payment of first
installment of 40% of arrears ensured.
4. The Divisional Superintendent will arrange to
communicate the names of Branch postmaster doing Delivery or
Conveyance work or both and slabs of revised Combined Duty
Allowance. The Branch Postmasters doing delivery in attached
villages shall be paid at Rs. 500 PM. The BPMs exchanging Bo
Bag at the Account office or at a transit Office shall be eligible for
Combined Duty Allowance of Rs. 500 PM. Care must be taken to
fix the Combined Duty Allowance at Rs. 250 PM. where the BPM
is doing delivery in the Post village only. Similarly, the revised
Combined Duty Allowance at Rs. 250 PM is to be paid to Brach
postmasters exchanging Mails with Bus at Road point or at
Railway station.
5. The regional Director of Postal services/Postmaster
Department of Posts to join Eurogiro by October
Union Minister for Communications and Information
Technology A Raja on Sunday announced that the Department of
Posts would join Eurogiro, a global network of banks and financial
institutions, in October. This will enable direct money remittances
through post offices.
Mr. Raja disclosed this at a function held at the
Automatic Mail Processing Centre in Meenambakkam to mark the
flagging off of three dedicated India Post freighter aircraft.
Preliminary works on the Eurogiro project were completed and
once the software testing was over, the project would be
inaugurated in Chennai next month.
Once put in place, it would enable people to send
money to their relatives and friends all over the world through
electronic transfer in just one hour.
Pointing out that the department was among the few
in the country that maintained its identity because it constantly
re-invented and experimented, Mr. Raja said that the department
was serving people through 1.5 lakh post offices in six lakh
villages across the country.
Mr. Raja said the Ministry was planning to computerise
all the post offices and had constituted a panel of experts to find
out if they could be made Information Technology-enabled. The
Prime Minister had given his nod for the project.
The committee was expected to submit its report in a
couple of months, he said.
Moderanisatiion of Automatic Mail Processing Centres
in New Delhi and Kolkata at a cost of Rs. 65 Crore would begin
next month and would be completed in one year, he said.
On the India Post Freighter project, Mr. Raja said the
Ministry had invested Rs. 511 crore in it over five years. The
project would ensure faster delivery of mail and parcels to
BHARTIYA POST 13
Generals while inspecting the Divisional office shall carry out
verification of 10% fixation of TRCA cases.
The Circle Postal Accounts Office shall carry out cent
percent verification of fixation of TRCA Consequent on revision
by 31-03-2010 Discrepancy if any got settled on the spot. Excess
Arrears due to wrong fixating shall be listed and reported to
Regional Director of Postal Services/Postmaster General/Chief
Postmaster General Concerned.
Annexure-VI
UNDERTAKING
I............................................ Gramin Dak Sevak Sub Postmaster/
Branch Postmaster/Mail Deliverer/Stamp Vendor/Mail Packer/Mail
Man/Mail Carrier(*) hereby undertake that any excess payment
that may be found to have been made as a result of incorrect
fixation of Time Related Continuity Allowance or any excess
payment detected in the light of Discrepancies noticed
subsequently will be refunded by me to the the Government
either by adjustment against future payments due to me or
otherwise.
Place: Signature:
Date ........................................
Name (In Block Letters)
Designation:
Branch Office/Sub Office:
Head Office:
Division/Sub Division
(*) strike out whichever is not applicable.
different parts of the country. It was first launched about three
years ago to improve delivery of mails to the northeastern States,
Mr. Raja recalled.
Sachin Pilot, Union Minister of State for
Communications and Information Technology, said freighter
aircraft were introduced to cover the northeaster State to ensure
swift delivery of mail, including speed post, logistic post,
perishable goods like flowers and fruits, between Kolkata and
Agartala. Buoyed by its success, The Ministry had now
chartered two more aircraft from Air India to extend the link
between New Delhi, Mumbai, Chennai, Kolkata and Bangalore,
with Nagpur as the hub.
Mr. Pilot recalled that the department had relied on
commercial airlines earlier, but it became difficult to ensure
service quality due to lack of direct control. He recalled that
night air mail service was introduced in 1949 by Communications
Minister Rafi Ahmed Kidwai.
Radhika Doraiswamy, Secretary, Department of Post
said each of the Boeing 737-200 aircraft could transport about
14 tonnes of mail.
The three aircraft would land at Nagpur for exchange
of pallets (mail parcels), and would leave for their respective
destinations one hour later.
She said IT major Accenture was the technology
consultant for the Department. The Centre would earmark Rs.
2,000 crore for moderanisation and computerisation of post
offices, she added.
Mr. Raja also released a special cover with the special
cancellation of the new freighter aircraft. The first copy was
received by Mr. Pilot.
Manjula Prasher, Member, Operation, and S.K. Chakrabarti,
Chief Post Master General, Tamil Nadu Circle, spoke.
NOVEMBER, 2009
 LETTERS TO DEPARTMENT
Letter No.: P/2-20/Faridabad Dated - 08.09.2009
addressed to Sri. Subash Chander, Director (SR) & Legal,
Department of Posts, Dak Bhawan, New Delhi - 110001
l Unhelpful attitude of the SSPOs, Faridabad
Division in resolving the staff problems, Haryana Circle.
Ref: - (i) This Union letter of even No. dt. 15.4.09
(ii) Yr. letter No. 16/22/2009-SR dt. 28.04.09
addressed to the Chief PMG, Haryana Circle.
Apropos reference, it is constrained to note that
there is no improvement in any of the items mentioned in
the letter and the SSPO's is not taking any interest to
resolve the staff problems.
The subjects placed in the monthly meeting are
not settled but closed arbitrarily and there are irregularities
in according transfers without observation of tenure. The
SSPOs is not taking action to clear the personal claims
of the officials. In nutshell, there is neither any
improvement in his attitude nor in the settlement of the
problems.
It is therefore requested to kindly accord suitable
instructions to settle the problems besides ensuring the
change of his attitude with employees.
Letter No.: P/2-20/Saharanpur Dated - 21.09.2009
addressed to Shri. Subhash Chander, Director (SR),
Department of Posts, Dak Bhawan, New Delhi - 110001
l Verification of Membership - Case of
Saharanpur Division.
Ref: - This union letter of even no. dated 02.07.2009
Apropos reference, I wish to inform that the issue
has not yet been sorted out and the recovery of
subscription is still continuing in favour of AIAPS (GL) for
which, no branch was in existence till December 2007.
As per para 3 (iii) (b) of the Directorate letter No.
13/4/2007-SR dt. 17.04.2009, the recovery of subscription
will continue to be made after 31.05.2009 on the basis of
old authorization exercised in 1996 in favour of AIAPS
(GL). In respect of Saharanpur, there was no branch
existed till December 2007 and the declaration submitted
now should not be taken into account since the said union
had not participated the verification process.
It is constrained to note that the SSPOs,
Sharanpur has rejected the authorization letters of some
officials belonging to this divisional union on the plea
that their names have found place in the declarations
submitted by AIAPS (GL) which is incorrect. Since the
said union had not participated the verification process,
the declaration submitted by them should not be taken
as authenticated one. Undue favouritism is being
extended to the unrecognized union. This causes a
concern.
It is therefore requested to cause suitable
instructions to stop the recovery of subscription to the
unrecognized one and allow the membership of such
BHARTIYA POST
members in favour of the union participated in the
verification to whom they have given authorization forms.
Letter No.: P/2-13/Nagpur Mofussil Dated - 21.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Grant of Tribal Area Allowance to the
employees serving in tribal areas of Gondia, Bhandara,
Chandrapur & Yeotmal districts in Maharashtra Circle.
The payment of Tribal area allowance to the
officials working in Gondia, Bhandara, Chandrapur &
Yeotmal districts was stopped from 31.03.02 due to the
Maharashtra State Government's order replacing the
allowance by a revised scheme by its notification dated
6.8.2002.
Now, the State Government has declared the
special allowance as 'Naxalite Threat Area Allowance and
fixed at the rate of 15% of Pay subject to the minimum of
Rs. 200/- and maximum of Rs.1500/-
The same allowance has not been extended to
the postal employees working in these areas where the
Tribal Area Allowance was drawn earlier. The state
Government has changed only the nomenclature of the
allowance as 'Naxalite Threat Area Allowance' but the
areas are still covered under the Tribal areas earlier
notified by the State Government.
The Chief PMG has also sought clarification
from Directorate about applying the same to the postal
employees working in the notified areas.
It is therefore requested to consider and expedite
the case and accord sanction at the earliest.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-1/Staff Dated - 21.09.2009 addressed to
the Secretary, Department of Posts, Dak Bhawan New
Delhi - 110001
l Posting to Home divisions/Circle of Supervisory
cadres - case of surplus qualified IP candidates - reg.
In accordance with the Directorate letter No. 141-
495/92-SPB II dt. 11.10.93, the officers posted on
promotion to outside circles, their request to transfer back
to their home circles could be considered when the next
DPC is held provided there are vacancies and they have
worked outside the circle physically for six months
excluding the period of leave.
Accordingly, at every time, the requests of the
Group 'B' officials are being considered at the time of
DPC. Where as in the case of surplus IPOs, their request
to home circles have not been considered even under
Rule 38 after completion of six months outside their circle.
Resultantly, the vacancies in their home circle are being
filled up and the chances for the surplus qualified working
outside their circles for their transfer to home circles
become remote. Similarly, the mutual transfer applied by
14 NOVEMBER, 2009
the surplus officials with direct recruits IPs has also not
been considered. If such Rule 38 mutual transfers are
considered, atleast they will get their due chances for the
posting in their home circles.
It is requested to consider the issues on
humanitarian grounds and accord provisions to go back
to their home Circles after completion of six months
outside service as provided to other Group 'B' officials.
Soliciting favorable decision
Letter No.: P/2-16/Orissa Circle Dated - 21.09.2009
addressed to Shri. R. K. Singh, Member (P), Department
of Posts, Dak Bhawan, New Delhi - 110001
l Arbitrary issue of regular HSG II promotion
before sorting out the irregularities in the notional
promotions in LSG cadre - case of Orissa Circle
Ref: - (i) This union latest letter of even no. dt.
18.08.09
Apropos reference, it is constrained to note that
no action has so far been taken to set aside the
irregularities in issuing regular HSG II promotion before
sorting out the irregularities in the notional promotions in
LSG cadre as directed in the Dte. letter dated 09.02.09.
It is pertinent to mention that the issue was
discussed as one of the items in the RJCM meeting of
Orissa Circle on 29.04.09 and it was replied that the item
regarding notional promotion against 20% LSG Posts is
being examined and action is being taken on Directorate
letter dated 09.02.09. The copy of the Minutes is enclosed
for your ready reference.
In the Four monthly meeting with Chief PMG held
on 13.02.09, it was discussed and the reply of the Chief
PMG is reproduced below inter alia: -
"The matter relating to notional promotion to the
LSG grade has been under correspondence with the
Directorate and their order has been received. Similar is
the case of DPC for HSG II grade. The final LSG gradation
list will be prepared after giving notional promotion to
eligible officials as per Directorate letter No. 137-04/2008-
SPB II dt. 09.02.2009.
The union pointed out that first notional
promotion to LSG grade will be made and thereafter DPC
for HSG II will be held. The suggestion is agreed to.
Despite all these and also the findings of various
irregularities committed in LSG notional promotions by
the team visited from the Directorate and the orders of
the Directorate thereafter vide letter No. 137-04/2008- SPB
II dt. 09.02.09 which was approved by your goodself, they
had casted no impact on the Chief PMG, proved her
authority beyond the orders of the higher authorities and
the concept of discussions, collective bargaining, JCM
Forums etc.
The orders of the Directorate vide letter No. 4-
16/2002-SPB II dt. 20.11.06, & No. 137-4/2006 dt. 22.5.07
to set right the irregularities in notional LSG promotion
was not followed in letter and spirit and lastly the regular
BHARTIYA POST 15
HSG II DPC was conducted by the Circle Head deviating
with utter disregard to the instructions of the Directorate
communication dt. 09.02.09.
The seniors are totally deprived, dejected and
demoralized over the denial of their due promotion in
HSG II for which they are awaiting over years. This causes
a serious concern.
We expected that the Directorate would intervene
forthwith and keep the HSG II orders under abeyance
duly instructing the Circle Head to implement its direction
dt. 09.02.09. But we are dismayed over the inordinate
delay in rendering justice and fair play to the aggrieved
seniors of Orissa Circle.
May I seek your response at least now Sir,
Letter No.: P/2-3/Munger Dated - 21.09.2009 addressed
to Ms. Radhika Doraisamy, Secretary, Department of
Posts, Dak Bhawan, New Delhi - 110001
l Arbitrary recovery under contributory factors
for the loss sustained in the Dacoity - case of Munger
HPO in Bihar Circle.
Ref: - (i) This union letter of even no. dt. 11.4.2009.
(ii) Yr. letter No. 16/21/2009-SR dt. 27.4.2009 a/t
Chief PMG, Bihar Circle
A kind attention is invited to the letter cited above
in the reference in which we brought to your kind notice
that the innocent officials are being proceeded on flimsy
reasons for the loss sustained to the department due to
dacoity case held in the midst of ten armed police guards
and sought your kind intervention to protect the innocents.
However, there is no improvement and the following is
the present state of position.
(i) The Postmaster, Munger retired from service has
not yet been proceeded under Rule 9 till today and his
DCRG & all due payments have been with held except
drawal of provisional pension.
(ii) The APM (SB) has preferred an appeal against
the punishment order of recovery to the tune of Rs.
1,46,398/- in March 2009 but his appeal has not yet been
decided and recovery is in progress.
(iii) The Deputy Postmaster who has not concerned
with the treasury since he is working in SB, NSC branch
only has now been punished with the recovery of Rs.
2,62,488/- along with stoppage of his increment, who
has also preferred an appeal on 27.05.2009 which is
also pending and the amount is being recovered every
month.
The action in effecting recovery for the dacoity
happened at HPO despite keeping ten arm guards police
from the innocents is in human and terrible. The poor
innocent officials should not be fixed as scapegoats.
It is requested to intervene and ensure
appropriate action to safe guard the innocents duly
refunding the amount arbitrarily recovered from them
since they are not directly responsible for such incidents
and set aside the punishments.
NOVEMBER, 2009
 Your immediate action is highly solicited.
Letter No.: P/2-18/Pali Marwar Dated - 21.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Irregular allotment of Quarters to the SPM Pali
Marwar Kutcherry ND TSO in Pali Marwar Division -
reg.
The Sr. Supdt. of PO's, Palimarwar Division has
earmarked one Staff Quarters located in the Postal colony,
Palimarwar and forced the SPM, Palimarwar Kutcherry to
occupy the quarters as the service Condition.
The concept of post attached Quarters is
prevailing to keep the SPM in the Po premises to safe
guard the belongings and attend Telegraph work. The
Post attached Quarter available in the same premise
should alone be allotted to SPM. Where as in this case, a
staff Quarters in the postal colony has been forcibly allotted
to the SPM in the guise of Post attached Quarters. This is
highly irregular and against to the orders on the subject.
It is needless to mention that no Government servant
should be forced to occupy the Staff Quarters against his
will and in the absence of written request for allotment of
Quarters except in the case post attached quarters which
is provided in the same premises of the Post office.
The irregular action of the divisional head has
resulted in monetary loss to the SPM. The Circle union
has taken up the case with circle head since 21.11.08
and issued last reminder on 28.03.09. There is no
response or reply from the Circle administration so far to
set aside the irregularity.
It is therefore requested to intervene and cause
appropriate instructions to cancel the irregular allotment
of quarters to the incumbent SPM.
Letter No.: P/4-3/Dept. Exam Dated - 21.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Calendar of Departmental Examination
scheduled to be held in the year 2009.
Ref: - Yr. No. F. A - 34012/5/2008-DE dt. 31.08.09.
Apropos reference, it is found that the Group 'B'
exam for the current year did not find place in the calendar
of Examination released in the letter cited above in the
reference.
There are many candidates desirous to write
the examination for Group 'B' and also there are vacancies
arisen during current period and also under the carry
forward vacancies.
It is requested to issue suitable orders for
conducting Group 'B' examination for the vacancies
available in the 2009 year itself.
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-20/Saharanpur Dated - 28.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
BHARTIYA POST
l Irregularities in the grant of notional promotion
to LSG - Case of Saharanpur division, U. P. Circle.
It is brought to our notice that there are many
irregularities in the grant of notional promotions in LSG
and the divisional and circle administration are reluctant
to set right irregularities despite representations from
the individuals and clear cut order of the Directorate on
the subject.
The following is the details of the case: -
1. The following officials of Saharanpur division
being recruited of the respective years were provided
TBOP & BCR Promotions on due dates.
(i) Shri. Khem Chand recruited on 28.06.75
(ii) S. K. Aggarwal came U/R 38 from NW Circle on
24.01.76
(iii) Shri Rakesh Kumar recruited on 28.09.76
(iv) Shri Kanchan Singh recruited on 09.08.1977
(v) Shri Brij Pal recruited on 23.12.77
(vi) Smt. A. Bajaj came U/R 38 from J&K Circle on 02.04.79
2. The SSPOs Saharanpur included the names of
following officials junior to above said officials promoting
notionally in the list dated 02.11.2007 sent to Circle Office
Lucknow for preparation of Draft Circle Gradation List of
LSG (NB) for promotion to HSG-II.
(i) Shri. R. L. Gupta came to SHN Div. U/R 38 from
Delhi on 05.04.78
(Promoting notionally w.e.f. 01.09.01)
(ii) Shri. Ram Kumar recruited on 10.02.79
(Promoting notionally w.e.f. 01.08.03)
(iii) Shri. Inder Datt Sharma recruited on 10.07.79
(Promoting notionally w.e.f. 01.05.04)
(iv) Shri. Prithvi Singh recruited on 10.07.79
(Promoting notionally w.e.f. 01.11.03)
(v) Shri. Shatrughan Ram recruited on 10.09.79.
(Promoting notionally w.e.f. 01.11.03)
(vi) Shri. R. K. Sharma recruited on 26.12.79.
(Promoting notionally w.e.f. 01.09.04)
Accordingly, the Circle office has accorded
further promotions to the junior officials brushing aside
the requests of senior officials seeking notional
promotions retrospectively.
The SSPOs, Saharanpur has not set right the
irregularities despite it was brought in the Dak adalat by
the affected officials. The representation of the aggrieved
officials are still being kept under cold storage in the
Circle office.
The status of the official in PA cadre with date of
joining and the particulars pertaining to Rule 38 transfers
etc is enclosed herewith for your ready reference.
It is therefore requested to cause necessary
orders to recast the notional promotions granted by the
SSPOs, Saharanpur in which six eligible seniors were
left out and set right the mistakes besides incorporating
the corrections in the Circle Gradation list for according
further promotions.
16 NOVEMBER, 2009
 A line in reply about the action taken is highly
solicited.
Letter No.: P/4-1/Staff Dated - 28.09.2009 addressed to
the Secretary, Department of Posts, Dak Bhawan, New
Delhi - 110001
l Review of Short Duty Staff Scheme introduced
w.e.f 14.08.2008- reg.
Ref: - (i) This union letter of even no. dt 11.04.09
(ii)Yr. Letter No. 37-40/2007-SPB I dt. 06.05.09
A kind attention is invited to the letter cited above
under (ii) in the reference in which it was stated that it has
been decided to review the scheme after completion of
one year and our suggestion would be considered then.
Now one year is over in August 09 itself.
As there is heavy shortage in the Post offices,
the limits in engagements of SDS to six hours and
restrictions in the number of days for engagement is not
practically helpful to mitigate the sufferings. The ceiling
may be lifted and the divisional heads may be authorized
to decide the quantum of engagement based on the
requirements at the offices in their jurisdiction.
It is requested to consider the suggestion and
cause appropriate orders at the earliest.
Letter No.: P/4-1/Staff Dated - 28.09.2009 addressed to
the Shri. A. K. Sharma, DDG (Establishment), Department
of Posts, Dak Bhawan, New Delhi - 110001
l Non Circulation of DOPT OM No. 25011/1/2008-
EStt (A) dt. 19.11.08 - regarding.
The abovesaid OM of the Department of
Personnel & Training Providing special dispensation in
the form of special casual leave to C. G. Employees with
disabilities for additional 4 days in a calendar year has
not been circulated to the circles resulting in non extension
of such facilities to the entitled officials. The copy of the
OM is enclosed for your ready reference.
It is requested to expedite action in forwarding
the OM to all concerned and a copy of the same may be
forwarded to this union also at the earliest.
Letter No.: P/4-4/Incentive Dated - 28.09.2009 addressed
to Ms. Aruna Jain, DDG (Training), Department of Posts,
Dak Bhawan, New Delhi - 110001
l Training on computer operation to non
matriculate Group D employees - reg.
Ref: - (i) This Union letter of even no. dt. 30.04.09
(ii) Yr. Letter No. 1-55/2009 - Trg dt. 11.05.09
Apropos references, I wish to inform the that due
incentive has not yet been fixed and paid to the trainers
who had imparted computer operations training to the
non matriculate Group 'D' employees so far.
It is requested to expedite action and cause
appropriate orders granting due incentive to the trainers
imparting training in the Computer Operations to the Multi
skilled employees.
A line in reply about the action taken is highly
solicited.
BHARTIYA POST 17
Letter No.: P/4-5/Operations Dated - 28.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Enhancing the limit of cash to be remitted
through leather cash bags (LCB) & Special
messengers.
Ref: - This union letter of even no. dt. 06.05.2008
Apropos reference, it is constrained to note that
neither the reference is replied nor the issue settled so
far.
According to Directorate letter No. 22-6/84 CI dt.
31.05.2000, the maximum limit of cash that can be sent
through cash bags is Rs.20000/- in mechanized route
and Rs.15000/- on foot and by cycle.
This requires revision due to manifold increase
in the monetary transactions at post offices. There are
several practical difficulties experienced in arranging
special remittances every day in post offices.
It is therefore requested to consider and enhance
the present maximum limit to Rs.50000 in cash bags
and also to enhance the limit for cash remittance through
special messenger.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-5/SB Operations Dated - 28.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Formulation of adhoc norms for Computer
based work in respect of Savings Bank & Savings
Certificate in the computerized Post office.
Ref:- (i) This Union Letter of even no. dt. 21.06.2008
(ii) Director (T&E) letter No. 4-1/2004-PE I dt.
15.7.2008
Apropos reference, I wish to inform that
eventhough the Director (T&E) has forwarded this Union
letter cited above to the Director (FS) on 05.07.2008,
neither the issue is resolved nor replied so far.
The left out items as mentioned in our letter are
not provided with any norms.
It is therefore requested to consider the same
and cause appropriate orders at the earliest.
Letter No.: P/4-4/Honorarium Dated - 28.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Upward revision of honorarium rates for the
work related to calculation of RD premature closures.
A kind attention is invited to this union letter of
even no. dt. 28.04.07 & 02.01.2008 and also your letter
no. 113-1/2007-SB dt. 18.03.2008.
The rates fixed for the RD PMC work needs
revision since the norms were revised. During 1996, the
PMC was permitted without any interest after one year.
Now PMC is allowed only after three years with SB
interest. Resultantly the official has to work out the IBB for
more than three years which is consuming more time.
NOVEMBER, 2009
 It is therefore requested to consider and revise
the honorarium upward at the following rates: -
Sub Postmaster - Rs.5 per account
Postal Assistant - RS.10/-
A line is reply about the action taken is highly
solicited.
Letter No.: P/2-8/Mandi Dated - 28.09.2009 addressed to
the Secretary, Department of Posts, Dak Bhawan New
Delhi - 110001
l Transfer of RMS work to Post offices - case of
Mandi Division in H.P. Circle
Despite the work related to 'National Speed Post
Centre' of Mandi HPO has been transferred to Mandi
sorting office, the post office officials are still engaged to
work at Mandi sorting during night hours up to 1 AM every
day.
This is practically causing innumerable
problems to the functioning of the HPO and also to the
officials who are not accustomed to work in nights after
performing duties in the post offices.
It is requested to bring Mandi sorting office under
the control of RMS division Mandi and the work may be
handled by the RMS staff at the earliest.
Letter No.: P/2-1/Anakapalle Dated - 28.09.2009
addressed to the Secretary, Department of Posts,
Dak Bhawan, New Delhi - 110001
l Promotion to I. P. Cadre - case of Sri. G.
Srinivasarao, Accountant, Anakapalle in A. P. Circle
Ref: - This unions letter of even no dated 30.07.08 &
24.04.09
Apropos reference, it is constrained to note that
the issue has not yet been settled and pending over more
than two years.
The abovesaid official has secured 312 marks
in the IPO examination held in august 2007. Out of thirteen
vacancies notified, results had been announced only for
11 vacancies and as per the list, the least marks obtained
by the candidate was 309. Eventhough the official has
secured 312 marks and successfully come out in the
exam, the results were withheld due to the proposed
disciplinary action which was closed subsequently by
awarding 'Censure'.
However, the result has not been released so
far and the official is submitting representations regularly
seeking justice and fair play. The delay is deplorable.
It is requested to consider his case at the earliest
and render justice.
Letter No.: P/4-5/Project Arrow Dated - 28.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l Project Arrow counters - Request to provide
glass panel to the counters.
Ref: - This Union letter of even no. dt. 16.03.09
It is rather constrained to note that neither the
letter under reference is acknowledged nor replied so
BHARTIYA POST
far.
The counters provided in the Post offices under
Project Arrow do not have the glass panels and there is
every risk to the cash secured at the counters. The cash
is very much accessible to the miscreants. The recent
incident happened at Vijayawada Head Post Office
snatching away the cash from NSC counter is the glaring
the example for the insecurity provided at the counters.
In respect of Banks the receipt and
disbursement of cash is being centralized and the
cashiers are protected with wire mesh and also with glass
panel. But in our offices, all the PAs deployed in the
counters are doing cash transactions to the tune of lakhs
of rupees and there is a serious risk to the official working
in the counters in the absence of non providing glass
panels or any protection.
In view of the proper security required to the
counters, the provision of glass panel/cages to the
counters may please be considered at the earliest since
this is very essential as the day light robberies are on
increase in these days.
A line in reply about the action taken is highly
solicited.
Letter No.: P/4-1/RTP Dated - 28.09.2009 addressed to
the Secretary, Department of Posts, Dak Bhawan New
Delhi - 110001
l Granting Service benefits to erstwhile RTP
candidates deputed to APS taking into account of their
service rendered as RTP - reg.
Some of the erstwhile RTP candidates who were
deputed to Army Postal Services hailing from Tamilnadu
Circle had moved the CAT Chennai seeking to count their
APS Service as RTP for promotion and pension and
obtained a favorable verdict. The High Court, Chennai
has also confirmed the verdict. The SLP moved by the
Department under Civil Appeal No. 5739 of 2005 has
also been dismissed.
Accordingly, the benefits were extended to the
officials and also the Chief PMG, Tamilnadu circle has
sought informations from all divisional heads vide his
letter No. STA/80-99/04 dt. 02.01.07 to compile and
forward the data pertaining to RTP candidates deputed
to APS for extension of such benefits to the similarly
situated persons. The figures were collected and
forwarded to Directorate for approval of the same.
However, the issue is still pending, It is needless
to mention that there are several judicial pronouncements
declaring to extend the benefits to the similarly situated
persons. It is needless to say that each & every individual
should not be driven to court seeking extension of the
benefits found in the said orders. As the model employer,
the Government should come forward to extend the
benefits to the similarly situated persons in all circles.
It is therefore requested to cause immediate
orders extending the benefits of said judgement to the
18 NOVEMBER, 2009
similarly situated officials.
Letter No.: P/2-19/Karur Dated - 28.09.2009 addressed
to Sri. R. K. Singh, Member (P), Department of Posts
Dak Bhawan, New Delhi - 110001
Arbitrary withholding of Pay Commission
arrears - Case of Karur division in Tamilnadu - Circle.
The PMG, Central region, Tiruchirappali has
caused instructions to the SPOs, Karur, not to release
the 60% Pay Commission arrears to 19 officials who are
identified as subsidiary offenders in the RD fraud
committed at Karur by an official Sri. C. Radhakrishnan
with the collusion of SAS agents to the tune of 17 lakhs.
All the 19 officials were identified as subsidiary
offenders merely on the reasons of lack of verification of
entries etc and they are involved in the case and not
directly responsible to the fraud. The delinquent has
committed the fraud by deleting the closure entries in the
system and re opened them by misusing the Sanchay
Post Software. Eventhough the fraud was un earthed in
2008, the enquiry is not yet completed. No police complaint
has been lodged against the main culprit so far and there
is no action to confiscate the properties & belongings of
the official who committed the fraud. There is no effort to
hand over the case to CBI since it involves huge amount.
However, the administration has now resorted
to withhold the 60 % arrears of 19 innocent officials who
are actually not at fault and the enquiry is still at preliminary
stage. As such withholding of pay commission arrears
amount is arbitrary, unjust and against to the cannon of
natural justice. Any amount can be recovered only after
completing the formalities like show cause, charge
sheets etc from the officials at fault at any time if found
guilty. There is no such urgent need to keep the arrears of
the officials with pre conceived notions.
It is there for requested to cause immediate
instructions to release the Pay Commission arrears to
the 19 officials besides to hand over the case to CBI for
further interrogation to book the main culprit.
Letter No.: P/4-3/Dept. Exam Dated - 28.09.2009
addressed to the Secretary, Department of Posts, Dak
Bhawan, New Delhi - 110001
l I. P. Examination for 2008. Review of result -
reg.
While pursuing the IPO results, it is seen that in
respect of five circles viz. Chattishgarh, Jharkhand, NE,
Rajasthan and Uttarakhand, all the candidates appeared
in the examination were failed only in paper 1 and in
respect of other papers they have secured good marks.
The paper I related to volumes and rules and
the candidates of these circles would have answered the
questions only in Hindi and there is an apprehension
amidst the candidates whether the answer papers were
valuated by the Hindi knowing officers in respect of these
circles.
It is requested to verify the same and if it not so,
BHARTIYA POST 19
it may be reverified by another officer who belongs to
Hindi speaking area for valuation of marks and render
justice to the aggrieved.
A line in reply abut the action taken is highly
solicited.
Letter No.: P/2-19/Arni Dated - 29.09.2009 addressed to
the Postmaster General, Chennai City Region, Chennai
- 600002
l Arbitrary posting of Time scale Accountant -
case of Arni HO in Tiruannamalai Division.
Since the recognition to the Circle Union has
not been extended due to court case, I am perforced to
bring the following to your kind notice for immediate
action.
One Smt. M. Pushpavalli, Accountant, Arni H.O
has been relieved from the post on 02.09.09 before
completing the tenure and one Sri. C. Udayanan, who
has declined Accounts line at the time of his TBOP/BCR
has been favoured with the posting.
It is needless to say that the option once
exercised is final for the PO & RMS Accountants while
accepting TBOP/LSG and they should not be posted back
to Accounts line by disturbing the accounts line officials
who have opted for the same. An extraordinary favourtism
has been extended in this case for the reasons best
known to the administration.
It is requested to intervene and cancel the
irregular orders duly rendering justice to the official who
opted and working in the said post and disturbed before
completion of tenure.
Letter No.: P/2-3/Nawada Dated - 29.09.2009 addressed
to Sri. R. K. Singh, Member (P), Department of Posts, Dak
Bhawan, New Delhi - 110001
l Arbitrary of Unjust transfer under Rule 37 to
Champaran Division - Case of Sri. Mithilesh Kr. Chanchal
& Laxmi Kant Kumar, P.A, Nawada HO - Case of Bihar
Circle.
It is rather dismayed to note that the above said
two officials have been transferred under Rule 37 from
Nawada division to Champaran Division in the interest of
Service on administrative grounds.
The reason for such transfers is stated that they
are identified as subsidiary offenders in the fraud case in
three RD Accounts of Hasua S.O for Rs.63570/- which was
committed by one SAS Agent who admitted guilty and
credited the entire amount. The charges attributed against
these two officials were that they have not verified the
depositor's signature accurately in the SB 7 eventhough
the payment was made on proper identification signed
by the SAS Agent. There is no other charges or no
involvement in the case.
The abovesaid two officials have been
proceeded against under Rule 14 of the CCS (CCA) Rule
1965 for their lapses and the enquiry is pending.
Meanwhile, the officials were placed under suspension
NOVEMBER, 2009
during December 2006 for this simple reason and
subsequently revoked.
The Chief PMG in her letter dated 30.04.2009
while justifying the reasons for the Rule 37 transfers as
per the CAT direction vindicated her mind under para 3
that the official is confident at their exoneration in the Rule
14 charges and that has the main reason for this Rule 37
transfer. This is nothing but absolute misuse of powers
that too at the higher echelons with the prejudiced and
biased minds simply brushing aside the innocence and
non involvement of the officials. The Chief PMG has stated
that she had transferred them because the SPOs has
recommended Rule 37 transfers of both the officials to
restore public faith and trust in the Department of Posts
and this transfer has also been considered just to put an
example before the postal employees.
The copy of the Chief PMG, Bihar letter dt.
30.04.09 is enclosed herewith for your ready reference
which itself proves the biased and prejudiced mind of the
Circle Head exhibiting arrogance and inhuman labour
practice.
The action of the Chief PMG is clear blatant
violation of all norms and ethics and nothing but absolute
misuse of the position forgetting the family behind the
officials and their plights. This is highly deplorable and
causing a serious concern.
The appeals preferred by both the officials to
Directorate seeking intervention and fair play in their
cases are enclosed herewith for your perusal,
consideration and justice.
It is requested to consider the appeal judiciously
and on humanitarian grounds and cancel the Rule 37
transfers forthwith and render justice to the aggrieved
officials.
(Contd. from title page 2)
November 1954. The nine All India conferences held
their open sessions on the 22nd November, 1954 and
continued up to 24 th November 1954. The Federal
Councilors of the nine All Indian Unions (realigned) who
met at 4.30 P.M. on 24th November. 1954 adopted a
resolution which stated inter alia that the National
Federation of P&T Employees is established on this
day the 24th November, 1954.
The elections were held in the most democratic
manner. Contests did take place for the important posts
including that of the Secretary General. Decision on
crucial issues were taken at different levels and stages
by the representatives and in appropriate forums.
The innate faith of the P&T workers to the
NFPTE and their loyalty to the organsation cuts across
all kinds of barriers primarily because the links and
communion between the rank and file and the Central
Leadership is continuous and real.
The Postal workers by their own experience and
BHARTIYA POST
A line in reply about the action taken is highly
solicited.
Letter No.: P/2-18/Sirohi Dated - 29.09.2009 addressed
to Sri. Subhash Chander, Director SR & Legal,
Department of Posts, Dak Bhawan, New Delhi - 110001
l Arbitrary Patronage extended to the office
bearers of non existed unions - case of Sirohi Division,
Rajasthan Circle.
It is brought to our notice that despite the fact that
there is no existence of Bhartiya & National Unions and
having branches under Group 'C' in Sirohi division which
was confirmed by the divisional head under RTI Act (the
copy of the same is enclosed for your reference), the
subscription collected from some of the members of Bhartiya
Union is being disbursed to one official arbitrarily every
month.
The said official is working as Accountant at
Sirohi and continuing in the Accounts branch over thirty
years without any break. It is pertinent to mention that it is
the same person who has manipulated the service
records and drawn excess pay fixation to the tune of more
than one lakh which was detected subsequently.
The tragic irony in this episode is that the said
official was simply let off for such manipulation whereas
in similar case of excess pay fixation to the tune of less
than one lakh, another official was dismissed from the
service in the same region of Rajasthan Circle. The said
official is setting a power centre due to his continuance in
the same office during thirty years and also his close
liaison with some officers and continuing all malpractices.
It is requested to enquire the facts and take
appropriate action as deems fit.
A line in reply about the action taken is highly
solicited.
wisdom thus acquired have identified and accepted the
NFPTE as the only organization which can spearhead
the struggle a body at the Centre. Its message and
mandate are honoured by nearly four lakh employees
who constitute the NFPTE.
The NFPTE is a movement and no power can
halt this force on its onward March despite same
damages were caused within the movement.
(….. To be continued……………)
-Kayveeyes-
COM. S. C. JAIN CIRCLE SECRETARY,
M.P. CIRCLE BEREAVED
Smt. Sunder Bai aged 85 years mother of
Com. S. C. Jain, Circle Secretary, M. P. Circle lost
her breath due to kidney failure on 20.09.09. This is
an irreparable loss to Com. S. C. Jain & his family.
We convey our heartfelt condolence to the bereaved
family members.
20 NOVEMBER, 2009
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NOVEMBER, 2009
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Grade Pay
Officers drawing grade pay of Rs. 10,000/- and above
and those in pay scale of HAG + and above
Officers drawing grade pay of Rs. 7600, Rs.8700 and
8900
Officers drawing grade pay of Rs.5400 and Rs.6600
Officers drawing grade pay of Rs.4200, Rs.4600 and
Rs.4800
Officers drawing grade pay below Rs.4200
BHARTIYA POST
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Travel Entitlements
Business/Club Class by air/AC First class by train
Economy Class by air/AC First class by train
Economy Class by air/AC II Tier class by train
AC II Tier class by train.
First Class/AC III Tier/AC Chair car by train
22 NOVEMBER, 2009
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BHARTIYA POST 23 NOVEMBER, 2009
 TRAINING FOR DEFENCE ASSISTANTS
ORGANIZED BY NFPE KERALA CIRCLE AT TRIVANDRUM-STUDY MATERIAL
(PREPARED BY SRI. M. C. NAIR, RETD SENIOR SUPDT. OF POST OFFICES, TRIVANDRUM)
1. INTRODUCTION
The procedure for Departmental Inquiries is
based on the principles of Natural Justice. The principles
of natural justice have been evolved by courts of law
through judicial pronouncements.
They are: -
(i) No one shall be condemnend unheard.
(ii) No one shall be a judge in his own cause.
(ii) Justice should not only be done, but should
manifestly appear to have been done.
(iv) A clear speaking order.
2. ESSENCE OF GOVERNMENT SERVICE:
The essence of Government service is the
sense of Discipline to which all Government employees
are subjected and the privileges to which they are entitled.
The Government have evolved two sets of rules covering
these two aspects, which mainly related to the employees
'Code of Conduct' and 'Discipline'. These are the "CCS
(Conduct) Rules 1964 and CCS (CCA) Rules 1965, as
far as Gramin Dak Sevak's are concerned "The
Department of Posts Gramin Dak Sevaks (Conduct and
Employment)' Rules 2001, substituted for both the above
said two set of rules. These superseded the P&T ED
Agents (Conduct and Service) Rules, 1964.
3. CONSTITUTIONAL SAFE GUARDS
Article 311 (1) Provides the protection that no
body subordinate to the appointing authority can dismiss
or remove and employee from service.
Article 311 (2) Provides protection that no
employee shall be dismissed or removed or reduced in
rank except after an inquiry in which he has been informed
of the charges against him and given a reasonable
opportunity of being heard in respect of those charges.
(Read the full text of Articles 311 reproduced in the
Swamy's Compilation of CCS (CCA) Rules.)
With a view to ensuring strict adherence to these
constitutional safeguards specific rules and procedure
have been framed by the Government in the Form of CCS
(CCA) Rules, 1965. No procedural defects in dealing with
disciplinary cases is therefore expected from the different
authorities while acting under these rules.
4. DISCIPLINARY PROCEDIDNGS - WHY, WHEN
AND HOW?
As already stated, the code of conduct is made
applicable to Government servants, in the form of CCS
(Conduct) Rules. Similarly different kinds of rules to
regulate the performance of employees in each
organization under the Government are evolved/
Department/organization. Disciplinary rules are invoked
when there is violation of these rules. In other words,
committing an offence in contravention of the rules of
conduct is the reason for initiating disciplinary
proceedings against a Government Servant. It will be
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initiated only when the appropriate disciplinary authority
decides. It is also necessary that the disciplinary authority
should follow the prescribed procedure in CCS (CCA)
Rules, 1965 scrupulously while initiating, conducting and
concluding such proceedings.
5. SUSPENTION
(1) Suspension is a temporary deprivation of office.
When a Government Servant is suspended he is ordered
not to perform the duties of his office for the period he
remains suspended. During the period of suspension
he draws admissible subsistence allowance. Rule 10 of
the CCS (CCA) Rules, 1965 stipulates when and by
whom a Government servant may be placed under
suspension, what is deemed suspension; extension of
the period of suspension after review, payment of
subsistence allowance, revoking the order of suspension
and reinstating the suspended official into service,
regularizing the period of suspension etc. Suspension is
not a punishment. But it causes lasting damage to the
reputation of the affected official and its stigma is not
easily washed away. Therefore, several instructions and
guidelines are issued by the Government which are
necessarily to be adhered to by the authority concerned,
while placing an official under suspension.
(2) An order of suspension is appealable as per
Rule 23 (i) of CCS (CCA) Rules.
(3) Put-off Duty: Placing GDS employees under
suspension is termed as Put off Duty as per Rule - 12 of
GDS Rules - 2001.
6. DISCIPLINARY AUTHORITY
Disciplinary Authority has been defined in Rule 2 (g) of
the CCS (CCA) Rules 1965 as under: -
"Disciplinary Authority means, the authority
competent under these rules to impose on a Government
servant any of the penalties specified in Rule-11. More
about the Disciplinary Authority such as who are all can
function as Disciplinary Authority, the circumstances under
which the appointment of ad-hoc Disciplinary Authority
become necessary, position of officers holding current
charges, the authorities who can initiate disciplinary
proceedings, etc. are specifically laid down in Rule 12
ibid and Government of India instructions there under.
7. PENALTIES
There are ten penalties prescribed under Rule
11 of the CCS (CA) Rules. Of these, the first five are termed
as "Minor" penalties and the remain in five are "Major"
penalties. The important stipulation for imposing any of
these penalties is that it should be imposed only for "Good
and Sufficient" reasons sand "after following the
prescribed procedure laid down in the rules". For imposing
one of the minor penalties the procedure prescribed under
Rule-16 is to be followed. Based on the protection
guaranteed in Article 311 (2), procedure for imposing any
24 NOVEMBER, 2009
of the major penalties, is laid down in detail, under Rules
14 and 15 of the CCS (CCA) Rules. Several clarificatory
illustrative and explanatory instructions have been issued
by the Government, since the inception of these rules as
guidelines to all those who are competent to invoke the
provisions of these rules. Infringement of any of these
instructions/provisions in the rules can vitiate the orders
issued.
7.1 In the case of GDS there are six penalties
prescribed in Rule 9 of GDS Rules. Of these, the first four
are considered as minor penalties and the last two viz.
Removal and dismissal as major penalties.
8. MINOR PENALTY PROCEEDINGS
Minor penalty proceedings are generally initiated
in cases of misconduct which are not considered serious.
For this, the disciplinary authority informs the Govt. Servant
about the proposal in the prescribed form of
Memorandum together with a statement of imputations
of misconduct/misbehavior. The employee gets a chance
to submit his reply representation/explanation. Based on
this, and after considering all the relevant material on
record the final order is issued. Though a detailed enquiry
is not prescribed, in exceptional cases such an enquiry
can also be ordered. In the case of GDS, the same
procedure is adopted for imposing the first four minor
penalties.
9. PROCEDURE FOR IMPOSING MAJOR
PENALTIES
It is expected that the competent disciplinary
authority will take into consideration all the circumstances
before imposing any of the penalties mentioned in Rule
11 and the penalty imposed shall be reasonable. As the
term 'major' signified , any of the last five penalties affects
the Govt. Servant concerned very seriously and the last
three put an end to his service it self. Therefore, the Govt./
rule makers have incorporated several precautions and
protection against any possible incorrect imposition of
these penalties by misusing the authority. Rule 14 of the
CCS (CCA) Rules 1965 stipulated that 'no order imposing
any of the major penalties shall be made except after an
inquiry is held as far as may be, possible in accordance
with the provision of the Rules 14 and 15". This stipulation
is in pursuance of the constitutional provision already
discussed. The position as it emerges is that an inquiry
must be held under CCS (CCA) Rules whenever it is
proposed to impose not only the last five penalties
specified in rule 11, but also for imposing any of the
following penalties:
(A) With holding of increments for more than three years.
(B) Withholding of increments with cumulative effect for
any period.
(C) Withholding of increments for any period which is
likely to affect pension adversely; and
(D) Any case, where the disc authority is of the view that
an enquiry should be held taking into account the
circumstances of the case (even in minor penalty
cases)
BHARTIYA POST 25
10. DIFFERENT STAGES OF MAJOR PENALTY
PROCEEDINGS
(i) Service of the charge sheet
It is obligatory on the part of the appropriate disciplinary
authority to deliver or cause to be delivered to the Govt.
Servant a copy of the articles of charges, the statement of
imputations of misconduct or misbehavior and the list of
documents and witnesses by which and by whom each
article of charge is proposed to be sustained. The CGS
(Charged Govt. Servant) is required to submit his written
statement of defence and to state whether he would like
to be heard in person. The constitutional requirement is
to inform the CGS, of the charges leveled against him
and not merely communicating them. A mere
communication without adequate proof of delivery is not
sufficient, and an enquiry, if held without ensuring this,
would be void being violative of the provisions of
Constitution.
(ii) Right to inspection of listed documents
On receipt of the charge sheet the CGS is required to
submit his written statement of defence within 10 days.
An extension of ten more days time may be sought for,
which may also be granted. Submission of a detailed
representation is not required at this stage as the same
seldom gets proper consideration. However Government
instructions exist for supply of copies of listed documents
or at least for giving the change to inspect the documents.
Demanding copies of the listed documents will enable
the CGS, to get more time for consultations and to
formulate his line of defence, even before the
commencement of the inquiry proceedings. Usually
copies of Statements and facility to inspect the documents
are provided. If it is denied another representation citing
CVC circular letter No. 1 QDSP3 dated 19.06.87
reproduced below Rule-14 as para 2 of GI instructions
No.22 - in Swamy's compilation 33rd edition can also be
submitted.
(iii) Admission/denial of charges
On receipt of the charge sheet it should be gone through
thoroughly. The allegations should be compared with the
documentary evidences and probable depositions of
listed witnesses. Usually the line of defence would be
emerging at this stage, during discussion with the CGS.
In the memorandum itself there is specific caution in para
3 that "and enquiry will be held only in respect of those
articles of charge as are not admitted". It is to be borne in
mind that any descriptive representation at this stage, in
the form of written statement of defence may not be of any
help to the CGS. Only unconditional, unambiguous,
unequivocal and clear admissions, will be accepted.
Therefore, it is always safe and advisable to deny, the
charges at this stage and seek a personal hearing.
(iv) Appointment and functioning of Inquiring
Authority
The rule as it stands says that "the Disciplinary
Authority may itself inquire into such of the articles of
charge as are not admitted or if it considers necessary to
NOVEMBER, 2009
do so appoint under sub rule (2) and Inquiring Authority
for the purpose". As far as charged Govt. Servant is
concerned, he is to satisfy himself, that the appointment
is consistent with the principles of natural justice which
enjoin that the person appointed should be impartial,
unbiased and having no personal involvement in the case.
As serving or a retired Govt. Servant or a person from
outside the organization can be appointed as I.A.
Therefore the person appointed as I.A
(i) Should not be involved in the subject matter of the
inquiry in any manner.
(ii) Should not be the complainant
(iii) Should not be biased
(iv) Should not be witness in the proceedings
(v) Should not have expressed an opinion about the
merits of the case; and
(vi) Should be sufficiently senior to the CGS.
As per the proviso to sub rule (2) of Rule 14 "where there
is a compliant of sexual harassment within the meaning
of Rule 3-C of CCS (conduct) Rules the complaints
committee established in each Ministry/Dept./Office, for
inquiring into such complaints shall be deemed to be
Inquiring Authority……"
(V) Charge of bias against the Inquiring Authority
The instructions are that the application of bias should
be moved as soon as the IA has been appointed, and not
after the proceedings are commenced and reached an
advance stage. But is common knowledge that such an
application can be made only when the CGS becomes
aware of the bias. Therefore no hard and fast rule is laid
down regarding the time when an application of Bias can
be made. It is advisable to prefer the application of Bias
immediately when the CGS has evidence or occasions
to know about bias due to infirngement of the six condition
stated in para 10 (4) above. A bias petition will have no
effect if the inquiry has already been completed.
Though the I.A is appointed by the disc. Authority,
the IA is neither subject to the direction of the Disc. Authority
nor has to work under the influence of that authority in the
conduct of the inquiring, evaluation of evidence or in
reaching his findings.
(VI) PRELIMINARY HEARING
The CGS will receive a notice from the I.A to appear before
him on the date and time and venue fixed by the I.A. A
maximum of ten days time, from the date of issue of the
notice will normally be allowed for such appearance. If
more time is required, the CGS may request for another
date which shall be within another 10 days. Usually the
CGS is given the chance to nominate AGS (Assisting Govt.
Servant or Defence Assistant) in the same notice. On the
date of preliminary hearing the CGS shall appear before
the IA either alone or together with the AGS nominated
already. It is mandatory for the I.A to ask the following
questions to the CGS: -
(A) Whether he received the charge memo.
(B) Whether he pleads guilty to any of the articles of
charge included in the charge sheet; and if pleading NOT
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GUILTY,
(C) Whether he has any defence to make.
In the case of those who are not capable of
reading and understanding the charges made in a
language other than his mother tongue, the IA is required
to read and explain the charges to the CGS and make
him understand before asking to plead guilty or not guilty.
If the CGS pleads guilty of the Charges unequivocally the
IA records it and get the signatures of CGS and P.O. as far
as CGS is concerned the proceedings of inquiry is over
there. The IA forwards his findings of guilt to the Disc.
Authority. Where the CGS pleads NOT Guilty, or admits
the charges conditionally or omit or refuses to pleas the
IA passes the following orders on the same day: -
(a) Inspect listed documents,
(b) Submit list of defence witnesses, and to
(c) Give a notice for discovery or production of any
documents which are in the possession of Govt. but not
included in Annexure III to charge memo.
The IA usually demands submission of the list
of defence witnesses, along with the list of additional
documents. It is to be pointed out that no time frame is
provided for submission of list of witnesses in the rule
whereas specific time frame is provided in the rule itself,
for inspection of the listed documents and for placing
requisition for additional documents. Without inspecting
the listed documents and perusing the additional
documents it may not be possible to finalise the list of
defence witnesses. The stage of production of defence
evidence commences only after closing the case for Disc.
Authority and stating the defence of CGS as per sub rule
(16). The process of examining defence witnesses is to
commence after this as per sub rule (17). To overcome
any possible rejection of additional witnesses at this
stage on the plea of non submission of it earlier it is
advisable to include a paragraph in the requisition for
additional documents that "the list of witnesses on
defence side, if any, will be submitted, before submitting
the statement of defence after closure of the case of the
disciplinary Authority.
(7) Engaging Defence Assistant: -
Su rule 8 (a) provides for the CGS the facility of
availing assistance of "any other Government servant and
Sub rule 8(b) for availing of a retired Government servant
for defending the charges. Such a person is called
"Assisting Government servant (AGS)" or "Defence
Assistant". The service of the nominated defence
assistant is allowed subject to certain conditions. For
arrangement of legal practioner also there are certain
conditions. The charged Govt. Servants should carefully
select an official who is well versed with the rules and
regulations of the Department and have experience in
conducting Rule 14/Rule 10 cases, in the Department as
his AGS. The role of Defence Assistant starts right from
the stage submission of reply to the charge memo and
ends only when the case of CGS is closed and the written
brief is filed.
26 NOVEMBER, 2009
11. Duties and responsibilities of Defence
Assistant
The services of the AGS provided in the Rules is
in pursuance of the concept of reasonable opportunity
envisaged under Article 311(2) of the Constitution. The
AGS should be conversant with the procedure of the
inquiry. He should function as a counsel of the CGS. His
job is delicate. He is required to assist the I.A, by
presenting, as effectively as possible, the view point of
the CGS through oral and documentary evidences. The
defence assistant should not obstruct or hinder the
proceedings in any way as it is likely to create adverse
reaction in the mind of I.A. It is advisable not clash with
the presenting officer, except on technical or other
grounds that have the effect of prejudicing the case of the
charged official. In order to succeed in his mission,
following guidelines may be of use to him.
(a) Studying the charge sheet and all the documents
attached to it:-
The defence Assistant should thoroughly study
the charges imputations and the documentary evidences
available. Securing the copies of statements etc before
submission of written statement of defence will enable
the CGS and AGS to find out various aspects of the case
and formulate a possible line of defence. In addition, the
orders appointing I.A and P.O. should be carefully examined
to find out technical or legal flaws if any, and to find out
whether the Deciplinary Authority has jurisdiction. All
Factual statements should be checked for veracity and to
formulate an opinion about the anticipated oral evidence
that may be emerged from the listed witnesses and its
counter points. The AGS, after studying the charge sheet
should plan his strategy of defence in consultation with
CGS.
(b) Inspection of listed documents:-
Along with the CGS, all the listed documents
should be inspected one by one. Copies of all the
statements should invariably be secured and photocopies
of all other documents, wherever possible should be
obtained. In other cases, extracts should be taken. While
examining each of the documents points are to be noted
for future reference. The points which need clarification
should be sought from CGS/PO/IA. Normally the base for
an effective defence would emerge when the inspection
of listed documents is completed. It is the usual practice
that the Disc authority produce only the written statements
of witnesses which support the charges. There would be
more statements and other documents collected during
preliminary investigation. The details of such left out
statements/records could be known either from the
inspected documents or elicited from casual enquiries
with CGS/PO/IA or by carefully reading the imputations,
AGS should not agree for marking the undisputed
documents and taking them as evidence, before
inspection of additional documents.
(c) Placing requisition for additional documents:-
When the inspection of listed documents is
BHARTIYA POST 27
complete the CGS gets at least 5 days for submission of
the list of additional documents. Based on the defence
line shaped after detailed discussion with the CGS and
other helpful persons who had association or knowledge
of the incidents which led to the issuance of charge sheet,
the details of additional documents which may be relevant
to defend the charges should be drawn up in the following
proforma.
Sl.No. Name/Description Designation Relevancy
of the document and Address
of the
Custodian
1 2 3 4
Care should be taken to give complete and full
description of the document and full detaisl of the
custodian/probable custodian. Detailed defence line
need not be given while stating the relevance of the
document. It should be stated how it is useful for defence,
with reference to article of charge or the line of defence to
be taken. A lot of thinking and home work is inevitable,
before submission of the application for the discovery or
production of additional documents. A copy of the
application should be given to P.O. also. The application
should also include such of the documents as are in the
possession of the CGS and which he proposes to
produce in his defence indicating relevancy of such
documents. This is the stage to do so, as such of the
documents are proposed to be brought in later, these will
be treated as new evidence.
(d) Allowing additional documents-restrictions:-
It is to be noted that the right to access of the
documents with Govt/department is not unlimited. The
demanded documents can be refused on the ground of
irrelevant to charge and defence, or not desirable in public
interest. While disallowing and refusing requisition the IA
is expected to state the reason for refusal 'which should
be descriptive enough to indicate the working of the mind
of the IA. Mere expression as "irrelevant" will not meet the
requirements. Even after allowing the documents by I.A
the custodian can refuse production on the pleas of public
interest, security of state etc. Further, documents such as
preliminary enquiry report (where there is no reference to
it in the charge sheet) file dealing with disciplinary cases
(being confidential) advice of CVC (being confidential)
and character Roll can be denied. However, the following
documents are admissible :-
(i) A Copy of FIR
(ii) Report of preliminary enquiry if it is referred to in the
statement of imputation.
(iii) Copies of statements of listed witnesses.
(iv) Copy of report on which charges are based.
(v) Any documentary or oral evidence which forms the
basis for the charge sheet.
As in the case of listed documents, the additional
documents requisitioned should also be produced for
inspection and copies wherever sought for, supplied.
NOVEMBER, 2009
Marking of both listed and additional documents can now
be allowed in respect of undisputed documents. With
regard to disputed documents and statements of
witnesses, these can be marked only after identification
by the witness concerned.
(d) Defence Witness :-
At this stage, if the IA insists for submitting the
list of defence witness, further prolonging it need not be
demanded, since the defence will have the idea of their
witness. List may be submitted in the prescribed proforma,
explaining the relevance to defence and the points
proposed to be proved through each witness. The
charged officer can offer himself as a defence witness
for self examination, in which case he is liable to be cross
examined by the P.O. Therefore abundant precautions
are necessary, while offering CGS for self examination.
(f) Recording of evidence :-
Examination of witnesses, departmental as well
as defence, and recording evidence is the most important
in the enquiry proceedings. On completion of the stage of
preliminary hearing, ie. when the CGS afforded an
opportunity to accept or deny the charges, inspect the
listed documents, requisition and inspection of additional
documents and to submit the list of witnesses the stage
is set for recording of evidence in the departmental
enquiry. Section 3 of Indian evidence Act defines evidence
as follows:-
(i) All statements which the I.A permits to be made
before it by witnesses, in relation to matters of fact under
enquiry such statements are called oral evidence.
(ii) All documents produced for the inspection of
the I.A such documents are called documentary evidence.
These are two types of basic evidence. Tape
recorded evidence and entries in the books of accounts
etc are also admissible evidence in a departmental
enquiry. Both these oral or documentary evidences can
be any of the following three kinds.
(i) Material evidence or direct evidence
(ii) Circumstantial evidence : and
(iii) Hearsay evidence.
Notices to the witnesses, both department and
defence should be issued by the I.A. However their
attendance may be ensured by the P.O/CGS. On the date
fixed for regular oral inquiry evidence by which the articles
of charge are proposed to be proved shall be produced
by on behalf of the diciplinary authority first. Unilateral
dropping of listed witness should be challenged on the
ground of specific provisions in Sub rule 14 and the denial
of opportunity to cross examine the witness.
(g) Examination, cross examination, re-examination of
witnesses:-
As per the provisions of CCS (CCA) Rules the
state witnesses or prosecution witnesses, are to be
examined first as the burden of proof of the allegations
contained in the charge sheet lies on the disc authority/
BHARTIYA POST
P.O. Unless these are proved, there is no obligation on
the CGS to prove his innocence. There are serveral court
orders to the effect that "the charge is to be proved against
the CGS and it is not for him to absolve himself of the
charge". During examination of witnesses by P.O., the
written statements will be accepted as evidence, if the
contents are admitted fully. If partially admitted, the oral
evidence, should be recorded afresh. The examination
by the party on whose behalf the witness appears is called
examination in chief. During examination in chief leading
questions cannot be asked. However, the IA can allow
such questions with a view to reveal an accepted fact.
A leading question has been defined in Section
141 of Indian Evidence Act as under :
"Any question suggesting the answer-which the
person putting it wishes or expects to receive, is called a
leading question"-
Eg: "Did you see 'A' holding a knife with a black
coloured handle when you met him"?
It will not be a leading question, if asked as "What
was 'A' holding when you met him'?
Cross examination - its importance, scope and
purpose:-
Cross examination of witnesses is a most
valuable right of the accused and denial of this right would
vitiate the inquiry. This is a right implicit in the concept of
reasonable opportunity enshrined in Article 311(2) of the
Constitution. The basic purpose is to impeach the
accuracy creditability and general value of the witness
the detect and expose discrepancies or to elicit
suppressed facts, which will support the case of the cross
examining party and which have been spoken of during
examination in chief by the witness. Before commencing
to cross examine, the Defence Assistants should try to
understand the witness and questions framed in such a
manner, that the probable answers should not result in
disadvantage to the defence. Cross examination need
not be confined to the deposition of the witness during
his examination in chief. Questions on all aspects of the
allegations against the CGS, with the only restriction that
the same are relevant to the subject matter of the charges
or to the defence of CGS or relate to the credibility of the
witness. Following types of questions may be asked:-
(i) relating to relevant facts
(ii) to test his veracity
(iii) to discover who he is and what is his position
in life.
(iv) to shake his character
(v) relating to the previous statement.
However, questions which appear to the IA to be
intended to insult or annoy or needlessly offensive in form
are to be avoided as the IA may not allow them.
Re-examination :-
After the cross examination, reexamination by
the other side is permissible to clarify any new points
28 NOVEMBER, 2009
emerged and to remove any erroneous impression
created during cross examination. A further cross
examination is also entitled when any new matter not
already covered in the earlier examination/cross
examination emerged during re-examination.
Hostile witness :-
When a witness called by one party deposes in
a manner so as to adversely affect the case of the calling
party, that party may request the IA, to declare the witness
as hostile and permit to cross examine. When the state
witnesses are declared hostile, the defence side will try
to make advantage of such witnesses, by making him to
reveal the facts which are likely to disprove the charges.
Presentation of defence case during cross examination
As for as possible and practicable the defence
assistant/CGS should try to elicit the positive defence
points during cross examination of state witnesses.
Defence documents (those secured as additional
documents) should also be got identified and marked as
exhibits through the state witnesses. Defence Assistant
should also try to find out the credibility of the state
witnesses before hand. An astute defence assistant
prepares the questions for cross examination well before
the examination of state witnesses. While preparing
questions he should keep in view the possible answers.
Both AGS and CGS should remain alert during the chief
examination of state witnesses and note down all those
points which need clarification. Putting unnecessary
questions to the state witnesses may be avoided as this
will serve no purpose. It is good strategy to put suggestive
questions during cross examination to lay the foundation
for the defence and try to keep as many lines of defence
open as permitted by the facts of the case.
(h) Statement of Defence :-
In departmental enquiries, the burden of proof
lies on the employer. After the case of Disc. Authority is
closed the CGS will be asked to state his defence orally
or in writing. It is advisible to submit the defence in writing
with a copy to presenting officer. Briefly pointing out the
inaccuracies and deficiencies of the evidences produced
so far to substantiate the charge; the AGS should also
state about the defence evidence proposed to be
produced to prove that allegations based or which the
charges framed are baseless, incorrect and fabricated,
against the CGS with ulterior motive. The statement of
defence should be concise, evidence based and
supportive to the denial of charges already made. Care
should be taken to include only those facts which can be
proved either by oral or documentary evidence.
Production of defence evidence :-
The evidence on behalf of CGS shall be
produced, as per the directions of I.A. Examination of
defence witnesses should be arranged in mutual
consultation and agreement with I.A. and P.O. in the
order preferred by the defence. Left out defence
BHARTIYA POST 29
documents if any should also be got marked as
exhibits, through the witnesses. The same drill as done
in the case of state witnesses will be repeated in the
case of defence witnesses also. It is not necessary
that all the documents made available as additional
documents are marked as exhibits. Only those which
are useful for defence need be produced as evidence,
and marked as exhibits. As far as possible delay in
introducing the defence witnesses would be avoided.
The examination-in-chief of the defence witnesses
should be to the point and precise, restricting it to those
aspects of the case only which the witness knows best.
It is advisable to brief the witness prior to
commencement of the deposition, outside the venue
of the inquiry so that he can be cautious about his
answers during cross examination by P.O and the
questions from I.A. The defence can drop any of its
witnesses, before being summoned.
12. Questioning of CGS by I.A.:-
The inquiring Authority is within his jurisdiction
where he asks questions to both state as well as defence
witnesses, after completion of examination in chief, Cross
Re and re-cross examinations. However, the questions
should be aimed to clear doubts and ambigous points
and to reveal the truth. It should not degenerate into cross
examination. CGS and AGS should keep close watch to
guard against the IA examining the witness cross and
asking incriminating questions.
The I.A shall question the CGS if the CGS himself
was not examined as a witness and may question if the
CGS was examined, generally on the circumstances
appearing against him in the evidences produced before
the I.A. The Defence Assistant should visualise the
possible questions that the I.A. can ask the CGS at the
close of the case. This is necessary because the defence
assistant cannot, assist the CGS in answering the
questions of the I.A.
13. Final Arguments :-
Sub rule (19) of Rule - 14, provides for hearing
of the arguments of P.O and the CGS or to permit filing of
written brief of the arguments. It is advisable to request
for permission to file written brief after receipt of a copy of
the written brief submitted by the P.O. In the brief prepared
on bahalf of the CGS, it should be brought out to what
extend the prosecution failed to prove the charges and
the arguments in the PO's brief in support of the charges
should be countered as effectively as possible.
Com. R. Sivanarayana AGS bereaved
Smt. R. Bharatamma aged 80 years mother
of Com. R. Sivanarayana died on 9.10.2009 at Guntur
after one month ailment. We convey our heartfelt
condolences to Com. Sivanarayana and his family
members.
NOVEMBER, 2009
 CONSOLIDATED INCOME & EXPENDITURE W.E.F. 01.04.2009 TO 30.09.2009
Balance on 01.04.09 = 499735.20 Officer Bearers 40748.00
RECEIPTS 118365.00
April- 09 138391.00 10 Pay & Allowances to Staff
Office Assistant 50115.00
May - 09 69359.00
Office Attendant 42522.00
June - 09 92246.00
July - 09 91482.00 Peon 40577.00
Aug - 09 140917.00 Sweeper 2100.00 135314.00
Sep - 09 182507.00 11 Bonus to staff @ 6908 x 3….. 20724.00
714902.00 714902.00 12 Pay to Sri. Mukesh Ex- Office Asst. 3055.00
13 Bonus to Sri. Mukesh Ex- Office Asst. 6784.00
Interest on 6337.69
14 CWC Meeting Expenses 153627.00
5718594.89
15 Cost of Bhartiya Post 181703.00
LESS EXPENDITURE
April - 09 321418.76 16 Office Maintenance 8710.00
May - 09 150705.05 17 Office Requirements 13494.00
June - 09 213542.95 18 Telephone Bills 10093.00
CWC 153627.00 19 Mobile Phone Bills
July - 09 226948.00
General Secretary 7320.00
Aug - 09 309048.37
Office Staff 2031.00 9351.00
Sep - 09 173674.54
1548964.67 1548964.67 20 Laptop Data Card 3354.72
4169630.22 21 Electricity/Water Charges 12596.00
BALANCE AS ON 30.09.09 22 Conveyance Expenses
FD A/C Syndicate Bank 4000000.00 General Secretary 27540.00
Syndicate Bank SB A/C 90742010070474 57041.89 Deputy General Secretary 1025.00
Cash in Hand 11271.33
Financial Secretary 9000.00
Cheque to be cleared = 101317.00
4169630.22 Asst. General Secretary 2110.00
(Forty one lakh sixty nine thousand six hundred thirty Staff 1445.00
41120.00
and twenty two paisa only) 23 Postage Charges 57472.00
Sd/- Sd/- 24 Stationaries 4387.00
Financial Secretary General Secretary 25 Sumptuaries 12690.00
HEADWISE DETAILS OF INCOME
26 Photostat 15708.00
W.E.F 01.04.2009 TO 30.09.2009
27 Newspapers 1789.00
Quota 568609.00
Bhartiya Post Receipts 77289.00 28 M. R. Claim to General Secretary 14073.95
Quota to NFPE 10979.00 29 M. R. Claim to Dy. General Secretary 115.00
Donations 51115.00 30 Court Expenses 3005.00
Publication sale 5355.00 31 Lawyer Fees 50000.00
Sale of old Newspaper 400.00 32 Gifts 5387.00
Tarapada Bhawan Receipts 1155.00
33 Agitational Programmes 1575.00
714902.00
HEADWISE DETAILS OF EXPENDITURE 34 Computer Repairs & Accessories 12275.00
W.E.F. 01.04.2009 TO 30.09.2009 35 TA/DA for Strike Tour 16979.00
1. Loss of Pay to General Secretary 229520.00 36 Tarapada Bhawan Maintenance 2980.00
2 H. Q. Allowance to General Secretary 17500.00 37 Cost of Laptop to President 50930.00
3 Bonus to General Secretary 6870.00 38 Cost of Inverter 17500.00
4 Loss of Pay to Dy. General Secretary 48774.00 39 Social Security Contribution to Staff 4500.00
5 H. Q. Allowance to Dy. G. S. 5000.00 40 Cost of one Cooler 5000.00
6 Pay Commission Arrears to G. S, 69749.00 41 Contribution to NFPE for S.G. Foreign Tour
20000.00
7 Loss of Pay to A.G.S, Com. R. Sivannarayana 75195.00 42 G.S for Foreign Tour 10000.00
8 H. Q. Allowance to A.G.S 6500.00 43 Printing Cost of constritution book 58000.00
9 TA/DA to Office Bearers 44 Printing Charges 7200.00
General Secretary 65482.00 1548964.67
Deputy General Secreatary 6385.00 (Rs. Fifteen Lakhs Forty Eight Thousand Nine Hundred
Com. R. Sivannarayana, Asst. Gen. Secy. 5750.00 Sixty Four and Sixty Seven Paisa only)

BHARTIYA POST 30 NOVEMBER, 2009

 LETTERS FROM DEPARTMENT TO CHQ
u Inordinate delay in settlement of personal
claims like TA, OTA, Medical etc for want of funds
since 2003-04-reg.
I am directed to refer to your letter No. p/4-4/
Funds Allotment dated 03.03.2009 on the above
mentioned subject.
2. The matter was examined in consultation with
the Postal Accounts Wing. As reported, the
requirement of funds under the relevant heads of
personal claims was met in full in respect of almost
all the Circles during the year 2008-09 up to Final Grant
stage 2008-09. Further, the ceilings under all the three
heads have been increased in BE 2009-10 and sufficient
allotment of funds has been placed to all the Circles
in the Budget Allotment 2009-10. As such there may
not be any problem for the Circles to clear the pending
bills.
(No. 1/1/2009-SR Dated : 17-09-2009)
Higher Pay for Officiating in higher Posts should not be denied
A Land Mar k CA T Decision
CAT
A postal employee ordered to perform higher
duties even if he is not eligible to hold that post, by a
written order is entitled for emoluments of the higher
post and if he retires while working in that post, he is
entitled for pensionary benefits based on emoluments
at the time of retirement.
Facts: The Applicant, while holding the post of Head
Sorting Assistant was posted as officiating Head
Record Officer (HRO) by order, dated 20.01.2006. When
he represented by his letter, dated 11.05.2006 followed
by reminder, dated 8-6-2006 requesting for salary of
the post of HRO, he did not get any reply. Hence he
filed O.A. No. 917/2006 for the above relief. That OA
was disposed of directing the Respondents to consider
his representation and reply him by a speaking order.
His representation was rejected by order., dated 13/
16-4-2007 stating that he did not fulfil the eligibility
conditions prescribed in the Recruitment Rule for that
post of HRO as it is in Higher Selection Grade-I (HSG-
I) and he is not entitled to that Grade. Challenging
that order, this OA is filed to grant him the said relief.
The respondents submit that only those with
regular satisfactory service of HSG-II can be considered
for HSG-i which is a selection post. Since the applicant
is only in PA cadre under BCR scheme and not holding
HSG-II post, he did not fulfil the elgigibility conditions
for promotion to HSG-I as HRO.
The case was considered. In the case of Selva
Raj v. Lt. Governor of Island, Port Blair and Others
[1999 AIR (SC) 838], it was held that an employee
BHARTIYA POST 31
u Alleged unbearable & acute shortage of
staff prevailing in Udhampur Postal Division in
J&K Circle-reg.
I am directed to refer to yor letter No. P/2-9/
J&K Circle dated 15.10.2008 on the above mentioned
subject.
2. The matter has been exdamined in
consultation with the Circle Office. As reported, on
the basis of clearance by Screening Committee, 02,
02 and 01 vacancies have been allocated to Udhampur
Postal Division for the year 2006, 2007 and 2008
respectively. The SPOs Udhampur has been asked to
take necessary action for filling up of these vacancies.
Regarding finalization of Direct Recruitment
of Postal Assistants processed during 2008 against
unfilled vacancies of LGOs examination 2007 for 07
vacancies the recruitment process is under
consideration.
ordered to look after higher post even though
temporarily and officiating capacity is entitled to salary
attached to higher post without treating it as promotion.
In the case of Dwarika Prasad Tiwari v. M.P. State
Road Transport Corporation and another [2002 SCC
(L&S) 9], it was held that for the period the Applicant
therein had discharged the duties atttached to higher
post, he should be paid salary of higher post.
In view of the above pronouncements, it was
held:
Held : I find these rulings of Apex Court are squarely
applicable to the instant case. Undoubtedly, the
Applicant worked in a post carrying higher pay scale
consequent to order issued by the competent authority.
Even though the applicant worked on the higher post
in an officiating capacity, he is entitled to higher pay
scale for the period he worked on this post. He would
also be entitled to retiral benefits on the basis of the
salary drawn by him in the higher scale.
In the result, the OA is allowed setting aside
the impugned order. The respondents are directed to
fix his pay in the higher scale treating as an
appointment carrying higher responsibility and pay him
arrears and pensionary benefits based on such fixation
within three months from the date of receipt of this
order.
[Radhelal Goud v. Union of India represented by
Secretary. P&T Department, (Jabalpur) date of
judgement 12-3-2008]
(Courtesy : Swamys News 9/2009)
NOVEMBER, 2009
 NFPE SEEKS CORRECTIONS IN ACP ORDERS
Sub: Request for effecting corrections in the
MACP Order - regarding
Ref: DOP Order No.4-7/(MACPS)/2009-PCC Dated
18.09.2009.
In continuation of NFPE - FNPO joint letter
Number MACP/2009 Dated 22.09.2009 addressed to
you on inclusion of Drivers from the purview of MACP
Scheme, this Federation seeks the following further
corrections and modifications in the Modified ACP
Orders issued by the Department of Posts referred to
above:
1. In the Caption in Page Number 11 - The
Statement showing Grade Pay admissible to different
categories of staff in the Modified ACP Scheme w.e.f.
1.9.2009 should be actually w.e.f. 1.9.2008, since
the Modified ACP Scheme has been given effect to
from 1.9.2008.
2. Page Number 11 - In the statement Serial
Number 4: Postmen / Mail Guard - last column "5200-
20200 Pay Band-1 and 4200 Grade Pay" should be
actually "9300-34800 Pay Band-2 and 4200 Grade
Pay" since there is no Grade Pay of 4200 under
PB-1.
3. Similarly in Page Number 12 - In the
statement Serial Number 5 - the Postal Assistant
and allied cadres : In the last two columns the Pay
Band 5200-20200 and Grade Pay 4200 and the
Grade Pay 4600 should be actually "9300-34800 Pay
Band-2 and Grade Pay 4200 in Column No.7 and
"9300-34800 Pay Band-2 and Grade Pay 4600 in
Column No.8" since both the Grade Pay of 4200/-
and 4600/- are related to PB-2 only.
4. Similarly in Page Number 12 - In the
Statement Serial Number 6 - the Junior Accountant
cadre - Column Number 6, 7 and 8 the mention of
COM. R. P. SAXENA, RETIRED FROM SERVICE
Com. R. P. Saxena, a senior
leader of Rajasthan was relieved on
superannuation from the
department on 31.08.09. He was
holding various positions in the
Circle Union. He attended various
CWCs as the Officiating Circle
Secretary of Rajasthan.
A colourful felicitation function was arranged
on 06.09.2009 by the Circle Union at Chittorgarh in
continuation of the CWC meeting of Rajasthan Circle
held on 05.09.09 & 06.09.09. Com. B. G. Tamhankar,
Ex President CHQ, Com. K. V. Sridharan, General
Secretary, Com. Balwinder Singh Financial Secretary
CHQ, Com. H. P. Diwakar, Asst. Financial Secretary CHQ
BHARTIYA POST
Pay Band 5200-20200 should be actually "9300-34800
with Grade Pay 4200, 4600 and 4800 respectively,
since all these three Grade pay are related to PB-
2 only.
5. In the same Page Number 12 - In the
Statement Serial Number 7 - the Caretaker - In the
last two columns the Pay Band 5200-20200 and Grade
Pay 4200 and the Grade Pay 4600 should be actually
"9300-34800 Pay Band-2 and Grade Pay 4200 in
Column No.7 and "9300-34800 Pay Band-2 and
Grade Pay 4600 in Column No.8" since both the
Grade Pay of 4200/- and 4600/- are related to PB-2
only.
6. It can be seen from the Illustration - 4 under
Page Number 18, wherein the Cadre of Inspectors
recruited in the PB-2 Pay Band goes to PB-3 Pay
Band for its 3rd MACP. Similarly the Illustration -
2B under Page Number 16, wherein a Postal Assistant
recruited in PB-1 and promoted to AAO Cadre in
PB-2 is allowed to go over to PB-3 under his 3rd
MACP. All these examples show clearly that all other
cadres go from one Pay Band to next Pay Band
too along with the change in Grade Pay to 4200/
- or 4600/- or 5400/- accordingly. However in the case
of Postal Assistants, Postmen / Mail Guards, Care
Takers and all Allied Cadres etc, even when they
earn the financial upgradation to 4200/- and still
higher Grade Pay through 2nd or 3rd MACP, they
are continue to be shown as under PB-1 Pay Scale
only. This requires to be corrected.
This Federation requests you to cause to
make the above corrections in the MACP Order at the
earliest.
Note : Opinions/suggestions from readers are invited
in case if they feel that in any item is omitted.
& Circle Secretary Rajasthan Circle. Com. Aishwir Singh
Circle Secretary, Delhi Circle, Com. Sankar Kaduskar,
Ex - AGS CHQ, Com. S. R. Daiyaa, Divisional Secretary,
Foreign Post Delhi are the prominent speakers who
recollected their associations with Com. Saxena.
Com. Saxena is an intellectual leader of
Rajasthan Circle who led various movements in
Chittorgarh division. His services are ever remembered.
The CHQ records its appreciations and thanks
to Com. R. P. Saxena for the yeomen service, he
rendered to this organization and wishing him a
peaceful retired life.
We wish to record our appreciations to the
Chittorgarh comrades who made elaborate
arrangements for the function and in particular to Com.
Rakesh Gupta Financial Secretary of Rajasthan Circle.
32 NOVEMBER, 2009
 GOVERNMENT ORDERS
OFFICE MEMORANDUM
n Expenditure Management-Economy Measures
and Rationalization of Expenditure.
1. Background
1. With a view to ensuring availability of adequate
reasorces for meeting the objectives of critical
development and priority schemes, instructions on
expenditure management have been isued on 24th July,
2009. In view of the current fiscal situation and that arising
out of insufficient rain in large parts of the country, and the
consequent pressure on Government's resources, there
is need for further economy and rationalization of
expenditure. In the circumstances, in continuation of the
instructions issued on 24th July, 2009 the following further
guidelines are issued with immediate effect:-
2.1 Cut in Non-Plan expenditure
(i) For the year 2009-10, every Ministry/Department
shall effect a mandatory 10% cut in non-Plan expenditure
under the following heads:-
a) Domestic and Foreign Travel expenses
b) Publications
c) Professional Services
d) Advertising and Publicity
e) Office expenses
f) POL (except for security related requirement)
g) Other administrative expenses
(ii) The remaining portions of non-plan expenditure,
excluding interest payments, repayment of debt, Defence
capital, salaries, pension and the Finance Commission
grants to the States, will be subjected to a mandatory 5%
cut. No re-appropriation of funds to augment the non-
plan heads of expenditure shall be allowed during the
current financial year.
(iii) No increases in the budgetary allocations under
the heads of non-plan expenditure, particularly where cuts
are now being imposed, will be allowed at RE stage, except
under very extroardinary and compelling circumstances.
2.2 Economy Measures
The following measures for fiscal prudence and
economy will also come into force with immediate effect:-
2.2.1 Seminars and Conferences
(i) The prescribed expenditure ceilings for holding
seminars, conferences, workshops etc. should be
enforced and a 10% cut on the budgetary allocation for
seminars and conferences shall be effected.
(ii) Holding of exhibitions/seminars/conferences
abroad is strongly discouraged, except in the case of
exhibitions for trade promotion.
(iii) There will be a complete ban on holding of
meetings and conferences at five star hotels.
2.2.2 Domestic and Foreign Travel
(i) No travel on Government account by air will take
place by first class.
(ii) All domestic travel on Government account by
BHARTIYA POST 33
air will take place only by economy class, irrespective of
the entitlement.
(iii) Where travel is unavoidable, it will be ensured
that officers of the appropriate level dealing with the
subject are sponsored instead of those at higher levels.
The size of delegation and the duration of visit will be kept
to the absolute minimum.
(iv) Proposals for participation in study tours,
workshops/conferences/seminars/presentation of
papers abroad at Government cost will not be entertained
except those that are fully funded by sponsoring agencies.
2.2.3 Purchase of vehicles
Purchase of vehicles, except for operational
requirements of the Defence Forces, Central Para Military
Forces and security related organizations, will not be permitted.
3. The instructions contained in the O.M. on
Expenditure Management dated 17th September, 2007 in
regard to publicity, usage of telephones, ban on creation of
plan and non-plan posts, transfer policy, and use of
information technology will continue to be applicable.
Similarly, instructions contained in O.M. on Expenditure
Management dated 5th June, 2008 in regard to observance
of discipline in fiscal transfers to State, Public Sector
Undertaking and Autonomous Bodies at Central/ State/Local
level, balanced pace of expenditure and re-appropriation
within approved Heads will also continue to apply.
4. Compliance
Secretaries of the Ministries/Departments being
the Chief Accounting Authorities as per Rule 64 of GFR
shall be fully charged with the responsibility of ensuring
compliance of the measures outlined above. Financial
Advisers shall assist the respective Departments in
securing compliance with these measures and also
submit an overall report to the Minister-in-charge and to
the Ministry of Finance on a quarterly basis regarding
various actions taken on these measures/guidelines.
(No.7(1) E. Coord/2009 MoP Dept. of Exp. Dated : 07-09-2009)
n Regulation of Journey by air while availing
Leave Travel Concession-clarification
The undersigned is directed to refer to Ministry
of Finance, Department of Expenditure O.M. No. 19024/1/
2009-E.IV, dated 13/7/200 (Sl. No. 228 of Swamysnews
of August, 2009), modifying the O.M. No. 7(2)/E.Co-ord/
2005 dated the 23rd November, 2005 (Sl.No. 10 of
Swamy's Annual, 2005) and superseding of O.M. No.
19024/1/E.IV/2005, dated 24-3-2006. It has been decided
by the Department of Expenditure that in all cases of air
travel, both domestic and international where the
Government of India bears the cost of air passage, the
officials concerned may travel only by air India. The matter
Whether these orders will apply in cases of LTC has been
considered in consultation with Ministry of Finance,
Department of expenditure and it is confirmed that these
orders/conditions will apply in cases of LTC also.
NOVEMBER, 2009
2. This issues in consultation with Ministry of
Finance (Department of Expenditure) vide their ID No. 39/
DS(EG)/2009, dated 20-07-2009.
(G.I. Dept. of Per. & Trg. O.M. No. 31011/2/2006-Estt. (A),
dated 27-7-2009)
n New Pension Scheme - Clarification
The undersigned is directed to refer to the
meeting held on 17-12-2008 to discuss the various
issues requiring clarifications on NPS as sought by
various Accounting Organizations. These issues have
been examined in the Department of Expenditure in
consultation with PFRDA, D/o. Pension and Pensioners
Welfare and D/o. Financial Services.
2. The clarifications to these issues are now
enclosed for necessary action
Query Clarification
1. Notification, dated 22-12-2003 has
Pay stipulated that individuals can normally
ment on exit at or after 60 years. At exit, the
resignation/re individual would be mandatorily
moval required to invest 40% of pension
wealth to purchase an annuity. The
individual would receive a lumpsum of
the remaining pension wealth.
Individuals would have the flexibility to
leave the Pension System prior to age
60. However, in this case, the
mandatory annuitization would be 80%
of the pension wealth. Hence, the
present provisions will continue. No
change has been made.
2. Suspension • Every subscriber shall
Cases subscribe monthly to the NPS
when on duty or Foreign
Service but not during a period
of suspension.
• On exoneration or otherwise,
the amount of subscription
shall be the emoluments to
which he was entitled on the
first day after his return to duty.
• If a subscriber elect to pay
arrears of subscriptions in
respect of a period of
suspension, the emoluments
or portion of emoluments
which may be allowed for that
period on reinstatement, shall
deemed to be emoluments
drawn on duty.
3. HPL Cases The subscription of the employer
and Government would be
restricted to that proportionate to
leave salary.
4. EOL Cases Since no salary is drawn during this
(Including on
period, no contribution either from
medical
Government employee or
grounds) Government would be payable.
(G.I., MF., O.M. No. 1(2)/E.V/2008, dated 19-1-2009)
BHARTIYA POST
n Enhancement of Child Adoption Leave from
135 days to 180 days and extension of the facility of
Paternity Leave to adoptive fathers
The undersigned is directed to refer to this
Department's O.M. No. 13018/4/2004-Estt.(L) dated the
31st March, 2006 (Sl. Nos. 50 and 51 of Swamy's Annual,
2006) regarding grant of Child Adoption Leave for 135
days to female Government servant on adoption of a child
up to the age of one year, on the lines of maternity leave
admissible to natural mothers. After implementation of
the Sixth Pay Copmission recommendations, the period
of maternity leave was enhanced from 135 days to 180
days. Subsequently, this Department has received
representations requesting for enhancement of the period
of Child Adoption Leave from 135 days to 180 days in line
with the maternity leave. The matter has been examined
in this Department and it has been decided to enhance
the period of Child Adoption Leave from 135 days to 180
days.
2. A female Government servant in whose case
the period of 135 days of Child Adoption Leave has not
expired on the date of issue of these orders shall also be
eligible for Child Adoption Leave of 180 days.
3. It has also been decided that a male
Government servant (including an apprentice) with less
than two surviving children, on valid adoption of a child
below the age of one year, may be sanctioned Paternity
Leave for a period of 15 days within a period of six months
from the date of valid adoption.
4. These orders shall take effect from the date of
issue.
5. In so far as persons serving in the Indian Audit
and Accounts Department are concerned, these orders
issue in consultation with the Comptroller and Auditor-
General of India.
(G.I. Dept. of Per.&Trg., O.M. No. 13018/1/2009-Estt.(L),
dated 22-07-2009)
n Preparation and maintenance of Annual
Performance Assessment Reports (APAR)
The undersigned is directed to invite the attention
of the Ministries/Departments to the instructions
contained in this Department's O.M. No.21011/02/2009-
Estt.(A), dated 16-2-2009 and O.M. of even number, dated
14-5-2009, on the subject of timely preparation and proper
maintenance of APAR and making the APAR transparent
for representation for upgradation, if any, by the officer
reported upon. The matter of preparation and
maintenance of APAR has been further reviewed in this
Department keeping in view the system in this regard in
respect of All India Services (AIS) and the undersigned is
directed to convey the following decisions:-
(i) All cadre authorities shall include a box
in the APAR for reflecting by the reporting officer the pen
picture of the officer reported upon where the reporting
officer will be required to indicate his comments on the
overall qualities of the officer including areas of strengths
and lesser strengthy and his attitude towards the weaker
34 NOVEMBER, 2009
 sections. A column will also be added in the section due care and attention and after devoting adequate time.
relating to the reviewing authority for giving the reviewing (ii) It is expected that any grading of 1 or 2 (against
authority's remarks on the pen picture reflected by the work output or attributes or overall grade) would be
reporting officer. There will be no other separate column adequately justified in the pen-picture by way of specific
in the APAR for overall assessment apart from the pen failures and similarly, any grade of 9 or 10 would be
picture. justified with respect to specific accomplishments.
(ii) A provision may be made in the APAR in the Grades of 1-2 or 9-10 are excepted to be rare occurrences
relevant section for remarks by the reviewing officer to and hence the need to justify them. In awarding a
indicate specifically the differences, if any, with the numerical grade the reporting and reviewing authorities
assessment made by the reporting officer, and the should rate the officer against a larger population of his/
reasons therefor. her peers that may be currently working under them.
(iii) Numerical grading are to be awarded by (iii) APARs graded between 8 and 10 will be rated
reporting and reviewing authorities for the quality of work as 'outstanding' and will be given a score of 9 for the
output, personal attributes and functional competence of purpose of calculating average scores for empanelment/
the officer reported upon. These should be on a scale of promotion.
1-10, where 1 refers to the lowest grade and 10 to the (iv) APARs graded between 6 and short of 8 will be
highest. the guidelines given in Annexure-I shall be kept rated as 'very good' and will be given a score of 7.
in mind while awarding numerical gradings. (v) APARs graded between 4 and 6 short of 6 will
(iv) The format for the purpose of numerical grading be rated as 'good' and given a score of 5.
in the three areas of work output, assessment of personal (vi) APARs graded below 4 will be given a score of
attributes and assessment of functional competency is zero.
in Annexure-II. For Groups 'B' and 'C' officials however, ANNEXURE-II
suitable changes may be made by the concerned cadre Assessment of work output (weightage to this Section
authorities in the items of assessment as per functional would be 40%)
requirements of the job and the next promotional post for
them. The overall grade on a score of 1-10 will be based
on 40% weightage on assessment of work output, and
30% each for assessment of personal attributes and
funcitonal competency. The overall grading will be based
Reporting Reviewing
Reporting Reviewing Initial of
of
on addition of theAuthority
Authority mean value of each group of indicators
Reviewing
Authority Authority Reviewing
in proportion to weightage assigned.
Authority
Authority
(i) Accomplishment (v)
of Wherever 'accepting authority' has been
(i) Attitude to work prescribed in the existing system in the cadre, columns
planned work/work
(ii) Sense of responsibility
allotted as per subjects may also be provided for such authority to give his
(iii) Maintenance of
allotted comments on the remarks of the reporting/reviewing
Discipline
(ii) Quality of output authority and details of difference of opinion, if any, with
(iv) Communication skills
(iii) Analytical ability reasons for the same. In such cases, the accepting
(v)
(iv)Leadership qualities
Accomplishment of
(vi) authority will also give overall grade on a score of 1-10.
exceptional work (vi)
Capacity to in
A schedule for completion of all activities relating Assessment of personal attributes (weightage to this
team spirit
work/unforessen tasks
(vii) Capacity to workto
performed in the APAR is given in Annexure-III. Section would be 30%)
time limit. 2. The above provisions would be applicable for
Overall Grading on
(viii)
‘WorkInter-personal
Output’ the APAR from the Reporting Year 2009-10 onwards. The
relations concerned authorities may accordingly make necessary
Overall Grading on changes in the APAR format for numerical grading to be
personal attributes given by reporting and reviewing officer. This O.M. does
not in any way affect the part to be filled in by the officer
reported upon and other existing columns in the APAR
format like attitude towards SC/ST/OBC, relations with
public (wherever applicable), integrity, training
requirement etc., for descriptive remarks.
3. All Ministries/Departments are requested to
bring to the notice of all the offices under them for strict
implementation of the above instructions.
ANNEXURE-I
Guidelines regarding filling up of APAR with numerical
grading
(i) The columns in the APAR should be filled with
BHARTIYA POST 35 NOVEMBER, 2009

Assessment of functional competency (weightage to
this Section would be 30%)
ANNEXURE-III
Time schedule for preparation/completion of APAR
(Reporting Year-Financial Year)
BHARTIYA POST
representation.
th
10. Communication of the 15 November
decision of the competent
authority on the representation
by the APAR Cell
11. End of entire APAR process, 30th November
after which the APAR will be
finally taken on record.
(G.I., Dept. of Per. & Trg., O.M. No. 21011/1/2005-
Estt.(A)(Pt-I), dated 23-07-2009)
TAX-FREE TRANSPORT ALLOWANCE
MAY RISE TO RS 3K
T government is considering a proposal to raise the
tax exemption limit on monthly transport allowance, a move that
could enrith taxpayers by as much as Rs. 9,000 a year, but at
the same time put further pressure on its already-strained
finances.
The proposal to increase the tax exemption limit for
transport allowance to Rs. 3,200 a month from Rs. 800 follows a
similar hike for government servants under the Sixth Pay
Commission award. It is likely to find adoption in the private sector
too, triggering greater spending across the economy and boosting
the bottomlines of companies in a wide swath of sectors.
A decision on the proposal, allowing representation from
some quarters in the government, is expected soon, a finance
ministry official told ET, on condition of anonymity. The government,
which is facing the worst economic growth prospects since 2003
due to credit crisis and drought, is leaving no stone unturned to
boost consumer demand and revive economic growth to the record
9% seen before the 2008 crisis. It has cut taxes, raised spending
on social and infrastructure projects and enabled lower interest
rates for companies and individuals.
Private final consumption expenditure nearly halved
to 27% of gross domestic product (GDP) in the last fiscal year
from 53.8% a year earlier as consumers restricted spending
fearing job loses amid slowing sales growth and reduced profits.
The consumption fall was partly offset as government final
consumption to GDP rose four-fold to 32.5% from 8% according
to Reserve Bank of India date.
The move is expected to lead to an yearly additional
exemption of Rs. 28,800, which would yield a tax saving of Rs.
8,899 a year, including the ces, to those in the highest tax
bracket. While this may boost demand, the government, which
is already running a record deficit of 6.8% of GDP, could lose
significant tax revenues and many assesses would also fall
out of the tax net.
Collection of both direct and indirect taxes are under
pressure following tax rate cuts and economic slowdown.
Direct tax collections grew by a modest 4% in April-August
period to Rs. 87,888 crore. The Central Board of Direct Taxes,
which has the power to formulate and change rules, is exploring
the possibility of hiking the exemption through a notification.
Allowance such as transport are governed by the
rule 2BB of the Section 10(14) of the Income Tax Act. The board
is only required to place the new rule before Parliament
whenever it has its next session.
(Courtesy : Economic Times)
36 NOVEMBER, 2009
 "NREGA Lifts Standard of Living"
No Twithstanding the drawbacks of the National
Rural Employment Guarantee Act, The fact remains that
it has been able to lift the standard of living of at least
some of its beneficiaries living below the poverty line.
The Institute of Applied Manpower Research,
at the behest of the Planning commission, conducted
an all-India Report on Evaluation of NREGA tapping
6,000 respondents spread across 20 districts across
the country.
The survey, conducted in 2006-2007, when the
scheme was in force in just 200 districts, targeted 300
beneficiaries from each district in its bid to capture the
various aspects of implementation of the scheme right
from the stage of issue of job cards, besides studying
its impact on arresting migration and its impact on the
quality of life of the households.
Thanks to the income generated under the
scheme, the low earning level of a number of
beneficiaries declined and the number of households
reporting marginally higher income increased. Most of
the beneficiaries are agricultural and unskilled workers.
Expenditure pattern
There was also a shift in the expenditure
pattern on food and non-food items with families
spending more on both the counts. More than half the
households purchased livestock like sheep and goat
and almost 60 per cent of the households in the western
region had an outstanding loan either from bank or local
money lender.
And with the help of the income generated from
the scheme, 33 percent of the beneficiaries bought
bicycles for the first time, 15 per cent purchased electric
fans or other appliances and 3.2 per cent acquired steel
utensils.
BHARTIYA POST 37
The gram sabhas held meetings more on a
quarterly basis and not on a monthly basis as prescribed.
Migrant families could not register for job cards due to
their absence. Another complaint from the eastern region
was that the job card was in possession of the gram
panchayat and handed to the beneficiary only during the
season of works. Moreover, these cards did not bear the
photographs of the households though it was mandatory.
Underlining the issues stradding the
implementation of the scheme, the report maintained that
80 percent of the hy ouseholds failed to get a job within
15 days of their demand for work and worse still they
were not given unemployment allowance either. The
objective to arrest migration was far from achieved with
25 per cent of the families surveyed pointing out that the
problem persisted in their villages and it was as high as
50 per cent in households in the western region. Migration
was rampant in almost all villages of North Lakhimpur in
north-east region and all districts from the eastern region.
In some districts, the exodus was to the extent of 40
percent. Contrary to general perception that migration was
for better wages, 70 per cent of the beneficiaries revealed
that it was only for just wages, implying the presence of
distress migration for minimum wages to earn a livelihood
and for survival.
Migration
According to the report, the beneficiaries
preferred staying in their native villages if there was
enough wages employment available locally.
Disappointingly enough, 38 per cent felt that the gram
panchayat had failed to initiate measures to check
migration.
Courtesy : The Hindu
NOVEMBER, 2009
 POSTAL DEPT LINES UP $1 BN TO AUTOMATE BUSINESS PROCESSES
Accenture, Ernst & Young, KPMG, Mckinsey & PwC Among Shortlisted Firms In Fray For Project Consultant
India's department of posts (DoP) is set to
spend up to $1 billion on its IT-led business revamp
over the next five years with top tech firms like IBM, TCS,
Infosys and Wipro pursuing several outsourcing
contracts for helping the postal department automate
and integrate its business processes with a standard
software solution DoP, which has already short-listed
Accenture, Ernst &Young, KPMG, McKinsey and PwC as
potential consultants for this project, will be announcing
one of them as partner for selecting a tech vendor and
also defining the scope of 3-5 year IT revamp by end of
this month. DoP will select different vendors for system
integration, software , data centres and network
management.
"We plan to select a consultant by the month
end, flesh out budget by March next year, and start rolling
out the project from April," said a senior DoP official on
conditions of anonymity. "Initially we were only looking at
an IT revamp, but the scope is much bigger now with
business process reengineering becoming a significant
part of this entire exercise," he added. The department
was allocated around Rs 2,000 crore under the eleventh
plan by India's Planning Commission recently for different
IT investments.
DoP's IT revamp is a classic example of old,
legacy systems and software applications being unable
to cope with rising operational pressures and newer
business models. The department has been using
software applications such as Meghdoot developed in-
house for over a decade. With the government seeking
to evolve DoP as a well diversified services provider
offering postal, insurance and financial solutions across
remote parts of the country, there is a need to upgrade
the systems.
Our Meghdoot software for instance, is not yet
upgraded to work in a wide area network (WAN)
environment. We will need to take a call about whether
we should upgrade the existing software or go for a new
packaged application from a company such as SAP,
Oracle," the DoP official added. The department will also
need a new corebanking software solution. "We currently
BHARTIYA POST
use Sanchay Post developed internally, but it has lived
its life."
A consultant, to be finalised by this month end,
will help India Post decide whether to continue upgrading
its in-house developed software applications such as
Meghdoot or switch to more sophisticated software
platform from SAP or Oracle. An enterprise resource
planning (ERP) software from SAP or Oracle will help
the department standardise its different business
processes without having to dedicate internal resources
for deployment and maintenance.
Apart from several outsourcing, system
integration projects, the department will also need to
invest in procuring computer hardware systems for
modernisation of around 1.55 lakh post offices across
the country. "The government is now looking at post
offices as a vehicle for distribution for different services,
and therefore, it's critical for us to upgrade the
infrastructure," said another government official involved
with India's National Rural Employment Guarantee Act
(NREGA).
At a time when India's government departments
and state-owned enterprises such as BSNL, ONGC and
other ministries are seeking to become more efficient
with the help of technology , vendors such as IBM, TCS,
Infosys and Wipro are seeing newer opportunities
emerge even during a global slowdown in software
spending.
According to the experts tracking this sector,
Indian government organisations such as India Post,
Indian Railways and other departments including LIC
will spend around $2 billion on information technology
this year, as the government's share of total IT spend in
India is set to cross 10% over next two years.
"The government has changed its buying
strategy-now the tenders are talking about revenuedriven
models," said HR Binod, head of Infosys' India business
unit, which was established in November 2007. "We are
also approaching these opportunities with a business
solution and not merely a technology solution," he added.
Economic Times : 25.08.2009
38 NOVEMBER, 2009
 APPROACH PAPER ON MERGER OF
SROs WITH POST OFFICES
This Proposal is submitted by the PMG, Kurool to DG different branches of Post Office can handle certain
(Posts) regarding Merger of SROs with nearest Post functions of Sub-Record Office as enumerated in
Offices annexure-1
1. OBJECTIVE: The above mentioned process mapping is
Objective of this concept paper is to revisit done keeping in view that majority of the locations of
the role of Sub-Record Offices in the wake of SRO have Head Post Offices. This was test-checked
emergence of new challenges to the Mail Business/ by collecting data from A.P. and karnataka Circles. It
induction of technology and examine the scope to is noticed that very few locations of SRO do not have
merge with Post Offices. Head Post Offices. In such locations at least LSG
2. GENERAL FUNCTIONS OF SUB-RECORD Offices are available. All the tasks assigned to the
OFFICE: C.C. in the above table can be assigned to one of the
Presently Sub-Record Office is established Dealing Assistants in such places where C.C. branches
to serve the needs of the units located at places away are not available.
from RMS Divisional Headquarters. Arrangement, 4. BROAD DETAILS OF CHRO SOFTWARE
Salary Bill preparation for that unit etc., constitute MODULE WISE:-
primary responsibility of the Sub-Record Office. Duties, CHRO Software contains the following
responsibility and authority of the Record Office are modules:-
detailed in Chapter V of Postal Manual VolumeVII. 1) Administration: Deals with configuration of all
Some of the important duties assigned to Record modules, users creation, allocation of work.
Office are as follows:- 2) Establishment:- Deals with establishment
1) General supervision over the Sorting matters.
Assistants and their work. 3) Staff:- Employees details, staff arrangements.
2) Maintenance of arrangement register in 4) Accounts: Deals with Pay & Allowances.
respect of each set of Mail Office. 5) Cashier: Payment of bills, maintenance of
3) Maintenance of register of the Sorting lists Cash Book.
received. 6) Air Mail accounting: Deals with inward and
4) Maintenance of various Attendance Registers. out ward mail movement in Air Port Sorting
5) Communicating to the Sorting Assistants Offices.
orders received from superiors. 7) Bag Office: Deals with Bag Accounting.
6) Work Paper maintenance. 8) Checker: OTA/OSA etc.
7) Attending to Bag Account related work. 9) Stock: Inventory management.
8) Daily reports. 5. MODULES WHICH SYNCHRONIZE WITH
9) Examination of sweepings. MEGHDOOT SOFTWARE:
10) B Orders and T.B. Orders. Meghdoot Accounts Modules contains the
11) Preservation of bags and records for inquiry. following:-
12) Submission of periodical returns. 1) Establishment
13) Maintenance of inward register of complaints. 2) Employees entry.
14) Maintenance of Nominal Roll of Metal Tokens. 3) Pay Bill
15) Filing of Acquittance Rolls and other 4) NPC Bills
documents. 5) Pension
3. FUNCTIONS OF THE SRO THAT ARE AKIN 6) Other Bills.
TO THOSE OF POST OFFICES: 7) Schedules.
It can be noticed that certain functions of Sub- 8) Cash Book (General)
Record Office are overlapping with that of Post Office. It can be noticed that the following modules
In order to streamline and optimize the resources of CHRO Software synchronize with the Meghdoot
available in the Department of Posts, it is proposed to Software.
revisit the role of Sub-Record Office. It is felt that 1) Administration
BHARTIYA POST 39 NOVEMBER, 2009
2) Establishment
3) Staff (Excluding rotation and arrangement of
set/section)
4) Accounts
5) Cashier
6. ADDITIONAL MODULES IN CHRO WHICH
CAN BE TAGGED ON TO MEGHDOOT
As of now, Meghdoot Software cannot handle
the following modules available in CHRO:-
1) Air Mail accounting
2) Bag Office.
3) Checker.
4) Stock.
Both the softwares operate in windows
environment and hence the scope to integrate them.
It is proposed to addend the above cited four
modules to Meghdoot Software without altering the
data structures used in Meghdoot. In case MIS reports
are to be generated by combining data from the tables
of the above cited modules and that of Meghdoot, code
has to be re-written to that extent. It is not a complex
job, but requires lot of time. A quick launch of the
merger concept is feasible by tagging the modules
rather than colluseing the data.
7. FEASIBILITY STUDY:
As enumerated in para-3 above all the duties
and responsibilities of theSub-Record Officer can be
assigned to nearby HO/LSGSO. Softwares can also
be merged as explained in para-5 and 6 above.
Providing accommodation and staff to the HO/LSGSO
to the extent of increase of work load because of transfer
of SRO's work are concerns to be addressed. As per
Rule 558-A of Postal Manual Volume-VII approximate
accommodation required to locate SRO at HO/LSGSO
is calculated as at annexure 2. Providing staff to SRO
office is governed by Punjab Formula also known as
Unit Formula. Additional workload on HO/LSGSO due
to transfer to Sub-record Office may be calculated
using the same formula and manpower may be
adjusted accordingly. Thus, it is felt that functioning of
SRO can be merged with neighboring HO/LSGSO
without any major hindrance.
8. HOW TO GO ABOUT IT:
1) All the SROs, wherever HOs are available in
the same town, can be straight away merged with
Post Office and each of the function of SRO can be
attached to HO as explained at para-3 above
The issues that need to looked into are:-
a) Accommodation: Most of the HOs are
housed in departmental buildings. By proper
arrangement of branches and weeding out
BHARTIYA POST
records/auctioning unserviceable material,
space can be easily created. In acute cases,
temporary structure like asbestos roofed
accommodation can be provided quickly.
b) Furniture and equipment: Furniture available
with HOs is more than enough. However, if
required, can be transferred from the SRO.
Regarding systems/printers those in HO can
be used on time sharing basis, if not available
in SRO. if available, they can be transferred.
c) Establishment: SRO posts to be transferred
to the P.O or by redeployment of posts in the
postal side.
d) Staff: Willing officials from RMS can be
posted to the Post Office. If unwilling they
can be adjusted in the existing vacancies in
the mail division. In such a case the posts
are to be filled up in the Postal side by fresh
recruitment.
e) Training: Officials working in respective
branches of Head Office are to be trained in
functions related to RMS offices. Duration and
contents of the training may have to be decided
in consultation with PTCs.
f) Softwares are to be modified as explained at
para 6 above. Software Developers from
Kurnool can work with PTC, Mysore and do
it. Not an issue.
g) SROs which are not located along with HOs
may continue for the time being. After gaining
experience of entrusting SROs duties to HOs,
the modalities of emulating the same in case
of LSGSOs may then be contemplated.
9) Problems foreseen in the process:-
1) In case of closure of SRO offices and transfer
of SRO staff to Post Offices, Seniority related issues
are to be looked into
2) Integration of RMS work with Post Office is to
be handled gradually keeping in view the variance of
the psychological disposition of the staff working in
the two wings.
10) Conclusion:
The functional specialization between RMS
and postal wings is rapidly decreasing. By successful
integration of the two wings idle resources can be put
into optimum use. Merging SRO with post office is
one small step in that direction. When compared to
the advantages the problems that need to be resolved
are minuscule and insignificant.
Note : This Proposal is dangerous and nothing
but to close down the RMS in the days to come.
This should be seriously viewed.
40 NOVEMBER, 2009
 Economic Crisis Impact on
UNI affiliates/ Postal Business
Roh Joon-hwan
Coordlnator for Postal Sector
UNI-Apro
Economic Crisis Impact on UNI affiliates
Millions of workers are currently being hit by the
global recession, but while it’s currently a hot topic
of conversation the recession can be a tricky thing to
understand.
The purpose of my presentation is to explain;
- What the global economic crisis is?
- What brought it on?
- How workers can respond to it?
What is the Global Economic Crisis?
Most of the world’s biggest economies are in recession,
including the US, the UK Japan and Europe.
How this happened is that after a period of worldwide
economic boom based on speculation and dodgy
lending practices, the bubble finally burst.
What caused it?
One of the main reasons for this was the collapse of
the US sub-prime mortgage market-sub-prime is the
practice of extending credit to people who would
otherwise not have access to the credit market. These
mortgages had a high credit risk but the banks hid this
by bundling them with more secure mortgages.
Because of this, when sub-prime mortgage holders
started defaulting in large numbers huge swathes of
the banking industry were affected and were forced to
file for bankruptcy.
The nature of the global economy meant that the debt
on these loans was tied up in investment programs
and securities around the globe, thanks to tricky hedge
funds and other unregulated financial products. So
when the sub-prime mortgages went under, so did the
investments.
As a result, ordinary businesses across the world with
no direct connection whatsoever to US sub-prime
suddenly started facing difficulties or even folding if
they couldn’t get a bank loan. Banks stopped trusting
each other and credit dried up, causing the whole
system to fail.
Higher interest rates, falling consumer confidence,
stock market turmoil and higher oil prices started forcing
workers and their families to cut their spending.
Demand for goods and services collapsed and
business profits started to slump.
Major impact on the affiliates
Threaten job security and lay-off
Wage freeze or try to cut remuneration
Reduce costs.
BHARTIYA POST
Who is responsible?
As a result workers started being laid off, reducing their
spending and further reinforcing the downward cycle.
Most of worker are not responsible for any of this but
like everyone else we are forcing for any of this, but like
everyone else we are forcing to face up to it whether we
like it or not.
What is recession?
Technically, an economy is in recession if it experiences
two consecutive quarters of negative growth. The word
also has a wider meaning-it generally refers to a
downturn across a broad range of economic indicators
like spending and business investment.
A prolonged and worsening period of economic
stagnation generally stops being referred to as a
recession and becomes a depression.
During a recession unemployment rises dramatically
and businesses cut staff to save costs.
How can we respond to this?
If a company is experiencing due to the recession, we,
trade unions have to work with employers to ensure
that the effects are minimized and all affected members
are consulted about any changes to work places,
including suggesting alternatives to any redundancies
or reductions in the terms and conditions of
employment.
If a company chooses not to disclose information and
to use the Economic Crisis as an excuse to keep wages
down, reduce wages or make unnecessary cuts to
staffing numbers, we have to work with or members to
challenge any changes.
If a company chooses to over look its obligation to enter
into meaningful consultation with affected employees,
we have challenge this to.
Economic Crisis Impact on Postal Business
Recently two major international meetings dealt with
postal business affected by the financial crisis.
UPU POC forum held in Bern in April 2009
World Mail & Express Europe conference in Munich on
7-8 May
We can get some idea by messages coming out of
such event.
UPU survey indicates....
Postal sector feeling the pinch, but financial crisis not
all doom and gloom
High-level conference reveals risks and opportunities
for the sector and the world economy
Key findings by business segment
- Financial services
- Parcels
- Letter Post
- Express services
41 NOVEMBER, 2009
 POSTAL NEWS - AROUND THE WORLD
1. Swiss want traditional postal service
preserved
A majority of people do not want to see changes
to the Swiss Post's public service mandate, according to
the results of a survey.
Some 57 per cent of Swiss believe that the complete
deregulation of the letter delivery market as proposed by
the cabinet in May makes very little or no sense at all.
The survey, carried out by the research institute
gfs.berne on behalf of the Swiss Post found that two-
thirds of those questioned agree with the opinion that
deregulation would weaken the financing of the post office
network.
Around the same number perceive market
deregulation as a risk that would disadvantage peripheral
regions of Switzerland. Around half fear job losses if
deregulation goes ahead.
Around eight out of ten respondents want the
basic postal service to remain in its current form. And as
many as nine out of ten strongly believe that a nationwide
post office network is necessary for the economy to
function properly.
The same number of people see the Swiss Post
as part of their national identity.
Those surveyed were also asked about plans
to restructure the post office's financial services. Opinion
was split evenly over whether Post Finance should
additionally offer loans and mortgages.
2. $2.4 Billion Quarterly Loss for Postal Service
The U.S. Postal Service lost $2.4 billion during
its third quarter and forecasts a $7 billion year-end loss,
according to figures released Wednesday. Mail volume
has dropped 12.6 percent so far this year, adding to a
sharp decline in volume thanks to the economic
recession that began in 2007 and Americans' wider use
of the Internet.
On average, the Postal Service now delivers 4.1
pieces of mail to each address, down from 5.9 pieces in
2000. That decline has contributed to losses in 11 of the
last 12 fiscal quarters, according to the new figures
released by the service.
Though much of the debate regarding the Postal
Service's future focuses on cutting mail service to five
days per week, the removal of underused mailboxes and
the potential closure of hundreds of Post Offices, the
USPS' financial woes can be tied in large measure to
roughly $7 billion in payments it must make each year to
fund current and future retiree health benefits. Congress
mandated the pre-payments in 2006 when it passed a
Postal reform bill.
"We simply cannot afford these costs,"
BHARTIYA POST
Postmaster General John Potter said during a news
conference announcing the financial results. The
payments will contribute to a $700 million cash shortfall
at the end of its fiscal year in late September, Potter said,
unless Congress quickly changes the payment rules.
"If we were part of the federal government and
treated as an agency, we would not be paying pre-funding
to a retirement benefit trust," Potter said. "On the other
hand, if we were in the private sector, we would not be
pre-funding these retirement payments. So therein lies a
bit of a dilemma."
Competing House and Senate measures to
address the problem have cleared committees and are
nearing full votes, but the bills would only provide
temporary relief. A broader, long-term discussion
regarding the future of American mail delivery is
necessary, Potter said.
"The Postal Service does not want to do anything
that would disrupt this economy. Over a trillion dollars
moves through the mail in any given year and we are a
hub of an industry that employs some 8 million
Americans. We have no intention of doing anything that
would disrupt the flow of mail," he said.
The Postal Service has taken several steps to
reduce costs in recent years, including salary and hiring
freezes and cuts to its workforce and mail routes. USPS
now employs 630,000 career employees, down from a
peak of 802,000 in 1999. More than 12,000 city carrier
routes have been cut and consolidated with others since
2000. And it recently renegotiated more than 300 service
contracts, saving $200 million.
The troubling numbers follow the Postal
Service's classification as a "high risk" government
agency, and come just days after it released a list of almost
700 Post Offices it will consider closing. Postal officials
will testify Thursday at a Senate hearing on the mail
service's future.
3. Charges after Australia's biggest postal fraud
The owner of a Sydney post office has been
charged with committing Australia's biggest postal fraud
over the allegedly fraudulent sale of $4.2 million worth of
stamps and envelopes.
The 43-year-old licensed owner of the post office
IN Kent Street, Millers Point, was arrested yesterday after
an investigation involving NSW Police, Australia Post
investigators AND the Australian Federal Police.
The man was allegedly defrauding Australia
Post over money paid to him for the alleged sales of
postage stamps and envelopes sold through the branch.
Police said the fraudulent sales totalled more
than $4.2 million.
42 NOVEMBER, 2009
 He was charged with defrauding the
Commonwealth or a public authority, dishonestly intending
to obtain a gain and theft.
He was refused bail and will appear at Central
Local Court today.
4. Asian postal agencies dip feet in RFID
Postal agencies from India, Korea, Malaysia and
Singapore are among mail administrations from 21
countries participating in a trial of a new service quality
monitoring system based on radio frequency identification
(RFID) technology.
Developed by the Universal Postal Union (UPU),
the Global Monitoring System (GMS) aims to measure
local posts' service quality for mail delivery.
The trial began on Aug. 5 and is expected to last
till December, Akio Miyagi, UPU's quality of service
coordinator, told ZDNet Asia in a phone interview. It involves
24,000 test letters sent by 530 independent testers from
38 countries. Each test letter contains a unique RFID
transponder-tag, which costs US$0.30.
Stepping up postal service levels with RFID
The Universal Postal Union's trial from this
month till December will involve 24,000 cards with RFID
transponders affixed to them. These cards will be
inserted into the test letters.
According to Akio Miyagi, UPU's quality of service
coordinator, each test sender is required to key into the
central information system, the date and time of posting
the overseas-bound test mail. Upon arrival at the
destination city, the date and time will be recorded by an
RFID gateway. Once the recipient receives the test letter,
he or she will log in the same information into the
database.
"High-volume" countries would expect to receive
more test letters. For example, Switzerland would be
allocated 10,000 test letters, while Singapore is expected
to receive 3,800.
The service quality is linked to a "delivery charge
or remuneration system", said Miyagi. Posts that achieve
the target against their domestic standard will receive an
additional bonus of 2.5 percent of their delivery charge;
those that fail to meet the standard will face a maximum
penalty of 2.5 percent.
By end-August, UPU expects to be able to "start
providing information captured in the GMS back to
participating countries", said Miyagi.
Posts, he explained, have publicized domestic
mail standards as well as a target for delivering upon
those standards. For instance, an agency may guarantee
next-day delivery for a letter posted before 4 p.m., and
may commit to do this for 99 percent of all mail.
In the past, service quality was tracked manually-
-not only a tedious process but was also not exact and
accurate enough, said Miyagi.
BHARTIYA POST 43
RFID is commonly used in industries from
logistics and supply chain to retail and healthcare--to
track and identify goods or even ensure the legitimacy of
products.
The use of RFID to track mail, however, is also
not new. According to the RFID Journal, Finland adopted
the use of RFID in its postal system in 2008.
More RFID to come to Asia posts
Lee Hon Chew, director of international affairs
at Singapore Post, confirmed in an e-mail the
organization's participation in the GMS trial is its initiation
into RFID technology. There will be "some costs involved",
he noted, adding that it was "too preliminary for
discussion".
According to SingPost, its mail offices handle
2.8 million mail items daily, but it was unable to break the
figure down to overseas and domestic items.
"This GMS trial is our first involvement in the use
of RFID to measure the performance of our inbound
international mail," added Lee. "After the trial, we will then
evaluate the use of RFID to other aspects of the mail
business."
Over at Indiapost, the agency is in the process
of also tapping on RFID for domestic mail tracking and
asset management. Faiz ur Rehman, Indiapost's deputy
director general overseeing international relations, said
in an e-mail that this project is separately supported by
the UPU Quality of service fund. He was, however, unable
to share more details as the project is in its early stages.
According to Rehman, the agency handles some
2,500 tons of inbound mail annually. Its delivery matrix
varies depending on the location within the country, which
has nine postal zones. Next-day delivery for domestic
mail is limited to intra-city services. An additional day is
added to overseas mail, he added, as the post requires
"a day's processing at every office of exchange" before
the item is transferred into the domestic stream.
For Pos Malaysia, the GMS trial will not be its
first RFID project. Han Chum Choy, head of international
and regulatory affairs at Pos Malaysia, told ZDNet Asia
the organization has previously implemented a mail
monitoring system between government departments in
Putrajaya, which used passive RFID tags.
The postal agency, she added, intends to extend
the use of RFID beyond the GMS trial. "Pos Malaysia plans
to use RFID for part of its domestic mail service
measurement," she said in an e-mail. "The initiative is
still in conceptual and planning stage."
For the GMS trial, there will be 34 panelists
located in five Malaysian cities, who are expected to receive
some 3,800 test letters. Pos Malaysia handles an average
annual inbound mail volume of 1,158 tons.
Courtesy: - UNI APRO
NOVEMBER, 2009