THE UNITED REPUBLIC OF TANZANIA

PRESIDENTS OFFICE
PUBLIC SERVICE RECRUITMENT SECRETARIAT
15th January, 2015

Ref. Na EA.7/96/01/H/28

VACANCIES ANNOUNCEMENT
On behalf of the Business Registrations and Licensing Agency (BRELA)
and Tanzania Meteorological Agency (TMA) the Public Service
Recruitment Secretariat invites qualified Tanzanians to fill 27 vacant posts in
the above public institutions.
NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however,
should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable
contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this
advertisement.
iv. The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which
will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic
certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
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vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV
will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route
their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should
not apply, they have to adhere to Government Circular Na. CAC.
45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason
should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania
Commission for Universities (TCU)
xiv. Dead line for application is 30th January, 2015 at 3:30 p.m.
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING
ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:
Secretary
Public Service Recruitment
Secretariat,
P. O. Box 63100
DAR ES SALAAM.

1.0

OR

Katibu
Sekretarieti ya Ajira
Utumishi wa Umma
S. L. P 63100,
DAR ES SALAAM.

katika

BUSINESS REGISTRATIONS AND LICENSING AGENCY (BRELA)

BRELA is a semi-autonomous Executive Agency under the Ministry of Industry and Trade
(MIT). It was established under the Government Executive Agency Act No. 30 of 1997,
and formally launched on the 3rd December, 1999. The main responsibility of the Agency
is to ensure that businesses operate in accordance with the laid down regulations and
sound commercial principles. Its key functions are registration of companies, both local
and foreign; registration of Business Names; registration of Trade and Service Marks;
Granting of patents and issuing of industrial licensing.

1.1

BUSINESS SUPPORT MANAGER - 1 POST

1.1.1 JOB SUMMARY
To oversee the effectiveness and efficiency of Financial, Panning, Human
Resource Management and Administrative policies; to ensure that the Agency
fulfils its statutory obligations and customer satisfaction.
1.1.2 REPORT TO
Chief Executive Officer
1.1.3 DUTIES AND RESPONSIBILITIES
Responsible for the planning, co-ordination and control of all financial,
accounting, insurance, Human Resource and Administration activities of the
Agency.
Coordinating all strategic issues pertaining to BRELA and ensures compliance
of all regulations in relation to BRELAs rights and obligations are provided to
management in a timely manner.
To operationalize the approved budget and utilize the same within the
procedures set out in the financial regulations and institutes expenditure control
mechanisms, including budgetary controls, authority levels, limits and
counterchecks and provides feedback.
Coordinating the preparation of long term, short term and annual corporate
plans, and implementation timeframes, action plans, identifies resource
requirements and persons responsible and contributes to the preparation of the
corporate strategic plan.
To design, develop, review and oversee the implementation of policies and
strategies of management, acquisition and use of fixed assets, inventories,
debtors, cash resources, purchases and supplies of goods and services, donor
assistance and funding, pricing of goods and services and accounting policies.
Work closely with other management staff to determine and implement specific
technical needs and priorities of the Agency.
Overseeing information technology (IT) departments, support managers are
responsible for maintaining a dynamic knowledge base of technical solutions
to ensure that the Agencys IT infrastructure is as efficient and productive as
possible.
To Carry out annual appraisal of performance and oversees staff development
within the entire Agency and ensures their contribution towards achieving
organizational objectives and goals.
Responsible for supervision and preparation of strategic plan for the agency.

Provide regular report highlighting resourcing status, performance

management status, engaging action plans and other HR action items.
To develop individual objectives/targets and performance standards as part of
the individual performance agreement.
To perform any other duties as may be assigned from time to time.

1.1.4 QUALIFICATION AND EXPERIENCE

Bachelor Degree either in Business Administration, Commerce or Human
Resource Management with Masters in Business Administration or Masters in
Public Administration and working experience of at least 10 years in the relevant
field in a reputable institution. Possession of computer application skills is a must.

1.1.5 KNOWLEDGE, SKILLS AND ABILITIES

Being organized and proactive, with a strong attention to detail, able to process
complex information and produce ad-hoc reports, papers and presentations to
support efficient and informed decision making.
Exceptional interpersonal skills and proven ability to work to tight timescales
and under pressure and to deal with competing priorities
High level of analytic skills, bringing innovation to problem solving,
complimented with a good customer instinct/understanding
Excellent written and oral communication skills, with confidence to present
complex ideas to senior stakeholder
High level of personal drive and self-motivation and Strategic thinker
Excellent office computer skills.
Strong people/relationship skills with a customer service and teamwork
orientation.

1.2

INDUSTRIAL LICENSING MANAGER - 1 POST

1.2.1 JOB SUMMARY
To administer and supervise Licensing processes as per the National Industries
(Licensing and Registration) Act.
1.2.2 REPORT TO
Chief Executive Officer

1.2.3 DUTIES AND RESPONSIBILITIES

Directing and supervising all operations in the division of Industrial licensing
and to ensure that all tasks are carried out effectively and efficiently
Receiving applications for Industrial License, checking validity of the
documents and prepares Board Paper to be tabled before the Industrial
Licensing Board Meeting.
To conduct assessment of the application for Industrial license.
To prepare recommendations on all applications and presents them to the
industrial licensing Board for decision making.
To call and organize the Industrial licensing Board meetings, also to take
minutes and documents deliberations of the Board.
To notify all applicants for Industrial License the outcome of the Board meeting.
Issuing Certificate of Registrations which have been approved by the Industrial
Licensing Board.
Cancelling an Industrial License for failure of implementation of project and
make report available to the Industrial Licensing Board.
To conduct open performance review and appraisal of subordinates and gives
feedback.
To perform any other duties as may be assigned.
1.2.4 QUALIFICATION AND EXPERIENCE
Bachelor Degree in Economics or equivalent with Masters in Business
Administration and working experience of at least 10 years in the relevant field,
and must be computer literate.
1.2.5 KNOWLEDGE, SKILLS AND ABILITIES
Leadership and management skills in Business judgment, Negotiation
experience / skills, Technical and analytical capabilities
Ability to evaluate and appraisal of different projects
Capable of directly managing, shaping and transacting high value, technology
based opportunities.
Demonstrated capability to manage multiple high-value collaborations with
leading executives of public and private companies as well as internationally
recognized innovators.
High level of analytic skills, bringing innovation to problem solving,
complimented with a good customer instinct/understanding.
Excellent written and oral communication skills, with confidence to present
complex ideas to senior stakeholder.
High level of personal drive and self-motivation and Strategic thinker
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Excellent office computer skills.

1.3

PRINCIPAL HUMAN
OFFICER II - 1 POST
1.3.1 JOB SUMMARY

RESOURCES

AND

ADMINISTRATIVE

Provides specialized Human Resource management professional in day- to day

management and administration of the human resource functions in alignment with
achieving agency objectives.
1.3.2 REPORT TO
Business Support Manager
1.3.3 DUTIES AND RESPONSIBILITIES
Carries out human resource planning to determine supply and demand for
professionals in the Agency;
To Plan and Co-ordinates human resource management and all administrative
services of the Agency.
Coordinates preparation of training and development programs; and facilitates
orientation/induction programs for new entrants in the Agency;
Carries out impact assessment of the training and development programs and
prepares assessment reports.
Preparing voluntary agreements negotiate with Trade Unions and administer
proper industrial relations and high work moral programmes.
To advise management on changes of Human Resources policies and
supervise its implementation.
Coordinates implementation of open Performance Review and Appraisal
System (OPRAS), assesses appraisal results and prepares implementation
reports;
To coordinate performance management systems reward management and all
issues that affect the relationships between the Agency and its employees.
Coordinating and conducting interviews, and selection of applicants, as well as
new employee orientation.
To prepare Annual/quarterly, Staff Appraisals; Disciplinary issues;
To develop updates and administer the preventive maintenance schedules so
as to comply with for the office equipment, buildings and the related
infrastructures.
Responsible for the operational and strategic management of the
administrative support services and other related tasks for the Agency.

Interface with the payroll administrator to ensure payroll is promptly informed

of any changes affecting the employment conditions.
Prepares and administers employee benefits (pension, allowance etc.) and
entitlements;
Facilitates employee relations and welfare including health, safety, sports and
culture;
Coordinates implementation of ethics including prevention of corrupt practices;
Implements diversity issues including disability and HIV/AIDS;
Coordinates implementation of Client Service Charter; and
To perform any other assigned by supervisor

1.3.4 QUALIFICATION AND EXPERIENCE

Bachelor Degree either in Human Resources Management or Business
Administration with Masters in Business Administration or Masters in Public
Administration plus 9 years relevant experience. Must have basic computer skills.
1.3.5 KNOWLEDGE, SKILLS AND ABILITIES
Professional recruitment, coaching and performance skills.
Evident knowledge of Tanzania labour laws.
Ability to maintain confidentiality with a higher level of professionalism.
Well organized, self-guided and motivated to professionalism.
Detail oriented and with special attention to accuracy.
Strong verbal and written communication and negotiation skills.
Excellent office computer skills.
1.3.6 REMUNERATION: Salary Scale - BRS 9

1.4

PRINCIPAL SYSTEM ADMINISTRATOR - 1 POST

1.4.1 JOB SUMMARY
Responsible for managing acquisitions, designing, installations/configurations,
operations, and maintenance of systems, hardware and software and related ICT
technology infrastructure in BRELA, ensure backup systems operate effectively
and that systems in place are run 99.99%.
1.4.2 REPORT TO
Business Support Manager
1.4.3 DUTIES AND RESPONSIBILITIES

Administering computer systems by ensuring that all the time the systems are
properly functioning and help users to understand their operations
Undertake technical designing, planning, implementation, and the highest level
of performance tuning and recovery procedures for mission critical enterprise
systems. Serves as a technical expert in the area of system administration for
complex operating systems. Recommends the redesign and configuration of
operating systems and system applications
Confer with users to gain understanding of needed changes or modifications of
existing programs; resolve questions of program intent, data input/output
requirements, and inclusion of internal checks and controls.
Analyses software specifications for completeness and compatibility with
operating system capabilities.
Establish and implement computer systems guidelines, procedures and
standards to ensure availability, optimal performance, and security of systems
hardware and software.
Identifies methods, solutions, and provides project leadership and
management in order to provide a high level of service to the customers.
Evaluates system capacity and plans for systems development and expansion;
Participates in the planning, installation and implementation of hardware
equipment interfaces and peripheral devices. Recommend changes to current
and future computer system requirements to meet desired needs.
Defines scope, plans, organizes and directs project teams involved in large
and/or complex system's hardware and/or software projects.
Schedules, monitors, guides and participates in installing, configuring,
analysing, monitoring and maintaining systems software, hardware and related
applications systems.
Schedules, monitors, directs and evaluates a lower technical staff, and
participates in installing, configuring, analysing, monitoring and maintaining
systems software, hardware and related applications systems.
Review and recommend methods, procedures, and metrics needed to ensure
that systems analysis attains the required quality standards and practices;
Provide technical assistance to project users in the conceptualization and
detailed design of systems desired for a specific project; confer with users to
gain complete understanding of systems required.
Analyses, documents, install, develop and maintain operating system software
including utility software and job control languages.
Implements system backup procedures and participates in recovery operations
in the event of destruction of all or part of the operating system or other system
components.
Performing other related duties as assigned by superiors from time to time.
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1.4.4 QUALIFICATION AND EXPERIENCE

Master's degree in Computer Science and knowledge in Net/MVC programming
environment, SQL Server 2010 Database administration and management, C+
programming and working with heterogeneous systems plus 9 years relevant
experience.
1.4.5 KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Programming languages and operating systems; current
equipment and technologies in use; Unix system administration, enterprise
backup and recovery procedures, and system performance monitoring tools;
effective project management techniques; principles and practices of effective
management and supervision.
Ability to: Plan, organize and document complex system design activities and
to configure systems to be consistent with institutional policies/procedures;
communicate technical/complex information both verbally and in writing;
establish and maintain cooperation, understanding, trust and credibility;
perform multiple tasks concurrently and respond to emergency situations
effectively.
Professional recruitment, coaching and performance skills.
Well organized, self-guided and motivated to professionalism.

1.5

SENIOR INFORMATION
(PROGRAMMER) - 1 POST
1.5.1 JOB SUMMARY

OFFICER

II

ICT

OFFICER

Ensure systems and hardware are properly running effectively.

1.5.2 REPORTS TO
Principal System Administrator
1.5.3 DUTIES AND RESPONSIBILITIES
Review and recommend alternative computer systems specifications;
Establish and implement computer systems guidelines, procedures and
standards to ensure availability, optimal performance, and security of systems
hardware and software.
Evaluates system capacity and plans for systems development and expansion;
Defines scope, plans, organizes and directs project teams involved in large
and/or complex systems hardware and/or software projects.
9

Schedules, monitors, guides and participates in installing, configuring,

analysing, monitoring and maintaining systems software, hardware and related
applications systems.
Schedules, monitors, directs and evaluates a lower technical staff, and
participates in installing, configuring, analysing, monitoring and maintaining
systems software, hardware and related applications systems.
Analyse and estimate feasibility, cost, time and compatibility with hardware
and other programs;
Review and recommend methods, procedures, and metrics needed to ensure
that systems analysis attains the required quality standards and practices;
Recommend changes to current and future computer system requirements to
meet desired needs and design necessary report writing.
Reviews and documents software failures and takes corrective action as
needed.
Develop and review test plans, test procedures, acceptance plan and
performance assessment requirements;
Recommend and implement corrective actions for performance improvements;
Perform any other duty as may be assigned by his superiors.

1.5.4 QUALIFICATION AND EXPERIENCE

Bachelor Degree either in Computer Science, Information Technology or
Computer Engineering, specialized in programming or related discipline from
recognized institution with nine (9) years working experience in the relevant field.

1.5.5 KNOWLEDGE, SKILLS AND ABILITIES

Demonstrated experience with detailed requirements analysis.
Demonstrated experience with at least dynamic programming languages
(Ruby, Perl, Python, PHP etc.)
Demonstrated experience with at least following programming languages (C#,
C++, .Net etc.)
Demonstrated experience with application frameworks (Code igniter, Laravel,
.Net etc.)
Demonstrated experience with GUI application development environment (MS
Visual Studio 2013, Borland C++ Builder etc.)
Demonstrated experience with relational databases (Oracle, SQL Server 2012,
MySQL, etc.)
Report writing Skills
1.5.6 REMUNERATION: Salary Scale - BRS 6
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1.6

SENIOR RECORDS MANAGEMENT OFFICER - 1 POST

1.6.1 JOB SUMMARY
Responsible for leading, controlling and managing the Agencys records; manage
and archiving of records including electronic records, paper records, web content,
and information stored on the databases.
1.6.2 REPORT TO
Chief Executive Officer
1.6.3 DUTIES AND RESPONSIBILITIES
Advises Management on adequacy of documentation and creation and
management of agency records, keeping management informed on current
and projected operational requirements, issues, legislative, and regulatory
matters.
To facilitate communications in matters relating to records/information assets
and the management of risks to those assets.
Works closely and proactively with all registries within the Agency to ensure
that records/information assets are managed to ensure Agency accountability,
protect the interests of the public, and mitigate records-related litigation risks.
Leads the transformation of agency records management processes to
address the challenges posed by electronic records.
Participates in Agency capital planning process for all major information
systems to ensure that records management functionality appropriate to the
records/information assets they support is included in system design.
To advise program Officer and IT members on metadata requirements
necessary to achieve this functionality.
Works with the all heads of Division to build records management functionality
into the Agency enterprise architecture and to ensure all Agency information
systems incorporate records management functionality appropriate to the
records/information assets they support.
Formulates and oversees the implementation of Agency policy and guidance
for record-keeping in accordance with the Agency strategic plan.
Plans, organizes, directs, reviews, coordinates, and establishes controls for all
Agency records activities.
To ensure that Agency personnel are knowledgeable and kept current about
records management principles and requirements, and that they receive
records management training appropriate to their needs.
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To direct all staff of records management professionals responsible for the

implementation of the records management program.
To perform any other related activities assigned by Superiors.

1.6.4 QUALIFICATION AND EXPERIENCE

Bachelor Degree in Records Management or Advanced Diploma in related field.
At least six years experience progressively responsible in Records management.
Should be computer literate and must have attended computer course in Windows,
Microsoft Office, Internet, E-Mail and Publisher.

1.6.5 KNOWLEDGE, SKILLS AND ABILITIES

Good knowledge of how storage systems work youll almost certainly need to
have good computer skills and experience of records management system,
perhaps learnt at a basic level and working your way up
Professional recruitment, coaching and performance skills.
Ability to maintain confidentiality with a higher level of professionalism.
Well organized, self-guided and motivated to professionalism.
Strong verbal and written communication skills

1.7

SENIOR PROCUREMENT OFFICER - 1 POST

1.7.1 JOB SUMMARY
Responsible for identifying and screening procurement suppliers, negotiating
terms and conditions, and procurement best practice processes, Leads the
procurement function and oversees all aspects of purchasing, coordinate tender
processes and negotiations teams, strategy, tool and process implementation for
procurement related to works, goods and services as per PRA 2011 and the Public
Procurement Regulations, 2013.
1.7.2 REPORT TO
Chief Executive Officer
1.7.3 DUTIES AND RESPONSIBILITIES
Develops implements and maintains procurement policies and review on a
regular basis to ensure relevance and conformance with best practices and
ensure compliance with the Public Procurement Acts and the PPRA directives
and circulars available.
Prepares and updates procurement plans in respect of procurement of goods,
no-consultancy services, consultancy services and works.
12

Guides user departments on the preparation of corporate procurement plan to

ensure its implementation is in line with the approved corporate Annual budget.
Prepares bid documents for procurement of goods, works, non-consultant
services and disposal of Assets as per format issued by PPRA.
Give monthly feedback on implementation of procurement plan is prepared for
the Tender Board, management, user functions and other stakeholders.
Prepare briefings to the tender board deliberations and ensure that minutes of
Tender Board meetings are timely prepared.
Maintains list of approved Suppliers; Service providers and contractors.
Maintains proper records and reports pertaining to Agencys procurement.
Follows-ups on purchases goods and services to ensure their timely delivery is
in accordance with the terms of contracts
Liaise with Directorate of Finance to ensure all issued LPOs issued are paid
timely and at the end of the year there are no pending LPOs as per financial
regulations
Raises purchase orders when relevant approval has been granted
Maintains list of approved Suppliers; Service providers and contractors.
Provides inputs to tender evaluation and review of tender evaluation reports.
Developing individual objectives/targets and performance standards as part of
the individual performance agreement in consultation with the immediate
superior
Performing any other duties as may be assigned from time to time.

1.7.4 QUALIFICATION AND EXPERIENCE

Bachelor Degree either in procurement/logistics or Advanced Diploma in Materials
Management who is registered with CSP issued by Procurement and Supplies
Professionals and Technician Board (PSPTB) plus 9 years working experience
and must be Computer Literate.

1.7.5 KNOWLEDGE, SKILLS AND ABILITIES

High integrity, pro-active, stable, robust character and a good team-player
Professional recruitment, coaching and performance skills.
Excellent communication skills, Excellent analytical and negotiation skills.
Evident knowledge of Tanzania labour laws especially PRA 2013.
Ability to maintain confidentiality with a higher level of professionalism
Substantial within carrying out actual procurement
Proven commitment to accountability practices.

13

Proven ability to priorities tasks, meet deadlines and work with limited
supervision.
Knowledge of computers: word processing, database management packages.
Fluent in written and spoken English.

1.7.6 REMUNERATION: Salary Scale - BRS 8

2.0

THE TANZANIA METEOROLOGICAL AGENCY (TMA)

The Tanzania Meteorological Agency (TMA) is under Ministry of Transport. It was

established by the Executive Agency (Amendment) Act No. 30 of 1997 and was
inaugurated as an Executive Agency on 3rd December, 1999. The Agency is mandated
to provide meteorological service to the general public, institutions and individual users
of tailor made services for the purpose of maintain safety and security of people and their
properties and support sustainable social economic development.
2.1
METEOROLOGIST II - (10 POSTS)
2.1.1 DUTIES AND RESPONSIBILITIES
Assist in data analyses i.e. performing Meteorological, Agro Meteorological,
Hydro Meteorological, and Environmental analysis under the guidance of
Senior Meteorologist;
Issue weather forecast for the general public, media etc.;
Assists in providing services for Marine, General Aviation, Agriculture, Tourism,
Energy, Disasters, etc.;
Conducting climatological data processing; and
Performs any other duties as may be assigned by the immediate Supervisor.

2.1.2 QUALIFICATION
Holders of degree in Meteorology (Bachelor in science in Meteorology), or a
Bachelor in science majoring in Mathematics and Physics with Postgraduate
Diploma in Meteorology. It should be noted that, a holder of Bachelor degree
in Science majoring in Mathematics and Physics shall be required to undertake
Postgraduate Diploma course in Meteorology before being converted to the
post of Meteorologist II. He/She will start with a post of Assistant Meteorologist
in the TMA 4 salary scale.

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2.2
TECHNICAL OFFICER II (1 POST)
2.2.1 DUTIES AND RESPONSIBILITIES
Testing, installing, repairing and maintaining of meteorological, communication,
electrical and electronics equipment under guidance of Principal Technician as
listed below:
Intercoms;
Receiver/Transmitters (HF,VHF,UHF)
Meteorological Instruments i.e. Anemometers, Barometers
and Optical Theodolite;
Power Supplies such as UPS
Air conditioners and Hydrogen Plants
Non-specialized equipment like Tele-printers, Fax machines, Printers and
Recorders; and
Assists in designing Anemometer mast and other equipment for fabrication
Performs any other duties as may be assigned by the immediate Supervisor.
2.2.2 QUALIFICATION
Holders of FTC or National Form VI Certificate plus a one year Meteorological
Technician III course followed by instruments maintenance certificate
recognized by WMO. Appointees will be in the TMA 1 scale until they acquire
the Meteorological Technicians Certificate and Instruments Maintenance
certificate.
2.3
SYSTEMS ANALYST II( 1 POST)
2.3.1 DUTIES AND RESPONSIBILITIES
Assist in Designs, implementations, and maintenance of ICT
systems;
Assists in preparing specifications and user requirements;
Encodes, tests, debugs program modules;
Supervise the smooth running of all ICT systems, including anti-virus software,
print services, Internet and email Provision;
Assists in conducting ICT training to TMA members of staff;
Assists in maintaining and administering the TMA website and Intranet; and
Performs any other duties as may be assigned by the immediate Supervisor.
2.3.2 QUALIFICATION
Holders of a Bachelors degree or equivalent in Information Technology or
Computer Science. Possession of IT certification e.g. CCNPS; Cisco CISA;
CISM; CSSP; MCSE will be an added advantage.
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2.4
LIBRARIAN (1 POST)
2.4.1 DUTIES AND RESPONSIBILITIES
Keeps and creates back up records of library documents;
Prepares procedures and regulations on book borrowing;
Classifies books and other documents;
Catalogues books and other documents;
Sorts and orders books and journals;
Enters Library data in computer;
Performs user survey ;
Devises data base for Library; and
Performs any other related duties as assigned by the immediate Supervisor.
2.4.2 QUALIFICATION
Holders of Ordinary Diploma in Librarianship from School of Library Archive
and Documentation Studies (SLADS) Bagamoyo or equivalent qualifications
from a recognised institution plus at least three years working experience. He
must be computer literate.

2.5
SENIOR SUPPLIES ASSISTANT II (1 POST)
2.5.1 DUTIES AND RESPONSIBILITIES
Clears and forwards supplies/goods from the ports;
Assists in determining consumption rate for assessing adequacy of stock for
any given period;
Maintaining fixed asset register, estate records and stock register; and
Performs any other duty as might be assigned by the immediate Supervisor.
2.5.2 QUALIFICATION
Holder of NBMM Professional level II or equivalent qualification with at least six
years work experience.
2.6
PERSONAL SECRETARY I ( 5 POSTS)
2.6.1 DUTIES AND RESPONSIBILITIES
Types documents and undertakes normal secretarial duties;
Handles internal and external incoming mail marked for the personal attention
of the boss, files and distributes them ensuring proper maintenance and
confidentiality;
Answers routine correspondence, such as acknowledgements, on his/her own
initiative without supervision;
Follows-up outstanding correspondence and or replies;
16

Keeps record of files for action by the boss;

Organizes and facilitates meetings of the boss to promote a favourable working
environment;
Responds to routine questions on the telephone, takes messages and forwards
the messages to appropriate intended recipients;
Manages the office arrangement and cleanliness to ensure a favourable
working environment;
Maintains appointments and priorities of calls and visits to the boss;
Receives office visitors and directs them to the relevant offices;
Makes travel arrangements for the boss;
Make the necessary facility preparations for departmental meetings; and
Performs any other duties as may be assigned by immediate Supervisor.

2.6.2 QUALIFICATION
Holder of National Form IV/VI with secretarial certificate from a recognized
institution with a work experience of at least three years. Must have passed
stage three with 80 w.p.m and have Computer skill in Word Processing
Spreadsheet shorthand speed of 80wpm is compulsory.
2.7
TELEPHONE OPERATOR/RECEPTIONIST (1 POST)
2.7.1 DUTIES AND RESPONSIBILITIES
Provides telephone services and reporting on the defects;
Receives and relaying telephone calls;
Attends to visitors with courtesy and keeping visitors record book;
Records all out going telephone calls and assign reason(s) for the call;
Keeps visitors record book;
Maintains and updated the internal telephone directory; and
Performs any other duties as may be assigned by the immediate Supervisor.

2.7.2 QUALIFICATION
Holders of Ordinary/Advanced Certificate of Secondary education and obtained
credit pass in English and Kiswahili. Must have undertaken receptionist /
Telephone operators course from recognized institution.

X.M. DAUDI
Secretary
17

Public Service Recruitment Secretariat

18