MINUTES FOR THE FIRST MEETING OF ENGLISH DEPARTMENT

YEAR 2015
SEKOLAH MENENGAH KEBANGSAAN SEBUYAU
Date

: 09 January 2015

Time

: 9.00 am

Venue

: School Library

Present

: 1)
2)
3)
4)
5)
6)
7)
8)

Absence

: 1) Mr Kindy Lading (personal reason)

Agenda

AGENDA
1.0

Mr Othna Sanub
Mr Ibrahim Marset
Mdm Suzana Bujang
Mdm Hamah Rapeaah Semawi
Miss Felicia Anne Sendie
Miss Patricia Ernie ak Comik
Mdm Susan Simon
Mdm Francine ak Beeker

: 1) Greeting from the Head of English Panel

2) Confirmation of the third meeting minutes for 2014
3) Matters/issues arising
4) Appointment of the new office bearers
5) Discussion on the PT3 2014 result
6) Discussion on the Development Plan for 2015
Operational Plan
PBS & ULBS
6) Other Matters
Lesson plan
Note books
Students note/exercise books checking file
PBPPP
OPS-English for Form 1 and Form 2 2015
Textbooks
New Literature syllabus
Language Competition 2015
CONTENT

ACTION

Welcome speech from the Head of English Panel

Mr Othna
1.1 Introduction speech has been delivered by
the Head of English Panel, Mr Othna
Sanub to welcome everyone to the meeting

2.0

Confirmation of the third meeting minutes for 2014

2.1 The minutes of this meeting was read by the
Head of English Panel. There was no
amendment made. The Head of Panel asked
for the minutes to be passed.

3.0

Proposed by :
Madam Suzana
Seconded by :
All English Teachers

Matters/Issues arising
3.1 There was no matter or issue arising.

4.0

Appointment of the new office bearers

All English teachers

4.1 A slight change for office bearers; Madam

Hamah is the Assistant of Head Panel which
automatically brings the position of Head
Panel of English Department for Afternoon
Session.
(Kindly refer to the attached document)
5.0

Discussion on PT3 2014 Result

5.1 The achievement of PT3 2014 is far to be proud
of. Nevertheless, the result of PT3 English
2014 makes it to the third lowest of overall
achievement of SMK Sebuyau; ahead of
Mathematics and Science. The Head of English
Panel thanks all English teachers for their
efforts and hopes that this year all English
teachers would work even harder to achieve a
better result in PT3 2015.

6.0

All English teachers

Discussion on the Development Plan for 2015

6.1 Operational Plan
6.1.1 Journal Writing is made compulsory for
Form 1, Form 2 and Form 4. Books are to be
sent for inspection to the Head of the Panel
on a prior notice. There is no strict guidelines
in conducting journal writing but it is
requested that teachers should at least carry it
out once per semester.
6.1.2 English teachers are reminded to carry out
B2B (Back 2 Basic) Programme which
focuses on Grammar and Vocabulary in order

All English Teachers

to improve students linguistic skill. Teachers

should teach words that students come across
in the textbooks. The use of dictionaries is
highly encouraged as it is provided by the
school for the purpose of teaching and All English Teachers
learning.
6.1.3 The teaching of Grammar and Vocabulary
must be focused and specific. Panel has
decided to start from Form 1 and the list of
chosen topics to be taught must be repeated
tremendously throughout students academic
year. Chosen topics are Tenses (Simple
Present & Simple Past), Verb, Adjective,
Noun and Sentence Structure. Teachers must
ensure a good level of understanding before
moving on to a new topic. Effectiveness of
the lesson on students is on top.
6.1.4The Grammar Module has only been
submitted by three English teachers. Head of
English Panel thanks those who hand in the All English teachers
module. It will be kept by Head of Panel for
future reference.
6.1.5 Teachers are advised to begin the teaching of
Constructive Writing in Form 1. Word count
is to be obeyed strictly as a good practice.
Teachers must help low achieving students to
do writing via memorization technique.
6.1.6 Lesson study for Form 2 2014 is conducted
successfully and will be carried out this year Head of Panel
as well. Head of Panel thanks Mr Ibrahim for
his co-operation in letting his class to be in
the study. Head of Panel will inform selected
teacher that will be involved in lesson study
directly later on via a schedule.
6.1.7 Head of Panel informs that an in-service
training (LDP) will be conducted to introduce
and
explain
Professional
Learning
Community (PLC).
6.1.8 PT3 and SPM 2015 English Paper- Answering
Technique Workshop will be conducted in
Semester 1. The proposed month is March
2015.
6.2

PBS should be carried out as usual for Form

1, Form 2 and Form 3. Head of Panel thanks

everyone that is involved in ULBS 2014 and
hopes that teachers continue to be co-operative
for a good academic year.
7.0

Other matters
7.1 Lesson Plan
Teachers should have a standardized lesson All English Teachers
plan. No changes should be made to lessen the
content of the lesson plan.
7.2 Note books
Three to four exercise books that cover
Grammar and Vocabulary, Writing and
Literature should be owned by students for
English subject. Teachers are advised to inform
students to make use of foolscap papers to do
writing exercise.
7.3 Students note/exercise books checking file
Teachers are requested to prepare a file to
record exercise book checking that is done.
File is to be handed to the Head of Panel for
inspection from time to time.
7.4 PBPPP
Teachers are advised to record all documents in
relation to academic or extracurricular
activities as marking are based on evidences
that could support ones hard work for
professional advance.
7.5 OPS-English for Form 1 and Form 2 2015
Form 1 and Form 2
Books that are provided to teach OPS- English English Teachers
must be kept and be numbered by the subject
teachers. This is to avoid any inconvenience
for future use.
7.6 KBSM English textbooks
Teachers are advised to get their hands on
KBSM English textbooks that are available in
the market because school will no longer be
providing textbooks for teachers.
7.7 New Literature Component
All English teachers
Head of Panel confirms the rumour that New
Literature Component will be implemented
this year. Books might be coming soon and

teachers are suggested to prepare themselves in

teaching the new component.
7.8 Language Competition 2015
Head of Panel instructs that Panel must send
representatives
for
Public
Speaking
Competition
and
Choral
Speaking
Competition. Madam Hamah and Madam
Suzana are selected to train students for this
upcoming event.

The meeting was adjourned at 11.30 am.

Prepared by :

Proof-read by :

_________________________
( PATRICIA ERNIE AK COMIK)
Secretary,
English Department,
SMK Sebuyau.

__________________________
( OTHNA ANAK SANUB )
Head Of English Department,
SMK Sebuyau.

Verified by:

_________________________
( WAN MAHLI BIN TKU SAID )
Principal,
SMK Sebuyau.