Professional Documents
Culture Documents
INTERNSHIP MANUAL
The UDD-IPG program coordinator identifies and arranges appropriate internship sites for UDD students.
Resumes of all interested students are sent to organizational sponsors, who decide which students they wish to
contract for an interview. Students are also strongly encouraged to establish a professional network for internship
contacts. Students may find their own internship; however, students must obtain permission from the UDD-IPG
program coordinator to contact an organization regarding a RGPV DD-IPG internship. Both the site and the
specific assignment arrangements must be approved before the student makes a commitment to intern at a
specific organization.
Internships are sometimes compensated on monthly basis. Many students complete an unpaid internship for their
first internship experience.
General Information
All students should prepare both electronic and paper copies of a current resume for the Coordinator.
The resume should be error free, proofed, and ready to send to organizational sponsors. Any resumes
sent to the coordinator via an email attachment should have the students name as part of the filename,
e.g. Raunak_(CE/CS/EC/EE/IT/ME)_EnrollmentNo_resume. Be sure your resume is virus-free.
The minimum amount of time spent on an internship to fulfil the requirements is one semester. Extension
of internship period well beyond the minimum required time required will not be permitted. Students
should focus on building his/her resume and increasing his/her value as a professional, not on satisfying
the minimum time.
The Coordinator will be available to discuss the internship experience on an as needed basis.
Depending on the nature of the internship, this may involve extensive or relative little interaction after
the tasks and goals of the internship have been set. Interns are expected to independently work out
most issues with their sponsors.
Intern Responsibilities
Each intern must turn in the Internship Description & Contact Information form to the
Coordinator and HoD One week after you begin the internship.
Journal: Interns are required to keep a weekly journal when working on the internship. This will make it
much easier to write the final report. Make a note of all of the time worked and what was accomplished.
The time log can be on one side of the page, and on the other side make journal notes. This will prove to
be especially helpful when writing the description of what was done and learned in the final report. A
copy of the journal is to be included as an appendix to your final report.
Communication: After an internship is begun, the intern will be working fairly autonomously. While
interns are encouraged to work as independently as possible, the Coordinator is available to discuss
problems, concerns or questions.
Organizational Setting: This should include a description of the organization, its purpose, goals,
products and services, and a description of the organizational unit where the internship was completed.
Description of the Internship- Two basic types of information must be discussed in detail in the
internship report: specifically, What you did and what you learned. This will constitute the bulk of your
report. The reader should be able to form a mental picture of the tasks performed and how engineering
methods and practices were applied. It is also important to explain what the experience did for you
personally. Discuss how your understandings of basic concepts of engineering were broadened. These
two topics do not have to be placed in two separate sections. They may be combined throughout the
report. Generally, this part of the report comprises 8-10 pages.
Evaluation of the Internship- The internship report should include some evaluative comments about
the work that was performed and the learning that was derived from doing it. If appropriate, include
suggestions as to how the internship experience could be improved in the future. Use the Student
Evaluation Report Form provided to satisfy this requirement. It is important that students set
expectations with their organizational supervisor at the beginning of the internship. At the completion of
the internship, the supervisor will review results against the expectations set. The supervisor will also
evaluate the intern on core competencies, such as oral communication, business orientation, motivation,
etc.
Appendices- Some crucial materials must be included with the report as appendices. Copies of the
Internship application for registration form, a copy of the weekly time log and journal, a copy of
the current resume, performance review form, student evaluation of internship form, and
copies of any written products or deliverables from the experience (e.g., technical report prepared
for the organization, examples of job description or other documents prepared) by the intern.
Format of report:- The final report may be written in a narrative form. It should be typed, double
spaced, proofread, and pages should be numbered. The use of subsections and topic headings is strongly
recommended. It may be written in the first person, but attempt to minimize the use of jargon and
technical abbreviations.
Audience:- The internship report will be submitted to the department. Additional people, such as the
organizational sponsor, will see the report. Additionally, some students find it useful to show a copy of
the completed report to prospective employers (provided there is no proprietary information included
that the sponsor does not want distributed). Again, write for a broad and technically nave audience, not
just for the departmental requirement.
NOTE: Internship Reports are not returned to students, Make copies of any materials you wish
to keep.
Final conference: Within two weeks or so after completing the report, student should schedule a time
to discuss the internship with the Coordinator. This conference will give you an opportunity to talk about
any problems, questions about the report, and talk about the report, and talk about future plans. This
discussion may take place over the telephone.
Grade: After reading the student report and evaluation from the sponsor, the supervisor will submit a
grade to department. Since the internship time frame doesnt always fit neatly into the schools academic
calendar, it is common for a report card to show an Incomplete for the Internship. The final report must
be completed no later than two weeks after your Internship has ended, or three weeks before the
semester ends. Internship grades are determined by the quality of the report, the interns performance
review, and timelines of all required processes and materials.
Last
2.
Write below or attach the expected job duties that the student will perform during the internship.
3.
Define clearly what your internship will be, the scope of work, and your planned experiences.
4.
5.
Last
Title:
Address:______________________________________________________________________________________
City:_____________________________________ State:_______________
PIN Code:_____________________
Phone:________________________________________________________
Email:________________________
Employer Guidelines
The RGPV considers the student internship requirement to be a critical element in the degree experience. We strongly
encourage our students to learn the roles and expectations and develop skills to be productive employees during their
internships. Positive internship experiences often result in the students full-time employment by the sponsoring company
following graduation.
The objective of the internship program is to ensure that every student has meaningful exposure within their degree area,
and to provide every student with a challenging work experience that enhances the classroom experience and exposes the
student to real world means and methods. The internship should be prepares the student, in a significant way, for
professional work within their specific degree.
RGPV is committed to minimal demand on the time and resources of industry employers; however, the internship is a
curriculum requirement and it is RGPVs responsibility to verify that the student has successfully completed the requirement.
Therefore, the individual Department will require that the student obtain the signature of the employers internship supervisor
on this document and on the students internship evaluation form. Companies are encouraged to make comments about the
students performance and areas of improvement on the internship evaluation report form.
Date:
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6. Receptive to Criticism
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7. Follows Directions
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8. Judgment/Decision Making
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10. Dependability
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12. Attendance/punctuality
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this
student
for
an
entry-level
position
in
the
field?
_____________________________________________________________________________________
_____________________________________________________________________________________
Did the internship meet your expectations? ___________________________________________
______________________________________________________________________________
How would you rate RGPV students compared with students from other institutions?
5=Excellent
4=Above Average
3=Average
2=Below Average
1=Poor